Loading...
Minutes_Housing Commission Copyrighted August 6, 2018 City of Dubuque Consent Items # 1. ITEM TITLE: Minutes and Reports Submitted SUMMARY: City Council Proceedings of 7/23, 7/30; Housing Commission of 7/11; Housing Commission Work Session of 7/10; Human Rights Commission of 6/11 ; Investment Oversight Advisory Commission of 7/26; Library Board of Trustees of 5/24; Zoning Board of Adjustment of 7/26; Proof of Publication for City Council Proceedings of 7/2, 7/9; Proof of Publication for List of Claims and Summary of Revenues for Month Ending 6/30 SUGGESTED DISPOSITION: Suggested Disposition: Receive and File ATTACHMENTS: Description Type City Council Proceedings of 7/16/18 Supporting Documentation City Council Proceedings of 7/23/18 Supporting Documentation Housing Commission Minutes of 7/10/18 Supporting Documentation Human Rights Commission Minutes of 7/11/18 Supporting Documentation InvestmentOversightAdvisory Commission Minutesof Supporting Documentation 7/26/18 Library Board of Trustees of 5/24/18 Supporting Documentation Zoning Board of Adjustment Minutes of 5/24/18 Supporting Documentation Proof of Publication for City Council Proceedings of Supporting Documentation 7/2/18 Proof of Publication for City Council Proceedings of Supporting Documentation 7/9/18 Proof of Publication for List of Claims/Summary of Supporting Documentation Revenues for ME 6/30/18 MINUTES FOR HOUSING COMMISSION WORK SESSION DATE: Tuesday, July 10, 2018 TIME: 4:00 p.m. PLACE: Housing and Community Development Department 350 West 6`h Street, Suite 312; Dubuque, IA 52001 Vice Chairperson Dorothy Schwendinger called the Work Session to order at 4:05 p.m. There was not a quorum for the Work Session. Commissioners Present: Amy Eudaley Coralita Shumaker (4:17 p.m.) Anna Fernandes Gail Weitz Dorothy Schwendinger Commissioners Absent: Adam Babinat Janice Craddieth Nicole Borovic Shane Hoeper Staff Present: Tonya England Public Present: None Old Business a) Goal Setting Input Commissioner Schwendinger stated that after a discussion with Commissioner Amy Eudaley it was decided she would facilitate the Work Session. Commissioner Schwendinger provided the group with copies of information regarding the initiatives and the role of the Housing Commission; a working paper for the successes of the Housing Commission; a working paper for the recommendations to City Council for the initiatives, projects, and outcomes; and a news article from the Te/egraph Herald. The following recommendations were made by the Housing Commissioners: Board and Commission Successes 2017-2018 Success Monthly the Housing Commission received the Rehab Report, the report from Neighborhood Services, and a summary of the Wait List and a statistical summary of the Housing Choice Participants. The Commission also receives a report of the Continuum Care Special Needs Assistance Program as well as reports from the Crime/Nuisance Property Report and from the CBDG Advisory Commission. Impact This information enabled the Commission to be informed of initiatives taken by the housing staff, to give input, to offer commentary, and to monitor the activities of the department. Without this kind of regular information, the Commission could hardly offer advice, give input, or perform its responsibilities/powers. Success Commission Members receive the terminations of inembers and participate in the Oath- Taking of new members. In 2017-2018, it added Nicole Borovic, Shane Hoeper, Janice Craddieth, Adam Babinat, and Gail Weitz. It received the resignations of Robert McDonell, David Wall, Wesley Heimke, and Rick Baumhover. Brett Shaw was elected to the City Council and so the Commission also received his resignation. 1 MINUTES FOR HOUSING COMMISSION WORK SESSION Impact Change in the make-up of the Commission is to be expected and adding new members can bring fresh perspectives. Commission members have the opportunity to recommend new members. If persons stay on the Commission for a longer time, then members gain a sense of the history of the work and learn much over time. It is important to have some turn-over but not too much. The Commission strikes a pretty good balance and it is a tribute to the citizenry that people do step up, as needed, and take on the task. Success The Annual Plan of the Housing Department is presented to the Commission and the members of the Commission give input and offer possible changes. The staff is most receptive to considering changes. The Commission also holds a public hearing to receive input before giving its approval. The Commission is very positive about the work of the department to prepare the plan. Impact The PHA Annual Plan is the guiding document of the department and cooperation from the Commission is vital. Good communication between the department and the commission is essential to both. Success The Housing Commission has taken on several initiatives of its own including: receiving a letter(by way of information sharing) from Davis Place related to a problem with bed bugs and it wrote a letter of support and mentioned the public health nature of the issue. The Commission also wrote letters of appreciation to those who gave time to the Commission. In addition, the Commission worked on a rather long-standing effort to dedicate the conference room to Ann Michalski. A plaque was proposed and fund- raising is in progress. This action is still pending and hopefully will be completed soon. The NAACP also sends a representative to each meeting. Visitors to Commission meetings are welcomed and introduced, as are members of the public. The Commission is open to supporting initiatives of other groups who support housing, raise issues, monitor housing quality etc. Impact These initiatives are well within the parameters of the powers listed in 2-5B-13 of the policies governing the Housing Commission. Outreach to the public, collaboration with other entities, efforts to establish the visibility of the Commission's work, and recognition of the current and past efforts of Commission members are laudable and they serve the overall efforts of the Commission and the Housing Department. Success The Commission is aware of the disparities between the public perception of persons who benefit from subsidized housing, crime rates in the community, diversity as enhancing the community's ability to develop and enlarge employment opportunities, and the benefits that the community enjoys because of housing grants to more people. Negative comments in the press and/or on the street often come from perceptions which are not based in reality. The Commission does read the crime data provided at each meeting and data shows that voucher holders and those who do not have vouchers are similar in the # of infractions. The Commission believes that this data should be more widely known. 2 MINUTES FOR HOUSING COMMISSION WORK SESSION Impact It is important to base perceptions on real data. The Housing Department and the Commission do make efforts to make visible the benefits of rental units which are inspected, monitored, kept up to standards, and it encourages stories of positive outcomes. Both the Housing Department and the Commission wants to enhance positive visibility. There is more to do in this area and efforts toward that remain a goal. Initiatives for 2018-2019 1) Increase the development of decent, affordable and accessible housing in the City of Dubuque- especially keeping in mind housing for families. It seems that efforts to find more affordable housing for elderly and special needs are more visible. 2) Review the Analysis of Impediments to Fair Housing (City of Dubuque Action Plan 2010). Publish the review on progress or lack of progress and send a member to report to the Housing Commission in 2018-19. 3) Monitor the development of Central Avenue with a special eye toward keeping and/or developing affordable housing. This development could result in a loss/change/increase of housing that is affordable. 4) Move forward with approving the "Source of Income Resolution" pending before the 2017-2018 City Council. 5) Consider the needs in the community for transitional housing for homeless young men-- ages 14 to 17. 6) Continue to work with partners to change the perception of Dubuque as unfriendly to cultural minorities After discussion, the Housing Commissioners came to a consenus to recommend the above Board and Commission Successes 2017-2018 and Initiatives for 2018-2019 at the next regular meeting for the Housing Commission. Information Sharinq a) Commissioner Schwendinger provided a copy of a letter from Tom Lo Guidice and Lynn Sutton, Co-Chairs of Dubuque Chapter NAACP, and asked that it be shared with Housing Administrators and added to the Housing Commission Agenda. Adiournment There being no further business to come before the Commission, Commissioner Shumaker moved to adjourn the Work Session. Commissioner Gail Weitz seconded. Motion passed by voice vote. Meeting adjourned at 5:15 p.m. Minutes taken by: ��G��� Tonya England Recording Secretary 3 MINUTES FOR HOUSING COMMISSION WORK SESSION Respectfully Submitted: �� Teresa Bassler, Assisted Housing Supervisor for Alexis Steger, Acting Department Director 4 _ _ _ _ __ __ _ _ _ __ . BOARD AND COMMISSION SUCCESSES 2017 - 2018 Dubuque, Iowa .rune zois BOARD/COMMISSION: �lousin� C�afl�r�n�P�;^��;���; Please list your Board/Commission's 3—4 most significa�t accomplislunents during t6e last year 2017—2018. Success: Monthly the Housing CoiYunission received the Rehab Report, the report frotn Neighborhood Services, and a summary of the Wait List and a statistical suininaiy of the Housing Choice Participants. The Commission also receives a report of tlte Continuum Care Special Needs Assistance Program as well as reports from the Crime/Nuisance Property Report and fi-om the CBDG Advisoiy Commission. Impacts: This infoimation enabled tl�e Conunission to be iilformed of initiatives takcn by the housing staff, to give input, to offer cotnmentary, and to monitor dte activities of the department. �Vithout this kind of regular infonnation, the Corrunission could hardly offer advice, give input, or perfonn its responsibilitiesi powers. Success: Cominission Members receive the tenninations of ineinbers and participate in the Oath- Taking of new meinUers. In 2017-2018, it added Nicole Borovic, Sllane Hoeper, Janice Craddieth, Adam Babinat, and Gail Weitz. It received the resi�iations of Robert McDonell, David Wall, Wesley Heimke, and Rick Baumhover. BretY Shaw was elected to the City Council and so the Coimnission also received his resignation. Impacts: Change in the make-up of Ylie Conunission is to be expected and adding new ineinbers can bring fresh�erspectives. Coinmission inembers have the opportunity to recotnmend new members. If persons stay on the Conunission for a longer time, then ineinbers gain a seilse of tlie history of the work and learn much over time. It is imporCanY to have soine hirn-over but not too mtiich. The Coimnission str-ikes a pretty good balance and it is a ri-ibute to the citizenry that people do sYep up, as needed, and take on the task. Success: Tlle Amnial Plan of the Housiug Department is presented to the Commission and the memUers of the Commission give input and offer possible dlanges. The staff is most receptive to consideriug changes. The Conmlission also holds a public heanng to receive input before giving its approval. Tl�e Coinmission is very posiCive about the work of the department to prepare the plan. Copyri�ht OO 2018: Lyle Sumek Associates, Inc. Project 180601 Impacts: The PHA Amlual Plan is the guiding docutnent of the department and cooperation fi�om the Commission is vital. Good communication between the department and the commission is essential to both. Success: The Housing Cominission has taken on several initiatives of its own including: receiving a letter(by way of infonnation sharing) from Davis Place related to a problem with bed bugs and it wrote a letter of support and mentioned tlle public health nature of tlle issue. The Commission also wrote letters of appreciation to those who gave time to the Cominission. In addition, the Commission worked ott a rather lottg-sYaiiding effort to dedicate tlie conference room to Aiui Michalski. A plaque was �roposed and fimd- raising is in progress. This action is still pending and hopefully will be completed soon. The NAACP also sends a representative to each meeting. Visitors to Commission meetiugs are welcomed and introduced, as are members of the public. The Commission is open to supporting initiatives of other groups who support housing, raise issues, moiutor housing quality etc. Impacts: These initiatives are well within the parameters of the powers listed in 2-SB-13 of tlie policies governing the Housing Coimnission. Outreach Co tlie public, collaboration with other entities, efforts Co establish the visibility of the Cominission's work, and recognition of the cun-ent and past efforts of Cotnmission members are laudable and they serve the overall efforts of the Conunission and the Housing Departinent. Success: The Commission is aware of the disparities betweetl the public perception of persons who benet3t fi'om subsidized housing, crime rates in the cominunity, diversity as enhancing the coimnunity's ability to develop and enlarge employment opportunities, and Yhe benefits that the communiry enjoys because of housing grants to more people. Negative coirunents in the press and/or on the street often come from perceptions which are not based in reality. The Conunission does read the criine data provided at eacl� meeting aud data shows that voucher holders and those who do not have vouchers are similar in the�'of infractions. The Coinmission believes that this data should be more widely luiown. Impacts: It is iinportant to base perceptions on real data. The Hottsing DepartmenC and the Commission do make effoits to make visible the benefits of rental units which are iuspected, inonitored, kept up to standards, and it encourages stories of positive outcomes. Botlt the Housing Department and the Commission wants to ei�liance positive visibility. There is more to do in this area and efforts toward that remain a goal. Copyright OO 2018: Lyle Sumek Associates, Inc. Project 180601 BOARD AND COMMISSION INITIATIVES 2018 - 2019 Dubuque, Iowa June Zois BOARD/COMMISSION: �Ia��K�ar�� �'�at���� �7 �dz�r, � t Please list issues or projecCs Yhat yo�u�Board/Coirmiission plan to address durinQ tl�e next year 2018—2019. 1 Increase the development of decent, affordable and accessible housing in the City of Dubuque- especially keeping in mind housing for families. It seems that efforts to find more affordable housing for elderly and special needs are more visible. 2 Review the Analysis of Impediments to Fair Housing (City of Dubuque Action Plan 2010). Publish the review on progress or lack of progress and send a member to report to the Housing Commission in 2018-19. 3 Monitor the development of Central Avenue with a special eye toward keeping and/or developing affordable housing. This development could result in a loss/change/increase of housing that is affordable. 4 iVlove forward ��ith approvin,= the Source of Income resolution put forth to tlte 2017- 2018 CiCy Couilcil 5 Consider the needs in the coinmunity needs far transitional housing for 1lomeless young men ages 14-17. 6 Continue to work with partners to change the perception of Dubuque as unfriendly to culhu-al �ninorities Copyright O 2018: Lyle Sumek Associates,Inc. Project]80601