Minutes_Community Development Advisory Commission 7 18 18 Copyrighted
August 20, 2018
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 8/6, 8/8, 8/13, 8/14, 8/15; Civil
Service Commission of 6/26, 7/26, 7/31; Community
Development Advisory Commission of 7/18; Housing
Commission of 7/24; Library Board of Trustees Council
Update #173 of 7/26; Resilient Community Advisory
Commission of 4/5, 5/3, 6/7; Zoning Advisory Commission
of 8/1; Proof of Publication for City Council Proceedings of
7/23.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
City Council Proceedings of 8/6/18 Supporting Documentation
City Council Proceedings of 8/8/18 Supporting Documentation
City Council Proceedings of 8/13/18 Supporting Documentation
City Council Proceedings of 8/14/18 Supporting Documentation
City Council Proceedings of 8/15/18 Supporting Documentation
Civil Service Commission of 6/26/18 Supporting Documentation
Civil Service Commission of 7/26/18 Supporting Documentation
Civil Sevice Commission of 7/31/18 Supporting Documentation
CDAC Minutes of 7/18/18 Supporting Documentation
Housing Commission Minutes of 7/24/18 Supporting Documentation
Library Board of Trustees CC Update#173 of 7/26/18 Supporting Documentation
RCAC Minutes of 4/5/18 Supporting Documentation
RCAC Minutes of 5/3/18 Supporting Documentation
RCAC Minutes of 6/7/18 Supporting Documentation
Zoning Advisory Commission Minutes of 8/1/18 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
7/23/18
CO U I`fY V LO NT VIS� Y CO ISS90
UIVAPPRO!/ED IVIEET'iNG nIIINUI'ES '
DATE: Wednesday, July 18, 2018
TIME: 5:30 p.m.
PLe4CE: City Council Meeting Room, Second Floor of the Historic Federal
Building
Commissioner James, chair, called the meeting to order at 5:30 p.m., following
staff assurance of compliance with lowa Open Meeting Law.
Commissioners Present: Dean Boles Shane Hoeper
Sara Burley Lindsay James
Gerald Hammel Tom Wainwright
Commissioners A►bsenfi: Michelle Hinke Julie Woodyard
Staff Present: Erica Haugen Alexis Steger
Jenny Larson Lisa Barton
Public Present: Kaitlin Kellogg
Cerfification of �linutes
Commissioner Boles moved to approve the June 20, 2018 Cammission meeting
minutes as submitted. Commissioner Hammel seconded. Roll call. All present in
favor. Motion passed.
Correspondence / Public Input '
None '
Old Business
None
New Business
Election of Officers
At the first meeting of each fiscal year, the Commission needs to elect a Chair and
Vice Chair of the Community Development Advisory Commission. Commissioner
James reported that she would not be able to complete a second term as Chair
and is looking for nominations. Commissioner Hammel motioned to accept the
position as Chair. Commissioner Boles seconded. Roll call. All present in favor.
Motion passed.
Commissioner Burley stated she would be interested in serving one (1) more term
as Vice Chair. Commissioner Hammel motioned to approve Commissioner Burley '
for a second term as Vice Chair. Commissioner Boles seconded. Roll call. All
present in favor. Motion passed.
Purchase of Services Grant Recommendations
Erica Haugen, Community Development Specialist, explained to the commission
that the City received eleven (11) purchase of services grant applications. Haugen ;
reported all applications were eligible this year. The total grant funds requested '.
was $250,750. The applications were scored by two commissioners and one city
staff. '
Kaitlin Kellogg, from St. Mark Youth Enrichment, was present and explained their
need for support of an after-school program for 230 students from Audubon,
� Fulton, Lincoln and Marshall. The programs main goals are for students to grow
academically, gain conscious discipline, and build healthy relationships.
Haugen gave a few scenarios on how the money could be distributed. After
lengthy discussion, Commissioners voted to fund Crescent Community Health
Center and Operation New View, the top two applications, at 100% and split the
remaining funds between the other nine (9) applicants at an equal percentage of
the request which was calculated at approximately 53%.
Commissioner Hoeper motioned to fully fund the top two (2) applicants and splifi ;
the remaining funds between the other nine (9) applicants at approximately 53%.
Commissioner Burley seconded. Roll call. AII present in favor. Motion passed.
Kaitlin Kellogg from St. Mark Youth Enrichment thanked the members of the
Community Development Advisory Commission and left the meeting.
Public Hearing �Y 17 CAPER ,
Commissioner James entertained a motion to open the public hearing. '
Commissioner Hammel motioned to open public hearing. Commissioner Burley
seconded. Roll call. All present in favor. Motion passed '
Commissioner James asked if anyone had any comments. After no response,
Commissioner Hammel motioned to close the public hearing. Commissioner '
Burley seconded. Roll call. All present in favor. Motion passed.
Erica Haugen touched briefly on the contents of the FY 17 (Program Year 2016)
Consolidated Annual PerFormance Evaluation and Report (CAPER) and explained
the importance of evaluating equity.
After thorough discussion, Commissioner Boles motioned to receive, file, and
forward to City Council with public comments for approval and submit to HUD.
Commissioner Hoeper seconded. Roll call. All present in favor. Motion passed.
Lead Grant Application Letter of Support ��''
Kim Glaser, Lead and Healthy Homes Program Manager, reported that the Lead
Grant application requires a 10% matching contribution. Glaser is requesting a
CDBG match in the amount of $246,500 to complete 17 units at $14,500 each to
be completed within 42 months.
After lengthy discussion, Commissioner Boles motioned to approve letter of
support of match funds in the amount of $246,500 for 42-month period.
Commissioner Burley seconded. Roll Call. All present in favor. Motion passed.
Reports :
Fiousing Commission Fteport
Alexis Steger, Acting Housing and Community Development Director, reported the
Housing Commission agreed to start the goal setting with a needs assessment.
The Housing and Community Development Department will utilize the assessment
to make a collective impact on the Community. A Work Session outside the
regular meeting to complete the goal setting will be scheduled for the board.
Resilient Community Advisory Comrr�ission
Commissioner Boles reported the Resilient Community Advisory Commission will
. be looking at priorities for the City Council as well recommending focusing on the
following: 1) Climate Change litigation strategies; 2) Combatting poverty; 3)
Healthy Community; 4) Improved Transparency and performance measurements;
and 5) Commission Development.
Eviction Lab Report ;
Commissioner Boles provided excerpts from a presentation generated by the
Eviction Lab at Princeton University for the Commissioner's review.
Information Sharinc� �
National Night Out
Erica Haugen presented a handout to Commissioners, from Jerelyn O'Connor,
Neighborhoad Development Specialist, inviting Commissioners to the National
Night Out event held at Comiskey Park on Tuesday, August 7, from 6:00-8:00 pm.
Rental Rehab Program for CD�G
Alexis Steger reviewed minor changes to the New Rental Rehabilitation Program
with the commission.
Boards and Commissions Picnic
Erica Haugen reminded Commissioners to RSVP to Trish in the City Clerk's office
if they plan on attending the Boards and Commissions Picnic on Monday, July 30,
at Eagle Point Park's River Pavilion from 6:00-8:00 p.m.
Adiournment
There being no further business to come before the Commission, Commissioner
James entertained a motion to adjourn. Commissioner Hammel motioned to
adjourn. Motion passed by voice vote. Meeting was adjourned at 7:08 p.m.
Minutes transcribed by:
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Lisa Barton '
CDBG Specialist '
Respectfully submitted by:
/
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Erica Haugen
Community Development Director