8 20 18 Clerk's Skeleton Notes and Meeting CallCITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:00 p.m. on August 20, 2018in
the Historic Federal Buil :Frig, 350 W. 6th Street.
Present: Mayor B:uol; Council Members Del Toro, Jories, Larson, Resnick, Rios; City
Manager Van M. en, City Attorn'Brumwell
Absent: Council Member Shaw
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
CONSENT ITEMS
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1. Inutes and Reports Submitted
ity Council Proceedings of 8/6, 8/8, 8/13, 8/14, 8/15; Civil Service Commission of 6/26,
7/26, 7/31; Community Development Advisory Commission of 7/18; Housing
Commission of 7/24; Library Board of Trustees Council Update #173 of 7/26; Resilient
Community Advisory Commission of 4/5, 5/3, 6/7; Zoning Advisory Commission of 8/1;
Proof of Publication for City Council Proceedings of 7/23.
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Thomas Coyle for vehicle damage; Robert Duster for property damage; Channing
Ellison for vehicle damage; Robert Johnsen/Nationwide for vehicle damage; TFM, Co.
for property damage; Daniel and Christina True for property damage.
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Thomas Coyle
for vehicle damage, Channing Ellison for vehicle damage; TFM Co. for property
damage, Daniel and Christina True for property damage.
Suggested Disposition: Receive and File; Concur
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4. Approval of City Expenditures
City Manager recommending City Council approval for payment of City expenditures.
Suggested Disposition: Receive and File; Approve
5. Travel Dubuque Letter of Support for Five Flags Center Redevelopment
Correspondence from the Travel Dubuque Board / Convention and Visitors Bureau in
support of a Five Flags Civic Center redevelopment.
Suggested Disposition: Receive and File
6. Greater Dubuque Development Corporation Annual Report 2017-2018
City Manager providing a copy of the Greater Dubuque Development Corporation
Annual Report 2017-2018.
Suggested Disposition: Receive and File
7. Civil Service Commission - Certified List
Civil Service Commission submitting the Certified List for the position of Assistant
Planner.
Suggested Disposition: Receive and File; Make Matter of Record
8. Acceptance of Property at 686-688 University Avenue
City Manager recommending approval of a resolution accepting a Quit Claim Deed and
Affidavit of Surviving Spouse for property at 686-688 University Avenue.
RESOLUTION 240-18 Approving the acquisition of real estate owned by Deane C. and
Manolita C. Dement, in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
9. Request for Proposals - Downtown Commercial Building Exterior Evaluation
and Assessment Project
City Manager recommending approval of the release of a Request for Proposals for
qualified firms to undertake the Downtown Commercial Building Evaluation and
Assessment Project.
Suggested Disposition: Receive and File; Approve
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10. Medline Industries, Inc. Contract with Iowa Economic Development Authority
City Manager recommending approval of an Economic Development Assistance
Contract by and among Medline Industries, Inc., MREDIA, LLC (Medline), the City of
Dubuque, and the Iowa Economic Development Authority.
RESOLUTION 241-18 Authorizing the execution of an Economic Development
Assistance Contract by and among Medline Industries, Inc., MREDIA, LLC, the City of
Dubuque, Iowa, and the Iowa Economic Development Authority.
Suggested Disposition: Receive and File; Adopt Resolution(s)
11. Washington Neighborhood / Housing Trust Fund Application Match
City Manager recommending approval to commit funds from the Greater Downtown Tax
Increment Financing Urban Renewal District as budgeted to be used as a match to the
Housing Trust Fund Committee's application to the Iowa Finance Authority for a grant
from the State Housing Trust Fund for continued support of homeownership and
rehabilitation activities in the Washington Neighborhood.
RESOLUTION 242-18 Approving commitment of matching funds for application to the
Iowa Finance Authority (IFA) for State Housing Trust Funds
Suggested Disposition: Receive and File; Adopt Resolution(s)
12. Certified Local Government (CLG) Grant Application for Preservation Planning
— Four Mounds Park
City Manager recommending approval of Four Mounds Foundation's grant application
through the Certified Local Government Program for preservation planning for long-term
protection of the Burial Mounds Area at Four Mounds Park.
RESOLUTION 243-18 approving a CLG grant application to State Historic Preservation
Office for Preservation Planning at Four Mounds Estate Historic District
Suggested Disposition: Receive and File; Adopt Resolution(s)
13. Certified Local Government (CLG) Grant Application - Preserve Iowa Summit
City Manager recommending approval of the City's application for a Certified Local
Government (CLG) Program Grant for hosting the 2020 Preserve Iowa Summit at the
invitation of the State Historical Society of Iowa, and approval of a resolution for
Dubuque to host the 2020 Preserve Iowa Summit.
RESOLUTION 244-18 Approving CLG Grant Application to State Historic Preservation
Office for hosing the 2020 Preserve Iowa Summit
Suggested Disposition: Receive and File; Adopt Resolution(s)
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14. Cottingham & Butler Insurance Services, Inc., Contract Amendment
City Manager recommending approval of a resolution authorizing an amendment to
Contract 15 -DF -034 by and among Cottingham & Butler Insurance Services, Inc., the
City of Dubuque, and the Iowa Economic Development Authority.
RESOLUTION 245-18 Approving an amendment to the Economic Development
Financial Assistance Contract by and among Cottingham & Butler Insurance Services,
Inc., the City of Dubuque, Iowa, and the Iowa Economic Development Authority.
Suggested Disposition: Receive and File; Adopt Resolution(s)
15. Tri-State Occupational Health Agreement Amendment
City Manager recommending approval of an Amendment to the Agreement between Tri-
State Occupational Health, L.L.C. and the City of Dubuque for case management
services for workers compensation claims and police and fire job related injuries and
illnesses.
Suggested Disposition: Receive and File; Approve
16. International Union of Operating Engineers, Local #234 Amendment to the
Collective Bargaining Agreement
City Manager recommending approval of an Amendment to the Collective Bargaining
Agreement between the City of Dubuque and the International Union of Operating
Engineers, Local #234, to provide for a work week that consists of ten hours per day
and four days per week for full-time Public Safety Dispatchers.
Suggested Disposition: Receive and File; Approve
17. Key West Fire Department - Accepting Sanitary Sewer Easement
City Manager recommending acceptance of a Grant of Easement from the Key West
Community Fire Department, Inc. for a Sanitary Sewer Utility across Part of Lot 1 of
Twin Ridge Subdivision No. 2 in Dubuque County as part of the Twin Ridge Lift Station
Abandonment Project.
RESOLUTION 246-18 Accepting a Grant of Easement for Sanitary Sewer Utility Across
Part of Lot 1 of Twin Ridge Subdivision No. 2, in the County of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
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18. Bowling & Beyond Site - Asbestos Abatement Project Award
City Manager recommending award of the construction contract for the Bowling &
Beyond Site - Asbestos Abatement Project to the low bidder Advanced Environmental
Testing & Abatement.
RESOLUTION 247-18 Awarding Public Improvement Contract for the Bowing & Beyond
Site - Asbestos Abatement Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
19. Washington Park Gazebo Painting Project Acceptance
City Manager recommending acceptance of the Washington Park Gazebo Painting
Project as completed by Colonial Painting and Decorating, Inc.
RESOLUTION 248-18 Accepting the Washington Park Gazebo Painting Project and
Authorizing the payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
20. Adopting Code Supplement No. 29
City Clerk recommending adoption of Supplement No. 29 to the City of Dubuque Code
of Ordinances.
RESOLUTION 249-18 Adopting Supplement No. 29 to the Code of Ordinances of the
City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
21. Signed Contract(s)
Municipal Collections of America, Inc., Collection Services Agreement; Dubuque
Community School District Revocable License for use of right-of-way at Alta Vista
Campus.
Suggested Disposition: Receive and File
22. Improvement Contracts / Performance, Payment and Maintenance Bonds
Midwest Concrete, Inc., for Veterans Park Pickleball Court Construction Project
Suggested Disposition: Receive and File; Approve
23. Alcohol License Applications
City Manager recommending approval of annual beer, liquor and wine licenses as
submitted.
RESOLUTION 250-18 Approving applications for beer, liquor, and/or wine permits, as
required by City of Dubuque Code of Ordinances Title 4 Business and License
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Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
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ITEMS SET FOR PUBLIC HEARING
1. Intent to Dispose of an Interest in Real Property to Southwestco Wireless, Inc.
D/B/A Verizon Wireless
September 4, 2018
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1. Intent to Dispose of an Interest in Real Property to Southwestco Wireless, Inc.
D/B/A Verizon Wireless
City Manager recommending recommend the City Council set a public hearing for
September 4, 2018, to dispose of an interest in real property owned by the City of
Dubuque by lease between The City of Dubuque, Iowa and Southwestco Wireless, Inc.
d/b/a Verizon Wireless or proposed placement of a small cell and associated equipment
in the public right-of-way at the northeast corner of the intersection of Embassy West
Drive and Middle Road.
RESOLUTION 251-18 Resolution of Intent to Dispose of an interest in real property
owned by the City of Dubuque by lease between the City of Dubuque, Iowa and
Southwestco Wireless, Inc. D/B/A Verizon Wireless
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
September 4, 2018
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BOARDS/COMMISSIONS
Applicants are invited to address the City Council regarding their desire to serve on the
following Boards/Commissions. Applicant appointments will be made at the next City
Council meeting.
1. Airport Commission (REVIEW)
Two, 4 -year terms through July 1, 2022 (Expiring terms of Accinelli and Blocker).
Applicants: Robert Blocker, 880 Kane St.; Jennifer Chambers, 940 Kelly Ln.; Michael
Phillips, 1029 Dunham Dr.This commission is subject to the State of Iowa Gender
Balance Law. 5 Commissioners total; currently 1 males/2 females
2. Housing Commission (REVIEW)
One, 3 -year term through August 17, 2021 (Vacant term of Fernandes). Applicants:
Astor ino T. Erba, 15Q5 Fairview PI.; Sam Wooden, 1135 Rosedale Ave.
3 Zoning Advisory Commission (REVIEW)
-`One, 3 -year term through July 1, 2021 (Expiring term of Russell). Applicant:
*Rich Russell, 2045 Embassy West Dr. This commission is subject to the State of Iowa
Gender Balance Law. 7 Commissioners total; currently 5 males/1 female. *Application
was held for 90 days in compliance with Iowa Code 69.16A Gender Balance.
Boards and Commission Appointments
Appointments to the following commissions to be made at this meeting.
4. Transit Advisory Board
One, 3 -year term through July 30, 2021 (Expiring term of Esser).
Additional Vacancies since August 8, 2018 meeting:
One, 3 -year term through July 30, 2020 (Vacant term of Stiles).
Applicants:
1. Robert Daughters, 1631 Jackson St.; "'``"
2. Matthew Esser, 90 Main St.
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PUBLIC HEARINGS
1. Planned Unit Development (PUD) Amendment for 1100 Carmel Drive
Proof of publication for notice of public hearing to consider approval of a request from
Pope Architects/ Sisters of Charity BVM to amend the PUD Planned Unit Development
District at 1100 Carmel Drive to facilitate the development of a senior living community
and the Zoning Advisory Commission recommending approval.
ORDINANCE 29-18 Amending Title 16 of the City of Dubuque Code of Ordinances
Unified Development Code by reclassifying hereinafter described property located at
1100 Carmel Drive from R-1 Single -Family Residential to PUD Planned Unit
Development with a PR Planned Residential Designation, and amending the existing
Planned Unit Development Regulations to facilitate the development of a Senior Living
Community
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
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Final Reading and Adopt
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2. Petitionjto Vacate Alley in D.N. Cooley's Subdivision for Housing Department
Project C'396 West Locust Street
Proof of publication for notice of public hearing to consider vacating a 10 -foot -wide alley
adjacent to the property at 396 West Locust Street and just west of the intersection of
West 17th Street and West Locust Street to facilitate a Housing Department project, and
the City Manager recommending approval.
RESOLUTION 252-18Vacating the 10 -wide alley adjacent to Lots 14 and 15 in D.N.
Cooley's Subdivision, in the City of Dubuque, Iowa, to be known as Lot 15A of D.N.
Cooley's Subdivision, in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
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3. Millwork District Parking Lot #2 - Elm Street Parking Lot Project
Proof of publication for notice of public hearing to consider approval of plans,
specifications, form of contract, and estimated cost for the Millwork District Parking Lot
#2 Project (aka Elm Street Parking Lot), and the City Manager recommending approval.
RESOLUTION 253-18 Approval of plans, specifications, form of contract, and estimated
cost for the Millwork District Parking Lot #2 Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
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4. Twin Ridge Lift Station Abandonment Project
Proof of publication for notice of public hearing to consider approval of the plans,
specifications, form of contract and estimated cost for the Twin Ridge Lift Station
Abandonment Project, and the City Manager recommending approval.
RESOLUTION 254-18 Approval of plans, specifications, form of contract, and estimated
cost for the Twin Ridge Lift Station Abandonment Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
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5. Dubuque Industrial Center West - McFadden Farm Grading Phase I Project
Proof of publication for notice of public hearing to consider approval of the plans,
specifications, form of contract and the estimated cost of $613,676.80 for the Dubuque
Industrial Center West — McFadden Farm Grading Phase I Project, and the City
Manager recommending approval.
RESOLUTION 255-18 Approval of plans, specifications, form of contract, and estimated.
cost for the DICW - McFadden Farm Grading Phase I Project
RESOLUTION 256-18 Authorization to advertise for bids for the DICW - McFadden
Farm Grading Phase I Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
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ACTION ITEMS
1. Black Hills Energy Annual Report
Laura Roussell, Senior Community Affairs Manager for Black Hill Energy, will present
highlights from their Annual Report and introduce team members.
Suggested Disposition: Receive and File; Presentation
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2. Northeast Iowa Community College (NICC) Bond Issuance Update
NICC President Dr. Liang Chee Wee will provide an update on the College's September
11, 2018 bond issuance. Suggested Disposition: Receive and File; Presentation
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3. Code of Ordinance Amendment - Title 6 Prohibited and Exempt Noise (2nd
Reading as Amended from the August 6, 2018 Meeting)
City Attorney recommending abandoning the 2nd reading of the originally proposed
ordinance due to additional amendments from staff since the August 6, 2018 reading.
Suggested Disposition: Receive and File; Abandon the 2nd Reading of the Proposed
Ordinance as Recommended
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4. Code of Ordinance Amendment - Title 6 Prohibited and Exempt Noise as
Amended
City Attorney recommending approval of an update to the prohibited noises and exempt
noises ordinances to update and correct some terminology in the prohibited noises
ordinance and add provisions and sections that further clarifying the use, prohibitions
and exemptions of outdoor music or amplified noise. This amendment includes changes
requested by Council and suggested by staff from the August 6, 2018 City Council
meeting.
ORDINANCE ' 0- Amending City of Dubuque Code of Ordinances Title 6 Health,
Housing, Sanit; • and Environment, Chapter 5 Noises, Section 6-5-1 Prohibited
Noises
ORDINANCE18 Amending City of Dubuque Code of Ordinances Title 6, Health,
Housing, Sanation and Environment, Chapter 65 Noises, Section 6-5-3 Exempt Noises
Suggesteispositi : Receive and File; Motion B; Motion A
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Suspend the Readings
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COUNCIL MEMBER REPORTS
CLOSED SESSION @ p.m.
Pending Litigation and Real Estate Transfer Negotiations — Chapter 21.5(1)(c), -(j) Code
of Iowa
...stated for the record that the attorneys who will consult with City Council on the
issues to be discussed in the closed session are
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Reconvene in Open Session @
ADJOURNMENT @ p.m.
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TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Regular Session of the City Council to be
held on Monday, August 20, 2018 at 6:00 PM in the Historic Federal Building for
the purpose of conducting such business that may properly come before the City
Council.
A9
Consent Items: Pages 1-4
oy D. Buol, Mayor