Minutes_Housing Commission 7 24 18 Copyrighted
August 20, 2018
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 8/6, 8/8, 8/13, 8/14, 8/15; Civil
Service Commission of 6/26, 7/26, 7/31; Community
Development Advisory Commission of 7/18; Housing
Commission of 7/24; Library Board of Trustees Council
Update #173 of 7/26; Resilient Community Advisory
Commission of 4/5, 5/3, 6/7; Zoning Advisory Commission
of 8/1; Proof of Publication for City Council Proceedings of
7/23.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
City Council Proceedings of 8/6/18 Supporting Documentation
City Council Proceedings of 8/8/18 Supporting Documentation
City Council Proceedings of 8/13/18 Supporting Documentation
City Council Proceedings of 8/14/18 Supporting Documentation
City Council Proceedings of 8/15/18 Supporting Documentation
Civil Service Commission of 6/26/18 Supporting Documentation
Civil Service Commission of 7/26/18 Supporting Documentation
Civil Sevice Commission of 7/31/18 Supporting Documentation
CDAC Minutes of 7/18/18 Supporting Documentation
Housing Commission Minutes of 7/24/18 Supporting Documentation
Library Board of Trustees CC Update#173 of 7/26/18 Supporting Documentation
RCAC Minutes of 4/5/18 Supporting Documentation
RCAC Minutes of 5/3/18 Supporting Documentation
RCAC Minutes of 6/7/18 Supporting Documentation
Zoning Advisory Commission Minutes of 8/1/18 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
7/23/18
MINUTES FOR HOUSiNG COMMISSION MEETING
DATE: Tuesday, July 24, 2018
TIME: 4:00 p.m.
PLACE: Housing and Community Development Department
350 West 6'h Street, Suite 312; Dubuque, IA 52001
Chairperson Amy Eudaley called the meeting to order at 4:03 p.m. following staff assurance of
compliance with lowa Open Meeting Law.
Commissioners Present: Adam Babinat Shane Hoeper
Nicole Borovic Dorothy Schwendinger
Amy Eudaley Coralita Shumaker
Anna Fernandes Gail Weitz
Commissioners Absent: Janice Craddieth
Staff Present: Teresa Bassler Jerelyn O'Connor
Tonya England
Public Present: Amanda Hohmann Kathy Sutton
KendalKuboushek
Certification of Minutes —June 26, 2018 Housinq Commission Meetinq
Commissioner Gail Weitz moved to approve the Minutes for the June 26, 2018 Housing
Commission Meeting. Commissioner porothy Schwendinger seconded. Roll call. Seven (7) in
favor. One (1) abstain. Motion passed.
Correspondence/Public Input
There was no correspondence nor public input.
The guests were welcomed to the Housing Commission Meeting; the guests, Housing
Commissioners and City Staff introduced themselves.
Old Business
a) Goal Setting Input
Commissioner Schwendinger discussed the Work Session held on July 10, 2018 for the
Goal Setting Input. She explained the group started with working papers for the successes
of the Housing Commission, which she created by reading the Minutes of the Housing
Commission Meetings for the past year. There were six initiatives the group felt should be
brought to the Housing Commission for the City Council to consider far the City Council's
priorities. Commissioner Schwendinger also handed out a copy of a newspaper article
"`Bold' move puts North End in spotlighY'.
After discussion, Commissioner Schwendinger requested that under the Board and
Commission Initiatives 2018-2019, Number 3, "Central Avenue" be changed to "True North
Star ProjecY'.
Commissioner Coralita Shumaker motioned to approve the Board and Commission
Successes 2017-2018 and Board and Commission Iniatives 2018-2019. Commissioner
Borovic seconded. Role call. All present (8) in favor. Motion passed.
1
MINUTES FOR HOUSING COMMISSION MEETING
Commissioner porothy Schwendinger presented a Working Paper for the Housing
Commission's Goals for 2018-2019. She would like to add it to the Agenda for the next
regular Housing Commission Meeting, which will be held in August 2018, for discussion.
New Business
None.
Reports
a) Crime/Nuisance Property Report
Scott Koch, Investigator, was not present.
b) CDBG Advisory Commission Report
Erica Haugen, Community Development Specialist, was not present.
c) Rehab Report
Kris Neyen, Rehabilitation Programs Supervisor, was not present
d) Neighborhood Services
Jerelyn O'Connor, Neighborhood Development Specialist, provided copies of the following:
a newsletter for the Washington Neighborhood, a postcard for the Music in Jackson Park,
and a News Release for National Night Out.
Earlier this year, the City worked with the Community Foundation to secure a foundation
grant from Partners for Places. Part of the grant is being used in the Washington
Neighborhood to engage citizens, offer training sessions with non-profit organizations, fund
printing of newsletter, and provide stipend to organizers to start a neighborhood association,
if there is enough interest, and organize other community building activities. She also
discussed the Washington Neighborhood's garden.
The Housing & Community Development Department partnered with the Downtown
Neighborhood Association on the Music in Jackson Park held on Sunday, June 10, 2018.
They sent out postcards to all voucher participants to notify them about event. Housing
provided gift bags with information about the Neighborhood Association and community
resources along with a number of other items for the 150 families that attended Music in
Jackson Park.
National Night Out is being held on August 7, 2018 at 6:00 p.m. The Police Department,
several neighborhood associations, Fire Department, and a number of other organizations
will be at the event.
O'Connor informed the group there is a list of active neighborhood associations on the City's
website; she will also send contact information for the associations to Tonya England to
forward on to the Housing Commissioners.
e) Assisted Housing Waiting List Statistical Summary
Teresa Bassler, Assisted Housing Supervisor, informed the Housing Commissioner the
z
MINUTES FOR HOUSING COMMISSION MEETING
Housing Choice Voucher February 2018 Waiting List started with 1,000 applicants;
currently, it has 904 applicants. Assisted Housing staff will continue to randomly pull
applicants from the waiting list for the next few weeks; the response rate will be monitored to
ensure goals are being met.
f) Housing Choice Voucher Participant Statistical Summary
Bassler stated the number of participants on the Housing Choice Voucher program are
starting to increase. The Department will continue to lease up for the next two to four
months until their funding goal is reached.
g) Continuum of Care Special Needs Assistance Program
Amanda Hohmann, Employment and Training Specialist with East Central Development
Corp., explained the Continuum of Care Special Needs Assistance Program provides
permanent supportive programs for the chronically homeless who have a disabling condition
related to physical health, mental health, substance use, and/or HIV/AIDS. One goal of the
program is to help clients maintain housing. The program also assists with addressing the
disabling conditions and connecting clients to resources.
She provided the following update on the numbers on her report:
Cate o Total
Number of Peo le in Households 23
Number of persons over age 24 14
Non-Hispanic/Latino 23
They are using a process called coordinated entry. A homeless hotline has been
developed; the number is (833) 849-8976. The number is called; the individual answers 15
questions. A tool is used to determine need based on the answers to the questions and a
score is given. Based on the score (not first-come, first-serve), the individual is placed on
the prioritization list.
The grant is pushing for the program to focus on those falling in Category 1 for homeless
individuals living outside, in a car or in a shelter. The Police Department has been given the
hotline telephone number along with area agencies to pass on to those who are homeless.
She will provide information to Tonya England regarding the homeless hotline, which may
be forwarded to the Housing Commissioners.
In January 2019, a Point-in-Time Count is required for providers. Dubuque is looking to see
what the count is like during the summer; therefore, they are doing a count on Wednesday,
July 25, 2018 at 2 a.m.
Information Sharinq
a) 2018 Fair Housing Training
Bassler provided the Housing Commisioners with the tentative dates for the required 2018
Fair Housing Training:
3
MINUTES FOR HOUSING COMMISSION MEETING
Date Morning Afternoon
Session Session
October 3, 2018 X X
October 4, 2018 X
October 5, 2018 X
October 15, 2018 X X
October 16, 2018 X X
October 27, 2018 X
She will let the Housing Commissioners know when the dates and times of the training are
made available so that they may sign up.
b) Lead Hazard Control Program Update
Bassler stated that Kim Glaser is currently working on the grant for the Lead Hazard Control
Program and the team has completed 106 homes out of 129.
c) Boards and Commissions Annual Picnic
Bassler stated that the Boards and Commissions Annual Picnic will be held at Eagle Point
Park on Monday, July 30, 2018.
Adlournment
There being no further business to come before the Commission, Commissioner Shumaker moved
to adjourn the meeting. Commissioner Adam Babinat seconded. Motion passed by voice vote.
Meeting adjourned at 4:51 p.m.
Minutes taken by:
���
Tonya England
Recording Secretary
Respectfully Submitted:
C�
Alexis Steger, Acting Department Director
4
i€
; BOARD AND COMMISSION SUCCESSES
2017 - 2018 �
Dubuque, Iowa
June2018
�E.v� ,.� . � , r. . _ ..�-
—, f .�,� ,,�
BOARD/COMMISSION: Iic���si�� �'omrreissA��
Please list your Board/Conunission's 3-4 niost significan[accomplislmiev[s during the last year 2017—2018.
Success: Monthly the Housing Commissiou received the Rehab Report, the report from
Neighborhood Services, and a suminaiy of the Wait List and a statistical summary of
the Housing Choice Participants. The Commission also receives a report of the
Continuum Care Special Needs Assistance Program as well as reports fi�om tlie
Criine/Nuisance Property Report and fi-om the CBDG Advisory Commission.
Impaets: This infomiation enabled the Coimnission to be infoimed of initiatives tal<en by the
housing staff, to give input, to offer coimnentary, aud to monitor the activities of the
departmcnt. Without this kind of regular infonnation, the Commission could hardly
offer advice, give input, or perfonn its responsibilities/powers.
Success: Coimnission Members receive tlle Yenninations of ineinbers and participate ii1 the Oath-
Taking of new members. In 2017-2018, it added Nicole Borovic, Shane Hoeper, Janice
Craddieth, Adatn Babivat, and Gail Weitz. It received tile resignations of Robert
McDonell, David Wall, Wesley Heimke, and Rick Baumhover. Brett Shaw was elected
to the City Council and so the Coinmission also received his resignation.
Impacts: Change in the make-up of the Couunission is to be expected and addiiig new members
can bring fresh perspectives. Commission members have the opporhuiity to recoininend
vew members. If persons stay on the Coimnission for a loilger tiine, then ineinbers gain
a sense of the history of the work and learn much over time. It is important to have
some tum-over but not too much. The Cointnissioil strikes a pretty good balance and it
is a tribute to tl�e citizeiv�y that peoplc do step up, as needed, and take on the task.
Success: The Ammal Plan of tlie Housing Department is �resented Yo the Commission and the
members of the Coimnission give input and offer possible changes. The staff is inost
recepCive Yo cottsidering changes. The Commission also holcis a public hearing to
receive input before givittg its approval. The Commission is very positive about the
work of the dEpartment to prepare tlte plan.
Copy�iahtOO 2018: Lyle Sumel<Associates, lnc. Project 180601
Impacts: The PHA Amnial Plan is the giiiding docmnent of the department and cooperation from
the Coinmission is vital. Good coinmunication between the department and the
comntission is essential to botlt.
Success: The Housing Commission has taken on several initiatives of its own including:
receiviilg a letter(by way of information shanng) from Davis Place related to a problem
with bed bugs and it wrote a letter of support and mentioned the public health nature of
the issue. The Commission also wrote letters of appreciation to those who gave time to
the Commission. h� addition, the Commission worked on a rather long-standing effort
to dedicate the conference rooin to Arui Michalski. A plaque was proposed and fiuid-
raising is in progress. This action is still pending and hopefully will be coinpleted soon.
The NAACP also sends a representative to each meeting. Visitors to Commission
ineetings are welcomed aud introduced, as are members of the publia The Conunission
is open to supporting initiatives of other groups who support housing, raise issues,
monitor housing quality etc.
lmpacts: These initiatives are well within the parameters of the powers listed in 2-SB-13 of the
policies goveining the Housing Commission. Outreach to the public, collaboration with
other entities, efforts to establish the visibiliYy of the Coinmission's work, and
recognition of the current and past efforts of Commission members are laudable and
fliey serve the overall efforts of the Commission and the Housing Department.
Success: The Commission is aware of the disparities between the public perception of persons
who benefit from subsidized housing, crime rates in the community, diversity as
enhancing the community's ability to develop and enlarge employinent opportunities,
and the beilefits that the community enjoys because of housing grants to more people.
Negative comments in the press and/or on the street often come from perceptions which
are not based in reality. Tl�e Commission does read the crime data provided at each
meetiilg and data shows that voucl�er holders and those who do not have vouchers are
similar in the# of infractions. The Commission believes that this data should be more
widely known.
Impacts: It is important to base perceptions on real data. The Housing Department and the
Coimnission do make efforts to make visible the benefits of rental units which are
iuspected, monitored, kept up to standards, and it encourages stories of positive
outcoines. Both the Housing Departinent and the Commissiou wants to enhance
positive visibility. There is more to do in this area and efforts toward that retnain a goal.
Copyright OO 2018: Lyle Sumek Associa[es, Inc. Project 180601
BOARD AND COMMISSION INITIATIVES
2018 - 2019
Dubuque, Iowa
June 2018
BOARD/COMMISSION: ii���i��gil�� (c��v�������s���a�
Please list issues or projects that your Board/Comnussion plan to address during tl�e next year 2018—2019.
1 Increase the development of decent, affordable and accessible housing in the City of
Dubuque- especially keeping in mind housing for families. It seems that efforts to find
more affordable housing for elderly and special needs are more visible.
2 Review the Analysis of Impediments to Fair Housing (City of Dubuque Action Plan 2010).
Publish the review on progress or lack of progress and send a member to report to the
Housing Commission in 2018-19.
3 Monitor the development of the True North Star Project with a special eye toward
I<eeping and/or developing affordable housing. This development could result in a
loss/change/increase of housing that is affordable.
4 Move forward with approving the "Source of Income Resolution" pending before the
2017-2018 City Council.
5 Consider the needs in the community for transitional housing for homeless young men--
ages 14 to 17.
6 Continue to work with partners to change the perception of Dubuque as unfriendly to
cultural minorities
Copyrigl�t OO 2018: LyLc Sumck Associates, Inc. Project 180601