Loading...
Minutes_Housing Commission 7 24 18 Copyrighted August 20, 2018 City of Dubuque Consent Items # 1. ITEM TITLE: Minutes and Reports Submitted SUMMARY: City Council Proceedings of 8/6, 8/8, 8/13, 8/14, 8/15; Civil Service Commission of 6/26, 7/26, 7/31; Community Development Advisory Commission of 7/18; Housing Commission of 7/24; Library Board of Trustees Council Update #173 of 7/26; Resilient Community Advisory Commission of 4/5, 5/3, 6/7; Zoning Advisory Commission of 8/1; Proof of Publication for City Council Proceedings of 7/23. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File ATTACHMENTS: Description Type City Council Proceedings of 8/6/18 Supporting Documentation City Council Proceedings of 8/8/18 Supporting Documentation City Council Proceedings of 8/13/18 Supporting Documentation City Council Proceedings of 8/14/18 Supporting Documentation City Council Proceedings of 8/15/18 Supporting Documentation Civil Service Commission of 6/26/18 Supporting Documentation Civil Service Commission of 7/26/18 Supporting Documentation Civil Sevice Commission of 7/31/18 Supporting Documentation CDAC Minutes of 7/18/18 Supporting Documentation Housing Commission Minutes of 7/24/18 Supporting Documentation Library Board of Trustees CC Update#173 of 7/26/18 Supporting Documentation RCAC Minutes of 4/5/18 Supporting Documentation RCAC Minutes of 5/3/18 Supporting Documentation RCAC Minutes of 6/7/18 Supporting Documentation Zoning Advisory Commission Minutes of 8/1/18 Supporting Documentation Proof of Publication for City Council Proceedings of Supporting Documentation 7/23/18 MINUTES FOR HOUSiNG COMMISSION MEETING DATE: Tuesday, July 24, 2018 TIME: 4:00 p.m. PLACE: Housing and Community Development Department 350 West 6'h Street, Suite 312; Dubuque, IA 52001 Chairperson Amy Eudaley called the meeting to order at 4:03 p.m. following staff assurance of compliance with lowa Open Meeting Law. Commissioners Present: Adam Babinat Shane Hoeper Nicole Borovic Dorothy Schwendinger Amy Eudaley Coralita Shumaker Anna Fernandes Gail Weitz Commissioners Absent: Janice Craddieth Staff Present: Teresa Bassler Jerelyn O'Connor Tonya England Public Present: Amanda Hohmann Kathy Sutton KendalKuboushek Certification of Minutes —June 26, 2018 Housinq Commission Meetinq Commissioner Gail Weitz moved to approve the Minutes for the June 26, 2018 Housing Commission Meeting. Commissioner porothy Schwendinger seconded. Roll call. Seven (7) in favor. One (1) abstain. Motion passed. Correspondence/Public Input There was no correspondence nor public input. The guests were welcomed to the Housing Commission Meeting; the guests, Housing Commissioners and City Staff introduced themselves. Old Business a) Goal Setting Input Commissioner Schwendinger discussed the Work Session held on July 10, 2018 for the Goal Setting Input. She explained the group started with working papers for the successes of the Housing Commission, which she created by reading the Minutes of the Housing Commission Meetings for the past year. There were six initiatives the group felt should be brought to the Housing Commission for the City Council to consider far the City Council's priorities. Commissioner Schwendinger also handed out a copy of a newspaper article "`Bold' move puts North End in spotlighY'. After discussion, Commissioner Schwendinger requested that under the Board and Commission Initiatives 2018-2019, Number 3, "Central Avenue" be changed to "True North Star ProjecY'. Commissioner Coralita Shumaker motioned to approve the Board and Commission Successes 2017-2018 and Board and Commission Iniatives 2018-2019. Commissioner Borovic seconded. Role call. All present (8) in favor. Motion passed. 1 MINUTES FOR HOUSING COMMISSION MEETING Commissioner porothy Schwendinger presented a Working Paper for the Housing Commission's Goals for 2018-2019. She would like to add it to the Agenda for the next regular Housing Commission Meeting, which will be held in August 2018, for discussion. New Business None. Reports a) Crime/Nuisance Property Report Scott Koch, Investigator, was not present. b) CDBG Advisory Commission Report Erica Haugen, Community Development Specialist, was not present. c) Rehab Report Kris Neyen, Rehabilitation Programs Supervisor, was not present d) Neighborhood Services Jerelyn O'Connor, Neighborhood Development Specialist, provided copies of the following: a newsletter for the Washington Neighborhood, a postcard for the Music in Jackson Park, and a News Release for National Night Out. Earlier this year, the City worked with the Community Foundation to secure a foundation grant from Partners for Places. Part of the grant is being used in the Washington Neighborhood to engage citizens, offer training sessions with non-profit organizations, fund printing of newsletter, and provide stipend to organizers to start a neighborhood association, if there is enough interest, and organize other community building activities. She also discussed the Washington Neighborhood's garden. The Housing & Community Development Department partnered with the Downtown Neighborhood Association on the Music in Jackson Park held on Sunday, June 10, 2018. They sent out postcards to all voucher participants to notify them about event. Housing provided gift bags with information about the Neighborhood Association and community resources along with a number of other items for the 150 families that attended Music in Jackson Park. National Night Out is being held on August 7, 2018 at 6:00 p.m. The Police Department, several neighborhood associations, Fire Department, and a number of other organizations will be at the event. O'Connor informed the group there is a list of active neighborhood associations on the City's website; she will also send contact information for the associations to Tonya England to forward on to the Housing Commissioners. e) Assisted Housing Waiting List Statistical Summary Teresa Bassler, Assisted Housing Supervisor, informed the Housing Commissioner the z MINUTES FOR HOUSING COMMISSION MEETING Housing Choice Voucher February 2018 Waiting List started with 1,000 applicants; currently, it has 904 applicants. Assisted Housing staff will continue to randomly pull applicants from the waiting list for the next few weeks; the response rate will be monitored to ensure goals are being met. f) Housing Choice Voucher Participant Statistical Summary Bassler stated the number of participants on the Housing Choice Voucher program are starting to increase. The Department will continue to lease up for the next two to four months until their funding goal is reached. g) Continuum of Care Special Needs Assistance Program Amanda Hohmann, Employment and Training Specialist with East Central Development Corp., explained the Continuum of Care Special Needs Assistance Program provides permanent supportive programs for the chronically homeless who have a disabling condition related to physical health, mental health, substance use, and/or HIV/AIDS. One goal of the program is to help clients maintain housing. The program also assists with addressing the disabling conditions and connecting clients to resources. She provided the following update on the numbers on her report: Cate o Total Number of Peo le in Households 23 Number of persons over age 24 14 Non-Hispanic/Latino 23 They are using a process called coordinated entry. A homeless hotline has been developed; the number is (833) 849-8976. The number is called; the individual answers 15 questions. A tool is used to determine need based on the answers to the questions and a score is given. Based on the score (not first-come, first-serve), the individual is placed on the prioritization list. The grant is pushing for the program to focus on those falling in Category 1 for homeless individuals living outside, in a car or in a shelter. The Police Department has been given the hotline telephone number along with area agencies to pass on to those who are homeless. She will provide information to Tonya England regarding the homeless hotline, which may be forwarded to the Housing Commissioners. In January 2019, a Point-in-Time Count is required for providers. Dubuque is looking to see what the count is like during the summer; therefore, they are doing a count on Wednesday, July 25, 2018 at 2 a.m. Information Sharinq a) 2018 Fair Housing Training Bassler provided the Housing Commisioners with the tentative dates for the required 2018 Fair Housing Training: 3 MINUTES FOR HOUSING COMMISSION MEETING Date Morning Afternoon Session Session October 3, 2018 X X October 4, 2018 X October 5, 2018 X October 15, 2018 X X October 16, 2018 X X October 27, 2018 X She will let the Housing Commissioners know when the dates and times of the training are made available so that they may sign up. b) Lead Hazard Control Program Update Bassler stated that Kim Glaser is currently working on the grant for the Lead Hazard Control Program and the team has completed 106 homes out of 129. c) Boards and Commissions Annual Picnic Bassler stated that the Boards and Commissions Annual Picnic will be held at Eagle Point Park on Monday, July 30, 2018. Adlournment There being no further business to come before the Commission, Commissioner Shumaker moved to adjourn the meeting. Commissioner Adam Babinat seconded. Motion passed by voice vote. Meeting adjourned at 4:51 p.m. Minutes taken by: ��� Tonya England Recording Secretary Respectfully Submitted: C� Alexis Steger, Acting Department Director 4 i€ ; BOARD AND COMMISSION SUCCESSES 2017 - 2018 � Dubuque, Iowa June2018 �E.v� ,.� . � , r. . _ ..�- —, f .�,� ,,� BOARD/COMMISSION: Iic���si�� �'omrreissA�� Please list your Board/Conunission's 3-4 niost significan[accomplislmiev[s during the last year 2017—2018. Success: Monthly the Housing Commissiou received the Rehab Report, the report from Neighborhood Services, and a suminaiy of the Wait List and a statistical summary of the Housing Choice Participants. The Commission also receives a report of the Continuum Care Special Needs Assistance Program as well as reports fi�om tlie Criine/Nuisance Property Report and fi-om the CBDG Advisory Commission. Impaets: This infomiation enabled the Coimnission to be infoimed of initiatives tal<en by the housing staff, to give input, to offer coimnentary, aud to monitor the activities of the departmcnt. Without this kind of regular infonnation, the Commission could hardly offer advice, give input, or perfonn its responsibilities/powers. Success: Coimnission Members receive tlle Yenninations of ineinbers and participate ii1 the Oath- Taking of new members. In 2017-2018, it added Nicole Borovic, Shane Hoeper, Janice Craddieth, Adatn Babivat, and Gail Weitz. It received tile resignations of Robert McDonell, David Wall, Wesley Heimke, and Rick Baumhover. Brett Shaw was elected to the City Council and so the Coinmission also received his resignation. Impacts: Change in the make-up of the Couunission is to be expected and addiiig new members can bring fresh perspectives. Commission members have the opporhuiity to recoininend vew members. If persons stay on the Coimnission for a loilger tiine, then ineinbers gain a sense of the history of the work and learn much over time. It is important to have some tum-over but not too much. The Cointnissioil strikes a pretty good balance and it is a tribute to tl�e citizeiv�y that peoplc do step up, as needed, and take on the task. Success: The Ammal Plan of tlie Housing Department is �resented Yo the Commission and the members of the Coimnission give input and offer possible changes. The staff is inost recepCive Yo cottsidering changes. The Commission also holcis a public hearing to receive input before givittg its approval. The Commission is very positive about the work of the dEpartment to prepare tlte plan. Copy�iahtOO 2018: Lyle Sumel<Associates, lnc. Project 180601 Impacts: The PHA Amnial Plan is the giiiding docmnent of the department and cooperation from the Coinmission is vital. Good coinmunication between the department and the comntission is essential to botlt. Success: The Housing Commission has taken on several initiatives of its own including: receiviilg a letter(by way of information shanng) from Davis Place related to a problem with bed bugs and it wrote a letter of support and mentioned the public health nature of the issue. The Commission also wrote letters of appreciation to those who gave time to the Commission. h� addition, the Commission worked on a rather long-standing effort to dedicate the conference rooin to Arui Michalski. A plaque was proposed and fiuid- raising is in progress. This action is still pending and hopefully will be coinpleted soon. The NAACP also sends a representative to each meeting. Visitors to Commission ineetings are welcomed aud introduced, as are members of the publia The Conunission is open to supporting initiatives of other groups who support housing, raise issues, monitor housing quality etc. lmpacts: These initiatives are well within the parameters of the powers listed in 2-SB-13 of the policies goveining the Housing Commission. Outreach to the public, collaboration with other entities, efforts to establish the visibiliYy of the Coinmission's work, and recognition of the current and past efforts of Commission members are laudable and fliey serve the overall efforts of the Commission and the Housing Department. Success: The Commission is aware of the disparities between the public perception of persons who benefit from subsidized housing, crime rates in the community, diversity as enhancing the community's ability to develop and enlarge employinent opportunities, and the beilefits that the community enjoys because of housing grants to more people. Negative comments in the press and/or on the street often come from perceptions which are not based in reality. Tl�e Commission does read the crime data provided at each meetiilg and data shows that voucl�er holders and those who do not have vouchers are similar in the# of infractions. The Commission believes that this data should be more widely known. Impacts: It is important to base perceptions on real data. The Housing Department and the Coimnission do make efforts to make visible the benefits of rental units which are iuspected, monitored, kept up to standards, and it encourages stories of positive outcoines. Both the Housing Departinent and the Commissiou wants to enhance positive visibility. There is more to do in this area and efforts toward that retnain a goal. Copyright OO 2018: Lyle Sumek Associa[es, Inc. Project 180601 BOARD AND COMMISSION INITIATIVES 2018 - 2019 Dubuque, Iowa June 2018 BOARD/COMMISSION: ii���i��gil�� (c��v�������s���a� Please list issues or projects that your Board/Comnussion plan to address during tl�e next year 2018—2019. 1 Increase the development of decent, affordable and accessible housing in the City of Dubuque- especially keeping in mind housing for families. It seems that efforts to find more affordable housing for elderly and special needs are more visible. 2 Review the Analysis of Impediments to Fair Housing (City of Dubuque Action Plan 2010). Publish the review on progress or lack of progress and send a member to report to the Housing Commission in 2018-19. 3 Monitor the development of the True North Star Project with a special eye toward I<eeping and/or developing affordable housing. This development could result in a loss/change/increase of housing that is affordable. 4 Move forward with approving the "Source of Income Resolution" pending before the 2017-2018 City Council. 5 Consider the needs in the community for transitional housing for homeless young men-- ages 14 to 17. 6 Continue to work with partners to change the perception of Dubuque as unfriendly to cultural minorities Copyrigl�t OO 2018: LyLc Sumck Associates, Inc. Project 180601