Minutes_Zoning Advisory Commission 8 1 18 Copyrighted
August 20, 2018
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 8/6, 8/8, 8/13, 8/14, 8/15; Civil
Service Commission of 6/26, 7/26, 7/31; Community
Development Advisory Commission of 7/18; Housing
Commission of 7/24; Library Board of Trustees Council
Update #173 of 7/26; Resilient Community Advisory
Commission of 4/5, 5/3, 6/7; Zoning Advisory Commission
of 8/1; Proof of Publication for City Council Proceedings of
7/23.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
City Council Proceedings of 8/6/18 Supporting Documentation
City Council Proceedings of 8/8/18 Supporting Documentation
City Council Proceedings of 8/13/18 Supporting Documentation
City Council Proceedings of 8/14/18 Supporting Documentation
City Council Proceedings of 8/15/18 Supporting Documentation
Civil Service Commission of 6/26/18 Supporting Documentation
Civil Service Commission of 7/26/18 Supporting Documentation
Civil Sevice Commission of 7/31/18 Supporting Documentation
CDAC Minutes of 7/18/18 Supporting Documentation
Housing Commission Minutes of 7/24/18 Supporting Documentation
Library Board of Trustees CC Update#173 of 7/26/18 Supporting Documentation
RCAC Minutes of 4/5/18 Supporting Documentation
RCAC Minutes of 5/3/18 Supporting Documentation
RCAC Minutes of 6/7/18 Supporting Documentation
Zoning Advisory Commission Minutes of 8/1/18 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
7/23/18
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MINUTES
CITY OF DUBUQUE ZONING ADVISORY COMMISSION
REGULAR SESSION
6:00 p.m.
Thursday, August 1, 2018
City Council Chamber, Historic Federal Building
Commissioners Present: Chairperson Tom Henschel; Commission Members Pat Norton,
Rich Russell, Laura Roussell, Steve Baumhover, Michael Belmont, and Martha Christ; Staff
Members Kyle Kritz and Travis Schrobilgen.
Commissioners Excused: None.
Commissioners Unexcused: None.
CALL TO ORDER: The meeting was called to order by Chairperson Henschel at 6:00 p.m.
AFFIDAVIT OF COMPLIANCE: Staff presented an Affidavit of Compliance verifying the
meeting was being held in compliance with the lowa Open Meetings Law.
MINUTES: Motion by Christ, seconded by Norton, to approve the minutes of the July 5,
2018 Zoning Advisory Commission meeting as submitted. Motion carried by the following
vote: Aye — Baumhover, Christ, Norton, Roussell, Russell, Michael Belmont, and
Henschel; Nay — None.
ACTION ITEMS: None.
PUBLIC HEARINGS
PUD AMENDMENT: Application of I IW/Sisters of Charity to amend the PUD Planned Unit
Development District to facilitate the development of a senior living community.
Chairperson Henschel provided a brief overview of the request.
Sister Teri Hadro of 1100 Carmel Drive discussed the request noting the number of past
Zoning Advisory Commission meetings they went through to develop and address the
Commission's concerns for the existing PUD. She noted the continued need for space and
detailed the requested amendment to add 4.5 acres in the southeast corner. She
discussed the Sisters' partnership with Presbyterian Homes and Services. Sister Teri also
discussed holding a neighborhood meeting which had more than forty invitations sent out
and about a dozen neighbors in attendance. She concluded by mentioning the Sisters
prefer to keep the space open to the public.
Minutes — Zoning Advisory Commission Page 2
August 1 , 2018
Bill Hagstrom of Presbyterian Homes, 2845 Hama Avenue, Minnesota, detailed their
reasons to amend the PUD—put care facilities on one side of the property and senior care
on the other. He noted they are in the Certificate of Need process. He reviewed the
timeline for development with Phase 1 beginning in the spring of 2019 and completed in
the summer of 2020 with Phase 2 expected to be completed in 2021 , then they will hold
there until further notice.
Mike Jansen with IIW Engineers & Surveyors, 4155 Pennsylvania Avenue noted IIW was
involved forthe 2015 PUD process aswell. He discussed the concept plan noting the same
number of rooms but a different distribution. He discussed fitting the building to the site as
opposed to changing the landscape to fit the building. The new concept has a built-in buffer
from on-site traffic. He also clarified that figure 1 .1 in the packet shows 452 units— but was
labelled 155 elsewhere. 452 units is correct. He also noted the traffic analysis reduced
traffic peak hour from 152 in the 2015 plan to 134 in the requested amendment.
Commissioner Roussell asked for clarification on the Certificate of Need.
Staff Member Kritz detailed the staff report noting this request is a refinement of the 2015
layout. He discussed the applicant held a neighborhood meeting and invited neighbors
from farther than the standard 200-foot notification distance. He noted that staff used this
same larger notification area for notice of the Commission hearing. He pointed out both
Fire Department and Engineering Department attachments. He mentioned the continuing
process of Development Review Team for code review regarding fire, stormwater, sanitary
sewer, water, and other service requirements as the project moves from a PUD conceptual
plan through the site plan review process.
Commissioner Norton pointed out that the only difference is the addition of land area in the
PUD. Staff Member Kritz confirmed Commissioner Norton's observation.
Commissioner Belmont asked if there will be appropriate fire access. Staff Member Kritz
noted the correspondence from the Fire Department regarding the Fire Code and access
requirements. Mike Jansen responded saying they will continue attending Development
Review Team as they go along to remain compliant with all state and local requirements.
Staff Member Kritz clarified the Fire Department will work with the developer regarding a
secondary access as part of the Site Plan Review and a City Code requirement for
secondary access does not need to be part of the PUD.
Commissioner Christ mentioned her appreciation of the applicanYs diligent effort to
preserve the land and its topography.
Chairperson Henchel asked if there were letters of support. Staff Member Kritz noted there
was one letter submitted and it was neither for or against the request.
Minutes — Zoning Advisory Commission Page 3
August 1 , 2018
Motion by Christ, seconded by Baumhover, to approve the PUD Amendment as submitted.
Motion carried by the following vote: Aye— Baumhover, Christ, Belmont, Norton, Roussell,
Russell, and Henschel; Nay — None.
ITEMS FROM PUBLIC: None.
ITEMS FROM COMMISSION: Amended By-Laws
Staff Member Kyle Kritz discussed the addition ofArticle V:ExParte Communication Policy
ForRezonings to the By-Laws was reviewed at the prior meeting and revised as requested.
Motion by Norton, seconded by Christ, to amend the Zoning Advisory Commission By-
Laws as submitted. Motion carried by the following vote: Aye — Baumhover, Christ,
Norton, Belmont, Roussell, Russell, and Henschel; Nay — None.
ITEMS FROM STAFF: None
ADJOURNMENT: Motion by Norton, seconded by Christ, to adjourn the August 1 , 2018
Zoning Advisory Commission meeting. Motion carried by the following vote: Aye —
Baumhover, Christ, Norton, Belmont, Roussell, Russell, and Henschel; Nay — None.
The meeting adjourned at 627 p.m.
Respectfully submitted,
Kyle L. Kritz, Associate Planner Adopted