Millwork District Parking Lot #2 (Elm Street Parking Lot) Project Award Copyrighted
September 4, 2018
City of Dubuque Action Items # 3.
ITEM TITLE: Millwork District Parking Lot#2 (Elm Street Parking Lot) -
Project Award
SUMMARY: City Manager recommending award of the construction
contract for the Millwork District Parking Lot#2 Project to
the low bidder Drew Cook& Sons Excavating, Co.
RESOLUTION Awarding Public Improvement Contract for
the Millwork District Parking Lot#2 Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Millwork District Parking Lot#2-NNM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Millwork District Parking Lot #2
DATE: August 28, 2018
Sealed bids were received for the Millwork District Parking Lot #2 Project. City
Engineer Gus Psihoyos recommends award of the construction contract to the low
bidder, Drew Cook & Sons Excavating, Co., Inc., in the amount of$375,885.50, which is
20.63°k under the estimate of probable cost.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Candace Eudaley-Loebach, Transportation Services Manager
TH E CI'CY OF �ll V AC�Uf
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Maeterpiece mi the Mississippi � � � � � �
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Millwork District Parking Lot#2
DATE: Aug 24, 2018
INTRODUCTION
The enclosed resolution authorizes the award of the construction contract for the
Millwork District Parking Lot#2 project.
BACKGROUND
In 2010, Gronen Properties, Wlmac Property Co and Warehouse Trust provided a letter
to the City requesting public development of 470 off-street parking spaces to assist with
attraction of commercial and residential tenants in the newly developed district. The 11�n
& Elm St surface parking lot will bring the total number of City-owned parking spaces in
the Historic Millwork District to 509 spaces.
The City purchased the property, between 11t° and 12�° streets and adjacent to Elm
Street from Stackis, LLC for $500,000. The City also issued two contracts for the
deconstruction of the existing structure for a total amount of $151,700.
DISCUSSION
The FY18 Capital Improvement Budget includes $828,376 to continue the development
of public parking within the Historic Millwork District. These unused funds will be
requested to be carried over into the FY19 budget. The parking lot will be constructed
with concrete pavement and permeable pavers. Landscaping will be included in a
future project and will be similar to that of the Intermodal facility landscaping. Conduit
will be installed under the pavement to provide for multiple enforcement options.
BID RESULTS
Sealed bids were received on the project on August 23, 2018. Drew Cook & Sons
Excavating, Co. Inc. submitted the low bid in the amount of $375,885.50. This amount is
20.63% under the estimate of probable cost. A summary of the bid proposals is as
follows:
Contractor Total Bid
Drew Cook & Sons Exc. $ 375,885.50
MDE LLC dba McDermott Exc. $ 379,683.25
Conlon Construction $ 412,995.83
Eastern lowa Excavatin and Concrete $ 430,429.00
Portzen Construction $ 432,193.88
Tschi frie Excavation $ 435,271 .00
Tricon $ 444,678.50
Midwest Concrete $ 453,786.00
RECOMMENDATION
I recommend that the contract for the Millwork District Parking Lot #2 project be
awarded to Drew Cook and Sons Excavating, Co. Inc. of Dubuque, lowa in the amount
of$375,885.50.
BUDGETIMPACT
The summary of cost for the Millwork District Parking Lot #2 project is summarized as
follows:
Descri tion Estimate Award
Construction Contract $ 473,575.00 $375,885.50
Contin enc 47,357.50 47,357.50
En ineerin Desi n, Administration & Ins ection 78 139.88 78 139.88
Total Pro'ect Cost
FUNDING SOURCE
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
3602250 Millwork District Parking Improvements $ 828,376.00
Total Project Funding $ 828,376.00
ACTION TO BE TAKEN
The City Council is requested to award the contract for Millwork District Parking Lot #2
project to project Drew Cook and Sons Excavating, Co. Inc. through the adoption of the
enclosed resolution.
2
Prepared by Todd Irwin
cc: Jenny Larson, Budget Director
Candace Eudaley-Loebach, Director of Transportation Services
Todd Irwin, Engineering Technician
3
RESOLUTION NO. 268-18
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE MILLWORK DISTRICT
PARKING LOT #2 PROJECT
Whereas, sealed proposals have been submitted by contractors for the Millwork
District Parking Lot #2 project, (the Project) pursuant to Resolution No. 234-18 and
Notice to Bidders published on the City of Dubuque, Iowa website and plan room
service with statewide circulation on the 8th day of August 2018; and
Whereas, said sealed proposals were opened and read on the 23rd day of August
2018 and it has been determined that Drew Cook and Sons Excavating, Inc. of
Dubuque, Iowa, submitted low bid in the a·mount of $375,885.50, and is the lowest
responsive, responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Drew Cook
and Sons Excavating, Inc and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, adopted and approved this 4th day of September 2018. /)
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Attest: