Inclusive Dubuque Quarterly ReportCopyrighted
September 10, 2018
City of Dubuque Work Session - Bottom # 1.
ITEM TITLE: Inclusive Dubuque Quarterly Report
SUMMARY: City staff and partners will conduct a work session on the
Inclusive Dubuque quarterly report.
SUGGESTED DISPOSITION:
ATTACHMENTS:
Description Type
Inclusive Dubuque Work Session -MVM Memo City Manager Memo
Staff Memo Staff Memo
THE CITY OF
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Inclusive Dubuque Quarterly Update
DATE: September 4, 2018
Human Rights Director Kelly Larson is transmitting information for the Inclusive
Dubuque Work Session.
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MicKael C. Van Milligen
Dubuque
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cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Kelly Larson, Human Rights Director
Paul Duster, Director of Community Initiatives, Community Foundation
THE CITY OF
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Masterpiece on the Mississippi
TO: Mike Van Milligen, City Manager
FROM: Kelly Larson, Human Rights Department Director
DATE: September 4, 2018
RE: Inclusive Dubuque Quarterly Update
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This memo provides a written background of Inclusive Dubuque accomplishments since
April 2018, and serves as a supplement to a presentation that will be offered by
Inclusive Dubuque network partners ata work session on September 10, 2018.
Background
Launched in 2013, Inclusive Dubuque is a local network of leaders from faith, labor,
education, business, nonprofit, and government dedicated to advancing justice and
social equity in our community. The network began informally in early 2012 with less
than a dozen community organizations and businesses beginning a conversation about
the need for a collaborative effort around inclusion and equity in Dubuque. Today, the
network consists of over 60 organizations and individual community members.
Network members are focused on deepening their understanding of diversity, equity,
and inclusion and taking action to advance equity and inclusion in the community. An
equitable and inclusive community is necessary if we are to meet our city's economic
and cultural needs, as outlined in the City Council's goals and priorities. Partners within
the network come together around a common agenda of advancing equity in our
community and each contribute what they do best in the form of mutually reinforcing
activities.
Inclusive Dubuque Network—Accomplishments since April:
Since our last work session with City Council in April, network partners have
accomplished the following:
• The Peer Learning Council completed the nine-month series of Best Practices
workshops with a final wrap up session on June 6. A broad representation of
Network Partners attended this final session to hear from the Best Practices
"graduates" and how they are implementing their expanded knowledge of
diversity, equity, and inclusion concepts within their own organizations.
• Invitations to attend the 2018-2019 Best Practices workshops were distributed in
August and registration is underway. The first session is scheduled for
September 19.
• The Education Sector Group continues to meet monthly and share examples and
stories about their equity and inclusion journey. Partners at the table are taking
turns leading the group and bringing their specific experiences and needs to the
table for discussion and peer learning. Summer and upcoming agenda topics
include transportation, the Dubuque Community School District Strategic Plan,
practicing the use of equity tools.
• The Housing & Neighborhoods Sector Group is being led by Tom LoGuidice
(NAACP member) and Tom Smith (property owner). This summer, the group
heard an update from Heidi Zull and Laura Klavitter on their work in the
Washington Neighborhood, including the community garden, clean-up weekend,
beautification work, painting the street diverter, and the community newsletter.
Attendees also discussed ways the work of this sector group could complement
that of neighborhood associations. The group continues to explore ways to
increase property manager participation in the Housing Choice Voucher program
and is working towards having clear goals completed by November to be shared
with the City of Dubuque Housing Department and the Greater Dubuque
Development Corporation.
• The Arts & Culture group is investigating ways to support the city's broader Arts
and Culture Master Plan and continues to work with Travel Dubuque on future
options for the "I'm a Dubuquer" campaign. This fall, the group plans to begin
reviewing equity education materials as a part of each meeting.
• Quarterly meetings of the full network have resumed, with the next quarterly
meeting scheduled for September 19.
• The Inclusive Dubuque Coordinator moved on to an opportunity with Loras
College. The Community Foundation of Greater Dubuque has updated the
position description to align with current activities and is seeking applicants for
the position of Equity Coordinator. In the meantime, Paul Duster, Director of
Community Initiatives, is serving as liaison to the Network. The new Equity
Coordinator will be responsible for:
o supporting the Inclusive Dubuque Network;
o supporting a C-Suite business cohort on equity;
o coordinating training programs such as Best Practices in Diversity, Equity,
and Inclusion and Race Forward's Racial Equity Training for non-profits;
o managing grants with an equity component;
o managing communications around equity;
o partnering with CFGD staff to conduct collective impact equity work such
as the Campaign for Grade Level Reading, Project H.O.P.E., and work on
community mental health needs.
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At the City Council Work Session on September 10, the following network partners will
present additional information on their institutional and community efforts to advance
equity and to contribute towards an inclusive community:
• The Community Foundation of Greater Dubuque will provide an update on the
equity coordinator position and discuss equity work being accomplished through
a Walmart Foundation Grant;
• East Central Intergovernmental Association will discuss ways equity is being
integrated into their daily work;
• John Stewart will discuss collaborative efforts to infuse equity movies and
discussion as part of the Julien Dubuque International Film Festival;
• City of Dubuque staff will provide an update on the work of the City's internal
equity teams.
City of Dubuque as a Network Partner — Accomplishments since April:
The City has established the following organization -wide equity goals:
• Goal #1: Advance equity through workforce recruitment and retention efforts
• Goal #2: Advance equity through grant, contract, and purchased services
agreements
• Goal #3: Advance equity through service delivery and community engagement
• Goal #4: Advance equity through collective impact partnerships.
Since April, the following has been accomplished:
• The Equity Core Team has provided a session at Leadership Team on
responding to the equity questions posed in the City Council's policy agenda
report. We have decreased core team meetings to bi-monthly and have added a
data analysis team that will meet on alternate months. The data analysis team
will have its initial meeting in September and will begin to develop a data
baseline for the City's equity work.
• The Facilitation Team completed the four-day advancing equity workshop for
teams seeking to develop equity plans for their departments or organizations,
customizing the training to meet the needs of attendees. The team is now
finalizing the workshops for City staff in October and November, and is working
with Human Rights Department staff to develop a tiered training structure with
different focuses for entry, supervisory, and department manager levels.
• The Recruitment and Retention Team is working to systematize the collection of
City workforce data along with samples of exit interviews and employee resource
groups to prepare for the hiring of the next Training and Workforce Development
Coordinator.
• The Community Engagement Team is updating materials for City Life and
community engagement with City Council goal setting in preparation for the hiring
3
of the next Community Engagement Coordinator. The team also is assisting with
the citizen survey as needed, as data obtained through the survey will help to
inform the direction for the team and community engagement coordinator moving
forward.
• The Cash Out Team is piloting a standardized end of year reporting form and is
reviewing submissions from contract and purchased services partners. Later this
month, the Team will make recommendations to the City Manager regarding
taking this pilot forward.
• The following departments have developed equity plans: Police, Leisure
Services, Human Rights, Planning Services, Public Works, Housing. Library,
Fire, and Transit will begin working on their plans this year while three additional
departments will begin developing a team and completing a self-assessment.
At the City Council Work Session on September 10, City staff will provide an update on
equity plan efforts across departments.
Action Requested
This memo is background for the presentation that will be offered to the City Council by
Inclusive Dubuque network partners on September 10 and is being provided for your
information. No action is requested.
cc: Paul Duster, Director of Community Initiatives, Community Foundation
4
The Community Foundation of Greater Dubuque
strengthens communities and inspires giving.
Economic Opportunity
Academic Achievement
Equity and Inclusion
The Community Foundation brings together community
members to create greater good, addressing
complex community challenges to build a
thriving, resilient region. We focus this work on three impact areas.
Poverty Race & Equity
Barriers to Success
Our Focus on Equity
Equity Initiatives & Funding
•Equity Coordinator Position
•Funding
•Training Opportunities
•Business Leaders Cohort
•Speaker Series
•Community Equity Initiatives
Equity Coordinator
Equity Coordinator Position
•Inclusive Dubuque Network
•C-Suite business cohort
•Coordinate training programs
•Manage grants with an equity component
•Manage communications around equity
•Partner with CFGD staff to conduct collective impact equity work
Funders
Walmart
IBM
Surdna Foundation
City of Dubuque
Community Foundation of Greater Dubuque
John Deere Foundation
Dr. Liang Chee Wee
Dubuque Area Chamber of Commerce
Dubuque Racing Association
Greater Dubuque Development Corporation
Mercy Medical Center
Northeast Iowa Community CollegeNationalLocal
Walmart Grant
Walmart Grant ($250,000)
April 2018 –March 2019
Supports the Inclusive Dubuque initiative through:
•Best Practices Training on Diversity, Equity and Inclusion
•Diversity Training for non-profits (Race Forward)
•Business Leader Cohort
•Speaker Series
•Operations
Diversity, Equity & Inclusion Training
Best Practices in Diversity, Equity, and Inclusion
Nine-month learning series focused on best practices in diversity,
equity, and inclusion developed and supported by the Peer-Learning
Council of the Network.
September 2017 –June 2018 (Completed)
•45 participants from 30+ organizations.
September 2018 –June 2019 (Registration underway)
•Partnering with the YMCA/YWCA of Dubuque
Equity Training
Building Racial Equity Training Series
A combination of training, strategic planning, and technical assistance
to support teams from non-profit community organizations from across
the region.
•43 leaders
representing 20
non-profit
organizations
•4 full-day sessions
over six months,
with technical
coaching between
sessions
Coming Soon… Building a Business Leader Cohort
Business Leader Cohort
•Partnering with John Deere and GDDC
•Pilot with 12 “early-adopter” C-Suite level corporate leaders
•Focus on understanding how diversity and equity supports
overall financial and workplace success
•Strategies the promote equitable and inclusive employee
recruitment and retention
•Curriculum will dovetail with topics presented in the Best
Practices Series
Coming Soon… Speaker Series
Diversity, Equity & Inclusion Speaker Series
Potential speakers include:
•Dr. Manuel Pastor, Director of the Program for Environmental
and Regional Equity at University of Southern
California
•Dr. Jermaine Davis, Author and Professor of Communication
Studies and Organizational Leadership
•Bryan Stephenson, Founder and Executive Director of the Equal
Justice Initiative
•Dr. Gail Christopher, W.K. Kellogg Foundation’s Truth, Racial
Healing and Transformation Program
Community Equity Initiatives
Washington Neighborhood
Parent Engagement
Founded in 1974, ECIA provides professional planning,
programming, and technical assistance to cities, counties,
non-profits, businesses and community organizations in
Cedar, Clinton, Delaware, Dubuque and Jackson Counties in
eastern Iowa.
A Regional Response to Local Needs
Network Partners at Work
WHY ECIA EXISTS
•Efficient Service
•Regional Collaboration
•Resource Sharing
•Public/Private Agency Liaison
•Strengthen Communities
PROGRAMS AND SERVICES
•Community Development and Public Services
•Administration
•Housing and Support Services
•Community Services
•Economic Development
•Transportation and Planning
•Employment and Training
•Transit
EQUITY AND
INCLUSIVITY TEAM
▪Kelley Deutmeyer, Executive Director
▪Lisa Weinhold, Director of Finance and
Human Resources
▪Mark Schneider, Director of Community
Development and Public Services
▪Gail Kuhle, Project Manager
▪Elizabeth Kemp, Rehabilitation
Specialist/Inspector
▪Ron Axtell, Employment and Training Manager
▪Chandra Ravada, Director of Transportation
▪Holly McPherson, Regional Economic
Development and Outreach Coordinator
▪Jennifer Walker, Development
Coordinator/Consultant
Intercultural Competence is a
range of cognitive, affective, and
behavioral skills that lead to
effective and appropriate
communication with people of
other cultures.
ECIA EQUITY TEAM
Equity and Inclusivity
1.Personal Communicating and Racial Equity Workshop –John
Stewart, Facilitator
•4 ECIA staff attended
•Six 4-hour sessions ( Jan/Feb, 2017)
2.Advancing Equity using an Intercultural Approach Workshop
•4 ECIA staff attended
•4 –8 hour sessions (February/March, 2017)
3.Inclusive Dubuque –Attended Best Practices in Diversity,
Equity, and Inclusion
•3 ECIA staff attended
•8 –2 hour sessions (October, 2017 –Mary, 2018)
4.Bridges Out of Poverty Training –40 staff attended from
ECIA –Spring, 2018
5.Dubuque Disparate Impact Assessment Committee
•Director of Community Development and Public
Services attends meetings
6.Attended Dubuque Chamber Diversity Summit –2 staff
7.Harvard Online Bias Assessments
•Required 41 staff to take (2) assessment
•Discussed assessments at a full ECIA staff meeting
“People fail to get along with each other
because they fear each other. They fear each
other because they don’t know each other.
They don’t know each other because they have
not property communicated with each other.”
Dr. Martin Luther King, Jr.
Training and Events Completed
2017/2018
PRIORITIES, BEST
PRACTICES,
HIGHLIGHTS
1.Held a Bridges Out of Poverty Training
Regionally to introduce Inclusivity and
Diversity
•Regional City Clerks Meeting
•Jackson County Economic Development –
Maquoketa
–Next steps –Maquoketa has asked to
do a full day session
2.Hired a Spanish translator or a Housing
Trust Fund application/project
3.Translated a portion of our housing
materials into Spanish
4.Updated our public outreach policy to do
outreach in various communities versus in
one central location
“Diversity: the art of thinking independently
together.”
Malcom Forbes
IMPLEMENTATION
PRIORITIES, BEST
PRACTICES,
HIGHLIGHTS
5.Downloaded the Diversity Toolkit from the Dubuque
Area Chamber of Commerce
•Diversity “First Thought” Activity with all staff
6.Added Diversity and Inclusivity to our ECIA Wellness
Program
•Staff to receive wellness points for completed related
activities
–Watch 2 YouTube Videos on bias and inclusivity
–Doing more than 2 online bias assessments
7.Held an ECIA Board member Diversity and Inclusivity
basics training
•Facilitated by Katrina Eller from Community Foundation
8.Applied for a Community Foundation of Dubuque
grant for “Inclusive Dubuque and beyond”
•Received $3,000 to expand efforts into Clinton and Dubuque
Counties
9.Employment and Training Dept. partnering with
Fountain of Youth for improved outreach to
minority
“It is time for parents to teach
young people early on that in
diversity there is beauty and
there is strength.” Maya Angelou
IMPLEMENTATION Continued
LESSONS LEARNED
“There is only one way to look at
things until someone shows us
how to look at them with
different eyes.”
Pablo Picasso
Lessons Learned
1.Facing hidden biases can be
uncomfortable
2.Resiliency program –Better outreach to
the Hispanic population
3.Integrate strategies program by
program at ECIA versus all at once
4.Regionally –push back from partners –
take it slower in some counties
5.Continue to work with Board members
and staff as well as provide training–it
is a continual process
6.Continue to use various forms of
outreach materials and practices to
reach all populations
Mission Statement
•Next Steps –Updating our Mission Statement
“Empowering Communities and their people through sustainable
partnerships; promoting equity and inclusivity; and providing
services to enhance the quality of life in the region.”
HOW CAN WE BETTER SERVE YOU?
Contact Kelley Hutton Deutmeyer, ECIA Executive Director
kdeutmeyer@ecia.org or 563-690-5700
Network Partners at Work
Equity
Core Team:
Steering &
Data
Recruitment &
Retention Team
Communications
Team
Community
Engagement
Team
Cash-Out Team
Facilitation Team
Goal #1: Advance equity through workforce recruitment
and retention efforts
Goal #2: Advance equity through grant, contract,
and purchased services agreements
Goal #3: Advance equity through service delivery and
community engagement:
Communication team
Goal #4: Advance equity through collective impact
partnerships.
Product of the ICC and equity trainings:
“ It begins with me” workshop for Eleanor Roosevelt
Middle School teachers and staff.
Communication Team
Community Engagement Planning
Advancing Equity via An Intercultural Lens
Planning for the Future
Network Partners at Work
LOS LECHEROS
Duration: 21 mins
Directed by:Jim Cricchi
Thank you.