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Inclusive Dubuque Quarterly ReportCopyrighted September 10, 2018 City of Dubuque Work Session - Bottom # 1. ITEM TITLE: Inclusive Dubuque Quarterly Report SUMMARY: City staff and partners will conduct a work session on the Inclusive Dubuque quarterly report. SUGGESTED DISPOSITION: ATTACHMENTS: Description Type Inclusive Dubuque Work Session -MVM Memo City Manager Memo Staff Memo Staff Memo THE CITY OF Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Inclusive Dubuque Quarterly Update DATE: September 4, 2018 Human Rights Director Kelly Larson is transmitting information for the Inclusive Dubuque Work Session. IA/1144 PlAi MicKael C. Van Milligen Dubuque Iterld �.nw,.rnxirxz� �111F 2007.2012 2013.2017 MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Kelly Larson, Human Rights Director Paul Duster, Director of Community Initiatives, Community Foundation THE CITY OF Dui Masterpiece on the Mississippi TO: Mike Van Milligen, City Manager FROM: Kelly Larson, Human Rights Department Director DATE: September 4, 2018 RE: Inclusive Dubuque Quarterly Update Dubuque bed AI4mei,caCIty '111' 2007 • 2012 • 2013 This memo provides a written background of Inclusive Dubuque accomplishments since April 2018, and serves as a supplement to a presentation that will be offered by Inclusive Dubuque network partners ata work session on September 10, 2018. Background Launched in 2013, Inclusive Dubuque is a local network of leaders from faith, labor, education, business, nonprofit, and government dedicated to advancing justice and social equity in our community. The network began informally in early 2012 with less than a dozen community organizations and businesses beginning a conversation about the need for a collaborative effort around inclusion and equity in Dubuque. Today, the network consists of over 60 organizations and individual community members. Network members are focused on deepening their understanding of diversity, equity, and inclusion and taking action to advance equity and inclusion in the community. An equitable and inclusive community is necessary if we are to meet our city's economic and cultural needs, as outlined in the City Council's goals and priorities. Partners within the network come together around a common agenda of advancing equity in our community and each contribute what they do best in the form of mutually reinforcing activities. Inclusive Dubuque Network—Accomplishments since April: Since our last work session with City Council in April, network partners have accomplished the following: • The Peer Learning Council completed the nine-month series of Best Practices workshops with a final wrap up session on June 6. A broad representation of Network Partners attended this final session to hear from the Best Practices "graduates" and how they are implementing their expanded knowledge of diversity, equity, and inclusion concepts within their own organizations. • Invitations to attend the 2018-2019 Best Practices workshops were distributed in August and registration is underway. The first session is scheduled for September 19. • The Education Sector Group continues to meet monthly and share examples and stories about their equity and inclusion journey. Partners at the table are taking turns leading the group and bringing their specific experiences and needs to the table for discussion and peer learning. Summer and upcoming agenda topics include transportation, the Dubuque Community School District Strategic Plan, practicing the use of equity tools. • The Housing & Neighborhoods Sector Group is being led by Tom LoGuidice (NAACP member) and Tom Smith (property owner). This summer, the group heard an update from Heidi Zull and Laura Klavitter on their work in the Washington Neighborhood, including the community garden, clean-up weekend, beautification work, painting the street diverter, and the community newsletter. Attendees also discussed ways the work of this sector group could complement that of neighborhood associations. The group continues to explore ways to increase property manager participation in the Housing Choice Voucher program and is working towards having clear goals completed by November to be shared with the City of Dubuque Housing Department and the Greater Dubuque Development Corporation. • The Arts & Culture group is investigating ways to support the city's broader Arts and Culture Master Plan and continues to work with Travel Dubuque on future options for the "I'm a Dubuquer" campaign. This fall, the group plans to begin reviewing equity education materials as a part of each meeting. • Quarterly meetings of the full network have resumed, with the next quarterly meeting scheduled for September 19. • The Inclusive Dubuque Coordinator moved on to an opportunity with Loras College. The Community Foundation of Greater Dubuque has updated the position description to align with current activities and is seeking applicants for the position of Equity Coordinator. In the meantime, Paul Duster, Director of Community Initiatives, is serving as liaison to the Network. The new Equity Coordinator will be responsible for: o supporting the Inclusive Dubuque Network; o supporting a C-Suite business cohort on equity; o coordinating training programs such as Best Practices in Diversity, Equity, and Inclusion and Race Forward's Racial Equity Training for non-profits; o managing grants with an equity component; o managing communications around equity; o partnering with CFGD staff to conduct collective impact equity work such as the Campaign for Grade Level Reading, Project H.O.P.E., and work on community mental health needs. 2 At the City Council Work Session on September 10, the following network partners will present additional information on their institutional and community efforts to advance equity and to contribute towards an inclusive community: • The Community Foundation of Greater Dubuque will provide an update on the equity coordinator position and discuss equity work being accomplished through a Walmart Foundation Grant; • East Central Intergovernmental Association will discuss ways equity is being integrated into their daily work; • John Stewart will discuss collaborative efforts to infuse equity movies and discussion as part of the Julien Dubuque International Film Festival; • City of Dubuque staff will provide an update on the work of the City's internal equity teams. City of Dubuque as a Network Partner — Accomplishments since April: The City has established the following organization -wide equity goals: • Goal #1: Advance equity through workforce recruitment and retention efforts • Goal #2: Advance equity through grant, contract, and purchased services agreements • Goal #3: Advance equity through service delivery and community engagement • Goal #4: Advance equity through collective impact partnerships. Since April, the following has been accomplished: • The Equity Core Team has provided a session at Leadership Team on responding to the equity questions posed in the City Council's policy agenda report. We have decreased core team meetings to bi-monthly and have added a data analysis team that will meet on alternate months. The data analysis team will have its initial meeting in September and will begin to develop a data baseline for the City's equity work. • The Facilitation Team completed the four-day advancing equity workshop for teams seeking to develop equity plans for their departments or organizations, customizing the training to meet the needs of attendees. The team is now finalizing the workshops for City staff in October and November, and is working with Human Rights Department staff to develop a tiered training structure with different focuses for entry, supervisory, and department manager levels. • The Recruitment and Retention Team is working to systematize the collection of City workforce data along with samples of exit interviews and employee resource groups to prepare for the hiring of the next Training and Workforce Development Coordinator. • The Community Engagement Team is updating materials for City Life and community engagement with City Council goal setting in preparation for the hiring 3 of the next Community Engagement Coordinator. The team also is assisting with the citizen survey as needed, as data obtained through the survey will help to inform the direction for the team and community engagement coordinator moving forward. • The Cash Out Team is piloting a standardized end of year reporting form and is reviewing submissions from contract and purchased services partners. Later this month, the Team will make recommendations to the City Manager regarding taking this pilot forward. • The following departments have developed equity plans: Police, Leisure Services, Human Rights, Planning Services, Public Works, Housing. Library, Fire, and Transit will begin working on their plans this year while three additional departments will begin developing a team and completing a self-assessment. At the City Council Work Session on September 10, City staff will provide an update on equity plan efforts across departments. Action Requested This memo is background for the presentation that will be offered to the City Council by Inclusive Dubuque network partners on September 10 and is being provided for your information. No action is requested. cc: Paul Duster, Director of Community Initiatives, Community Foundation 4 The Community Foundation of Greater Dubuque strengthens communities and inspires giving. Economic Opportunity Academic Achievement Equity and Inclusion The Community Foundation brings together community members to create greater good, addressing complex community challenges to build a thriving, resilient region. We focus this work on three impact areas. Poverty Race & Equity Barriers to Success Our Focus on Equity Equity Initiatives & Funding •Equity Coordinator Position •Funding •Training Opportunities •Business Leaders Cohort •Speaker Series •Community Equity Initiatives Equity Coordinator Equity Coordinator Position •Inclusive Dubuque Network •C-Suite business cohort •Coordinate training programs •Manage grants with an equity component •Manage communications around equity •Partner with CFGD staff to conduct collective impact equity work Funders Walmart IBM Surdna Foundation City of Dubuque Community Foundation of Greater Dubuque John Deere Foundation Dr. Liang Chee Wee Dubuque Area Chamber of Commerce Dubuque Racing Association Greater Dubuque Development Corporation Mercy Medical Center Northeast Iowa Community CollegeNationalLocal Walmart Grant Walmart Grant ($250,000) April 2018 –March 2019 Supports the Inclusive Dubuque initiative through: •Best Practices Training on Diversity, Equity and Inclusion •Diversity Training for non-profits (Race Forward) •Business Leader Cohort •Speaker Series •Operations Diversity, Equity & Inclusion Training Best Practices in Diversity, Equity, and Inclusion Nine-month learning series focused on best practices in diversity, equity, and inclusion developed and supported by the Peer-Learning Council of the Network. September 2017 –June 2018 (Completed) •45 participants from 30+ organizations. September 2018 –June 2019 (Registration underway) •Partnering with the YMCA/YWCA of Dubuque Equity Training Building Racial Equity Training Series A combination of training, strategic planning, and technical assistance to support teams from non-profit community organizations from across the region. •43 leaders representing 20 non-profit organizations •4 full-day sessions over six months, with technical coaching between sessions Coming Soon… Building a Business Leader Cohort Business Leader Cohort •Partnering with John Deere and GDDC •Pilot with 12 “early-adopter” C-Suite level corporate leaders •Focus on understanding how diversity and equity supports overall financial and workplace success •Strategies the promote equitable and inclusive employee recruitment and retention •Curriculum will dovetail with topics presented in the Best Practices Series Coming Soon… Speaker Series Diversity, Equity & Inclusion Speaker Series Potential speakers include: •Dr. Manuel Pastor, Director of the Program for Environmental and Regional Equity at University of Southern California •Dr. Jermaine Davis, Author and Professor of Communication Studies and Organizational Leadership •Bryan Stephenson, Founder and Executive Director of the Equal Justice Initiative •Dr. Gail Christopher, W.K. Kellogg Foundation’s Truth, Racial Healing and Transformation Program Community Equity Initiatives Washington Neighborhood Parent Engagement Founded in 1974, ECIA provides professional planning, programming, and technical assistance to cities, counties, non-profits, businesses and community organizations in Cedar, Clinton, Delaware, Dubuque and Jackson Counties in eastern Iowa. A Regional Response to Local Needs Network Partners at Work WHY ECIA EXISTS •Efficient Service •Regional Collaboration •Resource Sharing •Public/Private Agency Liaison •Strengthen Communities PROGRAMS AND SERVICES •Community Development and Public Services •Administration •Housing and Support Services •Community Services •Economic Development •Transportation and Planning •Employment and Training •Transit EQUITY AND INCLUSIVITY TEAM ▪Kelley Deutmeyer, Executive Director ▪Lisa Weinhold, Director of Finance and Human Resources ▪Mark Schneider, Director of Community Development and Public Services ▪Gail Kuhle, Project Manager ▪Elizabeth Kemp, Rehabilitation Specialist/Inspector ▪Ron Axtell, Employment and Training Manager ▪Chandra Ravada, Director of Transportation ▪Holly McPherson, Regional Economic Development and Outreach Coordinator ▪Jennifer Walker, Development Coordinator/Consultant Intercultural Competence is a range of cognitive, affective, and behavioral skills that lead to effective and appropriate communication with people of other cultures. ECIA EQUITY TEAM Equity and Inclusivity 1.Personal Communicating and Racial Equity Workshop –John Stewart, Facilitator •4 ECIA staff attended •Six 4-hour sessions ( Jan/Feb, 2017) 2.Advancing Equity using an Intercultural Approach Workshop •4 ECIA staff attended •4 –8 hour sessions (February/March, 2017) 3.Inclusive Dubuque –Attended Best Practices in Diversity, Equity, and Inclusion •3 ECIA staff attended •8 –2 hour sessions (October, 2017 –Mary, 2018) 4.Bridges Out of Poverty Training –40 staff attended from ECIA –Spring, 2018 5.Dubuque Disparate Impact Assessment Committee •Director of Community Development and Public Services attends meetings 6.Attended Dubuque Chamber Diversity Summit –2 staff 7.Harvard Online Bias Assessments •Required 41 staff to take (2) assessment •Discussed assessments at a full ECIA staff meeting “People fail to get along with each other because they fear each other. They fear each other because they don’t know each other. They don’t know each other because they have not property communicated with each other.” Dr. Martin Luther King, Jr. Training and Events Completed 2017/2018 PRIORITIES, BEST PRACTICES, HIGHLIGHTS 1.Held a Bridges Out of Poverty Training Regionally to introduce Inclusivity and Diversity •Regional City Clerks Meeting •Jackson County Economic Development – Maquoketa –Next steps –Maquoketa has asked to do a full day session 2.Hired a Spanish translator or a Housing Trust Fund application/project 3.Translated a portion of our housing materials into Spanish 4.Updated our public outreach policy to do outreach in various communities versus in one central location “Diversity: the art of thinking independently together.” Malcom Forbes IMPLEMENTATION PRIORITIES, BEST PRACTICES, HIGHLIGHTS 5.Downloaded the Diversity Toolkit from the Dubuque Area Chamber of Commerce •Diversity “First Thought” Activity with all staff 6.Added Diversity and Inclusivity to our ECIA Wellness Program •Staff to receive wellness points for completed related activities –Watch 2 YouTube Videos on bias and inclusivity –Doing more than 2 online bias assessments 7.Held an ECIA Board member Diversity and Inclusivity basics training •Facilitated by Katrina Eller from Community Foundation 8.Applied for a Community Foundation of Dubuque grant for “Inclusive Dubuque and beyond” •Received $3,000 to expand efforts into Clinton and Dubuque Counties 9.Employment and Training Dept. partnering with Fountain of Youth for improved outreach to minority “It is time for parents to teach young people early on that in diversity there is beauty and there is strength.” Maya Angelou IMPLEMENTATION Continued LESSONS LEARNED “There is only one way to look at things until someone shows us how to look at them with different eyes.” Pablo Picasso Lessons Learned 1.Facing hidden biases can be uncomfortable 2.Resiliency program –Better outreach to the Hispanic population 3.Integrate strategies program by program at ECIA versus all at once 4.Regionally –push back from partners – take it slower in some counties 5.Continue to work with Board members and staff as well as provide training–it is a continual process 6.Continue to use various forms of outreach materials and practices to reach all populations Mission Statement •Next Steps –Updating our Mission Statement “Empowering Communities and their people through sustainable partnerships; promoting equity and inclusivity; and providing services to enhance the quality of life in the region.” HOW CAN WE BETTER SERVE YOU? Contact Kelley Hutton Deutmeyer, ECIA Executive Director kdeutmeyer@ecia.org or 563-690-5700 Network Partners at Work Equity Core Team: Steering & Data Recruitment & Retention Team Communications Team Community Engagement Team Cash-Out Team Facilitation Team Goal #1: Advance equity through workforce recruitment and retention efforts Goal #2: Advance equity through grant, contract, and purchased services agreements Goal #3: Advance equity through service delivery and community engagement: Communication team Goal #4: Advance equity through collective impact partnerships. Product of the ICC and equity trainings: “ It begins with me” workshop for Eleanor Roosevelt Middle School teachers and staff. Communication Team Community Engagement Planning Advancing Equity via An Intercultural Lens Planning for the Future Network Partners at Work LOS LECHEROS Duration: 21 mins Directed by:Jim Cricchi Thank you.