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School Resource Officer (SRO) Agreement with DCSD 2018-2019 Copyrighted September 17, 2018 City of Dubuque Consent Items # 10. ITEM TITLE: School Resource Officer(SRO)Agreementwith Dubuque Community Schools for School Year 2018/2019 SUMMARY: City Manager recommending approval of the Fiscal Year 2018/2019 School Resource Officer Agreement with the Dubuque Community School District and acceptance of the Dubuque Community School DistricYs financial support. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve ATTACHMENTS: Description Type SRO Agreement with Dubuque Community Schools- Staff Memo NNM Memo Staff Memo Staff Memo Agreement Copy Staff Memo THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Approval of School Resource Officer (SRO) Agreement with Dubuque Community Schools School Year 2018/2019 DATE: September 10, 2018 Chief of Police Mark Dalsing recommends City Council approval of the Fiscal Year 2018/2019 School Resource Officer Agreement with the Dubuque Community School District and accept the Dubuque Community School DistricYs financial support of $154,133.50. I concur with the recommendation and respectfully request Mayor and City Council approval. �L;� 1��, ���,�� Mic ael C. Van Milligen �� � MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Mark Dalsing, Chief of Police THE CITY OF DUB E MEMORANDUM Masterpiece on the Mississippi DATE: September 10, 2018 TO: Michael C. Van Milligen City Manager FROM: Mark Dalsing Chief of Police RE: Approval of School Resource Officer (SRO) Agreement with Dubuque Community Schools School Year 2018/2019 INTRODUCTION: The purpose of this memorandum is to seek approval of the FY 2018/2019 School Resource Officer agreement between the City of Dubuque Police Department and the Dubuque Community School District. BAC KG RO U N D: The police department and the Dubuque Community Schools continue to work closely in providing a strong relationship between the school and police through the Dubuque Police School Resource Officer (SRO) program. Currently the police department dedicates four full-time police officers to the Dubuque Community School District throughout the school year. DISCUSSION: The purpose of the agreement is to define the role of the police department in providing school resource officer services to the elementary, junior high and senior high schools. Additionally the agreement outlines the financial support from the Dubuque Community Schools to the City of Dubuque for SRO services. The Dubuque Community School District provides financial support to the City for 50% of the salary of three SRO officers in the amount of$154,133.50. The contract review process begins in late July or early August for the current school year. The City Legal Department and the Police Department have reviewed the agreement and concur with the requirements. RECOMMEN DATION: We recommend approval of the attached agreement between the City of Dubuque and Dubuque Community Schools for the 2018/2019 school term, and accept the school districYs financial support of$154,133.50, retroactive to the start of the 2018/2019 school year. ACTION REQUESTED: Council approval of the attached School Resource Officer (SRO) agreement between the City of Dubuque and Dubuque Community Schools. AGREEMENT BETWEEN CITY OF DUBUQUE AND DUBUQUE COMMUNITY SCHOOL DISTRICT FOR SCHOOL RESOURCE OFFICERS FOR SCHOOL YEAR 2018-2019 13th August This Agreement, dated for reference purposes the day of 2018, is made and entered into by and between the City of Dubuque, through its Police Department (City) and the Dubuque Community School District (School District). WHEREAS, School District and City have a strong desire and commitment to continue the services of the School Resource Officers (SRO); and WHEREAS, it is necessary to define the roles of the parties in providing such services to the elementary, middle, and senior high schools. NOW, THEREFORE, it is agreed by and between the parties as follows: SECTION 1. ROLE OF SRO. 1.1 Four (4) SRO will be assigned by City to School District. SRO will, at the sole direction of the Chief of Police: (a) Act as liaison between the law enforcement community and the School District; (b) Maintain campus awareness, identify imminent problems, and serve as safety consultants for the School District; (c) Visit classrooms; (d) Make presentations and answer questions; (e) Inform school officials and staff of current police involvement with students and/or student's families; (f) Investigate appropriate cases involving students as victims or suspects except those cases handled by a specialized unit; (g) Assist with prevention patrol for students en route to and from school; 1 (h) Take appropriate action with respect to on-site occurrences, including but not limited to, fights, vandalism, theft, accidents, traffic violations, disorderly conduct, narcotics offenses, weapons, unauthorized persons on school property, and other occurrences as appropriate; (1) Assist with in -servicing other School District security staff; (j) Interact with patrol and investigative divisions on matters of mutual concern, including but not limited to, indecent exposure, gang activity, traffic hazards, sex offenses, suspicious persons, and other matters as appropriate; (k) Attend School District staff and faculty meetings and training sessions when requested; Act as a resource person to School District staff; Attend School District sponsored_ extra -curricular activities when requested; (n) Interact with students to promote and reinforce basic life skills, self-control, and accountability; (o) Maintain confidential records on student contacts; (p) Maintain working knowledge of Dubuque Community School Board policies, School District Administrative Regulations and Student Handbooks; and (q) Conduct other duties as approved or assigned by the Chief of Police. 1.2 The hours and work day of SRO will be determined by the Chief of Police based on School District building schedules and extra -curricular activities. Uniforms will be worn at the discretion of SRO and the Chief of Police. SECTION 2. COMPENSATION. School District will pay to City fifty percent (50%) of the salary of three (3) SRO in the total amount of One Hundred Fifty -Four Thousand, One Hundred Thirty Three Dollars and Fifty Cents ($154,133.50), payable as follows: (a) City will invoice to School District by November 2, 2018. School District payment to City by December 14, 2018. Amount due is 50% of the Agreement ($77,066.75). (b) City will invoice to School District by March 1, 2019. School District payment to City by April 12, 2019. Amount due is 50% of the Agreement ($77,066.75). SECTION 3. TERMINATION. School District or City may cancel this Agreement by giving the other party not less than thirty (30) days written notice of intent to cancel. However, 2 under emergency or exigent circumstances, either party may cancel this Agreement by giving the other party not less than ten (10) days written notice. SECTION 4. TERM. The term of this Agreement is from August 23, 2018, through June 7, 2019. SECTION 5. APPLICABLE LAWS. City and School District will not engage in discriminatory hiring or any other employment practices that conflict with any local, state, or federal laws. SECTION 6. INSURANCE AND INDEMNIFICATION. 6.1 City must maintain its membership in the Iowa Communities Assurance Pool and add School District as an Additional Member. If City discontinues its membership in ICAP, City must provide proof of a policy of commercial general liability form coverage in the amount of $2,000,000, naming School District as an additional insured on a primary and non-contributory basis. 6.2 School District must provide proof of a policy of commercial general liability form coverage in the amount of $2,000,000, naming City as an additional insured on a primary and non-contributory basis. 6.3 City will indemnify and hold School District, its staff, and students harmless from and against any and all claims, liability, and causes of action arising from or related to City's negligence in the performance of this agreement and the negligence by City officers, agents, or employees. 6.4 School District will indemnify and hold City, its staff, employees, and agents harmless from and against any and all claims, liability, and causes of action arising from or related to School District's negligence in the performance of this Agreement and the negligence by School District's officers, agents, students or employees. CITY OF DUBUQUE, IOWA DUBUQUE COMMUNITY SCHOOL DISTRICT V / By: BY: e-7( o 1 Michael . Van Milligen Tamara L. Ryan 0 City Manager President, Board of Education Send agreement to: Dawn Young City of Dubuque Police Department 770 Iowa Street Dubuque, Iowa 52001 3 Reference: Corporal Danielle Beck Officer Jason Hoerner Officer George Schmidt Officer Becky Stieber Agreement Copy to: Shirley Horstman Kevin Kelleher School District Code: 10.0099.1200.420.1119.000320 $154,133.50 This contract has been reviewed and approved as to form. by Douglas M. Henry, attorney for the Dubuque Community School District, and Crenna M. Brumwell, Assistant City Attorney for the City of Dubuque, with the expectation that subsequent extensions or renewals maybe executed by the parties without the need for legal review in the absence of textual change other than adjustment of dates and agreed compensation. 4