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Minutes_Library Board of Trustees 7 28 18 Copyrighted September 4, 2018 City of Dubuque Consent Items # 1. ITEM TITLE: Minutes and Reports Submitted SUMMARY: City Council Proceedings for 8/20; Community Development Advisory Commission of 8/15; Library Board of Trustees of 6/28; Library Board of Trustees Council Update #174 of 8/24; Proof of Publication for City Council proceedings of 7/16, 8/6, 8/8, 8/14; Proof of Publication for List of Claims and Summary of Revenues for Month Ending 7/31. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File ATTACHMENTS: Description Type City Council Proceedings of 8/20/18 Supporting Documentation CDAC Minutes of 8/15/18 Supporting Documentation Library Board of Trustees Minutes of 6/28/18 Supporting Documentation Library Board of Trustees Update#174 of 8/24/18 Supporting Documentation Proof of Publication - Council Proceedings of 7/16/18 Supporting Documentation Proof of Publication - Council Proceedings of 8/6/18 Supporting Documentation Proof of Publication - Council Proceedings of 8/8/18 Supporting Documentation Proof of Publication - Council Proceedings of 8/14/18 Supporting Documentation Proof of Publication - List of Claims/Summary of Supporting Documentation Revenues ME 7/13/18 � �arneg�e-Stout Public �ibr�ry Board of Tr�stees Meetin Nlin�t�s of �u�e 28 2018 � . �"he Board of Trustees of the Carnegie-Stout Public Library (C-SPL) r�et in t�e Lacy Board Room at 4:00 p.m. on Thursday, June 28, 2018. Present: Board Vice President Christy Monk; Board Secretary Pat Maddux; Truste� Robert Ar�strang; Trust�e Rosemary Kr�mer; Trustee Par� Muifin; Direct�r Susan Nenricks and Recorder Denet�� Kellogg. Excc��d; Pr�sident ��at�r Poggemiller and Trust�e �r�� Go�t�n St�f�`� Adult S�rvic�s N�a��ger Bill Carr�l! 1) V�ce Pr�s�der�t N�onk c�iled t�e meetir�g �� order at 4:02 p.m. "M�o ved t� adopt t�e r�e��tir�g ager�da of.1une 28, 2�18." Motior�; Arr�str�r�g � Second: K�ar�er � � , I�ot�: A ye —5; lVay— 0 � ; � 2) Appr�vai of L�br�ry Board af TrUst�es' Meeting Minut�s of Thur�da�, May 24, � 2�18. y S "Mo ved�a appro�r� the Board Mir�ut�s of Thursday, May 24, 20�8." ° � Motior�: Mullir� � „ r Secor�d. Maddux � ; I/ot�: A�e —5; l�ay— D ;� � �; �, 3) Boar� President's R�port: '� ; � � A. Vice Pr�sident Nlonk reviewed the Communication with the Dubuque City � � Cour�cil for N1ay, 201$. ' e a � "Moved to receive ar�d fi"le the Communicatior� with tl�e Dubuc�ue 9 � City Council from May 24, 20�8" 1 � � Motion; Kramer i t Second: Armstrong � I/ote: A ye —5; Nay— 0 � B. Oath of Office for Rosemary Kramer for Four Year Term — Vice President Monk conducted the swearing in of office for Trust�e Rosemary Kramer � � 1 ! � i ; for a f�ur year t�rm beginning on June 18, 20�8 and expiring on July 1, 2022. 4) Motion t� Receiv� and File Informational Items: A. Library Director's Report Summary and Update; 1) Libr�ry Financiai Report FY 2018 — The Board reviewed the oper�tior�ai r�venue and expenditure reports. Henricks reported that the end of May marked 92% of t�e fiscal year lapsing. Expenditures w�r� at 87% and rever�ue collect�d at 94% of pr��ections. ��e libr��y is on tar�et �o con�e in under budget �or � ��.�. 2) ��br�r�r Use Stat�st�cs — �ibrary use was dowr� in May. A t�ecre�s� in t�e c�ec�Cout of DV�s was r�ear�y 17%. Acc�ss�ng Ti! s�ries and mov�es �as c�ange� i� recer�t y�ars and the decre�se in checko�ts of DVDs likeiy ref�ects this tr��d eve� t�ough t�is � , c�ilection remair�s very popular. Sirr�iiar t� st�e�rnir�g r�usic, t�er� � , ar� few r�odels f�r str��ming video for libraries. Stre�mir�g video s�ervices for libr�ries have one sin�ilarity: no nevv or popular � r�at�rial as �v�ilabie. �r� Jul � v�e vv�ll �ntr�duce K�� p�, company t�at speciaiiz�s in tf�is r�ar�cet. I� curr�ently has over 30,000 ir�depender�t films and docurnentar�es t� choose fror� and �� hundreds of new films are added monthly. � � � � � , Open Acc�ss (OA) ch�ckouts decreased 12% c�mpared to May of � � last year, and a ye�r-t�-dat� compar�sor� shows an overall ; decrease of 2%. Most of t�e OA checkouts are to coun � . � � res�dent�. � � . � 3) Marketing �Jpdate — Henr�cks repo�ted that the Red Rokk � campaign kick�d aff in May vvit� a call to action to chec�c out digital r�ateriais. An incr�ase in t�e use of�verdrive (e-books, e- audio and str�amin movies Fli ster and Free al ma be � � g )� p � g Y ' � SVV�. ? i � . � While an increase was r�alized, based on numbers for March, it � cannot be assumed that May business was attributed to the � u campaign. Comparing Overdrive, Flipster(then Zinio) and � Freegal to checkouts in May of 2017, �verdrive increased by ' 13.7%, Zinio/Flipster decreased 5.3%, and Freegal increased 3.3% in 2018. � , � a 2 ; � Henricks reported that the June campaign features the $400+ prize giveaway for interacting with C-SPL. If the June campaign is successful, we can expect to see increases in Facebook, Twitter, Instagram, sign-up for newsletters, Qverdrive, Freegal, Flipster, and web visits as well as in-person visits to the Maker Space. Additional advertising of the homebound delivery service and recruit�nent of volunteers and the fine free trial will take place in July. B. Comment Cards— No comment cards were r�ceived. "�o�ed t� rec�ive �r�d�i"le tl�e ir�f�rr�a��or�al updat� fr�r� the L%br��Dir�ct��ir�cic�di�g tf�e Li�br�ry�ir�ar�cial R��o�, Libr�ry Use Statist�cs and Nlark�ting Upc�ate. " . � �Ot�Ol�s l�c�C�C,�UX � SecDl�d.' MUlI%/� � 1/�t�. �lye —5; l�ay— 0 � � 5) Action It�ms: � � � � A. �ibrary �x�enditur�s � i�er�ricks prov�ded an itemized r�part o� FY-18 � ex�endit�r�s ar�d t�e Board r�viewed the r�port. � � "Mo ved to appra ve Library ex�enditures for May 17 to.I�ne 21, � 2�.1�." � � � Motior�: Maddux Second.� Kr�mer 1/ot�: A ye — 5; Nay— 0 B. Fr�r�k Honigrr�an Beques� Pr�ject Funding — Henricks reported t�at Frank Honigman's est�t� bequeat�ed $15,000 last year t� the Library, which was used to enhance the e-Book collection. Recently, t�e L�brary w�s notif�ed of an additional gift of $21,583.83 at the closing of his estate. l�enricks provided a recomm�ndat�on for prflject fUnding of a Whisper Room {a portabie sound-proof roor�) using the Fr�nk Honigman bequest. The Dubuque Racing Association (DRA) awarded part�al funding and the Library Foundation pledged a contribution of $5,000. �he addit�onai Honigman funds will allow for t�e purchase of any equipment needed for the room otherwise not available due to the reduced grant awar�. The � Board reviewed the information and a reed on usir� the funds for this � 9 9 , project and suggested locating the room in the available Technical � . � Serv�ces area �s the best opt�on. � 3 "Mo ved to appro ve for the use of the Frank Hor�igmar� bequest in the amour�t of.�21,583.83 fo�the naming rights for a Library V1/hisper R�om cor�struction ar�d equipment located ir� technical services area." Motion: Mullin Second: Maddux f/ote: A ye —5; Nay— 0 Henr�cks r�ported tnat aft�r t�e roorr� is cor�piet�d, she wiil provide the S�ar� vvit� any balar�c� remaining f�or� t�is pr�ject fiur�ding f�r further �or�sideration. �) �ibr�ry 8oar� Adjournmer�t - T�e B�a�� ad�ourr�ed at 4.57 p.r�. � "Motior� t� ad�o�rn." � Motior�: Krar�er Secor�d.= Mullir� I/�te: A ye —5; Nay— 0 � � , � �, � g /// ''a C � � � � �. � r r �'�'� � � �,� "�� i �� M�� 4