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Minutes Airport Comm 3 24 03 DUBUQUE REGIONAL AIRPORT COMMISSION MEETING Monday, Mamh 24, 2003 4:00 p.m. Dubuque Regional Airport Dubuque Air Service Conference Room PRESENT: ABSENT: STAFF: GUESTS: MEDIA: John Markham, Jim O'Neill, Steve Accinelli, and Ted Goodmann Doug Brotherton Andy Perry, Peggy Dickson, Gordy Vetsch, and Todd Dalsing Bob Boleyn (TSA), Kevin Foley (University of Dubuque) with five students, Chuck Clayton (Chartaire) Erin Coyle (TH) 01. APPROVAL OF MINUTES Steve Accinelli made a motion to approve the minutes of the 1-17-3 meeting. The motion was seconded by John Markham. AYES: All. NAYS: None. OLD BUSINESS: 02_ REVIEW AIRPORT STATISTICS: A.~ Revenue passengers are down 12.82% through FebrUary 2003 compared to last year at this time. B. Dubuque AirService Report: 1. In February 2003, the total 100LL gallons pumped were down 36.7% compared with February 2002. 2. In February 2003, the total Jet-A gallons pumped were up 9.1% compared with February 2002. 3. In February 2003, the total aidine gallons pumped were down 0.12% Document in F:\Council~4 7 03 Agenda.doc Page 1 Pdnted: 4/3/03 at 4:45 PM Airport Commission Minutes Mamh 24, 2003 Meeting Page 2 compared with February 2002. Steve Accinelli asked what is contract fuel, and what companies pumhase contract fuel. Andy told him it is large aimraft using the AvFuel program, for example Casino Express and a recent John Deere charter. Andy told the Commission he would be working on a more definitive impact with the loss of Northwest and what cost saving measures the Airport could implement to try and stay within the approved tax asking in FY04. 04_ M&,~_~EJ.~LEEQ Andy reported the Master Plan Committee had selected Coffman Associates. They are a pure planning company, met all the committee's cdteda and had good references. With Commission approval of Coffman Associates, the next step would be the negotiation of scope of services and to obtain the approval of the FAA and Commission on the negotiated services. Fee negotiation is done after the scope of service portion is completed. Ted Goodmann moved to accept the recommendation of the committee to negotiate a scope of services with Coffman Associates. This motion was seconded by John Markham. AYES: All. NAYS: None. NEW BUSINESS: PAYMENT OF PARKING VIA WERSITF Andy told the Commission he was working with the website and soon passengers would be able to pay their parking via the airport webslte before they ardve at the airport. American Aidines allows check in before ardving at the airport; with this change parking can be completed prior to ardval. The system should be up and running in the near future and should be another service for our customers, 02. RESOLUTION TO AB JUST LANDING FEES Andy asked the Commission to approve a resolution clarifying landing fees. In the past, they have been based on lease negotiation or staff interpretation of Commission action. The changes would slightly increase Part 121/135 operators but not on-airport Part 135 charter operators. The minimum-landing fee would Document in f:\Counci~4 7 03 Agenda.doc Page 2 Pdnted: 4/3/03 at 4:45 PM Airport Commission Minutes March 24, 2003 Meeting Page 3 remain unchanged at $12.50 per landing. The rates that would affect the airlines go into effect at the time a lease is negotiated. Teri Goodmann asked about the increase, Andy replied a survey of area airports attached showed our current landing fees are below all surveyed airports. The Commission asked how we collect these fees; normally they are mailed a bill. Steve Accinelli said many airports have fees for all general aviation aircraft, while this is only for commercial operators. Ted Goodmann move to adopt Resolution No. A100-1-2003 Adjusting Fees for Commercial Operators. This motion was s~conded by Steve Accinelli. AYES: All. NAYS: None. COMMUNITY RANNER PROGRAM Staff recommended adding the airport to the City/Ch~amber Community Banner Program. Although developed for the downtown area, Mike Van Milligen had agreed to add the airport. A banner of America's River, plus the sponsoring company would be displayed on airport light poles. Ted Goodmann said she wanted to go on record as stating this is not a fundraiserforAmedca's Riverbut a commemial program by an outside company. John Markham moved to approve displaying America's River banners through the Community Banner Program at the airport. This motion was seconded by Steve Accinelli. AYES: All. NAYS: None. 04_ ON-AIRPORT RENTAL AIRCR.AFT Andy reported the on-airport rental aimraft received rent abatement for six months with the stipulation the Commission review it again. Larkin Leasing reported they had lost more than $10,000 in that time pedod. Andy recommended the airport continue the rent abatement until December 31, 2003 to allow additional time for the availability of a rental aircraft to become more widely known and utilized. Steve Accinelli left the room and did not participate in ithe vote. Ted Goodmann made a motion to continue the rent abatement until the end of 2003. This motion was seconded by John Markham. AYES: All. NAYS: Nbne. 05. AMERICAN AIRLINES RENT Airline leases reflect a division of rents based on enplar~ements numbers. In May, American will be assessed 100% of the rent in two areas. Staff recommends capping the rent in these two areas equal to the totali amount American paid in 2002. This demonstrates Dubuque's willingness to help air carriers that operate from Dubuque. 06. ~ Document in F:\Council~ 7 03 Agenda.doc Page 3 Printed: 4/3/03 at 4:45 PM Airport Commission Minutes Mamh 24, 2003 Meeting Page 4 Chartaire inc. was mailed a letter regarding non-remittance of their Passenger Facility Charges. The last month the airport collected PFC's from Chartaire was October 2001. A formal request letter was sent in Jahuary 2003; a meeting was held in February with Chuck Clayton, Chartaire, at his request; and on March 7, 2003 a 30 day default letter was sent advising Chartaire they are in default of their contract. Tim O'Brien is working with the Airport as legal counsel. Chuck Clayton was present at the meeting and said he had requested to be on'the agenda but since that time he had the meeting he was going to !request. Jim O'Neill asked Chuck if he had given the Mamh 7, 2003 letter to hisiattomey. Clayton said his attorney was working on it, but said he felt it was an ~ssue in dispute and didn't feel obligated to pay. John Markham asked Chuck if he w~s aware the bail was in his court (or his attorney's) and if he did not remit the PasSenger Facility Charges the default letter would take effect and his lease would be t~rminated. Clayton said he understood. AIRPORT MANA~FR'S RFPORT · Gordy Vetch and Andy reported they had madff 160 new contacts through the Anaheim, CA conference and they will be following up with mailings for corporate business. · Bob Boleyn, TSA, spoke briefly of heightened s~curity measures. Bob said he could not to go into detail but the most visibl(~ change could be a vehicle search of all cars entering the airport. The boml~ blast barrier is currently in place. Bob told the Commission that eventually~ all transportation would be under TSA. · Andy reported the marketing taskforce wouid meet tomorrow. Ted Goodmann said the Air Service Task Force is bontinuing the Fly Dubuque Campaign and trying to position the airport for Igrowth when the economy turns around. ~ · Letters had been sent out supporting state infI'asture money for airports. Letters for continued funding of the contract tower program were mailed to Washington DC. Andy will continue to monitor b(~th legislative issues. Jason A Gillett has been hired to replace Todc~ Dalsing as an Operations Specialist. Jason was selected from about 145 applicants. · The Small Community Air Service Development Pilot Program grant will be developed as soon as the guidelines are ready. This year Dubuque will not Document in F:\Council~ 7 03 Agenda.doc Page 4 Printed: 4/3/03 at 4:45 PM Airport Commission Minutes March 24, 2003 Meeting Page 5 do a joint submission with Fort Dodge, IA. 06. CORRFSPONDFNCF 07. ~ One of the taxi/limousine services had approached a Commission member and offered to trade advertising space in lieu of their monthly fee. This will be discussed at the Marketing Taskforce. Steve Accinelli made a motion to adjourn the meeting. This was seconded by John Markham. AYES: All. NAYS: None. Meeting adjOumed at 4:55 p.m. Document in F:\Council~4 7 03 Agenda.doc Page 5 Pdnted: 4/3/03 at 4:45 PM