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Minutes_Library Board of Trustees 7 26 18 Copyrighted October 15, 2018 City of Dubuque Consent Items # 1. ITEM TITLE: Minutes and Reports Submitted SUMMARY: City Council Proceedings of 10/1; Historic Preservation Commission of 9/20; Library Board of Trustees Minutes of 7/26, 8/23 and Council Update #175 of 7/26; Park and Recreation Advisory Commission of 9/26; Zoning Advisory Commission of 10/3; Zoning Board of Adjustment of 9/27; Proof of publication for City Council Proceedings of 9/17; Proof of Publication for List of Claims and Summary of Revenues for Month Ending 8/31/18 SUGGESTED DISPOSITION: Suggested Disposition: Receive and File ATTACHMENTS: Description Type City Council Proceedings of 10/1/18 Supporting Documentation Historic Preservation Commission Minutes of 9/20/18 Supporting Documentation Library Board of Trustees Minutes of 7/26/18 Supporting Documentation Library Board of Trustees Minutes of 8/23/18 Supporting Documentation Library Board of Trustees Council Update#175 of Supporting Documentation 7/26/18 Park and Recreation Advisory Commission Minutes of Supporting Documentation 9/26/18 Zoning Advisory Commission Minutes of 10/3/18 Supporting Documentation Zoning Board of Adjustrnent Minutes of 9/27/18 Supporting Documentation Proof of Publication for City Council Proceedings of Supporting Documentation 9/17/18 Proof of Publication for List of Claims-Summary of Staff Memo Revenues for ME 8/31/18 � � 6 ,� � � 4 � � I Ca rne �e-S�tout Pu bl ic Li bra ry � � 4i Boa rd of Trustees � � Mee�t�n Mir�u�es of J�I 2� 2�18 �� 9 y � � � i ; ; The Board of Trus�tees of the Carnegie-Stout Public Library (C-SPL) met in the ' Lacy Board Room at 4:00 p.m. on Thursday, July 26, 2018. � :y � Present: Boar� Vice President Christy Monk; Bo�rd Secret�ry Pat M�ddux; � ; Trustee Robert Armstrong; Trust�e Gr�g Gort�n; Truste� i Roser�ary Kramer; Trustee P�r� Mullin; Dir�ect�r S�san Henricks s and R��order Der�ett� Kellogge � Fxcused: �r�side�t Pat� Poggen�i��er St�f�:• Libr�ary A�ult Servic�s Man�ger Siil Carr�oll � 1) Vic� Pr�sident Monk cailed �he r��ting to order �t 4:02 p,r�. The �oar� �gr�ed ; t� add the E1e�ct�on of Offiicers to the meetir�g age�da. "Mo�ed t� �dopt the meetir�g agenda of Jur�e 2f�, 2�1� �it� t�ie addit�or� �f;�le�tior� of Of�icers ur�der t�e Presider�t's Repc�r��ger�da it�m." Motior�: Arrr�st�or�g �� Secor�d: lC��rr��r I/ot�: Aye - 6; Nay- 0 2) Approv�i of Libr�ry Bo�rd of Trustees' Meeting �linutes of Thursd��, Jur�e 28, 2018. "Mo ved t� appro ve �he Boar�l Mir�utes of T�iursday, Jur�e 2�, ��.1�.„ Motior�: Mullir� ; ; Secor�d.� Armstr�ng i/�te: Ae — �; Na — � ' Y Y � � 3) ��ard Presid�nt's R�port: : � ; , A. Vic� President Monk reviewed the Communication with the Dubu ue Ci ' a �v Council for June 2018. `' , � , � "Moved t� r�ceive ar�d fi'le the Cammur�i�ation with the Dubu ue ' 9 � Ci Council frorn.1une 28 2018" �� Y � � � � � Motior�: Armstrong � Secor�d.- Mullir� k z 1 �� v � ;� 1 �� a � I � � � � ' 1 � . � , i � i , i i ; I/ote: A ye — 6; Nay— O . � ; . . . . � B. Election of Off�cers —The Board discussed the need to elect off�cers for � � tl�e coming year. It was agreed to table this agenda item until the August � ; 2018 Board meeting where Commi�tee assignments will be also be done. � "Moved to table Election of Off ce�s." ; M�tior�: Arrr,str�or�g Second: Maddux I/ote: Ay� - 6; Nay- 0 � 4) �otion �� c�i�e a�d ��e I��rmat��ona� ��s: ; A. Libr�r�r Dir�ct�or's R�por� S�r�r�ary ar�d Upd�te: �� addition tfl t�e r�port � � belov�, l�e�nric�cs r��inded t�e B�ard of the �rt @ `�our ��br�ry0 oper�ing sc�ed�led f�r �riday, Aug�st 3 fror� 5:30 t� 7:3� p.r�. . ' �.) Libr�r� �ir��n�cial R�port F`�( 20�.� — The Board r�view�d the oper�tional revenue and expendit�re r�por�s. Henricks reported � that �1ur�e�mark�d �he end of Fis��l Year 201$. Ex�enses car�e in under budg�t by ne�arly 5%, or $168,739.00. Some carry ov�r r�quests for the operating b�dget will be r�q�est�d ar�d if appr�v�d, t�is figure will decr�ase some. R�venue came ir� at 3% over projections, or $3,543.00. Overall, it was an excellent �udget year and the 1�t" consecuti�e year t�at t�e librar� came under budget. , 2) Library Use Statist�cs — �lenricks repor�ed the number of � che�kouts in �une was ver�r close t� the same time last year; how�ver, year-to-dat� shows overall cir�culations were dowr� 4%. . . . . � Data base use was down �r� general w�th a few nota ble except�ons. The Gale Database collection increased in use by 423%, and Morn i ngsta r Ir�vestments ended the yea r with a n 81% i ncr��se over 2017. R�fi USA realized 69% growth and Tutor.com use increased �42%. �"he Teiegraph.Herald (TH) A�chives continues t�o '� be t�e n�ost popular d�tabase and realized a 60% increase in � � searches compared t� last year and an 83% increase in the ; number of issues that have been viewed. ; � � Henricks reported on the Open Access use comparison statistics � ` � for FY-17 to FY-18 between the Coun�y Library District and C�SPL. � � There has been an 8.6% increase of Dubuque citizens checking ± . ; , � . , ; � 2 i . I 1 � a , a � � . 1 � I 1 i ' i I � out from Asbury and a 3.3% decrease in County patrons checking ; � out from C-SPL. ' ; � The Bike Library has been a success and has received positive � � publicity in the media. It debuted �une 11 and went to 11 � , locations. Through �uly 1� the bike libra�ry visited 12 loc�tions. � Checkouts from the bike library totaled 285. 3) Fine Free Updat�e - The Mcdonough Foundation granted�$2,000 to � . help fill the rev�nue g�p caused by the six-month fine fr�e experiment. � � �, r�s��t ��t��e ��ne ��e� �r�gra� �s t�e�� as b�e� i��o�e�ent i� it�ms +c�ecked o�t ar�d p�st due wh�� cor�p�rir�g a day ir� �ar�ua�y ar�d � d�y ir� .��ly. ��i� nur��er of it�ms overdue �ne to t�re� weeks �as i ncr�as�d. . . Next month'� report wi11 proU�de a be��r picture of how t�e . bioc�i ng of acco�nts i r�pacts r�tu rr�s as it w�I I �over 30 days. � 4) Marketir�g Update — Her�ricks rev9ewed a report fran� R�d Ro�kk on t�e June camp�ign which indicat�s t��t the campaign has been succes�ful. . � Ira the report, Red ��kk staff appear�to ass�ciate a 41% increase in circulation over last month with the campaign with the Board. A . more accurate assessment can be made by conlparing June 2018toJuneof2017. T�ae June campaign f�atured a $400+ prize giveaway for � � interacting with C-SPL. Incr°eases in Facebook, Twitter, Instagrarn, sign-up for newsletters, Overdrive, Fr�egal, Flipst�r, . and web visits should be the result. Here is the comparative analysis. � . � , . • OverDr�ve — (up 4% frorr� May) 0 16% inc��ase over same time last year, which was also the highest use since the service began. ! ; ; • Freegal -(up 13.8% from May) � , o Up 37% compared to June �2417 and up 2.2% ; . � compared to the highest year 2015 � ; � � • Flipster— {up 26.3% from May) � � i . , { . ; � � ; 3 � ' , � � � � s � � a � � •� i i � ; l i I I . ) I o Up 111% campared to June 2017 and a 35% increase , � from the highest year (2�14) ; • Maker Space visits - (up 55% from May) A 35% decrease compared to June 2�17 ' • �acebook - Likes up 8�51% since May, reach up 99.2% since ' May; engaged users up 77.2% since May o Facebook total likes incr�ased 19.5% compared to -' � June 2017 � o Facebook new likes up 442% cor�par�ed to June 2017 o �R��ch �p �2% cor�pared to June 2017 � o Engaged �ser� �� 1% sir�c� J�r�e 2�17 • �'�v�t��r - r��e�v��ilow�rs a�d� lir�k click� ar� up sar�c� May o �lew fo�lovvers ir�cr��sed cor�par�d t� J�ne 2�17, but � t�� change ir� 1ir�k clicks co�par�d t� J�r�e 2�17 wa� � ��o�t tl�e sar��e. � • lns�agr�ar� — New likes were up 18% sance Ma� 2017 . o Ne�nr fikes incr�ased 96% compared to J�ne �'o�ai Cir��lations - 1.8% decrease cor�p�red to Jur�e 2�17 � . �fhe Boar�d r�evievved the report on the Library news appearir�g in the Dubuque Teiegraph Herald in the f�ur�h quarter of FY-18. B. Cor�r�ent �ards— The Board reviewed the to�vo cor�ment cards received and concurred with the response to the patron's comr,nents. , . "Mo�ed to receive ar�d fi"le the ir�forrnatior�al u d�t� frorr� tl�e � � Li��a�Dir�cto�including the Libr�r y Finar�cial Repor�t, Li,bra�y U�� St�tisti�s, Fir�e Free Upd�te, Mark�eti�g Upd�t� �r�d t,�e Lib��ry . Corr��er�t�'ar�ds. " Motior�: � Maddux Sec�nd: K�ame� I/ote: ,4 ye�.— 6; Nay— 0 5) Action Items: � 1 A. Libr�ry Ex�enditur�s � Henricks provided �n itemized report of � � expenditures from FY-�9 expenditures and the Board r�viewed the � � ; r�port. ; � I � 4 � , . � . � � i � ,� I ; ; i I i • � "Mo ved to appro ve Library exper�ditu�es for Jur�e 22 to July.�9, ; � 2018." ' � - � Motion: Mullin � � Second.• Gort�n . � I/ote: A ye — 6; Nay— 0 , � � . . ; . . , B. Social Media Comments Policy —The Board reviewed the revised palicy ' and added one grammar change to r�move the hyphen in '�copy-righted" � ir� the third bullet on page 2. '��v�d to �dopt t,�e revisior�s to ��e�oci�I l�edia C�r�r�ents ,��lic�." � Mot�or�: l�t�llir� � Secor�d.• Ar�str��r�g �/�te: . �� — �; l�la�— �D 6) Library �oard Ad�ournment —The Boar� ad�ourned at 4:34 p.�n. „M�tion to �djoc�r,�." Motior�: Maddux . Second: Mullin I/ot�: Aye - 6; N�y- 0 � �� --,� � . � �� .-� � �� yq� f Q � � .`w�w�Wwm�.. j'jr •�'?� �✓"'' F`� ' �4r�' �.�'' � . , P�� i�� / � ��I 1 ��M/� �� ,,, i � i i • i � � I I . � 1 i 1 1 � 1 � � 1 ` l � 1 �