Authorizing Resolutions for New Director of Transportation Services Copyrighted
November 5, 2018
City of Dubuque Consent Items # 13.
ITEM TITLE: Authorizing Resolutions for New Director of Transportation
Services
SUMMARY: City Manager recommending approval of Authorizing
Resolutions to be submitted to the lowa Department of
Transportation and the Federal Transit Administration to
allow the new Director of Transportation Services to apply
forfunds and complete required reporting related to
Federal and State grants and allocations.
RESOLUTION Authorizing the Director of Transportation
Services to file applications with the Federal Transit
Administration, an Operating Administration of the United
States Department of Transportation, for Federal
Transportation Assistance Authorized by 49 U.S.C. Chapter
53 Title 23 United States Code and other Federal statutes
administered by the Federal TransitAdministration
RESOLUTION Authorizing the Director of Transportation
Services file applications with the lowa Department of
Transportation - Office of Public Transit
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Authorizing Resolutions REquired for New Director of City Manager Memo
Transportation Services-NNM Memo
Staff Memo Staff Memo
FTA- Authorizing Resolution Resolutions
lowa DOT-Authorizing Resolution Resolutions
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Authorizing Resolutions Required for New Director of Transportation
Services
DATE: October31 , 2018
Director of Transportation Services Candace Eudaley-Loebach recommends City
Council approval of Authorizing Resolutions to be submitted to the lowa Department of
Transportation and the Federal Transit Administration to allow the new Director of
Transportation Services to apply for funds and complete required reporting related to
Federal and State grants and allocations.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Candace Eudaley-Loebach, Director of Transportation Services
THE CITY OF Dubuque
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TO: Michael Van Milligen, City Manager
FROM: Candace Eudaley-Loebach, Director of Transportation Services
SUBJECT: Authorizing Resolutions Required for New Director of Transportation Services
DATE: October 31, 2018
PURPOSE
To secure formal Authorizing Resolutions to be submitted to the lowa DOT and Federal Transit
Administration to allow the new Director of Transportation Services to apply for funds and complete
required reporting related to Federal and State grants and allocations.
BACKGROUND
An Authorizing Resolution must be submitted to both FTA and lowa DOT stating the name and
position of the individual to serve as designee to complete obligations related to receipt of State and
Federal funds.
A Letter of Incumbency must also be sent to FTA following passage of and including the Resolution.
RECOMMENDATION/ACTION STEP
I recommend that the City Council approve the Authorizing Resolutions and relay the Letter of
Incumbency.
Dubuque
2O07 2012
Masterpiece on the Mississippi 20f3•ZO17
City Clerk's Office
City Hall
50 W. 13th Street
Dubuque, IA 52001-4805
(563) 589-4100 office
(563) 589-0890 fax
ctyclerk@cityofdubuque.org
www. c i tyo fd u b u q u e. o rg
November 6, 2018
Ms. Paula Schwach, Legal Counsel
Federal Transit Administration Region VII
901 Locust Street, Suite 404
Kansas City, MO 64106
Re: Letter of Incumbency for Federal Transit Administration Actions
Dear Ms. Schwach:
This letter is intended for the benefit of the Federal Transit Administration (FTA) and is
being written in my capacity as City Clerk and as the certifying official for the City of
Dubuque d.b.a. Jule Transit.
This letter is provided in response to a request for an updated letter of incumbency
regarding the City of Dubuque d.b.a. Jule Transit.
The currently elected Mayor of the City of Dubuque, Iowa is Roy D. Buol. The Mayor is
the authorizing official for ECHO -Web user access. The Mayor has delegated his
responsibilities as follows regarding FTA or Iowa DOT funded transit projects per
Resolution No. 239-13.
In 2018 the Parking and Transit Divisions were combined to form Transportation
Services.
The attached Resolution No. 320-18 appoints and authorizes Renee Tyler to execute
and file with its application the annual certification and assurances and other documents
the Federal Transit Administration required before awarding a Federal grant or
cooperative agreement. The Director of Transportation Services is authorized and
directed to execute said grant and cooperative agreements with the Federal Transit
Administration on behalf of the City of Dubuque and the City Clerk is authorized and
directed to attest her signature.
The Director of Transportation Services is responsible for submitting the eligible
expenses to the City of Dubuque Finance Director for review and final approval.
Crenna Brumwell is now City Attorney with assistance. from Assistant City Attorney
Maureen Quann and Senior Counsel Barry Lindahl.
Enclosed is certified Resolution No. 320-18 reflecting these changes approved by the
City Council as of November 5, 2018.
If you have any further questions or concerns regarding organizations, assignments or
this letter of incumbency, please contact me at (563)589-4121.
Sincerely,
K in S. Firnstahl, City Clerk
/ksf
Enclosures:
Certified Resolution No. 320-18
cc: Candace Eudaley-Loebach, Outgoing Director of Transportation Services
Renee Tyler, Incoming Director of Transportation Services
Jean Nacthman, Finance Director
Tami Lansing, Assistant Finance Director
Crenna Brumwell, City Attorney
RESOLUTION NO. 320-18
AUTHORIZING THE DIRECTOR OF TRANSPORTATION SERVICES FILE APPLICATIONS
WITH THE FEDERAL TRANSIT ADMINISTRATION, AN OPERATING ADMINISTRATION OF
THE UNITED STATES DEPARTMENT OF TRANSPORTATION, FOR FEDERAL TRANS-
PORTATION ASSISTANCE AUTHORIZED BY 49 U.S.C. CHAPTER 53 TITLE 23 UNITED
STATES CODE AND OTHER FEDERAL STATUTES ADNHINISTERED BY THE FEDERAL
TRANSIT ADMINISTRATION
Whereas, the Federal Transportation Administrator has been delegated authority to award Fed-
eral financial assistance for a transportation project; and
Whereas, the grant or cooperative agreement for Federal Financial assistance will impose
certain obligations upon the Applicant, and may require the Applicant to provide the local share
of the project cost; and
Whereas, the Applicant has or will provide all annual certifications and assurances to the
Federal Transit Administration required for the project; and
Whereas, the Mayor may authorize a designee to execute and file applications to the Federal
Transit Administration on behalf of the City of Dubuque; and
Whereas, Renee Tyler has been appointed as the new Director of Transportation Services,
effective November 5, 2018.
NOW, THEREFORE; BE'IT!.RESOLVED `BY THE CITY COUNCIL OF DUBUQUE, IOWA, AS
FOLLOWS:
Section 1. The Mayor :.of.the _City of Dubuque has authorized Renee Tyler, Director of Trans-
portation .Services, to serve as designee: to :execute and file application for Federal assistance
on behalf of the City of Dubuque d.b.a. The Jule Transit with the Federal Transit Administration
for Federal Assistance authorized by 49 U.S.C. Chapter 53, Title 23, United States Code, or
other Federal statutes authorizing a project administered by the Federal Transit Administration.
Section 2. The Mayor of the City of Dubuque or his/her designee (Le. Director of Transporta-
tion Services) is authorized to execute and file with its application the annual certification and
assurances and other documents the Federal Transportation Administration requires before
awarding a Federal grant or cooperative agreement.
Section 3. The Mayor of the City of Dubuque or his/her designee (i.e. Director of Transporta-
tion Services) is hereby authorized and directed to execute said grant and cooperative agree-
ments with the Federal Transit Administration on behalf of the City of Dubuque and the City.
Clerk is authorized and directed to attest his signature.
Passed, approved and adopted this 5th day of November 2018.
Attest:
Kevin L . Firnstahl, City Clerk
oy D Buof, Mayor
RESOLUTION NO. 321-18
AUTHORIZING THE DIRECTOR OF TRANSPORTATION SERVICES FILE APPLICA-
TIONS WITH THE IOWA DEPARTMENT OF TRANSPORTATION — OFFICE OF PUB-
LIC TRANSIT.
Whereas, the City of Dubuque provides fixed -route and paratransit services for the cit-
izens of Dubuque; and
Whereas, the Iowa Department of Transportation (IDOT) is a pass-through funding en-
tity for federal capital and operating funds; and
Whereas, the City has historically applied through the IDOT for these funds; and
Whereas, the City Council finds that the applying for the funds to be beneficial to the
continued provision of transit service for the citizens of Dubuque.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That Renee Tyler, Director of Transportation Services, is authorized to on
behalf of the City Council, to apply for financial assistance and to enter into related con-
tract(s) with the Iowa Department of Transportation.
Passed,. adopted and approved this 5th day of November 2018.
Attest:
Kevf Firnstahl, CMT ity Clerk
Roy D. Buol, Mayor