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Kerper Blvd. Sanitary Sewer Reconstruction Project_Hearing Copyrighted November 5, 2018 City of Dubuque Public Hearings # 3. ITEM TITLE: Kerper Blvd. Sanitary Sewer Reconstruction Project SUMMARY: Proof of publication on notice of public hearing to consider approval plans, specifications, form of contract and estimated cost for the Kerper Boulevard Sanitary Sewer Reconstruction Project and the City Manager recommending approval. RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for the Kerper Blvd. Sanitary Sewer Reconstruction SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s) ATTACHMENTS: Description Type Kerper Boulevard Sanitary Sewer Reconstruction-NNM City Manager Memo Memo Staff Memo Staff Memo Resolution Resolutions Certified Notice to Bidders Supporting Documentation THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Kerper Boulevard Sanitary Sewer Reconstruction CIP 7102663 DATE: October 30, 2018 City Engineer Gus Psihoyos recommends the City Council approve the plans, specifications, form of contract and estimated cost of$4,967,567.31 for the Kerper Boulevard Sanitary Sewer Reconstruction Project. I concur with the recommendation and respectfully request Mayor and City Council approval. �� �� ��� Mic ael C. Van Milligen �� � MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF Dubuque � DuB E �.�����" ;�1:, �1 1 Masterpiece on the Mississippi Z°°'�Z°'Z 2013•2017 TO: Michael C. Van Milligen, City Manage„r_�..�„� `1 FROM: Gus Psihoyos, City Engineer ��� ��'.' DATE: October 29, 2018 SUBJECT: Kerper Blvd. Sanitary Sewer Reconstruction CIP 7102663 INTRODUCTION The enclosed resolution is in reference to the public hearing for the Kerper Blvd. Sanitary Sewer Reconstruction. BACKGROUND The City experienced a significant sanitary sewer overflow in August 2015 in a heavy industrial area along Kerper Boulevard. The overflow prompted an extensive investigation as to how and why the overflow occurred. The investigation by City staff found the overflow had occurred due to premature weakening of the sanitary sewer. The failed section of sanitary sewer was located through a 66-inch diameter storm sewer which allowed wastewater to enter the storm sewer. An emergency repair was conducted; along with heavy cleaning of the sanitary sewer. During heavy cleaning operation of the Kerper Boulevard and the East 16t" Street sanitary sewers, significant offset pipe joints and additional corroded pipe sectian were discoversd. During the pipe cleaning aperations, the cleaning equipment was lodged in the ductile iron pipe. A second emergency excavation was conducted to retrieve the equipment. Due to the condition of the existing ductile iron pipe only a temporary repair could be made. A permanent repair was not feasible as pipe corrosion presented difficulties in securing the repair couplings. Since there are so m�ny locations where corrosion has affected the pipe, along this section of Kerper Blvd., it is being recommended that full replacement and relocation of the sanitary sewer be made. While sections of the collection system along Kerper Boulevard are in fair to good condition, approximately 2,400 feet of 18-inch diameter ductile iron sanitary sewer is at risk between Fengler Street and East 16t" Street. Additionally, approximately 1,800 feet of 18-inch diameter vitrified clay sanitary sewer along East 16'" Street is distressed and in need of replacement to eliminate I&I issues due to settlements. Additionally, the 18-inch vitrified clay pipe is under sized to serve the current level of development. The 18-inch ductile iron pipe, along Kerper Boulevard, was installed in 1994 and the 18-inch vitrified clay pipe, along East 16t" Street, was installed in 1957. The rea�o� iGi i�'iG NIG�IQtuiv� fal�i.lic ^vf��i2 C�U�ilO@ �ron pip2 i� unc�@��, �lO�veti�er, �O��O�,"✓�llg several attempts to clean, televise, and repair the sewer it was discovered that the pipe wall thickness is severely compromised. Further, the existing manholes show signs of sulfuric acid attack and the section of pipe removed during the repair made in August of 2015 showed signs of extensive corrosion. Many reasons are known as to how hydrogen sulfide can develop in a system such as low pH in the wastewater and reduced velocity or increased retention time of wastewater in the collection system. Engineering staff have identified several different issues with the Kerper Blvd. sanitary sewer and investigated different options for the replacement of the sewer. Staff selected one of the options and issued the design for bidding in May of 2017. The estimated construction cost of the project was $3,762,675.00. Two Bids were received on June 8, 2017, for the Kerper Blvd, Sanitary Sewer Reconstruction project. The bids were substantially over the estimated construction cost with a low bid of$5,494,539.26, both bids were rejected. DISCUSSION Engineering staff re-evaluated the design for cost saving measures and developed three additional design alternatives for consideration. The selected alternative is for full replacement of the failed gravity sewer system, on Kerper Boulevard, with a combination of a force main and gravity system. The new alignment will start at an existing manhole, connected to a 24-inch diameter sanitary sewer with sufficient capacity to accept flows from the Kerper Boulevard service area. Approximately 2/3 of the project will be able to be constructed within public right-of-way, the remaining 1/3 will be constructed on easements across private property. The selected alternative reduces estimated construction costs and impact to businesses and traffic along E. 16th Street, near Kerper Blvd. This was achieved by modifying the previous alignment and utilizing a single lift station and force main. The modified alignment is located along the U.S. Highway 151/61 corridor, between E. 16th Street and Kerper Blvd. The single lift station allows for a much shallower pipe installation and avoids the need for dewatering and specialized trench shoring for that portion of the project. This alignment modification also eliminated the majority of pavement replacement costs on E. 16t" Street and at the intersection with Kerper Blvd. This change in alignment also avoids the need to close the U.S. Highway 151/61 ramps, at Kerper Blvd., and virtually eliminates the access impact to businesses along E. 16th Street. Additionally, the new project scope eliminates the costs associated with the replacement of the 1950's era sanitary sewer along East 16t" Street. Currently the existing sewer is undersized for the area that it serves. The modified alignment eliminates the Kerper Blvd. sanitary sewer flow from entering the existing undersized sanitary sewer on E. 16t'' Street. The elimination of the Kerper sanitary sewer flow, from the E. 16th Street sanitary sewer, also has the potential to reduce future sewer replacement costs. The existing sewer, on E. 16th Street, could be replaced with a smaller diameter pipe and at a reduced depth. 2 In late July, Engineering staff revised the previously submitted and approved facility plan to reflect the revised concept. The estimated cost of$3,774,954.70, for the revised concept, was also included as part of the amended facility plan. The lowa Department of Natural Resources (IDNR) have reviewed and approved the amended facility plan so that the City can apply for a SRF loan to cover construction and contingency cost. The Engineering and design costs will be paid by the sanitary construction fund. The final design was completed the week of October 1 St, along with a construction cost estimate based on the completed design. The final construction cost estimate including, a contingency of$389,415.00 is $4,283,567.31, which is $508,612.61 more than what was submitted with the facility plan, in July, and $1,083,567.00 more than the previously approved Intended Use Flan (IUF). The plans, specifications, revised estimate and an amended IUP application were submitted, to IDNR, for approval and construction permitting on October 4. PROJECT SCHEDULE The schedule for the project is as follows: Initiate Public Bidding Process October 15, 2018 Publish Notice to Bidders, Advertise for Bids October 17, 2018 Publish Public Hearing Notice on Plans & Specifications October 19, 2018 Public Hearing on Plans & Specifications November 5, 2018 Receipt of Bid Proposals (Bid-Letting) November 8, 2018 Award Construction Contract November 19, 2018 Final Project Completion Date July 1, 2019 The award of the Contract may be delayed pending approval from the lowa Financing Authority (IAF) and lowa Department of Natural Resources (IDNR) construction permit. RECOMMENDATION I recommend that the City Council approve the plans, specifications, form of contract and estimated cost for the Kerper Blvd. Sanitary Sewer Reconstruction Project. BUDGETIMPACT The estimate of probable cost for the is summarized as follows: Descri tion Estimate Construction Contract $ 3,894,152.10 Emergency Costs, Planning & Design 469,822.00 Contingency 389,415.21 Contract Admin / Construction En ineerin 214,17$.00 Total Project Cost 4 7 7 3 ��'ic i�2�lyt i aiiu Li iC�.ii i2rc'i�j cj�iiilat� iiCiuuc� �c�Jci ai iicil i� iiiai C'ai i �.r'ic ciiPiiiilui�`�.� �i Ci i� �ii@ project that would allow the project to be within the budgeted amount. The identified items would reduce future maintenance and cleaning costs of the Fengler Street lift station. The estimated reduction in construction costs, of not including these items, is estimated to be approximately $342,675.00. The funding summary for the Kerper Blvd. Sanitary Sewer Reconstruction is as follows: CIP Fundin Source Amount �Kerper Blvd Sanitary Sewer Reconstruction 7102663 �State of lowa, Revolving Loan Fund)_ � 4,308,300.00 Kerper Blvd Sanitary Sewer (Construction, 7102663 Design, Administration & Inspection) $ 684,000.00 Total Project Funding 4.992.300.00 ACTION TO BE TAKEN The City Council is requested to approve the plans, specifications, form of contract and estimated cost for the Kerper Blvd. Sanitary Sewer Reconstruction through the adoption of the enclosed resolutions. Prepared by Todd Irwin, Engineering Technician cc: Jenny Larson, Budget Director John Klostermann, PW Director Deron Muehring, Civil Engineer 4 RESOLUTION NO. 334-18 APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE KERPER BLVD. SANITARY SEWER RECONSTRUCTION NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the Kerper Blvd. Sanitary Sewer Reconstruction, in the estimated amount $3,894,152.10, are hereby approved. Passed, adopted and approved this the 5th day of November Attest: Kevv6 . Firnstahl CMC, City Clerk Roy D. Buol, Mayor ,o � ,a ��e�e�,�rs��F �,ti�m� TM1e untlerslgnetl, being firs[ tluly swom on oa[M1, 4a[es[M1a[TM1e Con4mc[lon Optla[e Plan Room Ne[woh�"W Ne[woh"� Isamryoatlontlulyorganlmtlantled4inguntler[M1elawsof[M1e5a[eof wttM1 ttsptlndpal plam oPousYnesln �esMolnes, Polk County, lowa. 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Oc[obe� ll2018 � ��� Oa@ P�esltlen[/CEO ofTM1e Con4mc[lon Optla[e Plan Room Ne[woh Nelsry Hu�[M1ison Ma9e�Bulltlers ol loxa� FtlmnlSUdl�re F5s9aM P21 PaM1 66eet�PO Bo.695 ��en ivbinss�loua �50306 �tl�515RIA81 ��0�5151B8B904� p5151B81b9 �e kFu A mn(Amti on ne mm ��w�FM Awrvrvmti on ne mm � � � "� �• . M91�P4 . emq ; � SECTION 00120 ����� � �Ilr��'' I� :.. 'i, NOTICE TO BIDDERS � � " � � � SECTION 00120 � ���T � � ���� CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT Kerper Bivd. Sanitary Sewer Reconstruction 3 120.1 Time and Place for Filinq Sealed Proposals Sealed Bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on November 8, 2018, in the Office of the City Clerk, City Hall - First Floor, 50 West 13th Street, Dubuque, lowa. 120 2 Time and Placed Sealed Proposals Will be Opened and Considered Sealed proposals will be opened and Bids tabulated at 2:OOp.m. on November 8, 2018, at City Hall - Conference Room B, 50 West 13ih Street, Dubuque, lowa, for consideration by the City Council at its meeting on November 19, 2018. The City of Dubuque, lowa, reserves the right to reject any and all Bids. �y I 120.3 Time for Commencement and Completion of Work Work on the Project must be commenced within ten (10) calendar days after the Notice to , Proceed has been issued and shall be fully completed by July 1, 2019. � 120.4 Bid Securitv Each Bidder must accompany its Bid with a Bid Bond as security that the successful Bidder will enter into a contract for the work Bid upon and will furnish after the award of contract a i' corporate surety Bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The Bid security must be in the amount of ten percent (10%) of the amount of the contraet and must be in the form of a cashier's check or certified check drawn on a state-chartered � or federally chartered bank, or a certified share draft drawn oh a state-chartered or � federally chartered credit union, or the Bidder may provide a Bid Bond with corporate �„ surety satisfactory to the governmental entity. The Bid Bond must contain no conditions except as provided in this section. � 120.5 Contract Documents Copies of the Contract Documents may be obtained at the Engineering Department, City t Hall — Second Floor, 50 West 13"' Street, Dubuque, lowa 52001. The ContracY Documents t will also be available on the City's website at www.citvofdubuaue:orq/bids.aspx. No plan deposit is required. � � SECTION 00120 120.6 Preference for lowa Products and Labor By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of lowa, and to lowa domestic labor, to the extent lawfully required under lowa statutes. � 120.7 Sales Tax ` The Bidder should not include State of lowa sales tax in its Bid. A sales tax exemption certificate will be available for all material purchased in lowa for incorporation into the � Project, 120 8 General Nature of Public Improvement Proiect Kerper Blvd. Sanitary Sewer Reconstruction, CIP # 7102663, DNR Project Number`. S2016-0206A The Kerper Blvd. sanitary sewer reconstruction project begins at the intersection of Sycamore St. and E. 16th St. A new 24" PVC gravity sanitary sewer will be extended along � ' e of E. 16�� St. to the U,S. hi hwa 151/61 overpass. Dual 10" PVC force � the south sid , 9 Y mains will be constructed adjacent to the U.S. Highway 151/61 Right-of-Way., from E. 16�h St. to Kerper Blvd. A 4.1 mg/d lift station and appurtenances will be constructed adjacent to the Kerper Bivd. Right-of-Way and U.S. Highway 151/61 Right-of-Way. A new 18" PVC gravity sanitary sewer will be constructed from the lift station to the intersection of Fengler T St. and Kerper Blvd. The gravity main will be constructed in the southbound lanes of e Kerper Blvd. A portion of the existing 10" DIP sanitary sewer on Kerper Ct will be � redirected south, to the new lift station. Portions of the existing 18" DIP sanitary sewer and manholes will be abandoned in place. The project consists of approximately; 520 LF of 24° PVC and 1,677 LF of 18" PVC gravity I'I sewer, 1.715 LF of dual 10" PVC force mains, 12 manholes, (1) Lift stations, 1,390 Sy of PCC pavement, 3,800 Sy ACC pavement, staged construction and traffic control, and dewatering. Base Bid Estimated Total Cost = $3,894,152.10 120.9 Pre-Bid Construction Conference - ion Conference to bidder is encoura ed to attend the Pre Bid Construct Each prospective g be held at 10:30 PM on October 24, 2018 in Conference Room A, at City Hall, in Dubuque, '�i; lowa. Attendance by all prospective bidders is not mandatory but highly recommended. 120.10 Title VI — Non-Discrimination Clause The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. Title 49 Code of Federal Re ulations, De artme nt of 252, 42 U.S.C. 2000d-2000d-4 and , 9 P ;; Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally i; assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into I� SECTION 00120 I' � pursuant to this advertisement, minority business enterprises will be afforded full . � opportunity to submit bids in response to this invitation and will not be discriminated against � isabilit in consideration for an � on the grounds of race, color, national origin, sex, age, or d y �_ award. i`: 120.11 Debarments and Suspensions Itr On the following date, October 17, 2018 this Notice was posted at the following locations: 1. 'Posted on the City ot Dubuque Website: www.citvofduUuque.ore/bids 2. Posted to Construction UpdaYe Network: www.mbiovline.com I Ili l I, II, STATE OF IOWA {SS: DUBUQUE COUNTY CERTIFICATION OF PUBLICATION I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following dates: October 19, 2018, and for which the charge is $42.26. c.r?le44 P� Subscribed to before me, a otary Public in and for Dubuque County, Iowa, this Joel day of ,20/f . Notary Public in and for Dubuque County, Iowa. CITY OF DUBUQUE, 1 ,, nances vvill be con- structed adjacent to OiFFICIAL NOTICE 1 the ,Kerper Blvd. Right - NOTICE OF PUBLIC the and u.S. High - HEARING ON PLANS, way 151/61 Right -of - SPECIFICATIONS, ' Way. A new 18 PVC FORM OF CONTRACT, 1 gravity sanitary sewer , ANO-ESTMA4TED will be constructed COST FOR KERPER, ' from the lift station to 1 BLVD' SANITARY , the intersection of Fen- 1 ' RECONSTRUCTION glet St. and Ikerper SEWER GIVEN: NOTICE The isc i t y HEREBYceun. Blvd. The gravity main will be constructed in cil - ' of the' City of t-h‘e,in.sPuthb°und lanes Dubuque, loWa will ';,"liorrI7Olfirhel3lel)ccii.stttl1.13. hdld `a Public hearing ^ ^sanitary sewer on on the proposed plans, ult. contract and estimated cost for the eper new lift station. por_ Blvd. sanitary sewer i tions of the existing 18 Kt - 'Reconstruction, in ac- I DIP sanitary sewer and cordariee with the pro_ manholes will be aban- visions of Chapter 26, doned in place. Code of Iowa, at 6:00ofIllaeppPrer°xilemcatteci°Yri;s15s2ts0 III P.m" on the 5th day 01 Novembero.g018in the LE of 24 PVC and 1,677 Histrakittaft-tleai Build- LF of 18, PVC gravity , .,iimq06itillosianiberel sewer, 1.715 LF of -dual (second , floor), 350 , 1„‘,PVC force mans 12 West 6t1 Street, Dubu- Tioartrish,d1le,3s9' 0(1S)yi-lofft Pstcac- que, Iowa. , Said pro- posed Plans, specifica- pavernent, 3,800 Sy tions, form of contract , ACC pavement, staged ano.ietima.,tcd cost are 1 . construction and traf- new on filer in the office ftiocrincegn.trol, and dews - 13th St,, Dubuque, do'cootipnilesgfsuPtliPe9rPtiullbg- of the City Clerk, 50 W. Iowa Kerper Ct will be redi- sPeCifiCations, form of , rected south, to the lic hearings a- re on file The scope of the itythe.city Clerk s Of- . Project is as follows: Tice, City Hall, 50 W. tlrhyesKeewrePrerreselvedu.sstauneli , oth St., Dubuque, tion project begins at lewa, and may be the intersection of viewed during normal Sycamore St. and E VC w,w°rrkittlnegt-thcnournrsrn. ents re 16th St. A new 24 Pgarding the.above pub - will be extended along gravity sanitary sewer tic hearings may be the south side of E submitted to the City 16th St., to the U.S. Clerk's office, 50 W. highway 151/61 over- 13th St., on or' before pass. Dual 10 PVC force ' shaeladrintglr.rleAt dsfaidPutbimilce structed adjacent to and place of Public mains will be con - the U.S. Highway , hearings all interested 151/61 Right -of -Way., cwitillIzebnesgivsenndaniposprpties or- tutnostblihdeir.Olpfoosr from E. 16th St. to Ker - station and apPurte- per Blvd. A 4.i mg/d lift ornItYai ag II. I Any visual- or hear- I ing-impaired persons needing special assis- tance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the 15th day of Oc- tober 2018. Kevin S. Firnstahl, • CMC, City Clerk lt 10/19