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Purchase of Services Grant Agreement - Lutheran Services of Iowa Copyrighted November 19, 2018 City of Dubuque Consent Items # 32. ITEM TITLE: Purchase of Services Grant Agreement- Lutheran Services in lowa SUMMARY: City Manager recommending approval of a Purchase of Services GrantAgreementwith Lutheran Services in lowa for Fiscal Year 2019 for Behavioral Health Community Wraparound in Dubuque Schools. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve ATTACHMENTS: Description Type NNM Memo City Manager Memo Staff Memo Staff Memo GrantAgreement Supporting Documentation Dubuque THE CTTY OF � DT T� r All-AmericaCiry U t� Masterpiece on the Mississippi 1 I I I Im' zom•zorz•zoie•zov TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: FY 2019 Purchase of Services Agreement— Lutheran Services in lowa DATE: November 13, 2018 Budget Director Jennifer Larson recommends City Council approval of a Purchase of Services Grant Agreement with Lutheran Services in lowa for Fiscal Year 2019 in the amount of$3,833 for Behavioral Health Community Wraparound in Dubuque Schools. The Behavioral Health Community Wraparound will serve 200 individuals in twelve- months. This program will increase access to mental health services and care within the Dubuque Public Schools and provide mental health treatment to children (students) and families in need. I concur with the recommendation and respectFully request Mayor and City Council approval. �'l � Mic ael C. Van Milligen MCVM:jml Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Jennifer Larson, Budget Director Erica Haugen, Community Development Specialist THE CITY OF Dubuque DuB E �'��� I � � I� Masterpiece on the Mississippi u,,,,.u,,,.211,,.z,,,, TO: Michael C. Van Milligen, City Manager FROM: Jennifer Larson, Budget Director SUBJECT: FY19 Purchase of Services Grant Agreement: Lutheran Services in lowa DATE: November 13, 2018 Introduction The attached memorandum transmits the Fiscal Year 2019 Purchase of Services Grant contract for Lutheran Services in lowa. The contract provides $3,833 for the Behaviroral Health Community Wraparound in Dubuque Schools. Purchase of Services Grant recipients' partner with the City of Dubuque to provide human services that enhance quality of life and further equity goals benefiting members of the Dubuque community. Background The Fiscal Year 2019 budget provides $80,784 in general funds for the Purchase of Services Grant competition. The Fiscal Year 2018 budget provided $72,706 that was carried over into the 2019 competition for a total of $153,490 in general funds available to fund human service programs and activities. The City received eleven (11) applications for funding. The Community Development Advisory Commission recommended fully funding the top two ranking applications and partially funding remaining requests. Funding recommendations from the Commission were forwarded to the City Council. The City Council approved the Commissions funding recommendations atthe October 1, 2018 meeting. Discussion Grant recipients agree to use Purchase of Services Grant resources to further goals identified by the City Council. Lutheran Services in lowa will provide new services designed to further the goal: Partnership for a Better Dubuque: Building our Community that is Viable, Livable, and Equitable. Lutheran Services in lowa will provide the Behaviroral Health Community Wraparound in Dubuque Schools to serve 200 individuals in the twelve (12) month period covered by this contract. Services include: • Increase access to mental health services and care within the Dubuque public schools • Provide mental health treatment to children (students) and families in need RECOMMENDATION It is my recommendation that the City Council approves the attached Purchase of Services Grant Agreement with Lutheran Services in lowa and authorize the Mayor to execute the contract on behalf of the City. Prepared by: Erica Haugen, Community Development Specialist Purchase of Services Grant Contract City of Dubuque Fiscal Year 2019 AGREEMENT BETWEEN THE CITY OF DUBUQUE, IOWA AND LUTHERAN SERVICES IN IOWA THIS AGREEMENT, dated for reference purposes the 19th day of November 2018, by and between the City of Dubuque, Iowa (City) and Lutheran Services in Iowa (Agency). WHEREAS, City proposes to provide certain financial assistance to enable Agency to provide public services that meet the identified goals and priorities as identified by the City Council; and WHEREAS, City has deemed it to be in the public interest to provide financial assistance in the form of a Purchase of Services Grant to be used to provide new services through the Behaviroral Health Community Wraparound in Dubuque Schools (Program). NOW THEREFORE, the parties hereto agree as follows: 1. Scope of Service Agency shall make the Program and services available to persons within the City of Dubuque. The Program includes the following activities and services (Program Description): • Increase access to mental health services and care within the Dubuque public schools • Provide mental health treatment to children (students) and families in need Agency will provide new services, as described in Program Description, for 200 individuals during the time covered by this contract. Program services are designed to achieve the objective Suitable Living Environment and increase the outcome for Sustainability: Promoting Livable or Viable Communities of services. Program will further the City of Dubuque Goal: Partnership for a Better Dubuque: Building our Community that is Viable, Livable, and Equitable. Agency agrees to support the City's efforts to be a viable, livable, and equitable community, and to advance equity and inclusion. Agency agrees to further City Council goals and priorities are attached hereto as Exhibit B. 1 Purchase of Services Grant Contract City of Dubuque Fiscal Year 2019 2. City Responsibilities City designates the Community Development Specialist to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define City's policies and provide decisions in a timely manner pertinent to the work covered by this Agreement until Agency has been advised in writing by City that such authority has been revoked. The'City will provide opportunities to demonstrate support for equity and inclusion by inviting the Executive Director of the Agency and any employees working on services covered by this agreement to participate in the following professional development opportunities and supporting activities: a. The opportunity to be active and engaged participants in Inclusive Dubuque peer learning opportunities and strategic efforts, Exhibit A; b. The opportunity to attend intercultural and equity workshops offered by the City, including workshops that focus on developing an intercultural team with a strategic plan for advancing equity and inclusion within the Agency and through the Agency's work; c. Assistance in creating semi-annual status reports that demonstrate the ways in which the Agency's efforts are advancing equity and inclusion; and d. Access to the City's equity toolkit. 3. Time of Performance The term of this Agreement shall be twelve (12) months from the effective date of the agreement. Eligible expenses incurred within the City's 2019 Fiscal Year are authorized for financial reimbursement with approved supporting documentation and reporting. 4. Compensation City shall pay Agency $3,833 as compensation for the services, provided by Agency, which payment shall constitute full and complete compensation for such services. The compensation shall be paid by City to Agency within ten (10) business days after receipt by City of a requisition for such sum from Agency. 5. Audit and Evaluation Inasmuch as the funds to be "provided to Agency by City are public funds, the Agency agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary. documentation to support all expenditures. The records of Agency, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, shall be made available for inspection by City or any Certified 2 Purchase of Services Grant Contract City of Dubuque Fiscal Year 2019 Public Accountant acting on its behalf, in order to ascertain performance of Agency under this Agreement. Agency agrees to retain such records for not Tess than three (3) years. 6. Reporting and Monitoring Agency shall render to the Community Development Specialist a quarterly report detailing its activities related to the use of City funds provided to Agency. Such report shall include a performance report on the program(s) supported by City funds and a financial report on the use of City funds, which shall be rendered no later than the fifteenth (15th) day of the 4th, 7th, 10th, 13th month from the effective date of Agreement. A written annual equity report shall be submitted within sixty (60) days of Agreement end. Performance report shall include services relevant to the objective, output, and outcome that furthers identified City Council goal. If Agency has an annual audit performed, Agency shall provide City a copy of the annual audit report within ninety (90) days of Agency's fiscal year-end. 7. Discrimination In carrying the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or disability. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or disability. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Agency assures that all qualified applicants will receive consideration for employment without regard to race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or disability. Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of race, color, creed, religion, sex, national origin, age, sexual orientation, gender identity or disability. 8. Termination of Agreement If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the Agency shall violate any of the covenants, 3 Purchase of Services Grant Contract City of Dubuque Fiscal Year 2019 agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Corporation of such and specifying the effective date thereof not less than thirty days before the effective date of such termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty -day period, this Agreement shall be deemed terminated at the end of such thirty -day period without further action of either party. Upon termination of this Agreement, Agency shall return to City all unexpended funds and/or any funds utilized for purposes other than stated in the Agreement. 9. Assignability Agency shall not assign any interest in this Agreement without the prior written approval from of City. 10. Insurance At the time of execution of this Agreement by Agency, Agency shall provide the City copies of Agency's insurance certificates showing general liability, automobile liability, and workers compensation insurance coverage to the satisfaction of City for the term of this Agreement. WITNESS: Kein niahI, it le k CITY OF DUBUQUE, IOWA 50W 13th S Dubuque] A 52001 41a.2„ Roy D. o , Mayor Lutheran Services in Iowa 2255 JFK Road Dubu John s, Pres! en CEO 4 PumM1ase oi SeMces G2nt CorRaR ary or ououque RscalVea�2019 AttacM1merRA i �u_us�v� dubuque mnneaingveople5vengvhrnmeminmunliy Inclusive Dubuque q �i , . - . . . ' . i=bcr_ et � ati� n �rdgcv � _ . �� i a� �� � � ! �� ` � � � ' � �� � � i ,�. '�� J 1 l , _ ' l \ 5 Pu¢M1aseoiSeMcesG2n[ContraR ary rn ououque Flscdl Vea�2019 AttacM1mentA What is Indusive Dubuque? 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They also identified top and high priorities for a 2018-2020 policy agenda as well as a management agenda for projects and initiatives planned for 2018- 2020. The 2035 Dubuque Vision Statement Dubuque 2035 is a sustainable and resilient city and an inclusive and equitable community. Dubuque 2035 has preserved our Masterpiece on the Mississippi, has a strong diverse economy and expanding connectivity. Our residents experience healthy living and active lifestyles; have choices of quality, livable neighborhoods; have an abundance of fun things to do; and are engaged in the community. Mission Statement Dubuque city government is progressive and financially sound with residents receiving value for their tax dollars and achieving goals through partnerships. Dubuque city governmenYs mission is to deliver excellent municipal services that support urban living; contribute to an equitable, sustainable city; plan for the community's future; and facilitate access to critical human services. City of Dubuque Goals 2024 • Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity • Vibrant Community: Healthy and Safe • Livable Neighborhoods and Housing: Great Place to Live • Financially Responsible, High-Performance City Organization: Sustainable, Equitable, and Effective Service Delivery • Sustainable Environment: Preserving and Enhancing Natural Resources • Partnership for a Better Dubuque: Building Our Community that is Viable, Livable, and Equitable • Diverse Arts, Culture, Parks, and Recreation Experiences and Activities • Connected Community: Equitable Transportation, Technology Infrastructure, and Mobility Policy Agenda Policy agenda items are issues that need direction or a policy decision by the City Council, or need a major funding decision by the City Council, or issues that need City Council leadership in the community or with other governmental bodies. The policy agenda is divided into top priorities and high priorities. 2018—2020 Top Priorities (in alphabetical order): • Affordable Childcare Study and Funding • Five Flags Center: Direction and Funding • Inclusive Dubuque Support 9 Purchase of Services Grant Contract City of Dubuque Fiscal Year 2019 Attachment B • Major Streets Improvement: Plan, Direction, and Funding • Poverty Reduction: Action Plan • River Cruise Docking Facilities: Direction • Winter Farmers Market: Location and Funding Support 2018—2020 High Priorities (in alphabetical order): • Bee Branch Floodwall Gates Funding • Central Avenue Corridor: Economic Revitalization • Crime Prevention Program: Maintenance • Debt-Reduction Plan: Continuation • Mental/Brain Health Strategy and Action Plan • New Financial Software: Funding • Pet-Friendly Community: Policy Direction and Actions • Street Maintenance Program: Funding Level Management Agenda Management agenda items are issues for which the City Council has set the overall direction and provided initial funding, may require further City Council action or funding, or are major management projects that may take multiple years to implement. The management agenda is divided into top priorities and high priorities. 2018—2020 Management in Progress Top Priorities (in alphabetical order): • Campaign for Grade-Level Reading • CHANGE Program: Implementation • Crescent Community Health Center Expansion • Dubuque's True North Housing Initiative • Multicultural Family Center Expansion • Riverfront Master Plan (US Army Corps of Engineers) • Transit Vehicles Replacement • Veterans Pond Development and Direction 2018—2020 Management in Progress High Priorities (in alphabetical order): • City Performance Measurements/Open Data/Data Governance • Citywide Departmental Work Order System • Comiskey Park Renovation • Community Security/Surveillance System Expansion • Housing Needs Assessment Report • Resident Satisfaction Survey • Residential Housing Upgrade/Bee Branch HUD Flood Protection • Water& Resource Recovery Center: Nutrient Trading 10