Purchase of Services Grant Agreement - St. Mark Youth Enrichment Copyrighted
November 19, 2018
City of Dubuque Consent Items # 35.
ITEM TITLE: Purchase of Services Grant Agreement-St. Mark Youth
Enrichment
SUMMARY: City Manager recommending approval of a Purchase of
Services Grant Agreement with St. Mark Youth Enrichment
for Fiscal Year 2019 for St. Mark Enrichment Before and
After School programs.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
NNM Memo City Manager Memo
Staff Memo Staff Memo
GrantAgreement Supporting Documentation
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: FY 2019 Purchase of Services Agreement—St. Mark Youth Enrichment
DATE: November 13, 2018
Budget Director Jennifer Larson recommends City Council approval of a Purchase of
Services Grant Agreement with St. Mark Youth Enrichment for Fiscal Year 2019 in the
amount of$12,777 for St. Mark Enrichment Before and After School programs. These
funds will provide services to 230 individuals in twelve-months. This grant will provide
innovative programs and services that cultivate educational and social emotional growth
of youth and families, provide quality before and after school programs serving
kindergarten through fifth grade students, provide a safe learning environment where
students grow academically and social emotionally, provide activities including
interactive learning centers, and empowers students to develop skills in self-regulation
and conflict resolution.
I concur with the recommendation and respectFully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:jml
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Jennifer Larson, Budget Director
Erica Haugen, Community Development Specialist
THE CITY OF Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Budget Director
SUBJECT: FY19 Purchase of Services Grant Agreement: St. Mark Youth Enrichment
DATE: November 13, 2018
Introduction
The attached memorandum transmits the Fiscal Year 2019 Purchase of Services Grant
contract for St. Mark Youth Enrichment. The contract provides $12,777 for the St. Mark
Youth Enrichment Before and After School Programs. Purchase of Services Grant
recipients' partner with the City of Dubuque to provide human services that enhance
quality of life and further equity goals benefiting members of the Dubuque community.
Background
The Fiscal Year 2019 budget provides $80,784 in general funds for the Purchase of
Services Grant competition. The Fiscal Year 2018 budget provided $72,706 that was
carried over into the 2019 competition for a total of $153,490 in general funds available
to fund human service programs and activities.
The City received eleven (11) applications for funding. The Community Development
Advisory Commission recommended fully funding the top two ranking applications and
partially funding remaining requests. Funding recommendations from the Commission
were forwarded to the City Council. The City Council approved the Commissions
funding recommendations atthe October 1, 2018 meeting.
Discussion
Grant recipients agree to use Purchase of Services Grant resources to further goals
identified by the City Council. St. Mark Youth Enrichment will provide maintain existing
services designed to further the goal: Vibrant Community: Healthy and Safe. St. Mark
Youth Enrichment will provide the St. Mark Youth Enrichment Before and After School
Programs to serve 230 individuals in the twelve (12) month period covered by this
contract.
Services include:
• Provide innovative programs and services that cultivate educational and social-
emotional growth of youth and families
• Provide quality, before and after school programs serving 230 at-risk students,
grades kindergarten through 5th grade.
• Provide a safe learning environment where students grow academically and
social emotionally; meeting child care needs and closing achievement gaps.
• Provide activities including interactive learning centers focused on literacy,
reading, and STEM
• Empowers students to develop skills in self regulation and conflict resolution
• Promoting positive mental health practices, preventing violence, and empowering
learning and educational achievement
RECOMMENDATION
It is my recommendation that the City Council approves the attached Purchase of
Services Grant Agreement with St. Mark Youth Enrichment and authorize the Mayor to
execute the contract on behalf of the City.
Prepared by: Erica Haugen, Community Development Specialist
Purchase of Services Grant Contract
City of Dubuque
Fiscal Year 2019
AGREEMENT
BETWEEN
THE CITY OF DUBUQUE, IOWA
AND
ST. MARK YOUTH ENRICHMENT
THIS AGREEMENT, dated for reference purposes the 19th day of November 2018, by
and between the City of Dubuque, lowa (City) and St. Mark Youth Enrichment (Agency).
WHEREAS, City proposes to provide certain financial assistance to enable Agency to
provide public services that meet the identified goals and priorities as identified by the City
Council; and
WHEREAS, City has deemed it to be in the public interest to provide financial
assistance in the form of a Purchase of Services Grant to be used to provide maintain existing
services through the St. Mark Youth Enrichment Before and After School Programs (Program).
NOW THEREFORE, the parties hereto agree as follows:
1. Scope of Service
Agency shall make the Program and services available to persons within the City of
Dubuque. The Program includes the following activities and services (Program
Description):
• Provide innovative programs and services that cultivate educational and social-
emotional growth of youth and families
• Provide quality, before and after school programs serving 230 at-risk students,
grades kindergarten through 5th grade.
• Provide a safe learning environment where students grow academically and
social emotionally; meeting child care needs and closing achievement gaps.
• Provide activities including interactive learning centers focused on literacy,
reading, and STEM
• Empowers students to develop skills in self regulation and conflict resolution
• Promoting positive mental health practices, preventing violence, and empowering
learning and educational achievement
Agency will provide maintain existing services, as described in Program Description, for
230 individuals during the time covered by this contract. Program services are
designed to achieve the objective Suitable Living Environment and increase the
outcome for Sustainability: Promoting Livable or Viable Communities of services.
1
Purchase of Services Grant Contract
City of Dubuque
Fiscal Year 2019
Program will further the City of Dubuque Goal: Vibrant Community: Healthy and Safe.
Agency agrees to support the City's efforts to be a viable, livable, and equitable
community, and to advance equity and inclusion.
Agency agrees to further City Council goals and priorities are attached hereto as Exhibit
B.
2. Citv Responsibilities
City designates the Community Development Specialist to act as its representative with
respect to the work to be pertormed under this Agreement, and such person shall have
authority to transmit instructions, receive information, interpret and define City's policies
and provide decisions in a timely manner pertinent to the work covered by this
Agreement until Agency has been advised in writing by City that such authority has
been revoked.
The City will provide opportunities to demonstrate support for equity and inclusion by
inviting the Executive Director of the Agency and any employees working on services
covered by this agreement to participate in the following professional development
opportunities and supporting activities:
a. The opportunity to be active and engaged participants in Inclusive Dubuque peer
learning opportunities and strategic efforts, Exhibit A;
b. The opportunity to attend intercultural and equity workshops offered by the City,
including workshops that focus on developing an intercultural team with a
strategic plan for advancing equity and inclusion within the Agency and through
the Agency's work;
c. Assistance in creating semi-annual status reports that demonstrate the ways in
which the Agency's efforts are advancing equity and inclusion; and
d. Access to the City's equity toolkit.
3. Time of Performance
The term of this Agreement shall be twelve (12) months from the effective date of the
agreement. Eligible expenses incurred within the City's 2019 Fiscal Year are authorized
for financial reimbursement with approved supporting documentation and reporting.
4. Compensation
City shall pay Agency $12,777 as compensation for the services provided by Agency,
which payment shall constitute full and complete compensation for such services.
The compensation shall be paid by City to Agency within ten (10) business days after
receipt by City of a requisition for such sum from Agency.
2
Purchase of Services Grant Contract
City of Dubuque
Fiscal Year 2019
5. Audit and Evaluation
Inasmuch as the funds to be provided to Agency by City are public funds, the Agency
agrees that it will maintain books of account in accordance with Generally Accepted
Accounting Standards together with necessary documentation to support all
expenditures. The records of Agency, including payroll accounts and other records of
disbursements and receipts, and other records relating to the pertormance of the
activities herein specified, shall be made available for inspection by City or any Certified
Public Accountant acting on its behalf, in order to ascertain performance of Agency
under this Agreement. Agency agrees to retain such records for not less than three (3)
years.
6. Reportinq and Monitorinq
Agency shall render to the Community Development Specialist a quarterly report
detailing its activities related to the use of City funds provided to Agency. Such report
shall include a performance report on the program(s) supported by City funds and a
financial report on the use of City funds, which shall be rendered no later than the
fifteenth (15�h) day of the 4�n �m �Om �gcn month from the effective date of Agreement.
A written annual equity report shall be submitted within sixty (60) days of Agreement
end.
Performance report shall include services relevant to the objective, output, and outcome
that furthers identified City Council goal.
If Agency has an annual audit performed, Agency shall provide City a copy of the
annual audit report within ninety (90) days of Agency's fiscal year-end.
7. Discrimination
In carrying the services under this Agreement, Agency shall not discriminate against
any employee or applicant for employment because of race, creed, color, sex, age,
national origin, religion, sexual orientation, gender identity, or disability. Agency shall
take affirmative action to ensure that applicants for employment are employed and that
employees are treated during employment without regard to race, creed, color, sex,
age, national origin, religion, sexual orientation, gender identity, or disability. Such
action shall include, but not be limited to, the following: employment, upgrading,
demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates
of pay or other forms of compensation; and selection for training, including
apprenticeship. Agency assures that all qualified applicants will receive consideration
for employment without regard to race, creed, color, sex, age, national origin, religion,
sexual orientation, gender identity, or disability.
Agency agrees and will undertake whatever affirmative measures are necessary so that
no person shall be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activities funded in whole or in part
3
Purchase of Services Grant Contract
City of Dubuque
Fiscal Year 2019
with any of the funds made available to Agency under the terms of this Agreement
because of race, color, creed, religion, sex, national origin, age, sexual orientation,
gender identity or disability.
8. Termination of Aqreement
If, through any cause, Agency shall fail to fulfill in a timely and proper manner its
obligations under this Agreement, or if the Agency shall violate any of the covenants,
agreements or stipulations of this Agreement, City shall thereupon have the right to
terminate this Agreement by giving written notice to Corporation of such and specifying
the effective date thereof not less than thirty days before the effective date of such
termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole
discretion within such thirty-day period, this Agreement shall be deemed terminated at
the end of such thirty-day period without further action of either party.
Upon termination of this Agreement, Agency shall return to City all unexpended funds
and/or any funds utilized for purposes other than stated in the Agreement.
9. Assiqnabilitv
Agency shall not assign any interest in this Agreement without the prior written approval
from of City.
10. Insurance
At the time of execution of this Agreement by Agency, Agency shall provide the City
copies of Agency's insurance certificates showing general liability, automobile liability,
and workers compensation insurance coverage to the satisfaction of City for the term of
this Agreement.
WITNESS: CITY OF DUBUQUE, IOWA
50W 13�h St
Dubuque, lA 52001
Kevin Firnstahl, City Clerk Roy D. Buol, Mayor
St. Mark Youth Enrichment
1201 Locust St.
Dubuque, lA 52001
Dawn Cogan, Executive Director
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Purchase of Services Grant Contract
City of Dubuque
Fiscal Year 2019
Attachment B
Dubuque
THE CITY OF �
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City Council Completes Annual Goal-Setting Sessions
DUBUQUE, lowa —The Dubuque City Council completed its annual goal-setting sessions on Wednesday, Aug.
15. Over the course of three evening sessions, City Council members reaffirmed the 15-year vision statement
and mission statement and identified eight five-year goals for the city. They also identified top and high priorities
for a 2018-2020 policy agenda as well as a management agenda for projects and initiatives planned for 2018-
2020.
The 2035 Dubuque Vision Statement
Dubuque 2035 is a sustainable and resilient city and an inclusive and equitable community. Dubuque 2035 has
preserved our Masterpiece on the Mississippi, has a strong diverse economy and expanding connectivity. Our
residents experience healthy living and active lifestyles; have choices of quality, livable neighborhoods; have an
abundance of fun things to do; and are engaged in the community.
Mission Statement
Dubuque city government is progressive and financially sound with residents receiving value for their tax dollars
and achieving goals through partnerships. Dubuque city governmenYs mission is to deliver excellent municipal
services that support urban living; contribute to an equitable, sustainable city; plan for the community's future; and
facilitate access to critical human services.
City of Dubuque Goals 2024
• Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity
• Vibrant Community: Healthy and Safe
• Livable Neighborhoods and Housing: Great Place to Live
• Financially Responsible, High-Performance City Organization: Sustainable, Equitable,
and Effective Service Delivery
• Sustainable Environment: Preserving and Enhancing Natural Resources
• Partnership for a Better Dubuque: Building Our Community that is Viable, Livable, and
Equitable
• Diverse Arts, Culture, Parks, and Recreation Experiences and Activities
• Connected Community: Equitable Transportation, Technology Infrastructure, and
Mobility
Policy Agenda
Policy agenda items are issues that need direction or a policy decision by the City Council, or need a major
funding decision by the City Council, or issues that need City Council leadership in the community or with other
governmental bodies. The policy agenda is divided into top priorities and high priorities.
2018—2020 Top Priorities (in alphabetical order):
• Affordable Childcare Study and Funding
• Five Flags Center: Direction and Funding
• Inclusive Dubuque Support
9
Purchase of Services Grant Contract
City of Dubuque
Fiscal Year 2019
Attachment B
• Major Streets Improvement: Plan, Direction, and Funding
• Poverty Reduction: Action Plan
• River Cruise Docking Facilities: Direction
• Winter Farmers Market: Location and Funding Support
2018—2020 High Priorities (in alphabetical order):
• Bee Branch Floodwall Gates Funding
• Central Avenue Corridor: Economic Revitalization
• Crime Prevention Program: Maintenance
• Debt-Reduction Plan: Continuation
• Mental/Brain Health Strategy and Action Plan
• New Financial Software: Funding
• Pet-Friendly Community: Policy Direction and Actions
• Street Maintenance Program: Funding Level
Management Agenda
Management agenda items are issues for which the City Council has set the overall direction and provided initial
funding, may require further City Council action or funding, or are major management projects that may take
multiple years to implement. The management agenda is divided into top priorities and high priorities.
2018—2020 Management in Progress Top Priorities (in alphabetical order):
• Campaign for Grade-Level Reading
• CHANGE Program: Implementation
• Crescent Community Health Center Expansion
• Dubuque's True North Housing Initiative
• Multicultural Family Center Expansion
• Riverfront Master Plan (US Army Corps of Engineers)
• Transit Vehicles Replacement
• Veterans Pond Development and Direction
2018—2020 Management in Progress High Priorities (in alphabetical order):
• City Performance Measurements/Open Data/Data Governance
• Citywide Departmental Work Order System
• Comiskey Park Renovation
• Community Security/Surveillance System Expansion
• Housing Needs Assessment Report
• Resident Satisfaction Survey
• Residential Housing Upgrade/Bee Branch HUD Flood Protection
• Water& Resource Recovery Center: Nutrient Trading
10