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SW Arterial North Cascade Road, English Mill Bridges,Post Coloring & Painting Project_Hearing Copyrighted November 19, 2018 City of Dubuque Public Hearings # 1. ITEM TITLE: SW Arterial North Cascade Road, English Mill Bridge, Military Road Bridges - Bridge Railing and Decorative Concrete Post Coloring Project (Public Hearing and Project Award) SUMMARY: Proof of publication on notice of public hearing to consider approval of plans, specifications, form of contract and estimated cost for the SW Arterial North Cascade Road, English Mill Bridge, Military Road Bridges - Bridge Railing and Decorative Concrete Post Coloring Project. City Manager recommending award of the construction contract to the low bidder Taylor Construction Company, Inc., subject to lowa Department of Transportation approval. RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for the Southwest Arterial - North Cascade Road, English Mill Road, and Military Road Local Bridge Railing and Decorative Concrete Post Coloring Project, lowa DOT Project No. STP-U-2100 (693)- -70-31 RESOLUTION Awarding Public Improvement Contract for the Southwest Arterial - North Cascade Road, English Mill Road, and Military Road Local Bridge Railing and Decorative Concrete Post Coloring Project, lowa DOT Project No. STP-U-2100 (693)--70-31 SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s) ATTACHMENTS: Description Type SW Arterial Bridge Railing and Decorative Post City Manager Memo Coloring Project-NNM Memo Staff Memo Staff Memo PH Approving Plans Resolution Resolutions PH Award Resolution Resolutions Rendering Supporting Documentation Proof of Publication Supporting Documentation THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Southwest Arterial Project North Cascade Road, English Mill Road, Military Road Bridges Bridge Railing and Decorative Concrete Post Coloring Project lowa DOT Project No. STP-U-2100 (693)-70-31 DATE: November 13, 2018 Sealed bids were received by the lowa Department of Transportation for the Southwest Arterial — North Cascade Road, English Mill Road, and Military Road — Local Bridge Railing and Decorative Concrete Post Coloring Project. Assistant City Engineer Bob Schiesl recommends award of the construction contract to the low bidder, Taylor Construction Company, Inc., in the amount of$533,905, subject to lowa Department of Transportation approval. I concur with the recommendation and respectfully request Mayor and City Council approval. �� Mic ael C. Van Milligen� � � MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Robert Schiesl, Assistant City Engineer THE CITY OF Dubuque � All-America City UB E � r � Mas terpiece on the Mississippi Zoo,.Zo12.Zo13 TO: Michael C. Van Milligen, City Manager Gus Psihoyos, City Engineer FROM: Robert Schiesl, Assistant City Engineer SUBJECT: Southwest Arterial Project North Cascade Road, English Mill Road, Military Road Bridges Bridge Railing and Decorative Concrete Post Coloring Project lowa DOT Project No. STP-U-2100 (693)--70-31 DATE: November 13, 2018 INTRODUCTION The purpose of this memorandum is to provide the City Council with information related to the public hearing and recommendation to award a construction contract for the Southwest Arterial - North Cascade Road, English Mill Road, and Military Road - Local Bridge Railing and Decorative Concrete Post Coloring Project, lowa DOT Project No. STP-U-2100 (693)-- 70-31 . BACKGROUND Through the continued collaborative partnership between the lowa DOT staff and the City, the Memorandum of Understanding (MOU), was signed on August 9, 2013, and the Transfer of Roadway Jurisdiction (TOJ), was signed on November 7, 2016. Following the execution of the MOU and TOJ, the City is continuing as the lead agency for the multiple project development phases for completing the Southwest Arterial and is responsible for completing the following improvement projects: Project Description Status Final Engineering Design Underway Right-of-Way Property Acquisition Completed BHE Gas Pipeline Utility Relocation Completed BP Gas Pipeline Utility Relocation Completed ITC Transmission Line Relocation Underway North Cascade Road Reconstruction Completed English Mill Road Reconstruction Completed Military Road Reconstruction Substantial Complete Bridge Railing / Decorative Concrete Summer 2019 DISCUSSION Due to the significant visual impact that the Southwest Arterial / US 20 Interchange and the Southwest Arterial / US 151-61 Interchange will have to motorist as they enter the City, the interchange bridges will have a "Gateway" appearance. The "Gateway" appearance will be achieved by integrating unique and context sensitive architectural components to the bridge structures and associated features. A partial list of the bridge enhancement elements are as follows: • Decorative formliner concrete to replicate cut limestone that complement the historical use of native limestone found so prominently in the Dubuque area. • Bridge piers with a scale and material appearance reminiscent of historical Dubuque based structures and icons. • Steel-arch truss bridge members over the main bridge span in keeping with Dubuque's visual bridge identity. • High efficiency and high impact enhancement lighting to allow the bridge structure to illuminate at night to create a signature visual presence. The architectural bridge enhancements developed were presented at several public informational meetings and were well received by the public with strong support to maintain some visual scale and material continuity along the Southwest Arterial corridor bridges. This will be achieved by incorporate many of the same design components and enhancement treatments into the North Cascade Road, English Mill Road, and Military Road bridges. Now that the North Cascade Road, English Mill Road, and Military Road bridges are completed, the next phase of construction will be to install bridge railing, pedestrian railing, and post color the decorative concrete to replicate native Dubuque limestone on those respective local bridges. The City prepared construction documents for the North Cascade Road, English Mill Road, and Military Road - Local Bridge Railing and Decorative Concrete Post Coloring Project. A rendering of the architectural bridge enhancements is provided as an attachment. PROJECT SCHEDULE The project development schedule for the Southwest Arterial - North Cascade Road, English Mill Road, and Military Road - Local Bridge Railing and Decorative Concrete Post Coloring Project is as follows: lowa DOT Advertisement for Bids September 19, 2018 City Initiate Concurrence in Public Bidding Process November 5, 2018 City Publish Public Hearing Notice on Plans &Specifications November 9, 2018 City Public Hearing on Plans & Specifications November 19, 2018 lowa DOT Receipt of Bid Proposals (Bid-�etting) October 16, 2018 City Award Construction Contract (subject to iowa �oT Approvaq November 19, 2018 lowa DOT Late Start Date July 31 , 2019 Contract Completion Date 40 Working Days Completed Summer 2019 Historically in the past, with projects that are bid through the lowa DOT in Ames, it has been the standard practice of the Engineering Department to coordinate the local public bidding process through City Council which would mirror the lowa DOT bidding schedule. Following the public hearing, the City Council will be requested to concur in the award of the Improvement Contract, subject to lowa DOT approval. This process is in full compliance with the lowa Code public bidding requirements. BID RESULTS Sealed bids were received on the project by the lowa Department of Transportation on October 16, 2018 in Ames. Taylor Construction Company, of New Vienna, IA submitted the low bid in the amount of $533,905.00. This amount is 5.3°k below the estimate of probable cost. A summary of the bid proposals received is as follows: Contractor Name Total Bid Taylor Construction Company, Inc $ 533,905 Cramer & Associates, Inc. $ 536,760 Minturn, Inc. $ 625,155 Jasper Construction, Inc. $ 669,592 RECOMMENDATION I recommend that the contract for the Southwest Arterial - North Cascade Road, English Mill Road, and Military Road - Local Bridge Railing and Decorative Concrete Post Coloring Project be awarded to Taylor Construction Company, of New Vienna, IA, in the amount of $533,905.00, subject to lowa DOT approval of award. BUDGETIMPACT The estimate of probable cost for the North Cascade Road, English Mill Road, and Military Road - Local Bridge Railing and Decorative Concrete Post Coloring Project is as follows: Estimate Award Construction Contract $ 564,000 $ 533,905.00 Contingency 50,000 50,000.00 Contract Administration / Construction Engineering 75,000 75,000.00 Total Project Cost 689 000 S 658.905.00 The project funding summary is as follows: CIP No. Fund Source Description Fund Amount 3001287 DMATS STBG Funding (80°k) $ 527,124.00 3001287 Local Funding (20°k) 131 ,781 .60 Total Project Funding S 658.905.00 ACTION TO BE TAKEN I recommend that the City Council adopt the attached resolution awarding the North Cascade Road, English Mill Road, and Military Road - Local Bridge Railing and Decorative Concrete Post Coloring Project (lowa DOT Project No. STP-U-2100 (693)--70-31) to Taylor Construction Company, of New Vienna, IA, in the amount of$533,905.00, subject to lowa DOT approval of award. cc: Jenny Larson, Budget Director Kent Ellis, lowa DOT Chandra Ravada, ECIA F:\PROJECTS\SOUTHWEST ARTERIAL\NCR English Mill Military Bridge(693)- Railing Decorative Concrete\Council and Staff Documents\Public Hearing-Award RESOLUTION NO. 350-18 APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE SOUTHWEST ARTERIAL NORTH CASCADE ROAD, ENGLISH MILL ROAD, AND MILITARY ROAD LOCAL BRIDGE RAILING AND DECORATIVE CONCRETE POST COLORING PROJECT, IOWA DOT PROJECT NO. STP -U-2100 (693)--70-31 That the proposed plans, specifications, form of contract and estimated cost for the Southwest Arterial - North Cascade Road, English Mill Road, and Military Road - Local Bridge "Railing and Decorative Concrete Post Coloring Project, Iowa DOT Project No. STP -U-2100 (693)--70-31, in the estimated amount $689,000.00, are hereby approved. Passed, adopted and approved this this 19th day of November 2018. Attest: Kevin S irns aWCMC, City Ierk oy D. Buol, Mayor RESOLUTION NO. 351-18 AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE SOUTHWEST ARTERIAL NORTH CASCADE ROAD, ENGLISH MILL ROAD, AND MILITARY ROAD LOCAL BRIDGE RAILING AND DECORATIVE CONCRETE POST COLORING PROJECT, IOWA DOT PROJECT NO. STP -U-2100 (693)--70-31 Whereas, said sealed proposals were opened and read by the Iowa Department of Transportation on the 16th day of October 2018 and it has been determined that Taylor Construction Company, of New Vienna, IA, with a bid in the amount of $533,905.00 is the -lowest responsive, responsible bidder for the Project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That a Public Improvement ,Contract for the Project is hereby awarded to Taylor Construction Company, subject to the concurrence by Iowa Department of Transportation (Iowa :DOT),and the'City Manager is hereby directed to execute a Public Improvement Contract on behalf of the City of Dubuque for the Project. Passed,' approved and adopted this this 19th day of November 201 Attest: Kevin . Firnstahl, CMG, City Clerk Roy D. Buol, Mayor Bridge Railing and Decorative Concrete Rendering � � _ - - - - � / � `�� -- , _ � - -- - �� / - � � _ � � � � - - � � � -- / - --,� ------ - -- -- - / -- , / -- - — - / j _ - — i � � / / i • • ' � • • � ' • • � ' • ' • � � _ -� MIIIIII �� III III� � " ' � � � � , , . • � � . . . �� I --�� I� I � III , II I I � � , ' " � � IIIIIII Ill , r I 1 I � �i � �I� II I I I I I �I ��II I I � �i . I I I I II ! � / f �I��. , � � � I � � I I I I I 1 ► � � - ■ . - - - r . � � 1 I-.=I= - - � iiilllllllllllllllll�lllllllllY I i . � IIIIIII I�� 1 . . . IIII ! I I I � I � � � � � � ` , � � _ -� I'� . . . , . , I� I� I � � . I � II 1 I I 1 1 11 1 11 ! � � , � � i � � � iiiiii _ II � � ! ! � ! i � � ii � l � l �ll �ll � � � � 1 / _ � . � iii � �� .- 1 � _ 1 � , 11 I11 . . 1 _ _ � _ � �II II _ _ III _ _ _ , , -- . - - - - - � . .� .� 111111 � S�AT� �F I�WA �SS• t;CITY�OF,DUBUQUE,� 1)U1�UQUE COUNTY � '°"'" ' OFFlCIAL NOTICE NOTIC�;:OF'PUB�.IC 'AEARING'ON PGAkS;, ', SPECI�IC-ATIONS, ' FORM'OF CONTRAQT, CERTIFICATION OF PUBLICATION nNo �. `�sTinnareo A �`COST� FOR THE SOUTHWEST ARTERI- '' � AC-NOR4H CASCADE , ROAD, ENGLISH MILL , II ROAD,AND MILITARY � ROAD' - LOCAL , I, Suzanne Pike, a Billing Clerk for Woodward �.sRioGE RaawG allo DECORATIVE CON- ' Communications, Inc., an Iowa corporation, publisher cRErE Posr ca�o�- ' ; iNG PROJECT, IOWA � of the Telegraph Herald, a newspaper of general oor PRo�ecT No. circulation published in the City of Dubuque, County , 31P-u-21°°:c�93�--'0- NOTICE IS,�HEREBY �, of Dubuque and State of Iowa; hereby certify that the s,ver, -rne c�tv coun- � attached notice was ublished in said newspaper on the '��i of.,the c�cv- ot ! 4 p Dubuque, lowa 'will i � followin C�atOS: hold a public hearing � :on the,proposed plans, ; specfications, form of , � NOV0111170T�9, 2�1 g, 'eontract and estimated � � °�cost for the Southwest i Ij Arterial '--North Gas,. and for which the charge is $33.44 �ad�Roaa,EngrSn nn�u ' Road,' and Military II I Road - Local Bridge ' � � � Railing and Decorative I, � Concrete Post Coloring I, � "P,roject, lowd. DOT j I ; Pro�ect No STP-U-2100 , I�� (693) 70-31 in aecor- ' c SubSCPlbeC� to befo2'e ffie, a NOta,Ty Pub11C lri 211C1 fOT dance with the provi- �; i 4 i sions of: Chap.ter,26, � DU�U U0 COUrit , IOWa, Cotle of:lowa,'at 600 � owner of said'City to' i � y p rrf on the 19th day oi� the above action. Writ- , � No�ember,:2018, in the , teri commente�regard='; !� G► � Histonc mFederal Build- ing the aboue public I t111S !� day Of � � 20��• � ing,Council Chambers hearing may be sub- � � Er�(second" tloor), '�350 � mitted to the. �City `- � � 1Nest 6th�Street, Dubu- �� Clerks Dffice, 50 •�1i.�� que, lowa. Said°pra 13th Street, on.or be- tt posed�plans, specifica- fore said time of public I tions,form of contract hearing.r ; . % . � and estimated cost are , Copies`of suppoiting ' OtaTy ublic in and for Dubuq COUrity, IOWa. 'now on file in the office ' tlocuments for the pub- ' of the City Clerk. At i lic hearings are on file i ,;saitl'hea�ing any inter-° ' in the City Clerks Office ! ' ested person may ap- `and may be viewed j 'li"Rear`and'file opjections. , duri'ng normal wprking ; f thereto.;-�- �`hours. "; , .. � The scope of the q�Y visual- or hear-,�� `�. Project i5 as follow;s: ing=impaired persons �f i The pro�ec't'will pro-� I needing special assis- ! wde for the installation" � tance"or:persons with, b pf tiritlge . railing,.' special ' accessibility;I � ` ` � ��' pedestrian railing, and� I needs sFiould confact'i �� " i �`� � apply architectural en p I the City Clerk's O.ffice;l � � A 'r k�� i�:� � ` "�� at .(563)- 589-4100-; or _� ; han,cement post colorv. j ` �q�� ` �'`� ' �� ` '�� ' ��q � ing"to'the tlecorative^� �� (563)� 690-6678 at � ; , �aY , ,�,.,,.-,, ,, 1.;1 u concrete on'the North 3 least 48 hours prior to z � � ` .----� Cascade Road, English, the meeting: a -� °°� '"" `. . Y�� f � ' Mill Road,and MilitarY' on uCheh 5thncda eV of ' ,n.�. ` Road bridges.. ' h. Y 9' At�the meeting,"the,, Y C,ity Council will re-� November2018. � ceiue oral and uvritten'` Kevin.S.Firnstahi„ ' comments from'. any. CMC,City Clerk resident or .properfy.,, lt 11/9'