11 19 18 Clerk's Skeleton Notes and Meeting CallsCITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:30 p.m. on November 19, 2018
in the Historic Federal Building, 350 W. 6th Stre-t.
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Present: Mayor Buol; Council MembersRDef -o--e, Jones, Larson, ReartiGk, , Shaw;
City Manager Vailligen, City Attorney Brumwell
Mayor Buol read the call and stated this is a special session of the City Council called
for the purpose of conducting a work session on Project HOPE.
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WORK SESSION
Project HOPE.
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CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:00 p.m. on November 19, 2018
in the Historic Federal Building, 350 W. 6t" Street.
Present: Mayor'Buol; Council MemberseD' I Toro, Jones, Las Remick, Rios, Shaw;
City Manager Van Miljigen, City Attorney Brumwell
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Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PRESENTATION(S)
1. Jule Operations & Training Center Awarded for Energy -Efficient Design
Director of Transportation Services Renee Tyler will present the 2018 Excellence in
Energy -Efficient Design Award from the American Institute of Architects (AIA) Iowa
Chapter.recog`nizing the Jule Operations & Training Center.
PROCLAMATION(S)
1. Small Business Saturday (November 24, 2018) was accepted by Paige Murphy.
2. Brain Health Awareness Month (November 2018) was accepted by Debi Butler
and --I a►-Reee--CarTigan
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1. Minutes and Reports Submitted
City Council proceedings of 11/5; Civil Service Commission of 10/31; Human Rights
Commission of 10/8; Park and Recreation Advisory Commission of 10/9, 10/19; Proof of
Publication for City Council Proceedings of 10/15.
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Kevin Lutgen for vehicle damage, Donna Pilgrim for vehicle damage, TFM, Co., for
property damage.
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Kevin Lutgen for
vehicle damage; Donna Pilgrim for vehicle damage; and TFM, Co. for property damage.
Suggested Disposition: Receive and File; Concur
4. Approval of City Expenditures
City Manager recommending Council approval for payment of City expenditures.
Suggested Disposition: Receive and File; Approve
5. Multicultural Family Center Director Jacqueline Hunter
City Manager providing information on Multicultural Family Center Director Jacqueline
Hunter receiving the 2018 Outstanding Women of Color in Education Award from the
University of Wisconsin Platteville.
Suggested Disposition: Receive and File
6. Dubuque Industrial Parks Brochure
City Manager providing a copy of the public information brochure regarding the
Dubuque Industrial Parks.
Suggested Disposition: Receive and File
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7. Building Permit Brochure
City Manager providing a copy of the Building Services Department's public information
brochure regarding building permit requirements.
Suggested Disposition: Receive and File
8. 2019 State Legislative Priorities
City Manager providing a copy of the City of Dubuque 2019 State Legislative Priorities
as adopted by the City Council for presentation to State Legislators at the annual
Legislative Dinner to be held at 5:15 p.m. on November 28, 2018 at the Grand River
Center.
Suggested Disposition: Receive and File; Approve
9. Fiscal Year 2018 State of Iowa Annual Financial Report
City Manager recommending: approval of the official document for the City of Dubuque's
Fiscal Year 2018 Annual Financial Report.
Suggested Disposition: Receive and File; Approve
10. Intergovernmental Panel on Climate Change: Global Warming of 1.5 Degrees
C
City Manager transmitting information from the Intergovernmental Panel on Climate
Change (IPCC) that addresses the impact of global warming.
Suggested Disposition: Receive and File
11. Family Self -Sufficiency Coordinators Grant
City Manager recommending approval to submit a grant application to HUD in order to
obtain federal funds for two FSS Coordinator positions.
RESOLUTION 337-18 Authorizing the Mayor to execute an application for the HUD
Family Self-sufficiency Program grant and authorizing the Director of Housing and
Community Development and the City Manager to approve the application
Suggested Disposition: Receive and File; Adopt Resolution(s)
12. Civil Service Commission - Certified Lists
Civil Service Commission submitting the Certified Lists for the positions of Equipment
Operator I and Utility Worker, Engineering Technician and Firefighter/Paramedic.
Suggested Disposition: Receive and File; Make Matter of Record
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13. Renewal Rate for the Voluntary Dental Plan
City Manager recommending approval of the Delta Dental renewal rates for the plan
year beginning January 1, 2019, through December 31, 2019.
Suggested Disposition: Receive and File; Approve
14. Amendment to the Administrative Services Agreement Between the City of
Dubuque and Wellmark, Inc.
City Manager recommending approval of an amendment to the Administrative Services
Agreement between the City of Dubuque and Wellmark, Inc. to add telehealth services
to the medical plan.
Suggested Disposition: Receive and File; Approve
15. Acceptance of Grant of Easement for Sanitary Sewer Utility over Part of Lot 2
Kerper Industrial Subdivision No. 2
City Manager recommending acceptance of a Grant of Easement for Sanitary Sewer
Utility from the John P. Mihalakis and Letha A. Mihalakis Trust, and Richard L. Billmeyer
and Cynthia A. Billmeyer, across Part of Lot 2 Kerper Industrial Subdivision No. 2. in the
City of Dubuque, as part of the Kerper Boulevard Sanitary Sewer Reconstruction
Project.
RESOLUTION 338-18 Accepting a Grant of Easement for Sanitary Sewer Utility across
part of Lot 2 Kerper Industrial Park No. 2, in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
16. Acceptance of Grant of Easement for Jackson Street Sanitary Sewer
Reconstruction Project
City Manager recommending acceptance of a Grant of Easement for Sanitary Sewer
Utility from R & S Realty, LLC across Part of Lot 4 of Liebe's Subdivision No. 3 in the
City of Dubuque, as part of the 30th and Jackson Street Sanitary Sewer Reconstruction
Project.
RESOLUTION 339-18 Accepting a Grant of Easement for Sanitary Sewer Utility Across
Part of Lot 4 of Liebe's Subdivision No. 3, in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
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17. Rustic Point Subdivision - Acceptance of Subdivision Improvements
City Manager recommending acceptance of the public improvements, except for storm
water detention facilities, that the developer, Derby Grange LLC, has recently
completed in Rustic Point Subdivision.
RESOLUTION 340-18 Accepting public improvements in Rustic Point Subdivision, in
the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
18. Stipulation of Settlement - AY McDonald Manufacturing Co. Property Tax
Appeal
City Attorney recommending approval of the Stipulation of Settlement for a property tax
appeal filed by AY McDonald Manufacturing for their property at 4800 Chavenelle Road.
Suggested Disposition: Receive and File; Approve
19. McClellan et al. v. Ramirez and City of Dubuque
Senior Counsel transmitting correspondence regarding the dismissal of the McClellan et
al. v. Ramirez and City of Dubuque lawsuit resulting from a February 28, 2016 accident.
Suggested Disposition: Receive and File
20. Tom Coyle Claim Denial Appeal
City Attorney recommending denial of the appeal of a claim against the City for vehicle
damage filed by Tom Coyle.
Suggested Disposition: Receive and File; Concur
21. Delinquent Grass and Weed Cutting and Garbage Collection Charges -
Housing Department
City Manager recommending adoption of a resolution authorizing the City Clerk to
certify grass and weed cutting and garbage collection charges to the Dubuque County
Treasurer in order to establish real property liens for collection of such charges.
RESOLUTION 341-18 Authorizing the City to Collect Delinquent Grass and Weed
Cutting and Garbage Collection Charges in accordance with Title 6-4-3A and Title 6-8-2
of the Code of Ordinances of the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
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22. Delinquent Problem Property Charges for Fall 2017 - Housing Department
City Manager recommending adoption of a resolution authorizing the City to certify
problem property charges for the end of 2017 to the Dubuque County Treasurer in order
to establish real property liens for collection of such charges.
RESOLUTION 342-18 Authorizing the City to collect Delinquent Problem Property
Charges in accordance with 14-1J1 International Property Maintenance Code Section
106.5 and/or Section 109.5 Code of Ordinances of the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
23. Delinquent Problem Property Charges Spring 2018 - Housing Department
City Manager recommending adoption of a resolution authorizing the City to certify
problem property charges for the Spring of 2018 to the Dubuque County Treasurer in
order to establish real property liens for collection of such charges.
RESOLUTION 343-18 Authorizing the. City to Collect Delinquent Problem Property
Charges in accordance with 14-1J1 International Property Maintenance Code Section
106.5 and/or Section 109.5 Code of Ordinances of the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
24. Delinquent Garbage Collection Charges - Housing Department
City Manager recommending adoption of a resolution authorizing the City Clerk to
certify garbage collection charges to the Dubuque County Treasurer in order to
establish real property liens for collection of such charges.
RESOLUTION 344-18 Authorizing the City to Collect Delinquent Garbage Collection
Charges in accordance with Title 6-4-3A; Title 6-4-5A & Title 6-4-5B of the Code of
Ordinances of the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
25. Housing Financial Specialist Position
City Manager recommending approval to upgrade the vacant Community Development
Block Grant (CDBG) Secretary position to a Housing Financial Specialist position and
that the position be upgraded from GE -25 to GE -28 to accurately reflect the job duties
assigned to the position.
Suggested Disposition: Receive and File; Approve
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26. Purchase of Services Grant Agreement - Area Residential Care
City Manager recommending approval of a Purchase of Services Grant Agreement with
Area Residential Care for Fiscal Year 2019 to provide an Employment Connections
program.
Suggested Disposition: Receive and File; Approve
27. Purchase of Services Grant Agreement - Crescent Community Health Center
City Manager recommending approval of a Purchase of Services Grant Agreement with
Crescent Community Health Center for Fiscal Year 2019 to provide the Pacific Islander
Health Project.
Suggested Disposition: Receive and File; Approve
28. Purchase of Services Grant Agreement - Dream Center
City Manager recommending approval of a Purchase of Services Grant Agreement with
Dubuque Dream Center for Fiscal Year 2019 for Dubuque Dream Center Connector.
Suggested Disposition: Receive and File; Approve
29. Purchase of Services Grant Agreement - Dubuque YMCA/YWCA
City Manager recommending approval of a Purchase of Services Grant Agreement with
Dubuque Community YMCA/YWCA for Fiscal Year 2019 for the victim's services
shelter.
Suggested Disposition: Receive and File; Approve
30. Purchase of Services Grant Agreement - East Central Development
Corporation
City Manager recommending approval of a Purchase of Services Grant Agreement with
East Central Development Corporation for Fiscal Year 2019 for Centralized Homeless
Services — Coordinated Entry.
Suggested Disposition: Receive and File; Approve
31. Purchase of Services Grant Agreement - Fountain of Youth Program
City Manager recommending approval of a Purchase of Services Grant Agreement with
the Fountain of Youth Program for Fiscal Year 2019 for staffing of the program.
Suggested Disposition: Receive and File; Approve
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32. Purchase of Services Grant Agreement - Lutheran Services in Iowa
City Manager recommending approval of a Purchase of Services Grant Agreement with
Lutheran Services in Iowa for Fiscal Year 2019 for Behavioral Health Community
Wraparound in Dubuque Schools.
Suggested Disposition: Receive and File; Approve
33. Purchase of Services Grant Agreement - Opening Doors
City Manager recommending approval of a Purchase of Services Grant Agreement with
Opening Doors for Fiscal Year 2019 for Permanent Supportive Housing.
Suggested Disposition: Receive and File; Approve
34. Purchase of Services Grant Agreement - Riverview Center
City Manager recommending approval of a Purchase of Services Grant Agreement with
Riverview Center for Fiscal Year 2019 for sexual assault therapy services.
Suggested Disposition: Receive and File; Approve
35. Purchase of Services Grant Agreement - St. Mark Youth Enrichment
City Manager recommending approval of a Purchase of Services Grant Agreement with
St. Mark Youth Enrichment for Fiscal Year 2019 for St. Mark Enrichment Before and
After School programs.
Suggested Disposition: Receive and File; Approve
36. Proposed Master Co -Location and Shared Services Agreement Between the
City of Dubuque and Iowa Network Service d/b/a Aureon Network Services
City Manager recommending approval of a Master Co -Location and Shared Services
Agreement between the City of Dubuque and Aureon Network Services.
Suggested Disposition: Receive and File; Approve
37. Proposed Conduit License Agreement with ExteNet Systems, Inc.
City Manager recommending approval of a Conduit License Agreement with ExteNet
Systems, Inc. for the use of City of Dubuque owned and operated conduit.
Suggested Disposition: Receive and File; Approve
38. Improvement Contracts / Performance, Payment and Maintenance Bonds
Top Grade Excavating, Inc. for the Water Main Extension to Tamarack Park Project.
Suggested Disposition: Receive and File; Approve
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39. Business License Refund
Request from RCW, Inc. D/B/A/ Wingstop for a refund of the liquor license BW0094915
located at 2255 John F. Kennedy Rd., Suite 9, due to the business closing.
Suggested Disposition: Receive and File; Approve
40. Alcohol License Applications
City Manager recommending approval of annual beer, liquor and wine licenses as
submitted.
RESOLUTION 345-18 Approving applications for beer, liquor, and/or wine permits, as
required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
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ITEMS SET FOR PUBLIC HEARING
1. BP Pipeline Utility Relocation - Conveyance of a Permanent Utility Easement
2. Black Hills Energy / SW Arterial Grant of Permanent Utility Easement
December 3 4018
3. Dubuque Industrial Center - Urban Renewal Plan Amendment
December 17, 2018
4. Roosevelt Street Water Tower Project — SRF Environmental Review
January 7, 2019
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1. BP Pipeline Utility Relocation - Conveyance of a Permanent Utility Easement
City Manager recommending that the City Council set a public hearing December 3,
2018, on the Grant of Permanent Easement to BP Pipelines (North America) Inc., as
part of the Southwest Arterial Project.
RESOLUTION 346-18 Intent to dispose of an interest in real property owned by the City
of Dubuque by Grant of Permanent Easement to BP Pipelines (North America), Inc., for
the Southwest Arterial Project
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
December 3, 2018
2. Black Hills Energy / SW Arterial Grant of Permanent Utility Easement
City Manager recommending that the City Council set a public hearing for December 3,
2018 on the transfer of a Quit Claim Deed to Black Hills Energy Corporation.
RESOLUTION 347-18 Intent to dispose of an interest in Real Estate by Quit Claim
Deed by the City of Dubuque, Iowa to Black Hills Energy Corporation for the Southwest
Arterial Project
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
December 3, 2018
3. Dubuque Industrial Center - Urban Renewal Plan Amendment
City Manager recommending approval of a Resolution of Necessity that finds that an
Amended and Restated Urban Renewal Plan for the Dubuque Industrial Center
Economic Development District is both necessary and appropriate and sets a public
hearing on the proposed amendment for December 17, 2018.
RESOLUTION 348-18 Resolution of Necessity Finding that certain areas adjacent to
the established Dubuque Industrial Center Economic Development District meet the
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definition of an Economic Development Area under the Urban Renewal Law; and that
development of said Area is necessary in the interest of the residents of the City of
Dubuque, Iowa and setting dates of hearing and consultation on a proposed Amended
and Restated Urban Renewal Plan for said District
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
December 17, 2018
4. Roosevelt Street Water Tower Project - SRF Environmental Review
City Manager recommending that the City Council set a public hearing for January 7,
2019, on the Roosevelt Street Water Tower Project environmental review, as provided
by the State Revolving Fund (SRF) Department of Natural Resources.
RESOLUTION 349-18 Preliminary approval of an Environmental Review as provided by
SRF's Department of Natural Resources for the Roosevelt Street Water Tower Project
and ordering the advertisement for public notice
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
January 7, 2019
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PUBLIC HEARINGS
1. SW Arterial North Cascade Road, English Mill Bridge, Military Road Bridges -
Bridge Railing and Decorative Concrete Post Coloring Project (Public Hearing
and Project Award)
Proof of publication on notice of public hearing to consider approval of plans,
specifications, form of contract and estimated cost for the SW Arterial North Cascade
Road, English Mill Bridge, Military Road Bridges - Bridge Railing and Decorative
Concrete Post Coloring Project.
City Managerrecommending award of the construction contract to the low bidder Taylor
Construction Company, Inc., subject to Iowa Department of Transportation approval.
RESOLUTION 350-18 Approval of plans, specifications, form of contract, and estimated
cost for the Southwest Arterial - North Cascade Road, English Mill Road, and Military
Road Local Bridge Railing and Decorative Concrete Post Coloring Project, Iowa DOT
Project No. STP -U-2100 (693)--70-31
RESOLUTION 351-18 Awarding Public Improvement Contract for the Southwest
Arterial - North Cascade Road, English Mill Road, and Military Road Local Bridge
Railing and Decorative Concrete Post Coloring Project, Iowa DOT Project No. STP -U-
2100 (693)--70-31
Suggested; Disposition: Receive and File; Adopt Resolution(s)
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PUBLIC INPUT
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ACTION ITEMS
1. Kerper Blvd. Sanitary Sewer Reconstruction Project Award
City Manager recommending award of the construction contract for the Kerper Blvd.
Sanitary Sewer Reconstruction Project to the low bidder Tschiggfrie Excavating Co.,
pending approval from the Iowa Financing Authority.
RESOLUTION 352-18 Awarding public improvement contract for Kerper Blvd. Sanitary
Sewer Reconstruction Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
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2. Housing Commission's Recommendation to name the Housing Conference
Room after Ann O'Hara Michalski
Correspondence from the Housing Commission recommending approval to name the
Housing and Community Development conference room in honor of former Council
Member and Housing Commissioner Ann Michalski.
Suggested Disposition: Receive and File; Approve
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3. Pet -Friendly Community Action Plan Process
City Manager recommending approval to move ahead with developing a Pet -Friendly
Community Action Plan, including a community assessment.
Suggested D poi n: Receive and File; Approve
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4. Request for Work Session on Crime Prevention Efforts
City Manager requesting that the City Council schedule a work session for December
17, 2018 at 5:30 p.m. in the City Council Chambers on crime prevention efforts by the
Dubuque Police Department.
Suggested Disposition: Receive and File; Council
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5. Request for City Council Open House for HEART Project at 396 West Locust
Street
City Manager requesting that the City Council schedule an open house for December 3,
2018 from 5:00 to 5:30 p.m., at 396 West Locust Street to create an opportunity for City
Council Members and members of the public to see the finished product.
Suggested Disposition: Receive and File; Council
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COUNCIL MEMBER R
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CLOSED SESSION @ �G p.m.
Pending Litigation and Real Estate Transfer Negotiations — Chapter 21.5(1)(
of Iowa
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Reconvene in open session @
ADJOURNMENT @
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(j) Code
TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Regular Session of the City Council to be
held on Monday, November 19, 2018 at 6:00 PM in the Historic Federal Building
for the purpose of conducting such business that may properly come before the
City Council.
Consent Items: Pages 1-6
D
Roy D. Buol, Mayor
TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Special Session of the City Council to be
held on Monday, November 19, 2018 at 5:30 PM in the Historic Federal Building
for the purpose of conducting a work session on Project HOPE.
oy D. Buol, Mayor
Consent Items: Pages n/a