Loading...
11 19 18 Clerk's Skeleton Notes and Meeting CallsCITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS SPECIAL SESSION The Dubuque City Council met in special session at 5:30 p.m. on November 19, 2018 in the Historic Federal Building, 350 W. 6th Stre-t. �., ter` Present: Mayor Buol; Council MembersRDef -o--e, Jones, Larson, ReartiGk, , Shaw; City Manager Vailligen, City Attorney Brumwell Mayor Buol read the call and stated this is a special session of the City Council called for the purpose of conducting a work session on Project HOPE. ,4k *eoe— WORK SESSION Project HOPE. gae:-// Yays ,.../-1---1Nays y 1 Larson Rios . Jones 1 Shaw Buol 7 Resnick Del Toro a/9 CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS REGULAR SESSION The Dubuque City Council met in regular session at 6:00 p.m. on November 19, 2018 in the Historic Federal Building, 350 W. 6t" Street. Present: Mayor'Buol; Council MemberseD' I Toro, Jones, Las Remick, Rios, Shaw; City Manager Van Miljigen, City Attorney Brumwell ,9 Ab net! Mayor Buol read the call and stated this is a regular session of the City Council called for the purpose of conducting such business that may properly come before the City Council. PLEDGE OF ALLEGIANCE PRESENTATION(S) 1. Jule Operations & Training Center Awarded for Energy -Efficient Design Director of Transportation Services Renee Tyler will present the 2018 Excellence in Energy -Efficient Design Award from the American Institute of Architects (AIA) Iowa Chapter.recog`nizing the Jule Operations & Training Center. PROCLAMATION(S) 1. Small Business Saturday (November 24, 2018) was accepted by Paige Murphy. 2. Brain Health Awareness Month (November 2018) was accepted by Debi Butler and --I a►-Reee--CarTigan 2 CONSENT ITEMS Yays ,, 1. Nays Larson 417- Rios Jones Shaw Buol Resnick ... Del Toro 1. Minutes and Reports Submitted City Council proceedings of 11/5; Civil Service Commission of 10/31; Human Rights Commission of 10/8; Park and Recreation Advisory Commission of 10/9, 10/19; Proof of Publication for City Council Proceedings of 10/15. Suggested Disposition: Receive and File 2. Notice of Claims and Suits Kevin Lutgen for vehicle damage, Donna Pilgrim for vehicle damage, TFM, Co., for property damage. Suggested Disposition: Receive and File; Refer to City Attorney 3. Disposition of Claims City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: Kevin Lutgen for vehicle damage; Donna Pilgrim for vehicle damage; and TFM, Co. for property damage. Suggested Disposition: Receive and File; Concur 4. Approval of City Expenditures City Manager recommending Council approval for payment of City expenditures. Suggested Disposition: Receive and File; Approve 5. Multicultural Family Center Director Jacqueline Hunter City Manager providing information on Multicultural Family Center Director Jacqueline Hunter receiving the 2018 Outstanding Women of Color in Education Award from the University of Wisconsin Platteville. Suggested Disposition: Receive and File 6. Dubuque Industrial Parks Brochure City Manager providing a copy of the public information brochure regarding the Dubuque Industrial Parks. Suggested Disposition: Receive and File 3 Yays Nays Larson Rios Jones Shaw Buol Resnick Del Toro 7. Building Permit Brochure City Manager providing a copy of the Building Services Department's public information brochure regarding building permit requirements. Suggested Disposition: Receive and File 8. 2019 State Legislative Priorities City Manager providing a copy of the City of Dubuque 2019 State Legislative Priorities as adopted by the City Council for presentation to State Legislators at the annual Legislative Dinner to be held at 5:15 p.m. on November 28, 2018 at the Grand River Center. Suggested Disposition: Receive and File; Approve 9. Fiscal Year 2018 State of Iowa Annual Financial Report City Manager recommending: approval of the official document for the City of Dubuque's Fiscal Year 2018 Annual Financial Report. Suggested Disposition: Receive and File; Approve 10. Intergovernmental Panel on Climate Change: Global Warming of 1.5 Degrees C City Manager transmitting information from the Intergovernmental Panel on Climate Change (IPCC) that addresses the impact of global warming. Suggested Disposition: Receive and File 11. Family Self -Sufficiency Coordinators Grant City Manager recommending approval to submit a grant application to HUD in order to obtain federal funds for two FSS Coordinator positions. RESOLUTION 337-18 Authorizing the Mayor to execute an application for the HUD Family Self-sufficiency Program grant and authorizing the Director of Housing and Community Development and the City Manager to approve the application Suggested Disposition: Receive and File; Adopt Resolution(s) 12. Civil Service Commission - Certified Lists Civil Service Commission submitting the Certified Lists for the positions of Equipment Operator I and Utility Worker, Engineering Technician and Firefighter/Paramedic. Suggested Disposition: Receive and File; Make Matter of Record 4 Yays Nays Larson Rios Jones Shaw Buol Resnick Del Toro 13. Renewal Rate for the Voluntary Dental Plan City Manager recommending approval of the Delta Dental renewal rates for the plan year beginning January 1, 2019, through December 31, 2019. Suggested Disposition: Receive and File; Approve 14. Amendment to the Administrative Services Agreement Between the City of Dubuque and Wellmark, Inc. City Manager recommending approval of an amendment to the Administrative Services Agreement between the City of Dubuque and Wellmark, Inc. to add telehealth services to the medical plan. Suggested Disposition: Receive and File; Approve 15. Acceptance of Grant of Easement for Sanitary Sewer Utility over Part of Lot 2 Kerper Industrial Subdivision No. 2 City Manager recommending acceptance of a Grant of Easement for Sanitary Sewer Utility from the John P. Mihalakis and Letha A. Mihalakis Trust, and Richard L. Billmeyer and Cynthia A. Billmeyer, across Part of Lot 2 Kerper Industrial Subdivision No. 2. in the City of Dubuque, as part of the Kerper Boulevard Sanitary Sewer Reconstruction Project. RESOLUTION 338-18 Accepting a Grant of Easement for Sanitary Sewer Utility across part of Lot 2 Kerper Industrial Park No. 2, in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 16. Acceptance of Grant of Easement for Jackson Street Sanitary Sewer Reconstruction Project City Manager recommending acceptance of a Grant of Easement for Sanitary Sewer Utility from R & S Realty, LLC across Part of Lot 4 of Liebe's Subdivision No. 3 in the City of Dubuque, as part of the 30th and Jackson Street Sanitary Sewer Reconstruction Project. RESOLUTION 339-18 Accepting a Grant of Easement for Sanitary Sewer Utility Across Part of Lot 4 of Liebe's Subdivision No. 3, in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 5 Yays Nays Larson Rios Jones Shaw Buol Resnick Del Toro 17. Rustic Point Subdivision - Acceptance of Subdivision Improvements City Manager recommending acceptance of the public improvements, except for storm water detention facilities, that the developer, Derby Grange LLC, has recently completed in Rustic Point Subdivision. RESOLUTION 340-18 Accepting public improvements in Rustic Point Subdivision, in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 18. Stipulation of Settlement - AY McDonald Manufacturing Co. Property Tax Appeal City Attorney recommending approval of the Stipulation of Settlement for a property tax appeal filed by AY McDonald Manufacturing for their property at 4800 Chavenelle Road. Suggested Disposition: Receive and File; Approve 19. McClellan et al. v. Ramirez and City of Dubuque Senior Counsel transmitting correspondence regarding the dismissal of the McClellan et al. v. Ramirez and City of Dubuque lawsuit resulting from a February 28, 2016 accident. Suggested Disposition: Receive and File 20. Tom Coyle Claim Denial Appeal City Attorney recommending denial of the appeal of a claim against the City for vehicle damage filed by Tom Coyle. Suggested Disposition: Receive and File; Concur 21. Delinquent Grass and Weed Cutting and Garbage Collection Charges - Housing Department City Manager recommending adoption of a resolution authorizing the City Clerk to certify grass and weed cutting and garbage collection charges to the Dubuque County Treasurer in order to establish real property liens for collection of such charges. RESOLUTION 341-18 Authorizing the City to Collect Delinquent Grass and Weed Cutting and Garbage Collection Charges in accordance with Title 6-4-3A and Title 6-8-2 of the Code of Ordinances of the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 6 Yays Nays Larson Rios Jones Shaw Buol Resnick Del Toro 22. Delinquent Problem Property Charges for Fall 2017 - Housing Department City Manager recommending adoption of a resolution authorizing the City to certify problem property charges for the end of 2017 to the Dubuque County Treasurer in order to establish real property liens for collection of such charges. RESOLUTION 342-18 Authorizing the City to collect Delinquent Problem Property Charges in accordance with 14-1J1 International Property Maintenance Code Section 106.5 and/or Section 109.5 Code of Ordinances of the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 23. Delinquent Problem Property Charges Spring 2018 - Housing Department City Manager recommending adoption of a resolution authorizing the City to certify problem property charges for the Spring of 2018 to the Dubuque County Treasurer in order to establish real property liens for collection of such charges. RESOLUTION 343-18 Authorizing the. City to Collect Delinquent Problem Property Charges in accordance with 14-1J1 International Property Maintenance Code Section 106.5 and/or Section 109.5 Code of Ordinances of the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 24. Delinquent Garbage Collection Charges - Housing Department City Manager recommending adoption of a resolution authorizing the City Clerk to certify garbage collection charges to the Dubuque County Treasurer in order to establish real property liens for collection of such charges. RESOLUTION 344-18 Authorizing the City to Collect Delinquent Garbage Collection Charges in accordance with Title 6-4-3A; Title 6-4-5A & Title 6-4-5B of the Code of Ordinances of the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 25. Housing Financial Specialist Position City Manager recommending approval to upgrade the vacant Community Development Block Grant (CDBG) Secretary position to a Housing Financial Specialist position and that the position be upgraded from GE -25 to GE -28 to accurately reflect the job duties assigned to the position. Suggested Disposition: Receive and File; Approve 7 Yays Nays Larson Rios Jones Shaw Buol Resnick Del Toro 26. Purchase of Services Grant Agreement - Area Residential Care City Manager recommending approval of a Purchase of Services Grant Agreement with Area Residential Care for Fiscal Year 2019 to provide an Employment Connections program. Suggested Disposition: Receive and File; Approve 27. Purchase of Services Grant Agreement - Crescent Community Health Center City Manager recommending approval of a Purchase of Services Grant Agreement with Crescent Community Health Center for Fiscal Year 2019 to provide the Pacific Islander Health Project. Suggested Disposition: Receive and File; Approve 28. Purchase of Services Grant Agreement - Dream Center City Manager recommending approval of a Purchase of Services Grant Agreement with Dubuque Dream Center for Fiscal Year 2019 for Dubuque Dream Center Connector. Suggested Disposition: Receive and File; Approve 29. Purchase of Services Grant Agreement - Dubuque YMCA/YWCA City Manager recommending approval of a Purchase of Services Grant Agreement with Dubuque Community YMCA/YWCA for Fiscal Year 2019 for the victim's services shelter. Suggested Disposition: Receive and File; Approve 30. Purchase of Services Grant Agreement - East Central Development Corporation City Manager recommending approval of a Purchase of Services Grant Agreement with East Central Development Corporation for Fiscal Year 2019 for Centralized Homeless Services — Coordinated Entry. Suggested Disposition: Receive and File; Approve 31. Purchase of Services Grant Agreement - Fountain of Youth Program City Manager recommending approval of a Purchase of Services Grant Agreement with the Fountain of Youth Program for Fiscal Year 2019 for staffing of the program. Suggested Disposition: Receive and File; Approve 8 Yays Nays Larson Rios Jones Shaw Buol Resnick Del Toro 32. Purchase of Services Grant Agreement - Lutheran Services in Iowa City Manager recommending approval of a Purchase of Services Grant Agreement with Lutheran Services in Iowa for Fiscal Year 2019 for Behavioral Health Community Wraparound in Dubuque Schools. Suggested Disposition: Receive and File; Approve 33. Purchase of Services Grant Agreement - Opening Doors City Manager recommending approval of a Purchase of Services Grant Agreement with Opening Doors for Fiscal Year 2019 for Permanent Supportive Housing. Suggested Disposition: Receive and File; Approve 34. Purchase of Services Grant Agreement - Riverview Center City Manager recommending approval of a Purchase of Services Grant Agreement with Riverview Center for Fiscal Year 2019 for sexual assault therapy services. Suggested Disposition: Receive and File; Approve 35. Purchase of Services Grant Agreement - St. Mark Youth Enrichment City Manager recommending approval of a Purchase of Services Grant Agreement with St. Mark Youth Enrichment for Fiscal Year 2019 for St. Mark Enrichment Before and After School programs. Suggested Disposition: Receive and File; Approve 36. Proposed Master Co -Location and Shared Services Agreement Between the City of Dubuque and Iowa Network Service d/b/a Aureon Network Services City Manager recommending approval of a Master Co -Location and Shared Services Agreement between the City of Dubuque and Aureon Network Services. Suggested Disposition: Receive and File; Approve 37. Proposed Conduit License Agreement with ExteNet Systems, Inc. City Manager recommending approval of a Conduit License Agreement with ExteNet Systems, Inc. for the use of City of Dubuque owned and operated conduit. Suggested Disposition: Receive and File; Approve 38. Improvement Contracts / Performance, Payment and Maintenance Bonds Top Grade Excavating, Inc. for the Water Main Extension to Tamarack Park Project. Suggested Disposition: Receive and File; Approve 9 Yays Nays Larson Rios Jones Shaw Buol Resnick Del Toro 39. Business License Refund Request from RCW, Inc. D/B/A/ Wingstop for a refund of the liquor license BW0094915 located at 2255 John F. Kennedy Rd., Suite 9, due to the business closing. Suggested Disposition: Receive and File; Approve 40. Alcohol License Applications City Manager recommending approval of annual beer, liquor and wine licenses as submitted. RESOLUTION 345-18 Approving applications for beer, liquor, and/or wine permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits Suggested Disposition: Receive and File; Adopt Resolution(s) 10 ITEMS SET FOR PUBLIC HEARING 1. BP Pipeline Utility Relocation - Conveyance of a Permanent Utility Easement 2. Black Hills Energy / SW Arterial Grant of Permanent Utility Easement December 3 4018 3. Dubuque Industrial Center - Urban Renewal Plan Amendment December 17, 2018 4. Roosevelt Street Water Tower Project — SRF Environmental Review January 7, 2019 Yays Nays Larson Rios / Jones Shaw ' Buol Resnick Del Toro 1. BP Pipeline Utility Relocation - Conveyance of a Permanent Utility Easement City Manager recommending that the City Council set a public hearing December 3, 2018, on the Grant of Permanent Easement to BP Pipelines (North America) Inc., as part of the Southwest Arterial Project. RESOLUTION 346-18 Intent to dispose of an interest in real property owned by the City of Dubuque by Grant of Permanent Easement to BP Pipelines (North America), Inc., for the Southwest Arterial Project Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for December 3, 2018 2. Black Hills Energy / SW Arterial Grant of Permanent Utility Easement City Manager recommending that the City Council set a public hearing for December 3, 2018 on the transfer of a Quit Claim Deed to Black Hills Energy Corporation. RESOLUTION 347-18 Intent to dispose of an interest in Real Estate by Quit Claim Deed by the City of Dubuque, Iowa to Black Hills Energy Corporation for the Southwest Arterial Project Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for December 3, 2018 3. Dubuque Industrial Center - Urban Renewal Plan Amendment City Manager recommending approval of a Resolution of Necessity that finds that an Amended and Restated Urban Renewal Plan for the Dubuque Industrial Center Economic Development District is both necessary and appropriate and sets a public hearing on the proposed amendment for December 17, 2018. RESOLUTION 348-18 Resolution of Necessity Finding that certain areas adjacent to the established Dubuque Industrial Center Economic Development District meet the 11 definition of an Economic Development Area under the Urban Renewal Law; and that development of said Area is necessary in the interest of the residents of the City of Dubuque, Iowa and setting dates of hearing and consultation on a proposed Amended and Restated Urban Renewal Plan for said District Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for December 17, 2018 4. Roosevelt Street Water Tower Project - SRF Environmental Review City Manager recommending that the City Council set a public hearing for January 7, 2019, on the Roosevelt Street Water Tower Project environmental review, as provided by the State Revolving Fund (SRF) Department of Natural Resources. RESOLUTION 349-18 Preliminary approval of an Environmental Review as provided by SRF's Department of Natural Resources for the Roosevelt Street Water Tower Project and ordering the advertisement for public notice Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for January 7, 2019 12 PUBLIC HEARINGS 1. SW Arterial North Cascade Road, English Mill Bridge, Military Road Bridges - Bridge Railing and Decorative Concrete Post Coloring Project (Public Hearing and Project Award) Proof of publication on notice of public hearing to consider approval of plans, specifications, form of contract and estimated cost for the SW Arterial North Cascade Road, English Mill Bridge, Military Road Bridges - Bridge Railing and Decorative Concrete Post Coloring Project. City Managerrecommending award of the construction contract to the low bidder Taylor Construction Company, Inc., subject to Iowa Department of Transportation approval. RESOLUTION 350-18 Approval of plans, specifications, form of contract, and estimated cost for the Southwest Arterial - North Cascade Road, English Mill Road, and Military Road Local Bridge Railing and Decorative Concrete Post Coloring Project, Iowa DOT Project No. STP -U-2100 (693)--70-31 RESOLUTION 351-18 Awarding Public Improvement Contract for the Southwest Arterial - North Cascade Road, English Mill Road, and Military Road Local Bridge Railing and Decorative Concrete Post Coloring Project, Iowa DOT Project No. STP -U- 2100 (693)--70-31 Suggested; Disposition: Receive and File; Adopt Resolution(s) Yays Nays Larson Rios Jones Shaw Buol -Resnick / Del Toro 13 PUBLIC INPUT rio;tf �rx� %'a, tAel frito? jetififj 14 ACTION ITEMS 1. Kerper Blvd. Sanitary Sewer Reconstruction Project Award City Manager recommending award of the construction contract for the Kerper Blvd. Sanitary Sewer Reconstruction Project to the low bidder Tschiggfrie Excavating Co., pending approval from the Iowa Financing Authority. RESOLUTION 352-18 Awarding public improvement contract for Kerper Blvd. Sanitary Sewer Reconstruction Project Suggested Disposition: Receive and File; Adopt Resolution(s) Yay5 Nays i/" a Larson Rios Jones Shaw Buol Resnick Del Toro 0,7/1 15 2. Housing Commission's Recommendation to name the Housing Conference Room after Ann O'Hara Michalski Correspondence from the Housing Commission recommending approval to name the Housing and Community Development conference room in honor of former Council Member and Housing Commissioner Ann Michalski. Suggested Disposition: Receive and File; Approve Yays Nays Larson Rios -Jones Shaw Buol Resnick Del Toro go- /5 *zkim 7/0 16 3. Pet -Friendly Community Action Plan Process City Manager recommending approval to move ahead with developing a Pet -Friendly Community Action Plan, including a community assessment. Suggested D poi n: Receive and File; Approve "--Yays� ` `. v `w' Nays /l /Carson �'Ii•os .'`::1;. nes Vg haw y'' 1-'tuol 1Res-nick ----p'bel Toro oef iit/;" 471101 4 17 4. Request for Work Session on Crime Prevention Efforts City Manager requesting that the City Council schedule a work session for December 17, 2018 at 5:30 p.m. in the City Council Chambers on crime prevention efforts by the Dubuque Police Department. Suggested Disposition: Receive and File; Council Yays , Nays Larson Rios Jones Shaw p,' Buol Resnick I Del Toro 18 5. Request for City Council Open House for HEART Project at 396 West Locust Street City Manager requesting that the City Council schedule an open house for December 3, 2018 from 5:00 to 5:30 p.m., at 396 West Locust Street to create an opportunity for City Council Members and members of the public to see the finished product. Suggested Disposition: Receive and File; Council Yays, Nays Larson i Rios Jones Shaw Buol '` ` , - Resnick Del Toro 66/ 0"--9/A f/4.5 19 COUNCIL MEMBER R "43 PORTS x, Pr/6 4wi v /44b / 5/#7 44e/V CLOSED SESSION @ �G p.m. Pending Litigation and Real Estate Transfer Negotiations — Chapter 21.5(1)( of Iowa Yays Nays Larson Rios 7 Jones Shaw cam'" Buol Resnick Del Toro Reconvene in open session @ ADJOURNMENT @ Yays Nays Larson Rios Jones Shaw Buol Resnick Del Toro (j) Code TO: Kevin S. Firnstahl, City Clerk You are hereby directed to call a Regular Session of the City Council to be held on Monday, November 19, 2018 at 6:00 PM in the Historic Federal Building for the purpose of conducting such business that may properly come before the City Council. Consent Items: Pages 1-6 D Roy D. Buol, Mayor TO: Kevin S. Firnstahl, City Clerk You are hereby directed to call a Special Session of the City Council to be held on Monday, November 19, 2018 at 5:30 PM in the Historic Federal Building for the purpose of conducting a work session on Project HOPE. oy D. Buol, Mayor Consent Items: Pages n/a