Economic Development Administration (EDA) Grant_Phase 5 Bee Branch Watershed Flood Mitigation Copyrighted
December 3, 2018
City of Dubuque Action Items # 2.
ITEM TITLE: Economic DevelopmentAdministration (EDA) Grant
Application for Phase 5 of the Bee Branch Watershed
Flood Mitigation Project
SUMMARY: City Manager recommending approval to submit an
application for an Economic Development Disaster
Recovery Grant from the U.S. Economic Development
Administration (EDA) to secure funding for the Bee Branch
Gate ReplacemenUPumping Station Project and pledge
local matching funds.
RESOLUTION Approving a U.S. Economic Development
Administration Disaster Relief Opportunity Grant
Application and pledging the local match in the amount of
$5,135,000 from General Obligation Bonds or an SRF
Loan for construction of a new culvert inlet structure and
stormwater pumping station at the 16th Street Detention
Basin
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Bee Branch Gate Replacement-Pump Station Project- City Manager Memo
NNM Memo
Staff Memo Staff Memo
Resolution Resolutions
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Bee Branch Gate Replacement/Pump Station Project (Phase 5 of the Bee
Branch Watershed Flood Mitigation Project), EDA Grant Application
[CIP 3402608]
DATE: November 29, 2018
Public Works Director John Klostermann and City Engineer Gus Psihoyos request City
Council approval to submit an application for an Economic Development Disaster
Recovery Grant from the U.S. Economic Development Administration (EDA) to secure
$4,000,000 in funding for the Bee Branch Gate Replacement/Pumping Station Project
and pledge local matching funds in the amount of$5,135,000 plus $1 ,190,000 for
engineering/design fees, for a total City cost of$6,325,000.
The size and scope of this project has expanded since it was originally identified
through the Bee Branch Watershed Flood Mitigation planning process. The City
continues to identify funding sources that will help implement this important project. The
$6,325,000 required from the City would currently be accessed through a debt issuance
to meet the grant timelines. This could slow down some of the other Bee Branch
projects.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
John Klostermann, Public Works Director
Gus Psihoyos, City Engineer
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TO: Michael C. Van Milligen, City Manager
FROM: John Klostermann, Public Works Dir
Gus Psihoyos, City Engineer �•
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DATE: November 29, 2018
SUBJECT: Bee Branch Gate Replacement/Pump Station Project(Phase 5 of the Bee
Branch Watershed Flood Mitigation Project), EDA Grant Application
[CIP 3402608]
INTRODUCTION
The purpose of this memorandum is to request approval to submit an application for an
Economic Development Disaster Recovery Grant from the U.S. Economic Development
Administration (EDA) to secure $4,000,000.00 in funding for the Bee Branch Gate
Replacement/Pumping Station Project (Project).
BACKGROUND
In December of 2001, the City Council formally adopted the Drainage Basin Master Plan
prepared by HDR Engineering. Based on the study, approximately 1,150 homes and
businesses in the Bee Branch watershed are at risk of flood damage.
On November 18, 2013 the City Council passed Resolution 335-13 adopting the 2013
Drainage Basin Master Plan Amendment. The 2013 Amendment did not replace the
2001 Drainage Basin Master Plan. Instead, it built upon its foundation. The amended
Drainage Basin Master Plan outlined several improvements throughout the Bee Branch
watershed to mitigate the effects of future flooding and disasters. Collectively, the
improvements form the basis of the Bee Branch Watershed Flood Mitigation Project
outlined in Table 1 below. Phase 5 is the Bee Branch Gate Replacement improvements.
Table 1. Twelve phases of the Bee Branch Watershed Flood Mitigation Project
Phase Description
1 Carter Road Detention Basin Complete
2 West 32nd Street Detention Basin Complete
3 Historic Millwork District Complete
4 Lower Bee Branch Creek Restoration Functional
5 Flood Mitigation Gate Replacement Under Design
6 Impervious Surface Reduction (Green Alleys) Under Construction
7 Upper Bee Branch Creek Restoration Complete
8 22nd Street Storm Sewer Improvements Under Design/Construction
9 Flood Mitigation Maintenance Facility
10 North End Storm Sewer Improvements
11 Water Plant Flood Protection
12 17th Street Storm Sewer Improvements Under Design/Construction
With a total estimated cost of $227 million, the Bee Branch Watershed Flood Mitigation
Project will prevent an estimated $582 million in damages over the 100-year design life
of the project. With more than $160 million in funding assistance, for every dollar
invested by Dubuque citizens it will prevent more than eight dollars in flood damage.
The Bee Branch Watershed Flood Mitigation Project represents a multi-phased, fiscally
responsible investment. It reflects a holistic approach to mitigate flooding as it will
improve water quality, stimulate investment, and enhance the quality of life of watershed
residents.
Combined, the FY15 and FY16 CIP budgets established $2,100,000 to replace the flood
gates associated with the 16t" Street (Bee Branch) Pumping Station.
DISCUSSION
In December of 2015, the City Council authorized the hiring of IIW, P.C. for design and
engineering services for the Bee Branch Gate Replacement Project. In addition, IIW
was to design improvements to the electrical system that energizes the pump station.
Finally, IIW was to identify and investigate possible modifications to the existing 16tn
infrastructure that would "provide additional means for releasing water from the Bee
Branch retention under various circumstances such as when the gates are open, when
they are closed, and depending on the river stage."
In April of 2017, IIW presented a series of possible enhancements that improved access
to the facility; an updated, more reliable electrical service; and provided space for the
use of additional, temporary pumps to augment the existing, permanent pumps. The
estimated cost for the improvements exceeded $3.3 million, considerably more than the
budget. Due to the record rainfalls in 2010 and 2011 that have impacted the Bee Branch
Watershed, it was prudent to consider if even the modest improvements were sufficient.
Therefore, the City rea�hed out thP US Army Corp of Engineers (USACE) for possible
assistance. The initial response was that the USACE might be able to partner with the
City but that the timing of the project would be delayed with federal USACE funding
levels an uncertainty. Since then, IIW worked with Engineering and Public Works staff to
further develop improvements to the facility that would indeed improve drainage when
the gates are open and when operating under Mississippi "flood" conditions when the
gates are closed.
As outlined in their Bee Branch Stormwater Pumping Station Preliminary Engineering
Report, five alternative options were evaluated. The preferred alternative includes the:
• Replacement of the existing flood gates;
• Installation of an additional flood gate;
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• Replacement of the existing flood pumps and installation of additional pumps;
• Replacement and updating of the electrical service to current standards;
• Installation on an additional back-up generator for the additional pumps to
address the needed resiliency being demanded by the storms of recent years,
including the July 2017 storm event.
This alternative was chosen because it best addresses the flooding that has been
occurring since 1999. It also provides for additional resiliency options as rainstorms
increase in both depth and intensity. For example, it provides for additional space for a
third culvert from the basin to the Mississippi River.
The flood gates will be constructed on the basin side of the levee. This design would
allow for the pumps to operate more efficiently. It also eliminates the environmental
concerns associated with the Higgins Eye Clams found on the river side of the levee.
The design further eliminates the challenge of maintaining flood protection during
construction.
The two existing 90,000 gpm pumps that are more than 50 years old will be replaced
and two additional new pumps will be added. This allows for redundancy in the event of
a pump failure. It also provides the capacity to handle rainstorms such as of the 2010
and 2011 storm events. There is an existing back-up generator in place that provides
back-up power for the existing flood pumps. That generator is relatively new and will
remain in place and a second generator will be installed for the new pumps being
added. This not only provides the back-up power, but allows for redundancy in the
event that one of the generators fails during a storm event.
The cost of the proposed improvements are as follows:
Enqineer's Estimate
Construction Contract $ 8,700,000.00
Contingency 435,000.00
Engineering 1,190,000.00
$ 10,325,000.00
The tentative schedule is as follows:
Event/Milestone Date of Completion
Submission of Facility Plan and SRF IUP Application and Env. February 2019
Review Checklist
Submission of Final Plans and Specifications, Construction April 2020
and Floodplain Permits
Approval of Final Plans/Construction Permittin from USACE Se tember 2020
Initiate Biddin October 2020
Award of Contract November 2020
Construction Start December 2020
Construction Com leted Februar 2022
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Start-up and Commissioning March 2022
Working with ECIA, the City submitted a pre-application for an Economic Development
Disaster Recovery Grant (Grant) in the amount of$4,000,000.00 from the U.S.
Economic Development Administration (EDA) for the Bee Branch Gate Replacement/Pump
Station Project (Project). EDA subsequently authorized the City to submit a full application. It is
up to the City to fund the balance of the project.
The EDA grant would only consider the construction costs associated with the Project
which is estimated to be $9,135,000. The $1,190,000 in engineering and design costs
would be outside of the grant and the sole responsibility of the City. Therefore, the City
costs would include both the local match of $5,135,000 and the engineering/design fees
of$1,190,000 for a total of$6,325,000 [$5,135,000 + $1,190,000].
In order to apply for the EDA Grant, the City must pledge that it will contribute the local
match.
RECOMMENDATION
I recommend that the City apply for a US EDA FY2018 Disaster Relief Opportunity grant
in the amount of$4,000,000 and pledging local, matching funds in the amount of
$5,135,000 for improvements associated with the Bee Branch Gate Replacement/
Pumping Station Project.
BUDGET IMPACT
The intent will be to fund the improvements through an SRF loan. If that is not feasible
due to IDNR funding restrictions, GO Bonds are also an option. The anticipated funding
is as follows:
Funding Source Amount
EDA Grant $ 4,000,000.00
SRF Loan 6,325,000.00
Total Project Funding $ 10,325,000.00
REQUESTED ACTION
I respectfully request adoption of the attached resolution approving the application for a
US EDA FY2018 Disaster Relief Opportunity grant in the amount of$4,000,000 and
pledging local, matching funds in the amount of$5,135,000 for improvements
associated with the Bee Branch Gate Replacement/Pumping Station Project.
Attach.
Prepared by Deron Muehring
Cc:
Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Engineer
Steve Brown, Project Manager
Deron Muehring, Civil Engineer
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Prepared by Deron Muehring, Civil Engineer, 50 W. 13th St., Dubuque, IA 52001, 563-589-4276
Return to Kevin Firnstahl, City Clerk, 50 W. 13th St., Dubuque, IA 52001, 563-589-4100
RESOLUTION NO, 368-18
RESOLUTION APPROVING A US ECONOMIC DEVELOPMENT ADMINISTRATION
DISASTER RELIEF OPPORTUNITY GRANT APPLICATION AND PLEDGING THE
LOCAL MATCH IN THE AMOUNT OF $5,135,000 FROM GENERAL OBLIGATION
BONDS OR AN SRF LOAN FOR CONSTRUCTION OF A NEW CULVERT INLET
STRUCTURE AND STORMWATER PUMPING STATION AT THE 16TH STREET
DETENTION BASIN
WHEREAS, the City Council of the City of Dubuque, Iowa wishes to apply through the
Economic Development Administration (EDA), U.S. Department of Commerce for a
FY2018 Disaster Relief Opportunity grant for upgrades to the 16th Street Detention Basin
Culvert Inlet Structure and Stormwater Pumping Station, and
WHEREAS, the City Council, in support of the application for $4,000,000.00 in grant
funding, must pledge a local match estimated at $5,135,000,00 toward the activity as
identified in the application;
WHEREAS, the City will use General Obligation bonds or a State Revolving Fund loan
as the source for this expenditure.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. Approves the application for EDA Disaster Relief Opportunity grant funding.
Section 2. Authorizes the Mayor to sign the application.
Section 3. Pledges the amount of $5,135,000 from GO Bonds or a State Revolving
Fund loan, if in fact, the Disaster Relief Opportunity grant is awarded by the Economic
Development Administration.
Passed, approved and adopted this 3rd day of December 2018.
Attest:
Ke in S. FirnstabI, City Clerk
vO
D. Buol, Mayor