12 3 18 Clerk's Skeleton Notes and Meeting CallCITY OF DUBUQUE, IOWA
CITY COUNCIL INFORMAL GATHERING
The Dubuque City Council gathered informally at 5:00 p.m. on December 3, 2018 for
an Open House Tour of the 396 W. Locust Street rehabilitation project conducted by
City staff and HEART Project partners.
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:00 p.m. on December 3, 2018
in the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Buol; Council Members Del Toro, Jones, Larson, R6snick, Rios'
haw; City Manager Van'Milligen, City Attor 4f Brumwell
1.7
Absent:
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PRESENTATION(S)
1. Iowa Emergency Medical Services Association (IEMSA) Career EMS Provider of
the Year Award: Fire Chief Rick Steines and EMS Supervisor Wayne Dow will present
the IEMSA Career EMS Provider of the Year award to Fire Equipment Operator Jeff
Breitbach.
1
Yays
Nays
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Shaw
Resnick
Larson
Rios
,
9
Del Toro
4*
`Jones
Buol
CONSENT ITEMS
1. Minutes and Reports Submitted
City Council proceedings of November 19, 26; Housing Commission of 10/23; Transit
Advisory Board of 11/15.
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
William Brown for vehicle damage.
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: William Brown
for vehicle damage.
Suggested Disposition: Receive and File; Concur
4. Approval of City Expenditures
City Manager recommending Council approval for payment of City expenditures.
Suggested Disposition: Receive and File; Approve
5. Fiscal Year 2018 Iowa Urban Renewal Annual Report
City Manager recommending approval of the Fiscal Year 2018 Iowa Urban Renewal
Report for the City of Dubuque.
RESOLUTION 353-18 Approving the Fiscal Year 2018 Urban Renewal Report for the
City of Dubuque
Suggested Disposition: Receive and File; Adopt Resolution(s)
6. 2019 State Legislative Priorities (Amended) - City of Dubuque
City Manager submitting amended 2019 State Legislative Priorities previously approved
at the November 19, 2019 City Council meeting to include updated public health
priorities incorporated into the Public Health section.
Suggested Disposition: Receive and File; Approve
7. 2019 State Legislative Priorities - Dubuque County
City Manager providing a copy of the Dubuque County 2019 State Legislative Priorities.
Suggested Disposition: Receive and File
2
Yays
Nays
Shaw
Resnick
Larson
Rios
Del Toro
Jones
Buol
8. 2019 State Legislative Priorities - Dubuque Community School District
City Manager providing a copy of the Dubuque Community School District's 2019 State
Legislative Priorities.
Suggested Disposition: Receive and File
9. Amended Winter Road Maintenance 28E Cooperative Agreement with Dubuque
County
City Manager recommending approval of a new Winter Road Maintenance Agreement
between the City of Dubuque and Dubuque County.
RESOLUTION 318 Approving an amended 28E Cooperative Winter Maintenance
Agreement between the City of Dubuque and Dubuque County
Suggested Disposition: Receive and File; Adopt Resolution(s)
10. Local College Access Network Grant Letter of Support
City Manager recommending approval to submit a letter of support of the Community
Foundation of Greater Dubuque's application for a Local College Access Network
Implementation Grant from the Iowa Student Aid Commission.
Suggested Disposition: Receive and File; Approve
11. Drug Abuse Resistance Education (DARE) Program Agreement with Holy
Family School District for School Year 2018/2019
City Manager recommending approval of the Fiscal Year 2018/2019 Drug Abuse
Resistance Education (DARE) Agreement between the City of Dubuque Police
Department the Holy Family School District.
Suggested Disposition: Receive and File; Approve
12. City of Dubuque Tow Contract - Change of Ownership
City Manager recommending approval of changes to the Tow Contract for FY2019-
FY2021 to reflect the change of ownership of Wenzel's Towing.
Suggested Disposition: Receive and File; Approve
13. Employer Mandate Reporting Services Agreement
City Manager recommending approval of an agreement with Cottingham & Butler
Insurance Services to prepare and file the required Internal Revenue Service forms
1094-C and 1095-C on behalf of the City of Dubuque.
Suggested Disposition: Receive and File; Approve
3
Yays
Nays
Shaw
Resnick
Larson
Rios
Del Toro
Jones
Buol
14. Vegetation Removal Assessment for 290 Bryant Street
City Manager recommending approval of a resolution establishing the Final Assessment
Schedule for overgrown vegetation obstructing visibility for vehicular traffic and
encroaching the public right-of-way.
RESOLUTION 355-18 Adopting the Final Assessment Schedule for the 2018
Overgrown Vegetation Assessment - visibility and right-of-way obstruction removal
assessment project
Suggested Disposition: Receive and File; Adopt Resolution(s)
15. 30th Street to Leibe Street Sanitary Sewer Reconstruction Project Award
City Manager recommending that the award for the 30th Street to Leibe Street Sanitary
Sewer Reconstruction Project be officially recorded in the minutes of the City Council.
Suggested Disposition: Receive and File; Make Matter of Record
16. Accepting the Cummins Street Retaining Wall Reconstruction Project
City Manager recommending acceptance of the construction contract for the Cummins
Street Retaining Wall Reconstruction Project, as completed by Drew Cook & Sons
Excavating, Inc.
RESOLUTION 356-18 Accepting the Cummins Street Retaining Wall Reconstruction
Project and authorizing the payment to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
17. Acceptance of Veteran's Park Pickle Ball Courts Project
City Manager recommending acceptance of the construction contract for the Veteran's
Park Pickle Ball Courts Project, as completed by Midwest Concrete, Inc.
RESOLUTION 357-18 Accepting the Veteran's Park Pickle Ball Courts Project and
authorizing the payment to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
18. Acceptance of Subdivision Water Main and Fiber Optics Improvements in
Timber Ridge Estates Subdivision
City Manager recommending acceptance of the public water main and fiber optics
conduit improvements that the developer, Timber Ridge Estates, LLC has recently
completed in Timber Ridge Estates Subdivision in Dubuque County.
RESOLUTION 358-18 Accepting public water main and fiber conduit improvements in
Timber Ridge Estates Subdivision, in Dubuque County, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
4
Yays
Nays
Shaw
Resnick
Larson
Rios
Del Toro
Jones
Buol
19. Acceptance of Grant of Easement for Sanitary Sewer Utility from 3000
Jackson, LC
City Manager recommending acceptance of a Grant of Easement for Sanitary Sewer
Utility across Part of Lot 2-1 in Liebe's Subdivision No. 3 and Part of Lot 1 and Lot 2 of
Dinosaur Place in the City of Dubuque as part of the 30th and Jackson Street Sanitary
Sewer Reconstruction Project.
RESOLUTION 359-18 Accepting a Grant of Easement for Sanitary Sewer Utility across
part of Lot 2-1 in Liebe's Subdivision No. 3 and part of Lot 1 and Lot 2 of Dinosaur
Place, in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
20. Bee Branch Railroad Infrastructure (Culvert) Improvements - Engineering
Task Order No. 18-01
City Manager recommending approval of Task Order 18-01 for Strand Associates to
provide engineering services for the Bee Branch Railroad Culverts Project.
Suggested Disposition: Receive and File; Approve
21. Upper Bee Branch Creek Railroad Culverts Project, Property Acquisition
Agreement and Easements from B&M Properties & Storage, LLC
City Manager recommending approval of resolutions approving the acquisition
agreement and the acquisition of a permanent storm sewer easement, a temporary
access and storage easement, and a temporary construction easement at the 525 E.
19th Street property owned by B&M Properties & Storage, LLC necessary for the
construction and maintenance of the Upper Bee Branch Railroad Culverts Project.
RESOLUTION 360-18 Approving the Purchase Agreement for the Acquisition of
Easements through certain real property owned by B&M Properties & Storage, LLC in
the city of Dubuque, Iowa for the Bee Branch Railroad Culverts Project
RESOLUTION 361-18 Accepting Grants of Easements through certain real property
owned by B&M Properties & Storage, LLC in the City of Dubuque, Iowa for the Bee
Branch Railroad Culverts Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
5
Yays
Nays
Shaw
Resnick
Larson
Rios
Del Toro
Jones
Buol
22. Acceptance of Subdivision Improvements in English Ridge Subdivision No. 3
City Manager recommending acceptance of the public improvements that the
developer, English Ridge, LLC, has recently completed in English Ridge Subdivision
No. 3.
RESOLUTION 362-18 Accepting public improvements in English Ridge Subdivision No.
3 in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
23. Acceptance of Subdivision Improvements in English Ridge Subdivision No. 6
City Manager recommending acceptance of the public improvements that the
developer, English Ridge, LLC, has recently completed in English Ridge Subdivision
No6
RESOLUTION 363-18 Accepting public improvements in English Ridge Subdivision No.
6 in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
24. Acceptance of Subdivision Improvements in English Ridge Subdivision No. 7
City Manager recommending acceptance of the public improvements that the
developer, English Ridge, LLC, has recently completed in English Ridge Subdivision
No. 7.
RESOLUTION364-18 Accepting public improvements in English Ridge Subdivision No.
7 in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
25. Part -Time Marketing Coordinator for Carnegie -Stout Public Library
City Manager recommending approval of a part-time Library Marketing Coordinator
position for a two-year time period from the James Mutschler Trust Fund as approved
by the Library Board of Trustees.
Suggested Disposition: Receive and File; Approve
26. Water Department Personnel Complement Change
City Manager recommending approval of the elimination of the position of Water Meter
Inspector and the creation one additional Water Distribution Maintenance Worker
position to be filled in Fiscal Year 2019.
Suggested Disposition: Receive and File; Approve
6
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Yays
Nays,
Shaw
Resnick
Larson
Rios
Del Toro
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Tom Coyle Claim Denial Appeal
City Attorney recommending denial of the appeal of a claim against the City for vehicle
damage filed by Tom Coyle. Resubmitted at Mr. Coyle's request to provide opportunity
to address the City Council.
Suggested Disposition: Receive and File; Concur
28. Alcohol License Applications
City Manager recommending approval of annual beer, liquor and wine licenses as
submitted.
RESOLUTION 365-18 Approving applications for beer, liquor, and/or wine permits, as
required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
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BOARDS/COMMISSIONS
Applicants are invited to address the City Council regarding their desire to serve on the
following Boards/Commissions. Applicant appointments will be made at the next City
Council meeting.
1. Housing Board of Appeals (Review)
Two, 3 -year terms through January 11, 2022 (Expiring terms of Spence and White)
Applicants: Gil Spence, 975 Grove Terrace; Ron White, 3197 Highland Park Dr.
2. Human Rights Commission (Review)
Two, 3 -year terms through January 1, 2022 (Expiring terms of Breitfelder and Parks)
Applicants: Adrienne Breitfelder, 1365 Solon St.; Kathrin Parks, 486 Clarke Dr.
This commission is subject to the State of Iowa Gender Balance Law. 9 Commissioners
total; currently 3 males/3 females/3 vacancies
3. Mediacom Charitable Foundation (Review)
One, 1 -year term through December 31, 2019 (Expiring term of Chavenelle)
Applicant: Gail Chavenelle, 1155 Kelly Lane.
8
PUBLIC HEARINGS
1. Black Hills Energy / SW Arterial Grant of Permanent Utility Easement
Proof of publication on notice of public hearing to consider disposal of an interest in real
estate by Quit Claim Deed from the City of Dubuque, Iowa to Black Hills Energy
Corporation for the Southwest Arterial Project (near English Mill Road), and the City
Manager recommending approval.
RESOLUTION 366-18 Disposing of City interest in real estate by Quit Claim Deed by
the City of Dubuque, Iowa to Black Hills Energy Corporation for the Southwest Arterial
Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays, ,
Nays
Shaw
Resnick
I,
Larson
Rios
Del Toro
Jones
Buol
9
2. BP Pipeline Utility Relocation - Conveyance of a Permanent Utility Easement
Proof of publication on notice of public hearing to consider disposal of an interest in real
property owned by the City of Dubuque by Grant of Permanent Easement to BP
Pipelines (North America), Inc., for the Southwest Arterial Project (Knepper Lane
vicinity), and the City Manager recommending approval.
RESOLUTION 367-18 Disposing of an interest in real property owned by the City of
Dubuque by Grant of Permanent Easement to BP Pipelines (North America), Inc. for the
Southwest Arterial Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
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Shaw
Resnick
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Rios
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Del Toro
Jones
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3. Alta Vista Urban Revitalization Area
Proof of publication on notice of public hearing to consider establishment of the Alta
Vista Urban Revitalization District, and the City Manager recommending approval.
Suggested Disposition:
Receive and File; Conduct Public Hearing
Yays
Nays
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Resnick
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4. Radford Road Urban Revitalization Area
Proof of publication on notice of public hearing to approve the establishment of the
Radford Road Urban Revitalization District, and the City Manager recommending
approval.
Suggested Disposition: Receive and File; Conduct Public Hearing
Yays
Nays
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5. Peru Road Urban Renewal District 2018.1
Proof of publication on notice of public hearing to consider approval of the Amended
and Restated Peru Road Urban Renewal Plan for the Peru Road Urban Renewal Area,
and the City Manager recommending approval.
RESOLUTION Approving the Amended and Restated Urban Renewal Plan for
the Peru Road Urban Renewal Area
Suggested Disposition: Receive and File; Adopt R-es&iutio a(.$).
Yays
Nays
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Resnick
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Rios
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PUBLIC INPUT
ACTION ITEMS
1. Greater Dubuque Development Corporation - Quarterly Report
President and CEO Rick Dickinson to present the quarterly update on the activities of
the Greater Dubuque Development Corporation
Suggested Disposition: Receive and File
Yays.
Nays
Shaw
Resnick
irsi
Larson
Rios
Del Toro
'
Jones
Buol
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2. Economic Development Administration (EDA) Grant Application for Phase 5 of
the Bee Branch Watershed Flood Mitigation Project
City Manager recommending approval to submit an application for an Economic
Development Disaster Recovery Grant from the U.S. Economic Development
Administration (EDA) to secure funding for the Bee Branch Gate Replacement/Pumping
Station Project and pledge local matching funds.
RESOLUTION 3.;y-18 Approving a U.S. Economic Development Administration
Disaster Relief Opportunity Grant Application and pledging the local match in the
amount of $5,135,000 from General Obligation Bonds or an SRF Loan for construction
of a new culvert inlet structure and stormwater pumping station at the 16th Street
Detention Basin
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
Shaw
Resnick
Larson
Rios
Del Toro
Jones
Buol
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3. Park and Recreation Facility Naming Policy Recommendation
City Manager recommending approval of the Park and Recreation Facility Naming
Policy recommendation from the Parks and Recreation Advisory Commission.
Suggested Disposition: Receive and File; Approve
Yays
Nays
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Rios
Del Toro
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4. Presentation on Balancing Act Budget Simulation and Taxpayer Receipt
Software
Budget Director Jennifer Larson will give a presentation on the Balancing Act Budget
Simulation and Taxpayer Receipt Software.
Suggested Disposition: Receive and File; Presentation
Yap, .
Nays
Shaw
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Larson
Rios
Del Toro
Jones
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5. Request for Work Session - Travel Dubuque
City Manager recommending that the City Council set Travel Dubuque's annual City
budget work session for February 4, 2019 at 5:30 p.m. in the Council Chambers.
Suggested Disposition: Receive and File; Council
Yays
Nays
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Shaw
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Resnick
Larson
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Rios
Del Toro
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6. Request for Work Session -Inclusive Dubuque Quarterly Report
City Manager recommending that the City Council schedule the Inclusive Dubuque
Work Session for January 28, 2019 at 6:00 p.m., in the City Council Chambers
Suggested Disposition: Receive and File; Council
¥ay//
Nays
Shaw
`°
Resnick
Larson
Rios
Del Toro
Jones
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7. Southwest Arterial Construction Update Video
Cable TV Division will show a video of the recent progress of the Southwest Arterial
Project for November 2018.
Suggested Disposition: Receive and File; Video Presentation
Yays
Nays
Shaw
Resnick
Larson
Rios
Del Toro
a
Jones
Buol
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COUNCIL MEMBER REPORTS
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CLOSED SESSION @ p.m.
Pending Litigation and Real Estate Transfer Negotiations — Chapter 21.5(1)(c), -(j) Code
of Iowa
ayor Buol stated for the record that the attorneys who will consult with City Council on
the issues to be discussed in the closed session are City Attorney Crenna Brumwell and
Attorney Les Reddick.
Yays
Nays
Shaw
Resnick
Larson
Rios
Del Toro
L,
Jones
Buol
Reconvened in open session @ &'
ADJOURNMENT @ cg:/ /4` p.m.
Yays
Nays
Shaw
Resnick
Larson
Rios
Del Toro
Jones
Buol
TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Regular Session of the City Council to be
held on Monday, December 03, 2018 at 6:00 PM in the Historic Federal Building
for the purpose of conducting such business that may properly come before the
City Council.
Consent Items: Pages 1-5
,a
Roy D. Buol, Mayor