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12 3 18 Clerk's Skeleton Notes and Meeting CallCITY OF DUBUQUE, IOWA CITY COUNCIL INFORMAL GATHERING The Dubuque City Council gathered informally at 5:00 p.m. on December 3, 2018 for an Open House Tour of the 396 W. Locust Street rehabilitation project conducted by City staff and HEART Project partners. CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS REGULAR SESSION The Dubuque City Council met in regular session at 6:00 p.m. on December 3, 2018 in the Historic Federal Building, 350 W. 6th Street. Present: Mayor Buol; Council Members Del Toro, Jones, Larson, R6snick, Rios' haw; City Manager Van'Milligen, City Attor 4f Brumwell 1.7 Absent: Mayor Buol read the call and stated this is a regular session of the City Council called for the purpose of conducting such business that may properly come before the City Council. PLEDGE OF ALLEGIANCE PRESENTATION(S) 1. Iowa Emergency Medical Services Association (IEMSA) Career EMS Provider of the Year Award: Fire Chief Rick Steines and EMS Supervisor Wayne Dow will present the IEMSA Career EMS Provider of the Year award to Fire Equipment Operator Jeff Breitbach. 1 Yays Nays iv"''', .. Shaw Resnick Larson Rios , 9 Del Toro 4* `Jones Buol CONSENT ITEMS 1. Minutes and Reports Submitted City Council proceedings of November 19, 26; Housing Commission of 10/23; Transit Advisory Board of 11/15. Suggested Disposition: Receive and File 2. Notice of Claims and Suits William Brown for vehicle damage. Suggested Disposition: Receive and File; Refer to City Attorney 3. Disposition of Claims City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: William Brown for vehicle damage. Suggested Disposition: Receive and File; Concur 4. Approval of City Expenditures City Manager recommending Council approval for payment of City expenditures. Suggested Disposition: Receive and File; Approve 5. Fiscal Year 2018 Iowa Urban Renewal Annual Report City Manager recommending approval of the Fiscal Year 2018 Iowa Urban Renewal Report for the City of Dubuque. RESOLUTION 353-18 Approving the Fiscal Year 2018 Urban Renewal Report for the City of Dubuque Suggested Disposition: Receive and File; Adopt Resolution(s) 6. 2019 State Legislative Priorities (Amended) - City of Dubuque City Manager submitting amended 2019 State Legislative Priorities previously approved at the November 19, 2019 City Council meeting to include updated public health priorities incorporated into the Public Health section. Suggested Disposition: Receive and File; Approve 7. 2019 State Legislative Priorities - Dubuque County City Manager providing a copy of the Dubuque County 2019 State Legislative Priorities. Suggested Disposition: Receive and File 2 Yays Nays Shaw Resnick Larson Rios Del Toro Jones Buol 8. 2019 State Legislative Priorities - Dubuque Community School District City Manager providing a copy of the Dubuque Community School District's 2019 State Legislative Priorities. Suggested Disposition: Receive and File 9. Amended Winter Road Maintenance 28E Cooperative Agreement with Dubuque County City Manager recommending approval of a new Winter Road Maintenance Agreement between the City of Dubuque and Dubuque County. RESOLUTION 318 Approving an amended 28E Cooperative Winter Maintenance Agreement between the City of Dubuque and Dubuque County Suggested Disposition: Receive and File; Adopt Resolution(s) 10. Local College Access Network Grant Letter of Support City Manager recommending approval to submit a letter of support of the Community Foundation of Greater Dubuque's application for a Local College Access Network Implementation Grant from the Iowa Student Aid Commission. Suggested Disposition: Receive and File; Approve 11. Drug Abuse Resistance Education (DARE) Program Agreement with Holy Family School District for School Year 2018/2019 City Manager recommending approval of the Fiscal Year 2018/2019 Drug Abuse Resistance Education (DARE) Agreement between the City of Dubuque Police Department the Holy Family School District. Suggested Disposition: Receive and File; Approve 12. City of Dubuque Tow Contract - Change of Ownership City Manager recommending approval of changes to the Tow Contract for FY2019- FY2021 to reflect the change of ownership of Wenzel's Towing. Suggested Disposition: Receive and File; Approve 13. Employer Mandate Reporting Services Agreement City Manager recommending approval of an agreement with Cottingham & Butler Insurance Services to prepare and file the required Internal Revenue Service forms 1094-C and 1095-C on behalf of the City of Dubuque. Suggested Disposition: Receive and File; Approve 3 Yays Nays Shaw Resnick Larson Rios Del Toro Jones Buol 14. Vegetation Removal Assessment for 290 Bryant Street City Manager recommending approval of a resolution establishing the Final Assessment Schedule for overgrown vegetation obstructing visibility for vehicular traffic and encroaching the public right-of-way. RESOLUTION 355-18 Adopting the Final Assessment Schedule for the 2018 Overgrown Vegetation Assessment - visibility and right-of-way obstruction removal assessment project Suggested Disposition: Receive and File; Adopt Resolution(s) 15. 30th Street to Leibe Street Sanitary Sewer Reconstruction Project Award City Manager recommending that the award for the 30th Street to Leibe Street Sanitary Sewer Reconstruction Project be officially recorded in the minutes of the City Council. Suggested Disposition: Receive and File; Make Matter of Record 16. Accepting the Cummins Street Retaining Wall Reconstruction Project City Manager recommending acceptance of the construction contract for the Cummins Street Retaining Wall Reconstruction Project, as completed by Drew Cook & Sons Excavating, Inc. RESOLUTION 356-18 Accepting the Cummins Street Retaining Wall Reconstruction Project and authorizing the payment to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) 17. Acceptance of Veteran's Park Pickle Ball Courts Project City Manager recommending acceptance of the construction contract for the Veteran's Park Pickle Ball Courts Project, as completed by Midwest Concrete, Inc. RESOLUTION 357-18 Accepting the Veteran's Park Pickle Ball Courts Project and authorizing the payment to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) 18. Acceptance of Subdivision Water Main and Fiber Optics Improvements in Timber Ridge Estates Subdivision City Manager recommending acceptance of the public water main and fiber optics conduit improvements that the developer, Timber Ridge Estates, LLC has recently completed in Timber Ridge Estates Subdivision in Dubuque County. RESOLUTION 358-18 Accepting public water main and fiber conduit improvements in Timber Ridge Estates Subdivision, in Dubuque County, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 4 Yays Nays Shaw Resnick Larson Rios Del Toro Jones Buol 19. Acceptance of Grant of Easement for Sanitary Sewer Utility from 3000 Jackson, LC City Manager recommending acceptance of a Grant of Easement for Sanitary Sewer Utility across Part of Lot 2-1 in Liebe's Subdivision No. 3 and Part of Lot 1 and Lot 2 of Dinosaur Place in the City of Dubuque as part of the 30th and Jackson Street Sanitary Sewer Reconstruction Project. RESOLUTION 359-18 Accepting a Grant of Easement for Sanitary Sewer Utility across part of Lot 2-1 in Liebe's Subdivision No. 3 and part of Lot 1 and Lot 2 of Dinosaur Place, in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 20. Bee Branch Railroad Infrastructure (Culvert) Improvements - Engineering Task Order No. 18-01 City Manager recommending approval of Task Order 18-01 for Strand Associates to provide engineering services for the Bee Branch Railroad Culverts Project. Suggested Disposition: Receive and File; Approve 21. Upper Bee Branch Creek Railroad Culverts Project, Property Acquisition Agreement and Easements from B&M Properties & Storage, LLC City Manager recommending approval of resolutions approving the acquisition agreement and the acquisition of a permanent storm sewer easement, a temporary access and storage easement, and a temporary construction easement at the 525 E. 19th Street property owned by B&M Properties & Storage, LLC necessary for the construction and maintenance of the Upper Bee Branch Railroad Culverts Project. RESOLUTION 360-18 Approving the Purchase Agreement for the Acquisition of Easements through certain real property owned by B&M Properties & Storage, LLC in the city of Dubuque, Iowa for the Bee Branch Railroad Culverts Project RESOLUTION 361-18 Accepting Grants of Easements through certain real property owned by B&M Properties & Storage, LLC in the City of Dubuque, Iowa for the Bee Branch Railroad Culverts Project Suggested Disposition: Receive and File; Adopt Resolution(s) 5 Yays Nays Shaw Resnick Larson Rios Del Toro Jones Buol 22. Acceptance of Subdivision Improvements in English Ridge Subdivision No. 3 City Manager recommending acceptance of the public improvements that the developer, English Ridge, LLC, has recently completed in English Ridge Subdivision No. 3. RESOLUTION 362-18 Accepting public improvements in English Ridge Subdivision No. 3 in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 23. Acceptance of Subdivision Improvements in English Ridge Subdivision No. 6 City Manager recommending acceptance of the public improvements that the developer, English Ridge, LLC, has recently completed in English Ridge Subdivision No6 RESOLUTION 363-18 Accepting public improvements in English Ridge Subdivision No. 6 in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 24. Acceptance of Subdivision Improvements in English Ridge Subdivision No. 7 City Manager recommending acceptance of the public improvements that the developer, English Ridge, LLC, has recently completed in English Ridge Subdivision No. 7. RESOLUTION364-18 Accepting public improvements in English Ridge Subdivision No. 7 in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 25. Part -Time Marketing Coordinator for Carnegie -Stout Public Library City Manager recommending approval of a part-time Library Marketing Coordinator position for a two-year time period from the James Mutschler Trust Fund as approved by the Library Board of Trustees. Suggested Disposition: Receive and File; Approve 26. Water Department Personnel Complement Change City Manager recommending approval of the elimination of the position of Water Meter Inspector and the creation one additional Water Distribution Maintenance Worker position to be filled in Fiscal Year 2019. Suggested Disposition: Receive and File; Approve 6 t //5 Yays Nays, Shaw Resnick Larson Rios Del Toro --Jones Buol V)70/ih, 4eie /0,/, Tom Coyle Claim Denial Appeal City Attorney recommending denial of the appeal of a claim against the City for vehicle damage filed by Tom Coyle. Resubmitted at Mr. Coyle's request to provide opportunity to address the City Council. Suggested Disposition: Receive and File; Concur 28. Alcohol License Applications City Manager recommending approval of annual beer, liquor and wine licenses as submitted. RESOLUTION 365-18 Approving applications for beer, liquor, and/or wine permits, as required by City of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits Suggested Disposition: Receive and File; Adopt Resolution(s) Kr. "be& / 4‘17 /9:m 'a- eokii-t( 4(91e( K'f?*7 JAI OYE, 9 0404, /111/1 IZel /lye) /04M, 1 BOARDS/COMMISSIONS Applicants are invited to address the City Council regarding their desire to serve on the following Boards/Commissions. Applicant appointments will be made at the next City Council meeting. 1. Housing Board of Appeals (Review) Two, 3 -year terms through January 11, 2022 (Expiring terms of Spence and White) Applicants: Gil Spence, 975 Grove Terrace; Ron White, 3197 Highland Park Dr. 2. Human Rights Commission (Review) Two, 3 -year terms through January 1, 2022 (Expiring terms of Breitfelder and Parks) Applicants: Adrienne Breitfelder, 1365 Solon St.; Kathrin Parks, 486 Clarke Dr. This commission is subject to the State of Iowa Gender Balance Law. 9 Commissioners total; currently 3 males/3 females/3 vacancies 3. Mediacom Charitable Foundation (Review) One, 1 -year term through December 31, 2019 (Expiring term of Chavenelle) Applicant: Gail Chavenelle, 1155 Kelly Lane. 8 PUBLIC HEARINGS 1. Black Hills Energy / SW Arterial Grant of Permanent Utility Easement Proof of publication on notice of public hearing to consider disposal of an interest in real estate by Quit Claim Deed from the City of Dubuque, Iowa to Black Hills Energy Corporation for the Southwest Arterial Project (near English Mill Road), and the City Manager recommending approval. RESOLUTION 366-18 Disposing of City interest in real estate by Quit Claim Deed by the City of Dubuque, Iowa to Black Hills Energy Corporation for the Southwest Arterial Project Suggested Disposition: Receive and File; Adopt Resolution(s) Yays, , Nays Shaw Resnick I, Larson Rios Del Toro Jones Buol 9 2. BP Pipeline Utility Relocation - Conveyance of a Permanent Utility Easement Proof of publication on notice of public hearing to consider disposal of an interest in real property owned by the City of Dubuque by Grant of Permanent Easement to BP Pipelines (North America), Inc., for the Southwest Arterial Project (Knepper Lane vicinity), and the City Manager recommending approval. RESOLUTION 367-18 Disposing of an interest in real property owned by the City of Dubuque by Grant of Permanent Easement to BP Pipelines (North America), Inc. for the Southwest Arterial Project Suggested Disposition: Receive and File; Adopt Resolution(s) Yays Nays ✓ 7 Shaw Resnick //.- Rios )7 Del Toro Jones j Buol 10 3. Alta Vista Urban Revitalization Area Proof of publication on notice of public hearing to consider establishment of the Alta Vista Urban Revitalization District, and the City Manager recommending approval. Suggested Disposition: Receive and File; Conduct Public Hearing Yays Nays 17— Shaw Resnick V Larson Rios Del Toro Jones / Buol 1 o 44 lid 11 4. Radford Road Urban Revitalization Area Proof of publication on notice of public hearing to approve the establishment of the Radford Road Urban Revitalization District, and the City Manager recommending approval. Suggested Disposition: Receive and File; Conduct Public Hearing Yays Nays 1------/ Shaw Cr#:,,,,,a Resnick Larson Rios , Del Toro ya'' Jones Buol 0,41/ 769 71/7 ra .� ke 047/0/#7,6 12 5. Peru Road Urban Renewal District 2018.1 Proof of publication on notice of public hearing to consider approval of the Amended and Restated Peru Road Urban Renewal Plan for the Peru Road Urban Renewal Area, and the City Manager recommending approval. RESOLUTION Approving the Amended and Restated Urban Renewal Plan for the Peru Road Urban Renewal Area Suggested Disposition: Receive and File; Adopt R-es&iutio a(.$). Yays Nays (,-;: Shaw Resnick Larson Rios Del Toro /'` Jones V Buol ‘f )�/i//ice 1707; 13 PUBLIC INPUT ACTION ITEMS 1. Greater Dubuque Development Corporation - Quarterly Report President and CEO Rick Dickinson to present the quarterly update on the activities of the Greater Dubuque Development Corporation Suggested Disposition: Receive and File Yays. Nays Shaw Resnick irsi Larson Rios Del Toro ' Jones Buol h;/6,4/1„4„, 2. Economic Development Administration (EDA) Grant Application for Phase 5 of the Bee Branch Watershed Flood Mitigation Project City Manager recommending approval to submit an application for an Economic Development Disaster Recovery Grant from the U.S. Economic Development Administration (EDA) to secure funding for the Bee Branch Gate Replacement/Pumping Station Project and pledge local matching funds. RESOLUTION 3.;y-18 Approving a U.S. Economic Development Administration Disaster Relief Opportunity Grant Application and pledging the local match in the amount of $5,135,000 from General Obligation Bonds or an SRF Loan for construction of a new culvert inlet structure and stormwater pumping station at the 16th Street Detention Basin Suggested Disposition: Receive and File; Adopt Resolution(s) Yays Nays Shaw Resnick Larson Rios Del Toro Jones Buol ,n µ .40* /ad/ 4ev i& 4k) 4/(44e/ziA 1,7 )47/112Ple-A 3. Park and Recreation Facility Naming Policy Recommendation City Manager recommending approval of the Park and Recreation Facility Naming Policy recommendation from the Parks and Recreation Advisory Commission. Suggested Disposition: Receive and File; Approve Yays Nays v--- Shaw !% Resnick i _ Larson Rios Del Toro -Jones Suol /11,0 oli4air ma/4 r x07 dmo-73/m4 41/6 '11-4 4. Presentation on Balancing Act Budget Simulation and Taxpayer Receipt Software Budget Director Jennifer Larson will give a presentation on the Balancing Act Budget Simulation and Taxpayer Receipt Software. Suggested Disposition: Receive and File; Presentation Yap, . Nays Shaw tri:yResnick Larson Rios Del Toro Jones Buol /72 ,7:4Y-d/e Jai/ 1Y/ bow 7,/* y p/O, aio vt, Aviel Ins/ ��f v7/2 5. Request for Work Session - Travel Dubuque City Manager recommending that the City Council set Travel Dubuque's annual City budget work session for February 4, 2019 at 5:30 p.m. in the Council Chambers. Suggested Disposition: Receive and File; Council Yays Nays ,. Shaw 2 - Resnick Larson , Rios Del Toro K if, Jones .`� Buol 6. Request for Work Session -Inclusive Dubuque Quarterly Report City Manager recommending that the City Council schedule the Inclusive Dubuque Work Session for January 28, 2019 at 6:00 p.m., in the City Council Chambers Suggested Disposition: Receive and File; Council ¥ay// Nays Shaw `° Resnick Larson Rios Del Toro Jones °' BuoI 7. Southwest Arterial Construction Update Video Cable TV Division will show a video of the recent progress of the Southwest Arterial Project for November 2018. Suggested Disposition: Receive and File; Video Presentation Yays Nays Shaw Resnick Larson Rios Del Toro a Jones Buol ;1:71) COUNCIL MEMBER REPORTS //ed 0,/t/ CLOSED SESSION @ p.m. Pending Litigation and Real Estate Transfer Negotiations — Chapter 21.5(1)(c), -(j) Code of Iowa ayor Buol stated for the record that the attorneys who will consult with City Council on the issues to be discussed in the closed session are City Attorney Crenna Brumwell and Attorney Les Reddick. Yays Nays Shaw Resnick Larson Rios Del Toro L, Jones Buol Reconvened in open session @ &' ADJOURNMENT @ cg:/ /4` p.m. Yays Nays Shaw Resnick Larson Rios Del Toro Jones Buol TO: Kevin S. Firnstahl, City Clerk You are hereby directed to call a Regular Session of the City Council to be held on Monday, December 03, 2018 at 6:00 PM in the Historic Federal Building for the purpose of conducting such business that may properly come before the City Council. Consent Items: Pages 1-5 ,a Roy D. Buol, Mayor