Minutes_Housing Commission 10 23 18 Copyrighted
December 3, 2018
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council proceedings of November 19, 26;
Housing Commission of 10/23; Transit Advisory Board of
11/15.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
City Council Proceedings of 11/19/18 Supporting Documentation
City Council Proceedings of 11/26/18 Supporting Documentation
Housing Commission Minutes of 10/23/18 Supporting Documentation
Transit Advisory Board Minutes of 11/15/18 Supporting Documentation
MINUTES FOR HOUSING COMMISSION MEETING
DATE: Tuesday, October 23, 2018
TIME: 4:00 p.m.
PLACE: Housing and Community Development Department
350 West 6'h Street, Suite 312; Dubuque, IA 52001
Chairperson Amy Eudaley called the meeting to order at 4:04 p.m. following staff assurance of
compliance with lowa Open Meeting Law.
Commissioners Present: Michelle Becwar
Nicole Borovic (by telephone until 4:42 p.m.)
Brad Cavanagh
Janice Craddieth (4:10 p.m.)
Amy Eudaley
Coralita Shumaker (4:16 p.m.)
Dorothy Schwendinger(left at 4:38 p.m.)
Gail Weitz
Commissioners Absent: Adam Babinat Sam Wooden
Staff Present: Alexis Steger Kris Neyen
Tonya England Cate Richter
Scott Koch
Public Present: Amanda Hohmann
Oath of Office — Coralita Shumaker
Coralita Shumaker read Oath of Office shortly after her arrival to the meeting.
Oath of Office— Sam Wooden
Sam Wooden was not present.
Oath of Office— Michelle Becwar
Michelle Becwar read the Oath of Office. The Staff and Amanda Hohmann introduced themselves.
Certification of Minutes—Auqust 28, 2018 Housinq Commission Meetinu
Commissioner porothy Schwendinger moved to approve the Minutes for the August 28, 2018
Housing Commission Meeting with the following corrections:
Under Certification of Minutes, "Seven (6) in favor." should be changed to "Six (6) in favor."
Under New Business, Item B add the following: "The Commissioners also discussed having one
commissioner attend at least one meeting annually for each neighborhood association."
Also, "Commissioner Janice Craddieth moved to approve the City of Dubuque Housing
Commission 2018-2019 Goals." should be changed to "Commissioner Janice Craddieth moved
to approve the City of Dubuque Housing Commission 2018-2019 Goals with changes."
�
MINUTES FOR HOUSING COMMISSION MEETING
Under New Business, Item E, "It was requested to change the number of size of units to reflect
who we are currently serving; however, that can not be done at this time." should be changed to
"It was requested to change the number and/or size of units to reflect who we are currently
serving; however, that can not be done at this time."
Under Reports, Item E, "Commissioner" should be changed to "Commissioners" in the first
sentence.
Under Information Sharing, Item A, "Meeting" should be added to the end of the sentence. it
should read as follows: "A request was made to invite a representative from True North to speak
at the next meeting. Bassler will request a representative from True North to attend a Housing
Commission Meeting."
Commissioner Gail Weitz seconded. Roll call. All present (8) in favor. Motion passed.
CorrespondencelPublic Input
There was no correspondence nor public input.
Old Business
a. City of Dubuque Housing Commission 2018-2019 Goals
There were no futher questions or comments.
Commissioner Eudaley asked that the City of Dubuque Housing Commission 2018-2019
Goals be accepted and filed since they were approved at the Housing Commission Meeting
held on August 28, 2018.
New Business
a) Federal Fiscal Year 2016 Continuum of Care — Phoenix Housing Special Needs Annual
Performance Report
Cate Richter, Assisted Housing Coordinator, discussed the Federal Fiscal Year 2016
Continuum of Care — Phoenix Housing Special Needs Annual Performance Report. She
stated all funding alloted to program was utilized; the administrative fees were used to
provide rental assistance. While the required grant match is 25%, the Department was able
to match 69.8%.
Amanda Hohmann, Regional Homeless Coordinator with East Central Development
Corporation, added that in July 2018 eleven (11) individuals were found sleeping outside
during their summer point-in-time count in Dubuque. Although there are currently no ;
veterans in the City of Dubuque's Continuum of Care program, there are other programs that
offer services for veterans who are homeless—such as Supportive Services for Veteran
Families program at Hillcrest and two different Rapid Rehousing programs through Hawkeye
Area Community Action Program (HACAP) in Hiawatha.
Commissioner Brad Cavanagh moved to accept and file the Federal Fiscal Year 2016
Continuum of Care — Phoenix Housing Special Needs Annual Performance Report.
Commissioner Janice Craddieth seconded. All present (8) in favor. Motion passed.
b) Appointment of Liaison for Community Development Advisory Commission
2
MINUTES FOR HOUSING COMMISSION MEETING
The Housing Commission discussed appointing a Liaison for the Community Development
Advisory Commission, which became vacant due to Shane Hoeper's resignation.
Commissioner Schwendinger moved to appoint Commissioner Janice Craddieth as the
Liaison for the Community Development Advisory Commission. Commissioner Coralita
Shumaker seconded. Roll call. All present (8) in favor. Motion passed.
Reports
a) Crime/Nuisance Property Report
Scott Koch, Investigator, stated there are currently 195 nuisance properties. In April 2018,
the City started utilizing an existing software, WebQA, to coordinate the efforts of several
departments with reporting complaints. There have been 34 problem properties since April
2018; there are currently 14 active cases. The City is focusing on properties in which three
(3) calls for service for quality of life issues (i.e. drugs, garbage, distubance, loud music, etc.),
which have been confirmed. Calls for victims of burgulary, assault or theft are not used in the
count. Koch evaulates the calls and determines whether or not a pattern exists; he then
contacts the landlord or tenant. If this problem occurs again, Koch issues a municipal
infraction. (He has only had to issue 1 municipal infraction since April.) Koch reported most
calls are related to trash. The City is awaiting funding to purchase an enforcement module in
Accela to enhance the combined effort.
Koch added that, since 2009, he has been evaulating arrest information weekly for the City
and County. The goal is to prove whether or not the Section 8 program participants cause
higher crime statistics. The way stastical data will be distributed has to be decided by the
City Manager, Chief of Police, and/or Housing Director.
Koch also stated 301 background checks have been completed thus far this year.
b) CDBG Advisory Commission Report
Erica Haugen, Community Development Specialist, was not present.
Alexis Steger, Housing Director, stated at the last CDBG Advisory Commission Meeting there
were discussions on how information is being disseminated to all in regards to services
offered by Housing & Community Development. They revisited discussions on lead in any
home and child care needs assessments.
c) Rehab Report
Kris Neyen, Rehabilitation Programs Supervisor, explained the average sale price is around
$99,000 after incentives for CHI properties; the incentives may differ based on a family's
income and the sale price of the house. Steger stated that the properties have been
assessed and reassessed after improvements based on the value of homes in the
neighborhood.
Neyen highlighted several properties:
• 396 West Locust was evaluated by an appraiser yesterday. He will need to locate
comparables in the radius of the uniYs location. Neyen scheduled a time for the
commissioners to tour the house—Friday, October 26, 2018 at 10 a.m.
• 2407 Queen Street held a bid tour on last Friday (October 19, 2018); 2 general
contractors, an electrician, and a plumbing/HVAC contractor attended.
3
MINUTES FOR HOUSING COMMISSION MEETING
• 2243 Central Avenue has had an asbestos roof removed; it was replaced with a non-
asbestos roof.
• 2320 Mineral has a leaking roof, which they are working on replacing by the start of
winter.
Neyen and Roger Benz, Rehabilitation Programs Inspector, are working with True North on
conducting assessments on potential properties for them to purchase.
d) Neighborhood Services
Jerelyn O'Connor, Neighborhood Development Specialist, was not present.
Steger provided that some of the activites Neighborhood Services have completed, which
included repainting the round-abouts in the Washington Neighborhood, helping close down
the night market, and assisting the library with knitting/crocheting events.
e) Assisted Housing Waiting List Statistical Summary
Richter stated the current Housing Choice Voucher Waiting List has 617 applicants on the
Waiting List; this number will remain stable until the beginning of 2019 when the federal
budget is received. Budget cuts are being anticipated.
Steger stated the Voluntary Compliance Agreement (VCA) is still current and one more year
is remaining. The next update will be in January 2019. Since the City has been meeting and
exceeding HUD's expectations, the City will be asking in December whether or not the VCA
may be ended early.
f) Housing Choice Voucher Participant Statistical Summary
Richter confirmed there are currently 815 participants on the Housing Choice Voucher
program. She also discussed the additional report prepared by Teresa Bassler, Assisted
Housing Supervisor, which shows a demographic breakdown from June 2013 through
September 2018. The numbers dropped from 132 applicants to 57 applicants and then
increased to 1,000 applicants; this drop was due to the Department exhausting the two (2)
old waiting lists for the Housing Choice Voucher program and starting the new randomly
selected waiting list.
Richter stated there is a plan to contact all applicants on the waiting lists for the Project
Based Voucher (PBV) and Moderate Rehabilitation (Mod Rehab) to see if they are still
interested in the program(s).
Commissioner Weitz asked for the number of applicants residing in Dubuque that are on the
Housing Choice Voucher Waiting List.
g) Continuum of Care Special Needs Assistance Program
Hohmann explained the Continuum of Care Special Needs Assistance Program (CoC SNAP)
is a permanent supportive housing program for individuais who are chronically homeless who
have a history of homelessness and have a physically disabling condition related to physical
health, mental health, substance abuse, and/or HIV/AIDS.
4
MINUTES FOR HOUSING COMMISSION MEETING
The title of the report for Continuum of Care Special Needs Assistance Program (CoC SNAP)
should reflect "October 2018" instead of"January 2018". When compared to the numbers
from the last quarter, the program lost a single client but gained a mother and child.
Hohmann discussed the Housing First Model. This model works first on assisting individuals
who have been identified with obtaining housing. The focus is then placed on the barriers
that have prevented the individuals from maintaining stable housing and on connecting the
individuals with resources to support other needs they have.
ECIA wrote a grant for Emergency Solutions; the funding is being utilized for Rapid
Rehousing, Street Outreach, and Coordinated Entry.
Information Sharinq
a) Family Self-Sufficiency Program Grant
Richter stated the Department will be applying for the Family Self-Sufficiency Program Grant
when the Notice of Funding Availability (NOFA) becomes available.
The Department has applied for a Vista grant; this will provide funding for 3 additional
positions to assist with reaching out to the community and building the Circles and Family
Self-Sufficiency programs according to Steger.
b) December Housing Commission Meeting
Richter explained the regular December Housing Commission Meeting will fall on a holiday--
December 25, 2018. The Meeting has been rescheduled for Tuesday, December 18, 2018; it
will be held in the Historic Building, Room 250 at 4 p.m.
c) Review of Urban Revitalization for Housing Projects on Radford Road and Alta Vista Street
Steger provided a handout called Radford Road Urban Revitalization Plan along with Exhibit
A. Exhibit A shows aerial and street views of the parcel. She stated the City may designate
any area as an urban revitalization area, which tells what type of development in the area
may be eligible for a tax incentive.
There are currently 2 requests for for an urban revitalization designation. The planned use
for one request is for a 52-unit affordable housing complex on Radford Road (adjacent to
Roosevelt Middle School). The location is within 1 mile of food, daycare, transportation,
work, and a library; it is out of a proverty concentrated area. This will be included on the next
Housing Commission Meeting Agenda, as well.
Steger stated the revitalization project for Alta Vista Street is still under review.
d) Commissioner Schwendinger asked Steger to add True North to next month's Agenda for the
Housing Commission.
e) There were questions regarding the status of renaming the Housing Conference Room.
Steger stated the City Manager's Office is in the process of establishing a policy for naming
rooms. The Housing Commission would like to have an update regarding the fundraising and
the policy.
5
MINUTES FOR HOUSING COMMISSION MEETING
Adiournment
There being no further business to come before the Commission, Commissioner Weitz moved to
adjourn the meeting. Commissioner Cavanagh seconded. Motion passed by voice vote. Meeting
adjourned at 5:40 p.m.
Minutes taken by:
����
Tonya England
Recording Secretary
Respectfully Submitted:
�������
Alexis Steger, D"epartment Director
6