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REAP Grant Agreement for Four Mounds Ecological Restoration FY19 Copyrighted December 17, 2018 City of Dubuque Consent Items # 11. ITEM TITLE: Resource Enhancementand Protection (REAP)Grant Agreement for Four Mounds Park Ecological Restoration for Fiscal Year 2019 SUMMARY: City Manager recommending approval of an lowa Department of Natural Resources Resource Enhancement and Protection (REAP) Grant Agreement for the Four Mounds Park Ecological Restoration Project. RESOLUTION Authorizing CLG Grant Agreement with I DNR for Four Mounds Ecological Restoration SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s) ATTACHMENTS: Description Type FY19 REAP Grant Agreement for Four Mounds Park City Manager Memo Ecological Restoration-NNM Memo Staff Memo Staff Memo GrantAgreement Supporting Documentation Resolution Resolutions THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: FY19 REAP Grant Agreement for Four Mounds Park Ecological Restoration DATE: December 11 , 2018 Planning Services Manager Laura Carstens recommends City Council approval of an lowa Department of Natural Resources $200,000 Resource Enhancement and Protection (REAP) Grant Agreement for the Four Mounds Park Ecological Restoration Project. Since the City of Dubuque owns the property, the grant program requires the City to endorse the agreement. Although no local match is required for REAP grants, on August 6, 2018, the City of Dubuque approved as part of the REAP grant application an in-kind contribution of: • Lane repaving from the Four Mounds barn entrance to the edge of the White House circle, with an estimated cost of$15,000; and • Hazard tree removal in the project area, with an estimated cost of$5,000. I concur with the recommendation and respectfully request Mayor and City Council approval. �� �� ��� Mic ael C. Van Milligen �� � MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Laura Carstens, Planning Services Manager THE CITY OF DUbUC1U2 DV � E ;I-AmencaCit� Masterpiece on the Mississippi � � � ��� zo��,.�,�.�,_,.�,� TO: Michael C. Van Milligen, City Manager FROM: Laura Carstens, Planning Services Manager "�'� SUBJECT: FY 19 REAP Grant Agreement for Four Mounds Park Ecological Restoration DATE: December 7, 2018 INTRODUCTION This memorandum requests City Council approval of an lowa Department of Natural Resources (IDNR) $200,000 Resource Enhancement and Protection (REAP) grant agreement for the Four Mounds Park Ecological Restoration Project. Since the City of Dubuque owns the property, the grant program requires the City to endorse the agreement. The grant agreement and resolution are enclosed. DISCUSSION The grant project is included in the Dubuque County 5-Year REAP Plan. Leisure Services Manager Marie Ware and I worked this year with Four Mounds Foundation staff on the REAP grant application for the Environmental Restoration Plan of Four Mounds Park. This 60-acre park was donated to the City of Dubuque in 1982. Four Mounds Park is a City Landmark Site, listed on the National Register of Historic Places, and a Silos and Smokestacks National Heritage Area Partner. Four Mounds Park is leased to the Four Mounds Foundation. The lease is a 49-year lease that runs until 2037. Over time, Four Mounds Park's green space and natural wooded areas have experienced erosion and sediment loss. Increasing numbers of invasive plant species have added to the stormwater management issues on the park's rolling and sometimes rugged terrain. Four Mounds Foundation retained Jeffrey Bruce & Company to create the Environmental Restoration Plan for Four Mounds Park to mitigate and reverse these impacts. Using this Plan, the Four Mounds Foundation has leveraged US Fish & Wildlife Service funding and technical assistance to begin implementing the Environmental Restoration Plan. This is a long-term plan, however, and will require several phases to implement completely. The REAP project involves ecological restoration and ADA-accessible improvements for parking and trails. 1 Four Mounds Park provides a spectacular experience for residents and visitors to eastern lowa. The park's unbelievable views of the Mississippi River, unique history, archeology and architecture give it national significance. This project will improve sustainability by restoring and enhancing native plant and animal communities and soil quality. The environmental restoration project is another example of Dubuque's commitment toward environmental sustainability. Multiple updates and reviews by the City's Park and Recreation Commission, the Historic Preservation Commission, the City Council and the Dubuque County REAP Committee took place over the 2018 calendar year. BUDGETIMPACT Staff recommends approval and signature of the attached $200,000 FY 2019 REAP grant agreement for the Environmental Restoration at Four Mounds Park. This is the maximum REAP grant for which the City of Dubuque is eligible. Although no local match is required for REAP grants, on August 6, 2018 the City of Dubuque approved as part of the REAP grant application an in-kind contribution of: • Lane repaving from the Four Mounds barn entrance to the edge of the White House circle, with an estimated cost of$15,000; and • Hazard tree removal in the project area, with an estimated cost of $5,000. Four Mounds Foundation also was awarded a Silos & Smokestacks National Heritage Area grant of $4,500 for interpretive signage to supplement the project and a joint City of Dubuque/Four Mounds Foundation application of $200,0000 to lowa Great Places remains pending, to be announced in mid-December. RECOMMENDATION Staff recommends the City Council approval of the enclosed IDNR $200,000 Resource Enhancement and Protection (REAP) grant agreement and resolution for Ecological Restoration of Four Mounds Park. Attachments cc: Jenny Larson, Budget Director Marie Ware, Leisure Services Manager Arielle Swift, Accountant F:Wsers\Colson\Grants\2019 FY-REAP Four Mounds\4 Mounds FY19 REAP-Memo to MVM for grant agreementdoc 2 Prepared by: Laura Carstens. City Planner Address: City Hall. 50 W. 13th St. Dubuque. IA 52001 Telephone: 589-4210 Return to: Kevin Firnstahl, City Clerk Address: City Hall, 50 W. 13th St, Dubuque, IA 52001 Telephone: 589-4121 RESOLUTION NO. 373-18 AUTHORIZING CLG GRANT AGREEMENT WITH IDNR FOR FOUR MOUNDS ECOLOGICAL RESTORATION Whereas, the Iowa Department of Natural Resources (IDNR) Office has awarded Resource Enhancement and Protection (REAP) grant funds to the City of Dubuque for ecological restoration for Four Mounds Park; and Whereas, as the City of Dubuque is the owner of the Four Mounds Park and partners with Four Mounds Foundation. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The Mayor hereby is authorized to sign the FY 2019 REAP Grant Agreement with the Iowa Department of Natural Resources in the amount of $200,000 for ecological restoration at Four Mounds Park. Section 2. The Planning Services Manager is hereby authorized to serve as project manager in accordance with state requirements. Passed, approved, and adopted this 17th day of December 20 Attest: F:\Users\Colson\Grants\2019 FY -REAP Four Mounds\Agreement resolution -2019FY REAP FMF .docx IO�VA DEPARTMENT OF NRTURAL RESOURCES GOVERNOR KIM REYNbLDS � LT.GOVERNOR ADAM GREGG ACTING DIRECTOR BRUCE TRAUTMAN December 5, 2018 CITY OF DUBUQU� LAURA CARSTENS 50 W 13TH STREET DUBUQUE,IA 52001 Re: REAP Grant# 19-R4-FW, FOUR MOiJNDS PARK: ECOLOGICAL RESTORATION Dear LAURA CARSTENS: Congratulations! Attached please find your oiganizations Grant Agreement for your Resource Enhancement and Protection(REAP) grant awarded by the Department of Natural Resources (DNR). Please carefully review the grant agreement,print, sign, and return an original to my attention. A signed copy will be returned to you. Please start a folder To place all grant and expense documention in. State rules and regulations included with the application and pertaining to the REAP program effectively become part of the grant agreement. If you have any questions, please contact me at 515-725-8213. Sincerely, /I�Qt�[ /'/OLrt'6,�. Kathleen Moench Budget and Finance Bw�eau Enclosures WALLACE BUILDING,502 E 9TH ST, DES MOINES IA 50319 Phon e:515-725-8200 www.lowa D N R.Rov Fax:515-725-8201 REAP Grant# 19-R4-F�V IOWA DEPARTM�NT OF NATURAL RESOURCES 502 E.9T" STREET DES MOINES,IA 50319 RESOURC� ENHANCEME�'T AND PROT�CTION TUND GRANT AGREEMENT-DEVELOPMENT GanrvTee: CI1'Y OF DUBUQUE PROJECT TITLE: FOUR MOUNDS PARK: ECOLOGICAL RES1'ORATION CONra.cr P�xsoN/PHONE#: LAURA CARSTENS 563-589-4210 GanNTAWARD: $200000.00 DNR CorvTncT/Pno�e#: Kathleen Moench 515-725-8213 1. PuxeoSE. The purpose of this REAP Development Gran4 Agreement is to enable the Iowa Department of Natural Resources (DNR), actiog for the State of Iowa, to assist the CITY OF DUBUQUE(GranCee) in the development of land for the enhancement and protection of open space areas. 2. Pnar�Es/AoTtfoxrrv. The parties to this GranC Ag�eement are the DNR, an agency of the State of Iowa, and the CITY OF DUBUQUE. The parties make this Gcant Agreenient pursuant to 1989 Iowa Code Supplement Section 455A.19(1)(a),which authorizes the Natural Resource Commission to spend certain state funds appropriated for projects to enhance znd proYect open spaces. 3. G�Neaa�DESCaieT�o�oF PROJECr Lnuus. This Grant Ageement is for your project described as: RESTORE AND ENHANCE WOODLAND, SAVANNA, PRAIRIE,BLUFFLAND,NATIVE PLANT AND ANIMAL COMMUNITIES,AND SOIL QUALITY,WHILE MITIGATING AND R�VERSING IMPACTS OF EROSION, SEDIMENT LOSS AND INVASIVE SPECIES AT FOUR MOUA'D PARK,LOCAT�D OFF PERU ROAD, DUBUQUE, IA. 4. GRAN'r AwARo ANu REIMBUaSeN1ENTs. The DNR will provide 100 percent of development costs up to a maximum amount of$200000.00. A. A ninety(90)percent advance reimbursement of the grant award may be requested by submitting a leCter of requesY to: Kathleen Moench,Budget &Grants Bureau, Iowa Department of Natural Resources 502 E. 9°i Street Des Moines, Iowa 50319 B. Final payment will be niade when tl�e project is completed and the grantee submits a letter of request along witl� Che following grant requirements: • a legal description of Che property for the required Notice of Use Restiiction; • pictures of Che completed proj ect; • copies of billings and canceled checks for 100 percent of the grant award; • contracted development work requires; a copy of the signed contract,pay estimates, and co��tractor s reimbursement Refund of Sales Tax; • final report,to include a description of the completed project and efforfs made Co�rocure goods and services from Targeted Small Businesses (TSBs). REAP Grant# 19-R4-FW 5. RESPONSIBILITIES. The grantee is solely responsible for the project completion as outlined in the project proposal. The grantee will make a concerted effort to procure goods and services from Targeted Small Businesses (TSBs) during the perfonnance of this Grant Agreement. The DNR may provide assistance at the request of the grantee, or at the Director's recommendation. 6. AMENDMENTS. This Grant Agreement may be amended only by written ADDENDA signed and dated by the DNR Director or the DNR REAP coordinator. Requests for amendments shall be directed to the DNR REAP coordinator. 7. EFFECTIVE DATE/TERMINATION. This Grant Agreement shall become effective when it has been signed and dated by the DNR Director and the grantee. All work specified in the project proposal will be completed by DECEMBER 31, 2020. 8. AVAILABILITY OF FUNDS: If funds anticipated for the continued fulfillment of this agreement are at any time not forthcoming or insufficient, either through the failure of the State of Iowa to appropriate funds, or discontinuance or material alteration of the program under which funds were provided, then the Department shall have the right to terminate the agreement without penalty. 9. By signing this Grant Agreement, the grantee agrees to the terms and conditions set forth .in this agreement and all attachments listed below: • the REAP "General Provisions" (State Administrative Rules from your application); Date Bruce Trautman, Acting Director ~~fJ~ofrlatoraJF.esorrrces LCARSTEN@CITYOFDUBUQUE.ORG Email Address Gra e Signature; Mayor or County Board Director Roy D. Buol, Mayor of Dubuque, Iowa Print Name; Mayor or County Board Director R�AP Grant#19-R4-rW Shaded arca for DNR usc onlv Accounting Departmen[Re[um Copy[o: Ka[hleen Mcench Doc#: Date: Warrant#: CI"!Y OF DUBUQUE 50 W I3TH STREET DUBUQUE, IA 52001 State ID=: CV: F undi Ag%Or�S ubOrg'S: DEPARTMENT OF NATURAL R�SOURCES REAP PROJECT BILLINU—DEV�LOPMENT GI2ANT Project billings must be accoinpanied by all required documentation (invoices, canceled checks, deeds, etc.) covering expenditures included in the billing. If you have questions, please contact the Budget & Grants Bureau at 515-725- 8213. Make additiona] copies as needed. Grant Recipiene: CITY OF DUBUQUE ProjecC#:19-R4-FW Project TiUe: FOUR MOUNDS PARK: ECOLOGICAL RESTORATION Final Billiug: Y or N Use thc lxble bclow to list your budget items and tlie expendfmres for each item.You should follow the budget items provided with your grant proposal as closely os posible. Budget Item Budeet Espenditures "To Date" Item Amount This Billing Expenditures To Less Expenditures In Escess of Total Authorized Project Budget: � Total"To Date"Expenditures: CLAIM REQUEST�%OF"TO DATE" EXPENDITURES): LESS PREVIOUS PAYMEN9'S OF: TOTAL CLAIM TO BE PA[D: I certify that this billing is correct aud just based upon actual payment(s) of record by the grant recipienf,and that the work and services are in accord with the approved grant. Signature: Date: Ptint Name: Tifle: Phone: IVlnil m'ieinal Billing�m'm to DNR 6udgct&Finance 6nrem�,backup documentation may bc emailed.