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Consultant Selection for Comiskey Park Engagement, Design, Construction Magement, and Grant Administration Copyrighted January 7, 2019 City of Dubuque Consent Items # 20. ITEM TITLE: Consultant Selection for Comiskey Park Engagement, Design, Construction Management, and GrantAdministration Services SUMMARY: City Manager recommending approval of the selection of Saiki Design as the consultant to provide the Comiskey Park Engagement, Design, Construction Management and Grant Administration. SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Approve ATTACHMENTS: Description Type Comiskey Park Consultant Selection-MVM Memo City Manager Memo Staff Memo Staff Memo Saiki Design Proposal Supporting Documentation Saiki Followup Info Supporting Documentation Saiki Fee Schedule Supporting Documentation Administrati� Policy 3.17 - Contractual Services Supporting Documentation Procurement Comiskey Park Engagement, Design, Construction Supporting Documentation Managementand GrantAdministration Services RFP Comiskey Park Engagement, Design, Construction Managementand GrantAdministration Services RFP Supporting Documentation Addendum THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Comiskey Park Engagement, Design, Construction Management and Grant Administration Services Consultant Selection DATE: January 3, 2019 The City of Dubuque received seven proposals in response to a Request for Proposals for a consulting firm to pertorm community engagement, design, construction management and grant administration services for the redevelopment of Comiskey Park. The Consultant Selection Committee reviewed the proposals and selected two firms for an interview. The Consultant Selection Committee recommends City Council approval of the selection of Saiki Design as the consultant to provide the Comiskey Park Engagement, Design, Construction Management and Grant Administration for an amount not to exceed $206,000. I concur with the recommendation and respectfully request Mayor and City Council approval. �1.� ��, i�,� Mic ael C. Van Milligen �� MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Marie L. Ware, Leisure Services Manager THE CTTY OF Dubuque �" ui��eNe�ary DUB E 'il��i;' Masterpiece on the Mississippi Z°°' Z°'Z 2013 2017 TO: Michael C. Van Milligen, City Manager FROM: Marie L. Ware, Leisure Services Manager SUBJECT: Comiskey Park Engagement, Design, Construction Management and Grant Administration Services Consultant Selection DATE: January 3, 2019 INTRODUCTION The purpose of this memorandum is to forward the recommended consultant to undertake Community Engagement, Design, Construction Management and Grant Administration for the redevelopment of Comiskey Park, located at 255 East 24th Street. Attached are the Request for Proposals (RFP) for these consultant services, the RFP Addendum, the proposal from the recommended consultant, and responses to follow-up questions from the recommended consultant. BACKGROUND The 3.74-acre Comiskey Park serves as the only convenient outdoor space for Dubuque's low-income Washington and North End Neighborhoods. The current Comiskey Park has a playground (circa 1994) with some older pieces, tennis court (circa 2005), softball diamond with skinned infield, 18-stall parking lot, small skate park (circa 2005), basketball court (2005), community center (2002) and open space used for soccer, rugby and community events. Existing amenities are overused and do not meet current recreation demands. The City of Dubuque recently purchased an adjacent 1 .95-acre parcel for the Bee Branch project which expanded Comiskey Park after the project completion. Expansion efforts will increase recreation access, enhance quality of life and improve health outcomes for Dubuque's disadvantaged households. An initial, limited community planning process was launched, and proposed improvements include a splash pad, additional basketball courts, all-inclusive playground equipment, shade structures, and more green space. Those improvements were proposed in the Land and Water Conservation Fund (LWCF) Outdoor Recreation Legacy Partnership (ORLP) Program grant application. A community engagement process was outlined as a very critical component of the scope of work in the RFP. The consultant was asked to develop a plan for broad community engagement into the preliminary and final designs. The plan was to measure support and commitment, identify community desires for the park, and engage residents and community partners in the process. The plan was to incorporate methods beyond typical community meetings to engage marginalized populations that use the park. The consultant was to develop bid specifications and will also be required to perform all construction testing, construction management and construction survey for this project. The consultant is also responsible for all aspects of grant administration, monitoring and reporting. DISCUSSION The City solicited proposals from qualified professional consulting firms to perform community engagement, design, construction management and grant administration services for the redevelopment of Comiskey Park, located at 255 East 24th Street. The Consultant Selection Committee consisted of: • Marie Ware, Leisure Services Manager • Laura Carstens, Planning Services Manager • Jerelyn O'Connor, Neighborhood Specialist • Steve Brown, Project Manager • Steve Fehsal, Park Division Manager • Renee Tyler, Transportation Services Manager, • Dan Kroger, Recreation Division Manager • Tony Breitbach, Purchasing Coordinator. The Administrative Policy (AP) 3.17 outlines the process and procedure for contractual services procurement. The consultant selection committee followed AP 3.17 and the processes outlined. Using the evaluation criteria in the RFP, the Committee received and ranked proposals based on the firms' qualifications without consideration for cost. The Committee discussed at length the engagement processes of each firm as well as the other evaluation criteria listed in the RFP. The Committee unanimously short listed two firms to interview for clarifications from their respective proposals. As we learned from our engagement processes for the 2017 Imagine Dubuque Comprehensive Plan, we need to break the mold of past engagement and meet people where they are and in ways that they are comfortable sharing their input. Bolton and Menk and Saiki Design were chosen to interview as both outlined the strongest engagement processes and experience with similar projects using engagement techniques. The fees were opened after the selection of the top two. After the interview, the Committee unanimously agreed the engagement proposal and techniques brought by Saiki Design aligned best with the goals and scope outlined in the RFP. The Comiskey Park neighborhood is Dubuque's most diverse neighborhood, and an inclusive, extensive outreach to traditionally under-served residents is extremely 2 important to the success of this project. A review of their proposal shares how they will meet people where they are using a variety of inethods. Comiskey Park redevelopment is to reflect the values of the community which makes quality and diverse public participation and input essential to the process. The final plan is to reflect the input received from inclusive outreach to a diverse and comprehensive representation of the Dubuque community including traditionally under-represented groups. Comiskey Park is the only convenient outdoor space for Dubuque's historic Washington and North End Neighborhoods. Many residents in these neighborhoods are low to moderate income and are diverse racially and ethnically compared to the city as a whole. Minority rates in the census tracts surrounding the park are 25 — 31°k compared to 9.5°k in Dubuque. This requires us to do engagement different than we have before. Saiki Design from Madison has been working with the City of Dubuque on the Bee Branch Creek Restoration Project. They have teamed up with IIW Engineers and Surveyors of Dubuque, Urban Assets of Madison, and BrandNu Design from Detroit. Urban Assets brings on the ground experience in working in the City of Madison assisting in meeting goals of city departments' equity plans. The methods described are ones the Committee feels can be tailored well to this planning and engagement effort in Dubuque. The inclusion of Michael Ford of BrandNu Design adds another dimension of engagement. He is known as the Hip Hop Architect and uses music and other forms of expression to really change up engagement and attract persons whom typically are not engaged into community outreach. The Consultant Selection Committee recommends the full Saiki Design team based on the following qualifications that ranked the team as the #1 choice: The team has a high level of professional competence and a proven track record in the preparation of park redevelopment plans for similar projects due to: • Qualifications and experience of Saiki Design and their subconsultants. Professional expertise and technical abilities of the project team members. The successful track records of the firms' experience working together. Experience of the Saiki Design team working on municipal park projects. Experience with grant administration of grant funding sources listed in this RFP. • The high quality and completeness of the team's written proposal. The proposal clearly demonstrated understanding of the City's overall objectives in the preparation of the Comiskey Park — Engagement, Design, Construction Management and Grant Administration Services. 3 • The team's design approach/methodology in completing scope of services such as: Grasp of project requirements and level of interest in the project. Creativity and problem-solving ability. ConsultanYs demonstrated initiative, motivation and knowledge of Dubuque. • The team's demonstrated experience with developing and implementing an inclusive community engagement process, especially with marginalized populations. Their experience in Madison using that City's Racial Equity and Social Justice Initiative to optimize public participation for the James Madison Park project is an excellent example. The City of Dubuque received a total of seven proposals. MSA Professional Services proposal was deemed non-responsive and thus was not considered. The remaining six firms and their associated costs are as follows: Firm Cost Bolton & Menk $ 185,672 Fehr Graham $ 147,125 HBK Engineering $ 97,673 JBC Jeffrey L. Bruce & Company $ 113,580 RDG Planning & Design $ 236,989 Salkl Deslgn $ 197,466 + alternate PARKitecture Workshop&site top$8,614 Timeframe Bolton & Menk and Saiki Design each said they could meet the timeframes outlined in the RFP which would have construction near completion at the end of 2019. During the interviews of each firm as the Committee was discussing the engagement processes and period with the firms, it became clear to do engagement in the period of January through March was less than ideal. Consensus was that it is best to have time to listen and engage, and then come back to citizens to refine the designs so the participants can see their ideas come to life in a proposal. They take greater ownership and feel their input is valued and important. The consultants also shared that being able to attend already scheduled events and activities allows for engagement with people in places they come to and feel comfortable in. We know Comiskey Park starts to come alive as those nice days of spring start and is very busy after school and through the summer. Many events and activities happen throughout the summer season in Comiskey Park that could have very positive impacts to an engagement process. Another point brought forward by the firms was that competitive bidding would be better if a project like this was bid in January of 2020 versus June of 2019. It was acknowledged that a partial construction could potentially happen in 2019 depending upon the outcomes of the community engagement. 4 Due to this input, most specifically as it relates to neighborhood outreach, getting authentic engagement, and building trust with those engaged through preliminary and final designs, the Committee recommends negotiating a timeframe with the selected firm to allow for spring and summer engagement activities with work to bid as appropriate later in 2019 and early in 2020. Completion would likely then be set for late summer or early fall of 2020. Planning Services Manager Laura Carstens reviewed the Land & Water Conservation Fund (LWCF) Grant requirements and this timeframe is acceptable to meet grant requirements of completion by December 31 , 2020. RECOMMENDATION The Consultant Selection Committee recommends Saiki Design as the consultant to provide Comiskey Park Engagement, Design, Construction Management and Grant Administration. BUDGETIMPACT The City of Dubuque was awarded a $508,000 Land and Water Conservation Fund (LWCF) Outdoor Recreation Legacy Partnership (ORLP) Program grant. The National Park Service grant is managed through the lowa Department of Natural Resources. The city has budgeted a match of the grant of$693,277 in six capital improvement projects. The total project is estimated to be $1 ,201 ,277. The local matching funds for the LWCF ORLP grant are available in the Fiscal Year 2019 Capital Improvement Program (CIP) Budgets as follows: FY 19 CIP Title/Description Amount 3601105 Comiskey Landscaping $ 50,000 3501544 Comiskey Improvements 30,454 3501578 Replace Comiskey Park Amenities 60,200 1022292 Comiskey Playground Replacement 202,623 3401654 Bee Branch Creek Restoration Project 250,000 (Connect to Comiskey) 3602739 Comiskey Park Sidewalk Lighting 100,000 Total of City Funds $ 693,277 LWCF ORLP Grant 508,000 Project Grand Total $ 1 ,201 ,277 The consultant fees would be a part of this total project cost. 5 ACTION REQUESTED The Consultant Selection Committee respectfully requests that the City Council authorize the City Manager to negotiate with Saiki Design as the consultant to undertake the Comiskey Engagement, Design, Construction Management and Grant Administration Services in an amount not to exceed $206,000. attachments: RFP and Addendum Consultant proposal, follow-up questions, and fee schedule AP 3.17 — Contractual Services Procurement cc: Jenny Larson, Budget Director Stephen Fehsal, Parks Division Manager Laura Carstens, Planning Services Manager 6 � , - �� ,, F -� , � 'r .� 7��,ib � 'f�� ! �.. .; ;�- y; _`, , � � �.. - � . `. r ti` ' % �4�. _ r . t .�i. } . . . . �4 .�/-. ,� l� . :, ..s ,` i � .,7 •!M1.-` - - i ;:,,.� ,�:r�et�� - . . , `;,: � .� � - THE CITY OF UB E Masterpiece on the Mississippi Statement of Qualifications & Proposal , Comiskey Park Engagement, Design, Construction Management and GrantAdministration Services I � City of Dubuque, IA � I � \ I � November 27, 2018 / . . Ikl PEOPLE� LAND� PLACE November 27, 2018 Re: Comiskey Park Engagement, Design, Construction Management & Grant Administration Services, City of Dubuque, lowa Ladies and Gentlemen: Thank you for considering this response forthe Comiskey Park Engagement, Design, Construction Management& GrantAdministration Services project. We have assembled an exciting, engaging team of consultants forthis specific project opportunity. Saiki Design, a 13-person firm specializing in landscape architecture and place-based design, will lead a team to support an engagement and design process from project conception to close-out, including grant administration services. We are joined by two long-time collaborators and subconsultants: UrbanAssets of Madison,WI to lead a strategicand meaningful community engagement process; and IIWof Dubuque, IAto provide civil engineering design support, lighting design and field services for construction administration. We are also excited to include another collaborator, Michael Ford of BrandNu Design and founder of Hip HopArchitecture Camp, as a specialty engagement consultant available to plan and implement a PARKitecture Workshop. We have worked closely with our team members as collaborators on a diversity of recent parks, open space and urban design projects and we continue to build upon our enthusiasm for working together and for delivering exceptional projects. We have an established, successful relationship with municipalities acrossthe Upper Midwest and are particularly honored to have worked on the Bee Branch Creek Restoration since 2008, starting with the initial master plan and continuing through multiple design and construction packages. Saiki Design and IIW have a strong working relationship with the City of Dubuque, an understanding of the community at large, and additional insight into specific neighborhood location of Comiskey Park. All of this gives us the ability to hit the ground running on the project, engage stakeholders, and use a myriad of visual communication tools to bring ideas and concepts to life. This project can be built on the shoulders of your specific community priorities, establish a neutral ground for neighborliness and become an enduring reflection of the community of Dubuque. It is an assignment that we take very seriously because we understand the value and opportunity and because we realize the complexity involved from our other recent project work in your com- munity. We bring decades of experience in similar project types, with resulting spaces that are uniquely derivative of their place and people. The design of public outdoor spaces like Comiskey Park is a significant opportunity to create meaningful, impactful, social space and we look forward to participating and leading a highly qualified team to address the myriad of site challenges and opportunities of this specific project. We acknowledge receipt of the Comiskey Park RFP Addendum published November 19, 2018. Sincerely, �� 1110 S. PARK STREET MADISON,WI 53715 Abbie Moilien, Vice President and Project Manager P: 608.251.360o amoilien@ksd-la.com // 608-405-8149 www.ksd-la.com / I I � I FIRM PROFILE Saiki Design, Inc. � PEOP�E� �nNo� P�ncE Saiki Design will utilize approximately 35% of the fee allocated. Saiki Design is an award winning, specialty landscape architecture firm based in Madison, Wisconsin. Organized in 1989,the company provides services to ,"'��„ k _�,�F�, both public and private clientele with project locations �` > �. �'_��"� .;.� yr' : .R � throughout the Upper Midwest. We are an office with � yi. ��' � �"►••�`� over 100 years of combined staff experience and our �� r f � 1y team is comprised of registered landscape architects, ,� r �; . t�,,� LEED accredited professionals, landscape designers � � %�' � with degrees in landscape architecture, master � `� ° � gardeners and landscape architectural student interns. ;' � s ��.I;`� ,•-. Saiki Design has developed a comprehensive .+��'�-. planning and design approach to parks and open Bee Branch Creek Restoration spaces that carefully considers each design decision Dubuque, IA from spatial layout and orientation to materials selection and plant choice. The master planning, design and implementation of public parks and - open spaces has been an important part of our ' practice since our inception in 1989 and we have worked on parks and open spaces of all scales. We take great pride in our ability to engage, hear and understand the public and special interest °``_-�-� stakeholders in a consensus-based planning , i and design process. This provides a clear path � forward for even the most difficult project proposals. � � �� a Saiki Design has worked closely with numerous �^"_ _ ` municipalities in Wisconsin and the Upper � a:,,:p�y Midwest on parks and open space master - planning and site design projects including: LakeViewHillMasterPlan • Bee Branch Creek Restoration, Dubuque, IA Madison, WI • James Madison Park Master Plan, Madison, WI - � . , - ,�� - 11111117� � � • Picnic Point Renovation, UW-Madison '�= I,i��- ' • Elizabeth Link Peace Park, Madison, WI `� °?` �� ,�„ t��r,,:: � • Central Park, Madison, WI �i '� ;i,�.,} • Mercyhealth Riverside Hospital Playscape, �r ,w ,. : �n.� Rockford, IL ��.�,�` Y" ' ; , �� • School of Human Ecology Preschool Adventure � t � Playground, Madison, WI ° '' �''"� `,��; � • Lakeshore Nature Preserve Master Plan, ��"'� UW-Madison, Madison, WI � `�� - • McFarland Public Library Discovery Garden, ��,,� - McFarland, WI � `�'� • Lake View Hill County Park, Dane County Parks, Madison, WI State Street 1110 S. PARK STREET Philosopher's Grove MADISON,WI 53715 Madison, WI P: 6o8.251.360o For more information, explore: www.ksd-la.com www.ksd-la.com � FIRM PROFILE IIWP.C. IIW will utilize approximately 48% of the fee allocated. �� , : - _ _ _. s �� - ♦ ♦ � . �� II � 4 �'..__ . •.� .,. . . �•� � �nn m .+r V � � - ..... ��`a �. . ��`�� ; � - �' � � � r �"'r"�' ��", ! ay � � .,��.� . ��` - � �� .�� OFFICE LOCATIONS r, /'�»r,y►'�`'-,� "°d"-T _ :� , a. �� ' � r. �. "`.ii�'��1b �.�� '� # ` 4,_,'+R � � , �'r�.�+� ir�k"�� 4155 Pennsylvania Avenue ►� ar _< ''+�� Dubuque, IA52002 � � .�� `•+ � s� .� . _. � Y '�� ` � 127 A West 76th Street +�� ,'"� s. Davenport, IA 52806 ,�-" ..; ' . / ` r e 101 South Seventh Avenue �" � �-� Suite200 IIW, P.C. has 36 years of experience design, and innovation to gain St. Cloud, MN 56301 providing creative and innovative the highest level of value. The solutions to our clients. Employee- resulting solutions are documented 1151 Badger Road owned since 1999, our success with technical accuracy to meet Hazel Green, WI 53811 is based on our people and their constructibility and performance (Satellite Office) client-centered approach to their requirements. W4862 Nature Lane work. We have over 75 employees Sherwood, WI 54169 offering expertise in architecture; civil, Quality is embedded in our (Satellite Office) environmental, municipal, structural, culture. We have long established and transportation engineering; land procedures for peer reviews of our P 800.556.4491 F 563.556.7811 surveying; and construction services. work. These reviews are supported www.iiwengr.com by design checklists that are "Integrity. Expertise. constantly evolving to enhance our Solutions." This is our motto and the production and operation processes We are committed to values that drive our firm. Integrity and provide consistency. the stewardship of our planet. We illustrates the importance of earning are a member of the U.S. Green trust and respect through honesty, We understand guilding Council (USGBC) and many serving our clients' interests with that a design solution is only as good of our professionals are Leadership sincerity, establishing long lasting as its implementation. Therefore, we in Energy & Environmental Design relationships, and placing a high assign experienced professionals Accredited Professionals (LEED AP). value on our reputation. Expertise as project managers to our projects Sustainability is instinctive to our represents our commitment to provide effective and respectful design approach and we incorporate to expanding and transferring leadership. Our project managers the principles of"green" design our knowledge, expanding our understand that proper planning into every one of our projects. We capabilities, and accepting challenges and communication are critical constantly seek to promote healthy as opportunities. Solutions will be to delivering the project ahead of environments to enrich where based on thorough analysis of our schedule and within budget. people live, work, play, and learn. 2 n ^_ FIRM PROFILE J LI'—� uL Urban Assets Urban Urban Assets will utilize approximately 17% of the fee allocated. , I�� '`« • 1 , ~ , ,r A�`� .. .,� , r� ^� �, - : ; � . „� /, +' � "' 1� - .: �,. ,��, . .; �s — . -� - � '_ � � , -_ ; �' _ ,. .. _ . � ,., _ � , � . - a -�.� _ __ ; � , � • � - - - , } /.�'�.. _ _ .� ' � _. �� C. .�y� • ' '� � �.�� l _ Urban Assetr rni>sion is to provide dients with [he vision, skills and expernse ne<essary to a�mmplish challenging planning and development projects through a customized, mllaborative process. We pla�e great value in strengthening the foundation of our mmmunity by striviny to promote sustainable solutions and social equity outmmes in every project we undertake. Urban Assets provides services to municipal, non-profit and for-proflY dlents on projects ranging from neighborhood plans and public participation processes, to property master plans and redevelopment �roposals. Our philosophy is that planning should improve access byall residentstotransportation options, mmrrwnityservices,educational opportunities, affordable housing, public spaces, and a healthy environment. Urban Assets builds mmmunity awareness and engagement by firmly grounding planning processes im m�sistent, Induslve and creative public outreach.The flrm has successfully led engagement processes for mmplex planning projecis Induding the Mo�roe Street Remnstruction, Madison College South Campus Planning Initiative, and Crty of Madlson Park and Open Space Master Plan UpdaYe Q01&2022). Urban Assets has also parmered with other mnsultants to design public engagement processes for high-profile projects induding the South Capital Transit Oriented Development District Planninq Study, Nladison Transit Corridor Study, and 2012 Judge Doyle Square Master Plan. In addition to collaborating with public agencies on projects, Urban Assets works with private sector dients to acmmplish infill and redevelopment projects that support sustainable development and healthy community design by implementinq affordable housing, accessible mmmunity services, transit oriented development and higher density development. Recent projects under this umbrella indude new faciliTy development for important community services such as Red Caboose Day Care Center, One CiTy Early Learning Centers and Domestic Abuse Intervention Services. Urban Assets centers every project on strong mmmuniTy engagement and capaciTy building, and a keen understanding of urban planning and development processes. Our work is led by planners who excel at implementing creative engagement sYrategles to generate straYegic feedback, build community buy-in, and Improve public understanding of planning mncepts, goals and decisions. No matter the pmject, Urban Assets adheres te planning principles that support equity, susiainability, smart growth and healthy mmmunity design. : � . �: 3 / I I � I PROJECT EXPERIENCE � Bee Branch Creek Restoration - Dubuque, lowa PEOPLE� LAND� PLACE Saiki Design worked closely with engineers _..s...-_._�: and architects at the City of Dubuque, Strand 4 ' �� " �� Associates and IIW on a complex project that ' �`� �� balancedthefunctionalrequirementsofstormwater N t •� . � `3�t- �•_. 1"�!"."'R'cf � Wt:?+�! �:- �~� � ,� � -- -,-�` � _, ,,,.,�y.,�.� arneey od ev nd storage in an area pron c e to � , -� �� '��y� _ - I g flo ents with the creation of a usable '� ' �:�'� �' " 'w"'`+"� public greenspace. Saiki Design was primarily ' p��f ' �r�� ,; k ' ` °'� " � '+��'`�f► responsible for master planning; community ' ' k '�� '� °�'��y r;� ? • � visioning; development of the corridor's character, , , '. �e�1 �'1 3 i ,�f!<< I tlf .'�/ / � '�� i��iB� �� p� p�'��F�� ,�,+ �� ' ��' � theme,and landscape vocabulary;the subsequent + � 3 � �� {1 � �r�; e �,, ; , ,'�, �4 � � � � ' �_ design of multiple construction document _� -' �-L _- ; +��'P'° =� ��; i, ` ,{'�%�: �-,"` . �` 1', ` . . '��'"�� packages; as well as construction oversight. � � The team developed a publicly vetted master plan that responded to the City's needs and desires, allowing the corridor to transition from �:;� " ��. unprogrammed greenspace to a pedestrian �'' � � .� (�I • - ��' � � _ \ �ry�, ' district. The master plan also connected the — .,�e� �, '� � corridor to a regional pedestrian and bicycle ,:, ' '` �;; , infrastructure system as well as to the specific ,_,;�, "`� --_-�,_•+; • � community amenities identified by residents. '�,- �.:-�._ 4+ �--.-L _�_� / ` �A � � 1: �`1:. �`` ;. �. Client: Strand Associates �""�''�'�� ,c � Owner: City of Dubuque �YUi Y � >� - �` ,� F Budget/Cost: $227 million � �� Completion: In Progress � �� ' � ; ��,, Parallel Staffing:Abbie Moilien, Rebecca de Boer Above(top):Floating islands accent the lowerbasin shoreline. Tim O'Brien, Marc Ruden, Cody Austin Above(center):UsingnativeDubuquelimestone,aplayscapewasintegrated Engineer &Architect: IlW into the challenging constraints of the Bee Branch corridor. Reference: Deron Muehring, City Engineering, Below:An earlyrendering of a corridoroverlook pavilion. Dmuehrin@cityofdubuque.org, 563-599-3117 �5�,� ,,-�,�. fi � � �--7 - � �;�'',�,d'^,' � � �, �� ; �: �� —, �� .;, _ �.'�,� 'h �� - _ a� r.�: - � � , , � o - , � , , *' <.. �' - - -= - � . ;' -- -�- _ - _ _. - _x _ - ' - ;�.�- - - �_�.._-._ - --� ,, _ �- _�— �,__ = 1- — , -, � `*' r -� � � n�-- � '_" - -- - _ - - .. - — - r - -_ � -rr'F . - r ., ��-� 'c��'\"` -- ,�y, � \� � I� �-� '��;,: ,: �� _..._ , . . _ --_.,. . \�` � . , . ,,,z . Y � _ 4 . . _ : . .,. � � . 4.'.. . {, ' � / I I � I PROJECT EXPERIENCE � James Madison Park - Madison, Wisconsin PEOPLE� LAND� PLACE , � �- -- James Madison Park is a 12.36-acre community �'�� >, `��; ; park in downtown Madison. The master plan �c 1 � l ; public engagement process followed the City's X�y ; ', `•� � Racial Equity and Social Justice Initiative (RESJI) �" '`..,. �`. �`., � ; ,�- to optimize public participation. In addition to -,.; �. !- . i � ' {_.- �'� � � public meetings, the planning team met with a "�'�� `...+_�...=ev. �� , o '�� ;•� stakeholder committee and advocacy organiza- `a �� .. 'k � � i�� tions. Other tools included an online suroey and �`� � , :�--' -- " •�--- -� ` --- - --' continuously updated web site; questionnaires, ♦ �.. � •..�.�L i's',.w.sr�.� 1. }�iY.-'ri �� _ =' �;�: °i��:�=��p ■� *�'�+o� ��pq��■� and impromptu "pop up" sessions in the park. ,� e�� ,, g -s � a �: � + "� __ ' a= ' ! � � � � � � 7 � � �I� m , •�s� ti �� t�� i�1;A/��L�1 � The master plan includes recommendations for " E '-"" ""' "^"" """°"""""" A """"""'� a new park shelter, reorganization of parking, � play fields, play spaces and courts, a completely � renovated shoreline with expanded beach, boat ` - _ � ' � docks, on-site watercraft vendor, a leasable `� space for a coffee shop, improved access and '` l docka e for a local rowin dub usin the existin i 9 9 9 9 - '✓;� boathouse, landscape management and storm ; water management enhancements to the park � � 'J r" watershed and to the regional storm sewer sys- - _ - -Fe��=r� _ . ,, _ .._.__-_—�� ti tem within the park. F � d Client: City of Madison Parks Division `�'�� . Owner: City of Madison ;�� ,�j�_ Budget for MP Implementation: $14 million Completion of Master Plan: December, 2018 Above(top):Analysis diagram informed circulation and site design. parallel Staffing: Melissa Huggins, Zia Brucaya, Above(center):ParticipantsatoneofMichaelFord'sPARKitectureworkshops Michael Ford roll up their sleeves and identify priorities for the park. Below:An early rendered design option for a public input workshop. Reference: Sarah Lerner, City of Madison Parks SLerner@cityofmadison.com, 608-261-4281 �� MlfAPNEIrvE BdVibNKK I �VniMCVENIXMI SWMNIIIGPER $lINSEIqh%CCY.FSWNGGIFR NPiLRqLSipiMYAhR P ' ` LIIRUPlXI EIfHI&i Wlill $ NRiryEWFiWmHABRAT ` � CSWIM1WINGAPEA' pNItVAYHIGNWAIFNlVAMI�1� . \�`� . �� ... �:� � WPiEPiRCNfP4iq CObBIAFO �CPoSED910�IEliKE1TY�1 . 1 ., ,_, ' � ��r. � �� ' wn�eaamn��nrww— �eair�iouse - A T ...v MULiEI(EqCI5EA9FA DJCI(5 .� I CALMWSiflEEi 'a:�....� __ /' %qYC1ipIN0 ._ :NIM�GrERLGCM � /` �.�.� .. _ " � , .� HiNPERAV � P � ..� . RFa0FFY5F4CE �� 'I".. . � ..._�. . 1 ..�r . __.�"' `. l_ � IM&W �/ - _ .- I- NUN. ii MFAPA"I f / i � J I �� _ a �, a �v, G�TME�axG�FEn /�� I '� I . NUmS � (r�� [ WiESOFXEAIEN � Q� ..� � /�1a.. �� ' O � H�INEU%lA'0 •.�:� u w�ertu eawnrve � .. � vuixrtm '��I C.� � � � � � � - � eccrmuns�. � nas.ac � I / sraarv+"req S10flMNAlEF � I/ / Bq.FSiN.11M' ..J— . EAPANCEbP0.flXING � &OFiLiMilIXl .� -��y� �P£MB�LIiPiE05HEL�!R W'fWItYJN � ' SIOFJIIVAiFF8DF0.1M110N $ipqMWRIFP NEW&MORif S�,' � pE�Elrtpry PPRGHFLBFAW CT�' �' I � �� .�� I,� .� i �KKLEY6nLlCIXMT ' '�' - ' � / I I � I PROJECT EXPERIENCE � Monroe Street Plaza and Wingra Park Entry - Madison, Wisconsin PEOPLE� LAND� PLACE � , ;;�' `i�.�:��; Saiki Design worked with the City of Madison � � -. -� �%,.,�a" `:a� and Urban Assets on an exciting new project �rrrei� >Jl�tin .•;,,p' . to reconstruct the Monroe Street laza from �9�� , ��` °:�,`,.. • p `�� a ;�' s�,.o'�S + an underutilized, marginal space into an F ��^a ; 6'. ��9 �soiii s ', � j �� ' .;,, engaging and timeless urban open space and .s... `'�� v �� '%-g:� to create a new entry space to Wingra Park. � _,":; Saiki Design and Urban Assets worked through � � a� . i � ' ,<<�;>>,� ,� a rigorous series of design iterations via 1 ..�i� 1 � \�l i\\�� Yin� � ,, «�. � ,;��„� public engagement sessions, integrating ` � � ��,..�:.� . �� l� ''F �'�j� :�,•�,�..� input from City staff and other stakeholders. a� ,ae�� :;�'a�:�� v- �,�..�, ��`�N� The final plans for construction incorporated a � � curved mosaic wall, designed in conjunction with public artist Marcia Yapp, bike path re-aligned and -- ---- - �_ - . a bronze badger sculpture by Harry Whitehorse. �,�.� --- - ,,,,LL� �� ' � `` The layout and forms of both spaces now offer � - - " ' diverse and flexible seating opportunities, a public ,� �y ��,.�,.�� ' • �l, �� ,�,�^�`°^°'°"• % � ;'� , drinking fountain, durable pavement materials � '� �i j� � �,� � S � with bronze medallions embedded to demarcate �.` � .� '� � ° �`""""�� vending spaces for game days,a large and flexible aP N �� "-� � op e n l a w n, ce n t r a l b i o r e t e n t i o n b a s i n f o r o n-s i t e , ��Fa� . �� "`' � �""""" stormwater management and a graceful connection Es/o . ��ou°m� �. , �� - - f �� "�'� , for the popular bike path to bisect the site. � � — �� , q, :,� �:�A%'. Client: City of Madison, Planning Division � � w � � ,� ' °` • "�'� Owner: City of Madison ` " � •i� � � �� Bud et/Cost: $227 million ,� � �`� � � °"""y�"a� � � 9 '� �""'"` '�' ' Completion: November, 2018 Above(top): Completed mosaic reflective of the local neighborhood. parallel Staffing: Melissa Huggins, Zia Brucaya, Above (center): The design for Monroe Street integrated an existing multi- Rebecca de Boer use path, gathering areas, seating integrated stormwaterswales. Reference: Ben Zellers, City Planning Below: 3-D models helped communicate at public input sessions. gZellers@cityofmadison.com, 608-266-4866 — �'�,/ - � �, -� �. � 3•, i �\ 3 �: 1~ � . A� •� . � � r' - j� i� .� � rt, '��—`,�' �°'� � "f�, v� ;�/ ^� \: - /:��/ ' ,��-"'.'' _- ' � � \\ t�� - — - - .�: \ , � - � .� \ ��.c- ,. . � � _ ' r' � ;=:�; ;F. � � �� Y _ _ _ _ � : „ �, -�` � 1' , 1 ,_ - - � ' — � � -- _ ' _�_� J ; , � , �,- 6 / I I � I PROJECT EXPERIENCE � Lisa Link Peace Park - Madison, Wisconsin PEOPLE� LAND� PLACE . � � :� � 1��'� L I�f 6 Y'�'Q�J.�^-I 'q � � � �}� , �„ �•,, ��u�„�,.�' �I,i��i�i ,6� , r�r aa�� Lisa Link Peace Park was the subject of years ' � -� �� - � `�'��" �� a-- of stud and controvers A relativel ne lected �:� � �-� ; +�:-_ �r� __ Y Y� Y 9 , --- . q-� � � ` � urban open space, it was viewed as a detriment ..- ,N �r �" �;�� ` �' �- -' , ' - to the downtown Madison landscape by many .y., ;n P4,�:1�-�� '�` �",_.s. �;�'.� v ,q --=�;,,�" `;-- f " � - .s - _ .• •��- „�- _ � � and there was little dispute that the park was �- f �-� ` � X - -y ," `.Mc,; ti underutilized and needed an update. F ��,,�.�� "".� �� ^-- '�� - i � \ � , -'--� , _, � Saiki Design led a team of specialty subconsul- � �-. tants, provided community outreach and public � �. _ - �� engagement, produced planning and design doo- s �_' uments and provided a high-level of construction ��-;_ %/\�'' i oversight and project administration services to -�+ �r�:�;} �� y the City of Madison. The park now includes pub- k ,__ r� lic restrooms,water features, integrated seating, - s"� : '. �,'r . � " ss:'�=,�, game tables, lighting and security measures, fp�2"y 1 V e 1'1 e S S ;,,,� and has become a destination, accommodating � j'S�1� individuals and small groups as well as larger � I �1 ___ ��It�� community-centric events and gatherings. � % I �� \ Client & Owner: City of Madison X � , Budget/Cost: $227 million Above(top):Theinteractivewaterfeatureprovidesdaytimefunforcommunity Completion: 2010 members and visitors alike. Parallel Staffing: Rebecca de Boer Above(center): Simple words etched into paving allow reflection. Reference: Ms. Kay Rutledge,Assistant Super- Below:lntegratingspecialtyaccentandsecuritylightingintothespaceprovided intendent of Planning, Development & Finance an added layerof interest and interactivity. City of Madison " ~ �Rutledge@cityofmadison.com; 608-266-4714 q_ - __ 'i P - a . �; �' .��1_ �> �. � � �i � z� I ,.-�,:__._. �° ��R - r R,, II .,� `� � , .,W ''r ..G'�- - � 1 �� _ �-� � - , an� �� , -- , �� -- - ` • r�.: '��"�, s� �-��7 �� T� `Jl o --. -= _. - - - t� - - .r• - � � - ,� � , — _ � ' �� I� . i '� ..Fi 4 x �' � �h , � ► � . � ' ��,��° � < x �: ,, `� �' �„�7 :� �, � t' , , y � , �,,�, ,� � � _ � r-, ,� ' ��' ' ` � / .�: _ � Le � ��.��:t, - - .,,,;< � �_ ,�1�� ' __ � �� r:. ' � �. � � n - — � �" -� �� .� �`s � � _ •� -- , ;�,�� ::: �� 1� I��i "`�."�='Y'" ,-^-�' � . ,-'W' �,..!.. ��L��t ��. ' ``�i " . � '�'+S' r,; s� �y _ . ,f� ��'.+' '.� � i ,. �� _, _ _ . i+r '_!` k � i y4}� ;,� /ti.y�.'7 '' ,'l�:�r ._" ��:. � R i ��iy�1`��a7.�,.h.+;�+a�R"w„ Y y .___. .�1�.'�t,: - �-a^¢.a�,. 7 / I I � I SCOPE OF SERVICES � 4.3 Community Engagement - Five Months PEOPLE� LAND� PLACE Overview Community input, both city-wide and neighborhood-based, is the heart around which the Comiskey Park master plan must be developed. Urban Assets is committed to an innovative, inclusive, and comprehensive community engagement process that will bring together current and future park users of all ages, races, ethnicities, and backgrounds, including under-represented groups, to create a revitalized Comiskey Park which is both a destination for the community and improves the quality of life for residents of the surrounding neighborhood. The community engagement strategy and process for Comiskey Park will be designed around the unique needs, issues, and opportunities of the surrounding neighborhood and the Dubuque community at large. Outreach, events, activities, and information will be tailored to engage the various stakeholders in ways that are accessible, meaningful, and fun. In orderto maximize success, the community engagement strategy will remain fluid and flexible with changes and improve- ments to be incorporated as needed. Just asthe redesign of Comiskey Park will weave the park togetherwith Bee Branch Creek and the Heritage Trail, the goal of the community engagement process will be to knit together the values of the various stakeholders, community-wide and neighborhood-based, in order to create a space that can be shared by all. 1 . Full day of confidential interviews and focus groups to gain an understanding of the community including current park use; issues and opportunities related to park amenities among a diverse range of users; and identify partners for the community engagement process. Participants will include representatives from a broad demographic of park users, including local neighborhoods and broader city organizations (e.g., local civic associations, recreation clubs, church groups, institutions and nonprofits). 2. Two (2) public meetings that will involve a mix of interactive discussions, hands-on/workshop-style idea generation activities, visual preference activities and on-site tours. 3. One (1) community picnic to engage neighbors from the surrounding North End and Washington neighborhoods as well as community-wide park stakeholders. 4. One (1) online survey developed in coordination with the City of Dubuque to reach North End stakeholders and the broad community, as well as those who are unlikely to attend public meetings due constraints. 5. Project Facebook Page to provide ongoing engagement and project updates. 6. Report presentation to the Parks and Recreation Commission to provide an overview of the information and feed- back gathered through the community engagement process. 7. Community-wide information distribution in partnership with City of Dubuque Leisure Services Department, using press releases, email blasts, informational fliers, web content and social media throughout the master planning process to inform the public and drive high levels of participation among diverse stakeholders. 8. Consultant work sessions with City staff to coordinate upcoming events and review project progress Based on the anticipated budget, Urban Assets has outlined a process that can achieve the goals of the city with regards to engaging the community. We have also listed additional services that would enhance the process and provide oppor- tunities for more robust engagement, should the city so chose. Meeting Materials Urban Assets will work closely with city staff and other members of the consultant team to develop meeting agendas, prepare minutes, and prepare presentations, handouts and other materials necessary to ensure the success of all meet- ings. This includes all meetings with the public, park users, stakeholder groups, city staff and other agencies. Meeting Coordination The Leisure Services Department will be responsible for coordinating and scheduling all public meetings, interviews, and focus groups. This responsibility includes outreach to stakeholders, selecting and reserving meeting spaces, and organizing invitations. The consultant team will facilitate and prepare all materials and notes for these meetings and will assist with the outreach where necessary. 8 / I I � I SCOPE OF SERVICES � 4.3 Community Engagement, Continued PEOPLE� LAND� PLACE Task 1: Communitv Stakeholder Interviews and Focus Groups IFull Dav1 Urban Assets will facilitate a day of confidential interviews and focus groups with leadership from community groups from both within the surrounding neighborhood as well as the overall community. The purpose of the confidential interviews and focus groups is to understand current four-season use of the park; identify issues and opportunities related to park amenities; and learn participant views on issues such as accessibility, perception of the park as a safe and welcoming community space; and to identify community partners for the public engagement activities. Invitations will be determined in consultation with city staff and may include representatives from: 1. Neighborhood association(s) '� 2. Sports leagues —`'�� ' � � 3. Dubuque Bike Coop � 4. City staff and Council members � 5. Multicultural Family Center k�o,� _ 6. Inclusive Dubuque % � 7. Community Foundation of Greater Dubuque � _ � �� FS r��.i1�,'ri! � „te 8.Crescent Community Health Center � �� — ya� = - � � �'"� 9. Greater Dubuque Development Corporation �� -- "'��' ; `� I ,. 10. Business leaders ; ' �-- , i�:��) � 11. Latino community ' ,��71'�` 12. African American community � - 13. Fulton Elementary School 14. Audubon Elementary School - 15. Others at the suggestion of the City. Task 2: Public Meetinas 121 The consultant team will conduct two public meetings. The team will work with city staff to develop and finalize the meeting formats, materials, presentations and outreach strategies.All public meetings for the Comiskey Park design will involve education and interaction designed to stimulate thoughtful discussion, connections among participants, creative brainstorming, and positive investment in project outcomes. Example activities include educational presentations, games, worksheets, large- and small-group discussions, mapping, drawing, and prioritization exercises. Agendas: People work best and have fun when they can actively discuss, share, and learn from one another. Meeting agendas will be crafted to ensure that the input generated supports the planning process, and that every participant is empowered to learn and contribute. Logistics: Meetings will be held in welcoming community spaces that are walkable, ADA accessible, and connected to Jule routes. Light refreshments will be provided. RSVPs will be tracked (not required), using Eventbrite links distributed with all announcements and invitations. Inclusivity:Announcements will communicate that meetings are inclusive to all, regardless of age, race, gender, socio- economic categories, or prior experience with planning processes. 1. Winter � Meeting #1 — Kickoff Meeting & Planning Workshop This meeting will be used to introduce the Comiskey Park design project, summarize "what we know," including the his- torical background and planning research done to-date, and gather feedback on community needs, interests, concerns, and values. This event will include an interactive, hands-on portion that engages community members in collaborative group design of their"ideal" Comiskey Park. 2. Spring � Meeting #2 — Draft Master Planning Presentation This meeting will be used to present and gather community feedback on the draft park design. Participants will be engaged in interactive discussions in a workshop-style setting to gather substantive and constructive feedback on the draft design. 9 / I I � I SCOPE OF SERVICES � 4.3 Community Engagement, Continued PEOPLE� LAND� PLACE Task 3: Communitv Workshop Picnic The consultantteam will hold a communityworkshop picnicto engage neighborhood stakeholders, including marginalized populations in the surrounding North End and Washington neighborhoods. Food has always been a way to bring people together and it remains a powerful community engagement tool. Our team has found that informal settings, compliment- ed by food, is an effective and worthwhile strategy for engaging diverse voices. Due to the desire and need to promote equity and inclusion as part of this process, the team believes that meeting the neighborhood "where they are" is crucial, however, the community workshop picnic will still be open to the Dubuque community at large. 1. Spring 2019 � Community Workshop Picnic (location adjacent to the park) The community workshop picnic will be used to engage neighbors of all ages, races, ethnicities, and backgrounds, in a fun and informal setting. Participants will be asked about the community's needs, interests, concerns, and values at a variety of design stations. Food will be served and participants will be encouraged to work at their own pace. The com- munity workshop picnic will leverage the project team's expertise and experience to develop a mix of interactive exercises that will stimulate thoughtful discussion, relationship building among participants, creative brainstorming, and positive investment in project outcomes. We know that people work best when they can actively discuss, share, and learn from one another while having fun. Task 4: Online Survev The consultant team will work the City staff to design and administer a digital community survey. The purpose of this survey will be to identify the specific needs, opportunities and constraints for Comiskey Park. Survey questions will be designed so that responses will help to guide the design of, and programming within, the new park. In addition to civic and business leaders, and neighborhood residents, the survey will seek engagement from elementary students, teens, parents and seniors. The consultant team will monitor participation and results, and provide analysis of data in a survey summary report. Task 5: Proiect Facebook Paae The consultant team will work with City staff to develop a project Facebook page. The purpose of this page will be to provide a platform for ongoing engagement, to promote upcoming events, and share project information. The consultant team will work with City staff to create regular questions for the site to engage the community in an ongoing conversation. The site will be operated by the consultant team. Task 6: Report Presentation to the Parks and Recreation Commission Upon completion of all public engagement outreach activities, and with final review and input from the City staff, the consultant team will compile a comprehensive summary of findings report to inform the design and programming for Comiskey Park and will present the results in front of the Parks and Recreation Commission. Task 7: Information Distribution The consultant team will develop outreach information regarding the project for community organizations, partners and advocates. This information will be used to inform the public about the process and drive high levels of participation in the community survey and public meetings among diverse stakeholders. City staff will be responsible for the distribution and promotion of project materials. Every effort should be made to ensure that information is posted and communicated properly to engage a broad range of community members. Task 8: Consultant Work Sessions The consultant team will meet regularly with City staff in person or via conference call to discuss project updates and to coordinate upcoming events. The team will facilitate, and prepare materials and minutes for the following meetings with city staff and appropriate regulatory agencies. These meetings will also allow staff to review design considerations for Comiskey Park. 10 / I I � I SCOPE OF SERVICES � 4.3 Community Engagement, Continued PEOPLE� LAND� PLACE � r�• Hip Hop PARKitecture Workshop at Commu- " y � nitv Picnic Overview _ " Urban Assets has recently worked with Michael �' Ford, founder of BrandNu Design, on successful, . diversity-focused community engagement events 4 � � � for both the City of Madison Park and Open Space Plan, and the James Madison Park Master Plan. � ;- If engaged in the Comiskey Park design process, Mike will use his unique approach to design-based •�� , � community engagement to develop, promote and � lead a kid-focused community workshop. The highly interactive, hands-on workshop will be led � by Mike and will encourage children from the sur- � rounding neighborhoods and elementary schools to engage in the Comiskey Park design process. -�� ' _ � � � ( f— BrandNu Design: � Michael Ford,Associate AIA, is a designer, ' y.-� born and raised in the city of Detroit. Ford � '��'�'"'� completed his graduate thesis titled "Hip Hop !�y • � Inspired Architecture and Design." Ford has ��, spent the past decade working to blur the lines � '` between professional practice and academia. � ` ra � � ' � � He is dedicated to stimulating cross disciplinary '� �� discourse between practitioners and residents ��f� � `w � , on the sociological and cultural implications of architecture and urban planning on its -��_y;� --� inhabitants. , _ Michael has created a unique way of weaving Above(top): A motherand daughterwork together to build park hip hop and the built environment together Above (center):Hip Hop PARKitecture Participants use hands-on into a single conversation. He plans and materials to collaborate on a shared vision for a new park space implements "Hip Hop PARKitecture" workshops, Below: Michael Ford leading a workshop. �,�,hich are community-specific workshops designed specifically to engage youth and �l , � � families. Often featuring live music, these ,. I ' I �! • �� _� community-wide events welcome neighbors into �� ~� •'� �� a space, provide hands-on activities, discussion , � ' s,�� and dialogue and bring to light important voices `�� ` ' —• in the planning and design process. j � � , " � � Deliverables �� • � -- - Workshop agenda and facilitation plan � - Workshop and focus group materials „ - Summary of workshop and focus group results, , - i ]/ � including scans of any designs generated �� 11 / I I � I SCOPE OF SERVICES � 4.4 Preliminary Design - Two Months PEOPLE� LAND� PLACE " �� Overview l i In tandem with the public engagement, community � ' � iy,' , / input, and stakeholder meeting period, we will `�''� begin to explore community priorities, opportu- .. •,.K -w �' i nities and challenges and physical site element ""`" relationshipsthrough the development of different _ � .V� alternative concepts for the design of Comiskey `' Park. Saiki Design will lead this effort, assisted by . . ° `, \ � ' IIW who will provide their strong local knowledge � ,;'� �y � � and engineering expertise. UrbanAssetswill pro- / � A '�;\ vide input from the information theybe gathered \ � , � in the initial engagement and input sessions. %/ � �< " / ;' ' ,` \ - '' � Our team will work to fully vet concept alternatives with City staff, making minor tweaks to concepts i- ��r - deemed necessary by the City, and prepare con- -'` �-�� i cepts for public input and feedback. �. - �,._.�..... ._:.., ' , �� T�' _ � �'� � � ";':�'";" During the second month of this phase, the de- � ❑ ..__ ;�t_ �1 - - sign team will present the concept alternatives �, �- - through a multi-pronged input approach, utilizing L`'t :�-- -_,�;;-.:;; ,�` "" � social media and online feedback mechanisms, - ` - - - ' .,�'-�;T _ a single public input meeting, and the option of a � - �- •.� t > l PARKitecture Workshop focused on the alterna- tives and led by Michael Ford. , r (�� ' ��b��.:�- Following the public presentation and vetting ; � �, t,� � - �"�'��,r ;�, _ t � ra�° � " + `, '� of alternatives, we will meet with City staff via � a y i _ � .r. 5 +? �`y�' r ;� ,}"� � �.� � �' , �� conference call to discuss public sentiment and ,`r��,�� - ,iF } ,r,;;� ��`',��b ��--�� _-�- input on the alternatives; synthesize a framework " '"� �': `°-�� y'�� ``��-e.__ `� �-� for decision making; and collectively formulate a � _ ��' 'Y�: '. , y c — Q p _ �-�-_b direction for final design which may prioritize one �,Y `��j `�� , ��'li � � alternative overthe otheror may be a combination `-� � of the options. b � A collage of plan renderings, hand-sketched details, graphically rich At this time, we will review design direction, park three-dimensionalstudiesandcomputermodelingcanbeusefultoolsto programmatic elements, and overall project ��communicate options and design intent of concept alternatives. schedule and conceptual cost estimate for con- "�'�' , c, �� ',�-r-;� ; �' s � struction of desired elements. We will alert the � _ " � - , + �r�K -�� M'- �� city if the project scope and complexity require _ � •_ `�` � adjustments and will not proceed with final design 1• ��C�,'� until direction has been received. �- ��- r-. . �. �t--�-,�,�T`�`� �.�^' r � ��C J`.�., .,.. .� _ . � : . � �� _ !t - ' �� ` �' - `�� - � 12 / I I � I SCOPE OF SERVICES � 4.4 Preliminary Design, Continued PEOPLE� LAND� PLACE - Overview " — In tandem with continued public engagement, ,� h� - �II community input, City staff input and direction,the % ' �V! ` . � . design team will formulate a single final concept W3 ��. �' � � _ � design for Comiskey Park. All plan elements will " "" be graphically portrayed in two-dimensional ren- E.,. � nv a :��,.— -- • sr�i9r•i �. - � �� derings with supporting sketches as necessary ,� „ i°' . I I ' ' ` � ? to convey materials, ideas and/or intent. The �, ; ' . i- �r .. . .' s. ,w„ 1I =_� . ; :�� final concept will be presented to the public and � ,., ,. � II " ^�= s--'�• stakeholder groups, Dubuque's City Design Re- iW930 ' �� `-�— g,;r . view Team, the Dubuque Parks and Recreation �s� � � - � �" ' .� � i _ � Board and Dubuque City Council. � � �:.� � �„ ^�� "° � � '� � Following the public presentation and vetting of �" ' �� `'� ►�{��,,�,��#� � the final concept design, we will meet with City , �,� P �e�o�� , � �i� _ .'� [m�►i.F=1Y�7 ,i -'� ;, staffvia conference call to discuss collective input , I �g ,.. �. from stakeholders and City entities on the design; r� M v , � �" — and collectively formulate a direction for design � `� ' � - - �-=-�_+ developmentdocuments. � �� - � : �+� � We will produce 50°k-level design plans, speci- �<. � , _ � � fications and cost estimates for Comiskey Park , , Y=�• ` �= redevelopment, identify greater level of detail in � --- .�� . 16 site furnishings, wayfinding opportunities, plant- �H _ .4, • • �g��c ` � e r s, a n d o t h e r s i t e e l e m e n t s. ,. , _ � ; Plan development for final concepts illustrate a greater level of detailed We will submit the 50% documentation to City design including grading information and specific materials and planting. staff and the City Design Review Team, provide �, - a one-week review and comment period, and ��p��_,l�� J� �� _ meet concurrently with staff and the Design ` '� ,a =;_. � . Review Team to synthesize all comments and � �� direction. � � �' - � �:..- »�," � . ` � .} , �' �� ' �� l ,�� At this time,we will again revisit the overall project �. „„,,„� �� `y^ schedule and working cost estimate for construo- � �; , tion. We will alert the city if the project scope and r ' � , �i � ��.� " , complexity require adjustments and will not pro- � �, �� U �c ceed with construction documents until direction � � "� � has been received. �� \ .. . � .`'�"°° �� ' �� ';�� ''�� ' , �� Meetin s & Deliverables � � , ��1��`� i i � ;; , ,�% �i� • - Two in-person meetings. = rt�, ,�y - Two remote meetings. f �� '�,�� r `�, �� - Deliverables: Two preliminary design options _ �w , ��i�, `��, and one final design concept. I�� -� ',�� \ �.� - Topographical suroey additional seroice. , " � , �: _ �.g�� ° � �� , `-��, �� D '_ ' So� 3ctn�)' � � r;J;� ' . =� 13 / I I � I SCOPE OF SERVICES � 4.5 Final Design of Comiskey Park - Two Months PEOPLE� LAND� PLACE Overview = � The design team will turn the Comiskey Park de- r—.-� .;;y a _ ' "'�"� °, '� �� sign into a set of biddable construction documents -� �^ *�� --. ;, -;-�� • ,- using the Statewide Urban Design Standards , :�'�:_.,_, �-�.,_ ��.-. .,1 �t: �� ' -<'� „ �� . (SUDAS). Saiki Design and IIW will work closely �'.,�' , #t . -a,.�."'�' � A-fi.. „e;W , � � ` :�ri�i,-�a �T�1y�� with city staffto coordinate utilities and the design � �'�: * �*'�: � �-� '°'+�,, �,�_ package. � . � �� '�:�� ,. '�. � � : j Meetings & Deliverables �� __ � , � , - Bid documents(digital plans and specifications) _ `�^' w�w�� L``�'`� " .� ,,�:�'�` � � �. , �� - 4.6 Construction Management - 18 Months Overview Both IIW and Saiki Design will be involved in con- ��,..��,� , � � , struction management services and site visits for � - tl � �-"' � -�" � �'�' _ '' �� the duration of the project. _�x rT= S _u-=��y 2.. '� ��,�,_ Meetinas & Deliverables a ; : , r; , `�,��,f.� �, ;;;�� '� „ „ , --, - Bid letting meeting & bid tabulation form ^ a?;; yx , � �, � _ t `, •� �'� - Pre-construction meeting & minutes ° �� ` � ' �,�.:.::�. '' - Shop drawing review Q � '�=,�y� �'y�r �t �'` � `'� ^� b �,y,�� - -Answer contractor questions `� � �=F.l 1 x Y�,�^,'"'i4�N� ��J�� y � W�a4 ��Y �43':i _ � n � . � „ , , .r,. „ � - Process pay requests . � �''�y' �E��: ' �� ' f��"'��4 ,�.�� `�": y � �s - Maintain budget '� . �"+ �:-.sry�"�� q y` yN,�i�yt� SF,e�� - �,� - Maintain schedule ~ ��`"`� ' � '.Ti,`�4` ��h':�+ ��'��rt;`}� �. , - Process change orders � a�� ' �' �� '�°�'f'-�"�`'� � �`�-'�` - Project closeout documentation Built work at8ee Branch Creek Restoration highlights the implemen- _As-built plan mark-ups tation ofthe masterplan vision and construction documentdetailing. _ Maintain project records " - (4) Site visits for Saiki Design a�'t �" �""�� :�. - (6) Site Visits for IIW �" : 5. . ��g' 2�5� �'-f='� ._ o . �µ "� '�". ` .�1f�dt5: Y�' t� � - ." �f'�. -�. i F:'�c) � 'Y� _ - ��'` " �^,�_,a ..,,� -.� � � . ' �..__- -• �� -�� ;_ � � . � m'p`,+;' ' .:, � Y,'t� �Q- k� � ' � i `�`� � ��!� �; � , ; 4 �y 1!�\! �� n /,:�_ �� lj:� ' :� .f . ' � � ��1�% 1 �' ',� '„R`�``�',i. � � 14 ."'S� . �, i P - .�va. / I I � I SCOPE OF SERVICES � 4.7 Administer Grant - 18 Months PEOPLE� LAND� PLACE I�) � Overview �' ';�; Saiki Design will be familiar with the rules and �' � � regulations of the grants used for this project at p'� ' � ' the start of the project. They will be in contact with A ` grant contacts. Grant records will be maintained � �� .��' � ,'1�,�, � �;:^ , '^ , throughout the project to assist in performing all of =`� ' '��'° �'' r� `'' �""b ° �I the grant-related activities required and for project ��i� '� ~ �� , ,� _ close-out. Saiki Design will request reimburse- � `' � �'�+ �� -- • ment ofthe improvements and engineering costs �_' ' �_ ��\ � �' - � _ ,.� , from the grant awarding agency. '°�' �� J � � Meetinas & Deliverables f, - � - Grant documentation �s�""_:.:�.�,,,,. _ /� 4.8 & 4.9 Construction Administration, Inspection & Survey- 18 Months '�-'v'c�.�' :��* ,� "�'s�s�' �� Overview � "'`��''`�' �'�` � IIW's local experience and proximity will allow ' , r�� ,�_. � '�� : ` � x`,�i' ,`� them to provide all construction inspection and �' surveying as requested in the RFP.We may want �'' to consider re-visiting this scope item once the preliminary design is understood. �_+„�,`��'p � � �' Meetinas & Deliverables �`t`� � �' ,i ' - Construction inspection s � � �. - Supply all records at project completion '�;, � - Construction staking �Y rg\ ♦ \�� 4. 10 Coordination with City Staff ^ �. . Overview The design team will coordinate directly with City �- Staff to make this project a reality. ^ �' \� Meetinas & Deliverables � - Two meetings during preliminary design ^ � � � - Two meetings during final design 4. 11 Substantial Completion Overview We understand that a portion of the project is desired to be substantially complete by Decem- ber 31 , 2018. Based on what we know now, we ' think that this is feasible. The intention is that the .J team will release one bid package that requires '+ ��r a certain element to meet this timeline (i.e. the Construction administration, construction oversight and materials accessible playground). testing during construction provide continuityfrom design to builtwork. 15 SCOPE OF SERVICES Project Schedule and Deliverables 2018 2019 2020 December January February March April May June �uly- Oct- Jan- April- July- Oct- Sept Dec. March June Sept Dec 3 10 17 24 31 7 14 21 28 4 11 18 25 4 11 18 25 1 8 15 22 29 6 13 20 27 3 10 17 24 J A S O N D J F M A M J J A S O N D 4.3 - Community Engagement 4.4 - Preliminary Design J L ■ 4.5 - Final Design ■ ■ ■ 4.6 - Construction Management * 4.7 - Administer Grant • • • Public Engagement & Outreach Group Urban Assets Michael Ford Site Design Group Saiki Design IIW P.C. Construction & Grant Administration Group Saiki Design IIW P.C. Key Meetings, Deliverables and Milestones Kickoff Meeting � Public Engagement Event CityStaff Meetings ■ City Design Review Meetings ■ Parks and Recreation Commission Presentation City Council Presentation Bid Let Bid Award & Pre-Construction Meeting Grant Administration & Reporting Activity • Site Construction Visits 16 / I I � I PROJECT TEAM QUALIFICATIONS � Resumes PEOPLE� LAND� PLACE Abbie Moilien, PLA, ASLA, Saiki Design ll Principal and Project Manager � Abbie is a Principal and Vice President of Saiki Design. Abbie has designed and managed several significant public and private projects, most notably the Bee Branch Creek Restoration, UW Health at the American Center site and green roof, and the Gardens of St. Mary's Hospital. � Abbie is skilled at listening closely to clients and stakeholders and translates her understanding i of design and materials selection into elegant and award-winning projects. With City staff, Abbie recently presented a walking tour of the Bee Branch corridor at the IECA Great Connections Conference in Dubuque; she presents locally and regionally at conferences, workshops and community organizations. She focuses public outreach and education efforts on highlighting sustainability and resilience design using project-specific case studies. Professional Landscape Architect: Illinois, lowa, Wisconsin Bachelor of Science in Landscape Architecture, University of Wisconsin - Madison Samantha Farrell, PLA, ASLA, CPSI, Saiki Design ll Project Designer Samantha is an Associate and a Landscape Architect at SMMA and will be joining Saiki Design in February, 2019. She has over five years of professional experience in park planning and de- sign in a wide range of applications and her approach to site design is focused on developing a space that provides physical, psychological and emotional benefits for the user while drawing "'' � on the site's inherent sense of place. ,( - Samantha is a Certified Playground Safety Inspector (CPSI) and has applied her skills as a designer and her training as a safety inspector on significant school playground and public park projects in the greater Boston area. Professional Landscape Architect: Massachusetts Bachelor of Science in Landscape Architecture, University of Wisconsin - Madison Rebecca de Boer, PLA, ASLA, LEED AP, Saiki Design // GrantAdministrator Rebecca is a senior landscape architect and project manager with Saiki Design, working out of the Boulder, Colorado office location. She has nearly15 years of experience in a wide range of public and private projects. She initiated the Bee Branch master planning design work in 2008, leading the community outreach and public presentation portions of the master plan, �' '"' and working with the community of Dubuque to define a planning framework and synthesize (, an overall vision for the Bee Branch corridor. Rebecca excels at communication and project administration, organizing often competing project � goals and priorities, and fostering a collaborative approach that is unique to each project. She applies technical rigor to a collaborative and creative design approach in her work. Professional Landscape Architect: Wisconsin, Colorado Bachelor of Science in Landscape Architecture, University of Wisconsin - Madison 1110 S. PARK STREET MADISON,WI 53715 P: 608.251.3600 www.ksd-la.com �� / I I � I PROJECT TEAM QUALIFICATIONS � Resumes, Continued PEOPLE� LAND� PLACE Melissa Huggins, AICP, Urban Assets ll Engagement Lead � Melissa offers over nineteen years of experience in urban planning as a principal planner, project -o manager, and development consultant. As the founder of Urban Assets, her expertise includes ,,;� � � ; community engagement, implementation strategies, and real estate development. � ` � Melissa has worked successfully with the public and private sectors, grassroots organizations and ' 1' ' \ major institutions on a variety of planning and engagement initiatives, induding award-winning �1 �"�' � 's planning and urban design projects. She excels at guiding inclusive engagement processes I �' � that go beyond the expected to build long-term community trust and understanding. Her deep knowledge of city planning processes, community dynamics and development strategies drive projects to the highest levels of success. Bachelor of Arts, Amherst College Masters ofArts in Planning, University of California - LosAngeles School ofArchitecture & Urban Planning Zia Brucaya, AICP, Urban Assets ll Engagement Support , Zia is a senior planner with over seven years of experience implementing grassroots planning - and public engagement processes with communities of all sizes. She is skilled at facilitating . public meetings, workshops and focus groups to engage a diverse range of stakeholders in � �, :., planning initiatives. . , � � � Zia excels at implementing robust public participation plans that emphasize education, dialogue and creativity to manage diverse perspectives and build community buy-in. In addition to leading " �;, comprehensive engagement processes for urban planning projects, she has facilitated chal- �; � l/'� lenging natural resource stewardship initiatives, and implemented Complete Streets workshops �, � for cities and counties. Her ability to find common ground and draw connections among diverse � c o m m u n i t y g o a l s c o n s i s t e n t l y h e l p s t o b u i l d s t a k e h o l d e r b u y-i n a n d i m p r o v e p r o j e c t o u t c o m e s. Bachelor of Arts in Art History,Anthropology and Museum Studies, Beloit College Masters ofArts in Planning, University of Wisconsin - Madison School of Urban and Regional Planning Gregg May, AICP, Urban Assets ll Engagement Support Gregg is a planner with experience in long-range comprehensive planning for communities � � across several states. He has worked on robust public engagement projects ranging from ` parks and recreation plans to highway improvement projects. He has prepared materials for � and participated in public meetings, workshops and focus groups that have engaged a diverse range of stakeholders. � i Gregg has provided planning insight during a variety of public engagement and planning proj- _ ects. Gregg believes that thoughtful comprehensive planning, influenced by a dynamic public engagement process, is the cornerstone of a quality built environment. Bachelor ofArts in Geography and History, University of Wisconsin - Madison Masters of Science in Urban and Regional Planning, University of Michigan 1110 S. PARK STREET MADISON,WI 53715 P: 608.251.3600 www.ksd-la.com �$ / I I � I PROJECT TEAM QUALIFICATIONS � Resumes, Continued PEOPLE� LAND� PLACE Michael Ford, Associate AIA, BrandNu Design ll Engagement Specialist Michael Ford, also know as The Hip HopArchitect, has dedicated his careerto blurring the lines between professional design practices and the communities they serve. Ford's focus in on com- �. �, munity engagement, pre-development strategies, and capital campaigns for new developments. i; He is dedicated to stimulating cross disciplinary discourse between practitioners and residents ` � on the cultural implications of architecture and urban planning on its end users. , Ford's work has been featured in a variety of inedia outlets including NBC's The TODAY Show, Oprah Winfrey Network, Rolling Stone Magazine, and ESPN's The Undefeated to name a few. Masters ofArchitecture, University of Detroit Mercy Cody Austin, PE, LEED AP, I IW, P.C. ll Civil Engineer for Site and Utilities With expertise in land development and municipal engineering, Cody has over 15 years of ex- _ perience with a wide variety of projects including site planning, trails, and public utility design. His experience includes site design, utility extensions, land subdivisions, roundabout design, � � and street design. Cody's primary role on this project will be site utilities design, including coor- .� dination with any public and/or private utilities in the affected project area. J 4� Professional Engineer: lowa, Wisconsin Bachelor of Science in Civil Engineering, University of Wisconsin-Platteville Marc Ruden, PE, IIW, P.C. ll Lighting Designer 7�� Marc is a licensed civil engineer with over 18 years of experience working with municipalities. � , He is an experienced project manager and his design expertise includes street and trail lighting, site lighting, water storage facilities, water distribution and waterworks pumping facilities, and , water and wastewater control systems. Marc's primary role on this project will include lighting design and coordination with public and/or private utilities. Professional Engineer: lowa � Bachelor of Science in Civil Engineering, University of lowa �� -... Timothy O'Brien, I IW, P.C. ll Senior Construction Inspector � � Timothy has over 40 years of experience in testing and inspection, induding soil testing, con- crete testing, masonry testing and inspection, and (visual) welding and high strength bolting inspection. He also performs lab and on-site material testing. � � ' Z� Timothy ensures that all inspection is in compliance with the Uniform Building Code (UBC) Spe- � % -�}j cial Inspection Requirements. For this project, his primary role will be to provide construction - inspection, including gradation testing, concrete testing, roll testing, and maintaining a daily � inspector report, if needed. Troxler Nuclear Density Testing Equipment Operator;Aggregate Tech Certification; Bituminous `' Laboratory Technician — QMA; lowa DOT:AGG1, AGG2, PCC1 , PCC2/PLANTTEC Coursework in Welding & Non-Destructive Testing, Northeast lowa Community College �9 / . Ikl � PROJECT TEAM ORGANIZATION PEOP�E i �nNo i P�ncE Communication Path & Hierarchy � . . - . - • . - �- +�� . � � . �.; - - - - - - � _ . ,I ' I � �, � I I . • : - -. . - . . . �- . � �- ��. . , . . CERTIFICATE OF INSURANCE & CONTRACT TERMS AND FORM Certificate of Insurance We have an insurance policy that meets the City's ' ' '''" . typical standards. A certificate of insurance can be F v ,,, a ....�� +a' �' _ ` � z�, � r , �" , provided upon request. ��. Jii .s..r��i " I-:' w�.. . Y'`a "'�.-': '7 -'-�l-- ��r .'��1 �-�i �, �,; - "' ` Y � �-- + - p Understanding of Final Contract Terms r...-",�°� �� ed;�. We have read and understand Appendix C - "City of � �`�'� � � ;-- � , Dubuque Contract Terms and Conditions", and agree . to include the clauses listed in Appendix C in the final , � � ' signed contract. We take no exceptions to the terms. � - Contract for Services 7 ' � �� A draft contract form is attached, but the completed `, ' � � ' '' � � form will adhere to the conditions of the request and ;:_"'w' .�t „ r.r applicable City terms and conditions, and will be ��r. �'' completed for review by the city upon selection. If the ' City prefers another form of contract, we are open to their preference. 20 AMERICAN SOCIETY OF LANDSCAPE ARCHITECTS STANDARDFORM CONTRACT FOR PROFESSIONAL SERVICES BETWEEN LANDSCAPE ARCHITECT AND CLIENT 2010 Edirion Preliminary Provisions Date This Agreement is made as of _, 2018, between the Client and Landscape Architect for the Landscape Architectural Services as provided herein. Unless otherwise noted, this Agreement supersedes all previous proposals, agreements, and negotiations between the parties. Client NAME AnnxEss/Crry/STn'rE/ZIP RELAITONSE3�TO PROJECT OWNER Owner The Client acknowledges that it is authorized to enter into this Agreement pursuant to an agreement with the Owner of the Project. ENTTLY(❑CORPORATION,❑MOHICIPALIIT,❑QOVERNMENT OR ❑PRNATERESIDENCE—SELECT ONE� ADDRESS/CTLY/STATE/ZIP(IF DIFFERENT FROM CLIENT ADDRESS ABOVE� Landscape Architect ENTTLY❑SOLEPRACTITIONER,❑PARTNERSE3�,❑CORPORATION ADDRESS CONTACT INFORMAITON PPO]¢CC (general description ofproject: name,purpose, and landscape architectural services reguired) Program The Client's detailed Program: project description, purpose, user needs,functional and built elements, and the C1ienYs budget parameters are set forth in Exhibit `A." Standard Form Contract Page 1 of 11 OO 2010 American Society of Landscape Architects•636 Eye Street, N.W.•Washington, D.C. 20001 •202-898-2444•www.asla.org Scope of Services The scope of services to be provided by the Landscape Architect under this Agreement and the Supplemental Services which may be provided when requested in writing by the Client are described in Exhibit `B." Compensation Compensation for Landscape Architectural Services performed under this Agreement shall be a stipulated sum of$ plus Reimbursable Expenses as defined in Article 4 and is subjectto the provisions of this Agreement. Supplemental Services, when requested in writing by the Client, shall be compensated on an hourly basis at the rates provided in Exhibit "C" or on the basis of a negotiated fee provided in an amendment to this Agreement. Schedule of Services The schedule forthe performance ofthe Landscape Architectural Services underthis Agreement is provided inExhibit "D," and is subjectto the provisions ofthis Agreement. Article 1 Landscape Architectural Services 1.1 Standard of Care The Landscape Architectural Services shall be performed with care and diligence in accordance with the professional standards appropriate for a project of the nature and scope of this Project. 1.2 Coordination The Landscape Architect shall coordinate the services of its consultants, and shall cooperate with the C1ienYs representatives and separate consultants in the best interest of the Proj ect. 1.3 Representations The Landscape Architect represents that it and its consultants have and shall maintain throughoutthe performance ofthe services underthis Agreementthe requisite licenses, registrations, and/or certifications required for the performance of these services in the jurisdiction in which the Project is located. 1.4 Scope of Services The Scope of Landscape Architectural Services to be provided under this agreement is detailed in Exhibit `B." Standard Form Contract Page 2 of 11 OO 2010 American Society of Landscape Architects•636 Eye Street, N.W.•Washington, D.C. 20001 •202-898-2444•www.asla.org 1.5 Supplemental Services Supplemental Services are detailed in Exhibit "B. " Supplemental Services are beyond the scope of the basic Scope of Services, and when requested in writing by the Client, shall entail additional compensation (either on the hourly basis stated in Exhibit "C" or on the basis of a negotiated sum)beyond the Compensation stated in the Preliminary Provisions. 1.6 Approval of Services/Changes to Approved Services The Landscape Architect shall proceed with a phase or design package of the Landscape Architect's services only after receiving the Client's written approval of the services and deliverables provided in the previous phase and written authorization to proceed with the neat phase. Revisions to drawings or other documents shall constitute Supplemental Services when made necessary because of Client-requested changes to previously approved drawings or other documents, or because of Client changes to previous budget parameters and/or Program descriptions. 1.7 Opinions of Probable Construction Costs Opinions of probable construction costs provided by the Landscape Architect are based on the designer's familiarity with the landscape construction industry and are provided only to assist the C1ienYs budget planning; such opinions shall not be construed to provide a guarantee or warranty of the actual construction costs at the time construction bids are solicited or construction contracts negotiated. Unless expressly agreed in writing and signed by the parties, no fixed limit of construction costs is established as a condition of this Agreement by the furnishing of opinions of probable construction costs. 1.8 Construction Safety The presence ofthe Landscape Architect, its employees, or consultants atthe Project site shall not be deemed an assumption by the Landscape Architect of any obligations, duties, or responsibilities for safety, including but not limited to construction means, methods, sequences, techniques, or procedures necessary for performing, superintending, or coordinating the work of the Project in accordance with the Construction Documents or any regulatory health or safety requirements. The Landscape Architect, its employees, and consultants have no authority to exercise any control over any construction contractor, its employees, or subcontractors in connection with their work or health and safety programs and procedures. Article 2 Client's Responsibilities 2.1 Program The Client shall provide the detailed Project description and budget parameters designatedExhibit "A" and attached hereto. Standard Form Contract Page 3 of 11 OO 2010 American Society of Landscape Architects•636 Eye Street, N.W.•Washington, D.C. 20001 •202-898-2444•www.asla.org 2.2 Information 2.2.1 The Client shall provide site surveys and legal information, including as applicable: written legal description of the site, a land survey by a professional land surveyor who is licensed or registered under the law of the jurisdiction in which the property is located, rights-of-way, easements, encroachments, zoning, covenants, or deed or other restrictions. 2.2.2 The Client shall be responsible for all legal, accounting, and insurance services the Client may require or deem necessary in the interest of the Proj ect. 2.3 Independent Testing The Client shall provide independent testing services when deemed necessary to determine site conditions such as soil and subsoil conditions, water, pollution, and hazardous waste conditions. 2.4 Reliance The Landscape Architect shall be entitled to rely on the accuracy and completeness of the information, test results, and wark product provided by the Client and the C1ienYs consultants. The Landscape Architect shall not be responsible for calculations, specifications, or designs based on erroneous, inaccurate, or incomplete information provided by the Client. 2.5 Client's Representative The Client shall designate a representative with authority to act on the Client's behalf with regard to the Project. If for any reason C1ienYs designated representative is replaced during the progress ofthe Project, the Landscape Architect shall have the rightto renegotiate its compensation in response to the change. 2.6 Approvals Client's decisions, approvals, reviews, and responses shall be communicated to the Landscape Architect in a timely manner so as not to delay the performance of the Landscape Architectural Services. Comments, if from a committee client or multiple interested entities, must be a consolidation of all comments in order to provide clear direction to the Landscape Architect and to avoid delays. 2.7 Notice of Nonconformance If the Client observes or becomes aware of any errors or omissions or inconsistencies in any documents provided by the Landscape Architect or any fault or defect in the Project,the Client shall promptly give written notice thereof to the Landscape Architect. Standard Form Contract Page 4 of 11 OO 2010 American Society of Landscape Architects•636 Eye Street, N.W.•Washington, D.C. 20001 •202-898-2444•www.asla.org 2.8 Project Permit and Review Fees The Client shall pay all fees required to secure jurisdictional approvals for the Project. Article 3 Ownership of Documents 31 The Landscape Architect shall be deemed the author and owner of all deliverables provided to the Client, including but not limited to plans, drawings, specifications, Construction Documents, displays, graphic art, photographs, and other images and devices of any medium, including electronic data or files, which are developed, created, or derived pursuant to this Agreement by the Landscape Architect(collectively,the "Design Materials"). 3.2 Subject to payment by the Client of all fees and costs owed to the Landscape Architect, the Landscape Architect grants to the Client a nonexclusive license to reproduce the Design Materials solely for the construction and use of the Project. Termination of this Agreement prior to the completion of the Project shall terminate this license; all Design Materials and copies thereof in the C1ienYs possession or control shall be returned to the Landscape Architect within 21 days of the notice of termination. 3.3 The Client,to the fullest ea�tent permitted by law, shall indemnify and hold harmless the Landscape Architect for any costs, including legal fees or defense costs, liability or loss, which result from any unauthorized modification of the Design Materials ar the use of the Design Materials for any purpose other than the Project. 3.4 In the event this Agreement is terminated priar to the completion of the Project, the Landscape Architect shall have no liability to the Client ar to anyone claiming through the Client for any claims, liabilities, or damages resulting from the use, misuse, or modification of the Design Materials without the Landscape Architect's approval, and the Client agrees to indemnify and defend the Landscape Architect against all such claims. Article 4 Landscape Architect Compensation 4.1 Compensation for the Scope of Services described in section 1.4 ofExhibit "B" to be performed under this Agreement shall be the stipulated sum indicated in the Preliminary Provisions plus Reimbursable Expenses as defined below. Supplemental Services, described in section 1.5 of Exhibit "B, " when requested in writing by the Client, shall be compensated on an hourly basis at the rates provided in Exhibit "C' or on the basis of a negotiated fee provided in an amendment to this Agreement. Standard Form Contract Page 5 of 11 OO 2010 American Society of Landscape Architects•636 Eye Street, N.W.•Washington, D.C. 20001 •202-898-2444•www.asla.org 4.2 Reimbursable expenses are expenditures far the Project made by the Landscape Architect, its employees, and consultants in the interest of the Project plus an administrative fee of_%. Reimbursable expenses include but are not limited to the following: 4.2.1 travel expenses in connection with the Project living expenses in connection with out-of-town travel, long-distance communications; 4.2.2 costs of reproductions, faxes, postage and handling, messenger and overnight delivery services; 4.2.3 if authorized in advance by the Client, overtime-related employee expenses; 4.2.4 costs of renderings, photographs, models, and mock-ups requested by the Client; 4.2.5 expense of professional liability insurance dedicated exclusively to the Project, or additional insurance coverage or limits requested by the Client in excess of that normally carried by the Landscape Architect and its consultants; 4.2.6 costs of printing and delivering bid packages; 4.2.7 services of professional consultants which cannot be quantified at the time of contracting; and 4.2.8 other, similar direct Project-related expenditures. 4.3 Payments 4.3.1 An initial payment of$ shall be made upon execution of this Agreement; this amount shall be credited to the C1ienYs account atfinal payment. 4.3.2 Monthly payments to the Landscape Architect shall be based on (1)the percentage ofthe Scope of Services completed in accordance with the Schedule of Services provided inExhibit `D" herein, and shall include payments far (2) Supplemental Services performed, and (3) Reimbursable Expenses incurred. 4.3.3 Payments are due and payable 30 days from the date ofthe Landscape ArchitecYs invoice. Invoiced amounts unpaid 45 days after the invoice date shall be deemed overdue and shall accrue % interest per month. Pursuant to section 7.2, herein, at the Landscape ArchitecYs option, overdue payments may be grounds for suspension of services or termination of this Agreement. Standard Form Contract Page 6 of 11 OO 2010 American Society of Landscape Architects•636 Eye Street, N.W.•Washington, D.C. 20001 •202-898-2444•www.asla.org 4.4 Extended Services Ifthrough no fault ofthe Landscape Architectthe Scope Services described in section 1.4 (Exhibit `B") have not been completed within the term indicated in the Schedule of Services provided in Exhibit `D, "the compensation for services rendered after that time period shall be renegotiated or shall be on the basis of the hourly rates provided in Exhibit "C" hereof. Article 5 Insurance, Indemnification, Consequential Damages 5.1 Insurance The Landscape Architect shall secure and maintain insurance coverages indicated as follows: Coverage Liability Limits Professional Liability per claim/aggregate Commercial General Liability per occurrence Comprehensive Automobile Liability per accident Warkers Compensation statutory limits 5.2 Indemnification Client and L,andscape Architect each agree to indemnify and hold harmless the other, and their respective officers, employees, agents, and representatives,from and against liability for all claims, losses, damages, and expenses, including reasonable attorneys' fees, to the ea�tent such claims, losses, damages, or expenses are caused by the indemnifying party's negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Client and Landscape Architect,they shall be borne by each party in proportion to its negligence. 5.3 Consequential Damages The Landscape Architect and the Client waive consequential damages for claims, disputes, or other matters in question which arise out of or are related to this Agreement, including but not limited to consequential damages due to the termination of this Agreement by either party in accordance with the provisions of Article 7 hereof. Standard Form Contract Page 7 of 11 OO 2010 American Society of Landscape Architects•636 Eye Street, N.W.•Washington, D.C. 20001 •202-898-2444•www.asla.org Article 6 Dispute Resolution 6.1 If a dispute arises out of or relates to this Agreement, the parties shall endeavar to resolve their differences first through direct discussions between the parties or their representatives who shall have authority to settle the dispute. If the dispute has not been settled within 14 days of the initial discussions, the parties shall submit the dispute to mediation in accordance with section 6.2. 6.2 If the dispute is not settled pursuant to section 6.1, before recourse to any other dispute resolution procedure,the parties shall endeavor to settle the dispute by mediation under the current Construction Industry Mediation Rules of the American Arbitration Association. The location of the mediation shall be the location of the Project. A request for mediation may be filed with the American Arbitration Association or any other mediation service acceptable to both parties. The parties agree to conclude the mediation within 60 days of filing the request. 6.3 Unless otherwise agreed in writing,the Landscape Architect agrees to continue to perform its services during any dispute resolution proceedings. If the Landscape Architect continues to perform, the Client shall continue to make payments in accordance with this Agreement for amounts not in dispute. 6.4 Appropriate provisions for consolidation shall be included in other contracts relating to the Project so that all parties necessary to resolving a claim are parties to the same dispute resolution proceeding. 6.5 Unless otherwise agreed, the cost of inediation shall be shared equally by the parties. 6.6 Nothing in these provisions shall limit rights or remedies not expressly waived under applicable lien laws. Standard Form Contract Page 8 of 11 OO 2010 American Society of Landscape Architects•636 Eye Street, N.W.•Washington, D.C. 20001 •202-898-2444•www.asla.org Article 7 Suspension/Tei•mination 71 This Agreement may be terminated by either party on 7 days' written notice should the other party fail substantially to perform in accordance with its terms through no fault of the party initiating the termination, provided the defaulting party has not cured or in good faith diligently commenced to cure the breach during the 7-day notice period. 7.2 The Client's failure to make payments to the Landscape Architect in accordance with the provisions of this Agreement shall be deemed a substantial failure to perform and a cause for termination; however, in this circumstance the Landscape Architect, at its option, may elect to suspend its services on 7 days' notice to the Client. The Landscape Architect shall have no liability to the Client for any delays caused by a suspension under this provision. 7.3 If the Client suspends the L,andscape Architect's services for any reason, the Landscape Architect shall be compensated for all services performed to that date, and the Landscape Architect shall have no liability to the Client for any delays caused by the C1ienYs decision to suspend the services. 7.4 When suspended services are resumed,the Landscape Architect shall be compensated for expenses incurred by the interruption and resumption of the Landscape Architectural Services, and the Landscape Architect Compensation and the Schedule of Services far the services remaining to be performed shall be equitably adjusted. 7.5 A suspension of services by either party for more than 30 days may, at the Landscape Architect's option, be deemed grounds far termination of the Agreement. 7.6 If termination is not due to the fault of the Landscape Architect,the Client shall pay, in addition to Compensation and Reimbursable Expenses due at the time of the termination, all actual costs and expenses reasonably incurred by the Landscape Architect in connection with such termination. In addition, the Client shall comply and cooperate in accordance with the provisions of Article 3, Ownership of Documents, herein. 7.7 The Client may terminate this Agreement for convenience and without cause with 7 days' notice to the Landscape Architect providing, in addition to the compensation, expenses, and compliance with the Ownership of Documents provisions indicated in section 7.6, above, the Client pays to the Landscape Architect an amount representing the anticipated profit on the Scope of Services not performed under this Agreement because of the Client's decision to terminate for its convenience. Standard Form Contract Page 9 of 11 OO 2010 American Society of Landscape Architects•636 Eye Street, N.W.•Washington, D.C. 20001 •202-898-2444•www.asla.org Article 8 Other Terms and Conditions 8.1 Force Majeure Either party shall be relieved of its obligations hereunder in the event and to the eatent that performance hereunder is delayed or prevented by any cause beyond its control and not caused by the party claiming relief hereunder, including, without limitation, acts of God, public enemies, war, insurrection, acts or orders of governmental authorities, fire, flood, explosion, or the recovery from such cause ("Force Majeure'�. The parties agree to make all reasonable efforts to mitigate the delays and damages of Force Majeure. 8.2 Notices Notices required pursuant to this Agreement shall be sufficient if delivered personally or by registered or certified mail, return receipt requested at the addresses indicated on the first page of this Contract. 8.3 Assignment Neither party shall assign their interest in this Agreement without the express written consent of the other, except as to the assignment of proceeds. 8.4 Third Party Relationships Nothing in this Agreement shall create a contractual relationship with, an obligation to, or a cause of action in favor of any third party against either the Client ar the Landscape Architect. 8.5 Severability If any term or provision of this Agreement shall be found to be invalid or unenforceable, the remaining provisions shall,to the fullest ea�tent permitted by law, remain in full force and effect. 8.6 Captions Captions of articles, sections, paragraphs, or subparagraphs of this Agreement are for convenience and reference only. 8.7 Governing Law This Agreement shall be governed by the law in effect at the Landscape ArchitecYs principal place of business. Standard Form Contract Page 10 of 11 OO 2010 American Society of Landscape Architects•636 Eye Street, N.W.•Washington, D.C. 20001 •202-898-2444•www.asla.org 8.8 Complete Agreement This Agreement represents the entire understanding between the Client and the Landscape Architect and supersedes all prior negotiations, representations, or agreements, whether written or oral. This Agreement only may be amended in writing signed by both the Client and the Landscape Architect. Exhibits The following Exhibits are incorporated in and made a part of this Agreement: "A" Client's Program "B" Scope of Services and Supplemental Services "C" Landscape Architect's Hourly Compensation Rates Schedule "D" Landscape Architect's Schedule of Services Landscape Architect By: Date: Client By: Date: Standard Form Contract Page 11 of 11 OO 2010 American Society of Landscape Architects•636 Eye Street, N.W.•Washington, D.C. 20001 •202-898-2444•www.asla.org EXHIBIT "A" CLIENT'S PROGRAM (client inserts clienYs program as Exhibit "A") EXHIBIT "B" SCOPE OF SERVICES AND SUPPLEMENTAL SERVICES 1.4 Scope of Services 1.4.1 Site Analysis Phase In order to identify the physical attributes and limitations of the site relative to the Project Program, the Landscape Architect shall .1 identify existing site conditions and features such as topography, drainage patterns, vegetation, including significant specimen plants, water elements, structures, views, and known off-site considerations relevant to the Project Program .2 confirm general location of available utilities .3 analyze existing site conditions to identify physical attributes and limitations ofthe Project site .4 review applicable governmental requirements, including zoning, ordinances and permit requirements, known special restrictions, and zoning conditions .5 advise the Client of tests and surveys, such as soils analysis,topographic survey, utility survey, and/or property boundary survey,that may be required .6 submit findings in the form of the following deliverables to the Client (indicate items required): a. letter or memo summarizing the findings b. plan view drawing summarizing the physical attributes and limitations c. summary description of applicable governmental requirements d. summary description of needed tests and surveys e. other 1.4.2 Schematic Design Phase Based on the Site Analysis Phase findings, the Landscape Architect shall explore design options and develop a schematic design through the following: .1 prepare studies and relational diagrams for the organization and placement of proposed program elements taking in consideration the existing site features and the requirements of other program elements .2 prepare drawings illustrating alternative design concepts for the form and configuration of the Program elements on the site (up to alternatives shall be provided under the basic Scope of Services for this Agreement; additional alternatives requested by the Client shall be considered Supplemental Services) Standard Form Contract Page B-1 OO 2010 American Society of Landscape Architects•636 Eye Street, N.W.•Washington, D.C.20001 •202-898-2444•www.asla.org .3 evaluate alternative design concepts and, in conjunction with the Client, identify a preferred design concept .4 based on the preferred design concept, prepare a scaled schematic design plan illustratingthe form and configuration ofthe proposed improvements on the site .5 preliminarily select key materials or material systems and prepare preliminary designs for key construction details .6 prepare an opinion of probable costs to construct the proposed improvements, including a recommended contingency .7 submit the plan, details, cost opinion, and other deliverables as appropriate comprising the Schematic Design submittal to the Client for review and approval. 1.4.3 Design Development Phase Based on the Schematic Design approved by the Client, the Landscape Architect shall refine and sufficiently detail the proposed form of the improvements to fully convey the design intent through the following: .1 revise and refine the Schematic Design plan to spatially define the location of the proposed improvements in relation to both the existing site features and the other proposed improvements .2 prepare design detail sketches illustrating the proposed form, materials, color, and teatures of the proposed improvements .3 prepare supplemental drawings as required to illustrate the design intent (strike all that do not apply): a. Grading and drainage plan b. Planting plan a Irrigation plan d. Site furnishings plan e. Lighting plan £ Signage plan g. other .4 prepare outline specifications for applicable areas of work (If a parricular specificarion system is requested by the Client, it should be indicated here.) .5 update the opinion of probable cost to construct the proposed improvements, indicating when appropriate the assumptions on which the opinion is based .6 submit the plans, details, cost opinion, and other deliverables as appropriate comprising the Design Development submittal to the Client for review and approval Standard Form Contract Page B-2 OO 2010 American Society of Landscape Architects•636 Eye Street, N.W.•Washington, D.C.20001 •202-898-2444•www.asla.org 1.4.4 Construction Document Phase Based on the Client-approved Design Development phase submission,the Landscape Architect shall prepare Construction Documents suitable for bidding or contract negotiations and for construction of the Project. The Landscape Architect shall: .1 prepare construction plans including(strike those that do not apply): a. Demolition plan b. Staking(or layout)plan c. Grading and drainage plan d. Irrigation plan e. Planting plan £ Furnishings plan g. Lighting plan h. Signage plan i. other .2 prepare construction details to describe the materials, spatial relationships, connections, and finishes suitable for constructing the proposed improvements .3 prepare construction specifications for the proposed improvements .4 coordinate the drawings and specifications prepared by the Landscape Architect's consultants, and when appropriate,the C1ienYs other consultants .5 update the opinion of probable cost to construct the proposed improvements .6 prepare documents suitable for review for compliance with applicable governmental requirements and assist the Client in the submission process to governmental agencies (State specific requirements.) .7 address timely and applicable review comments received from agencies and revise the Construction Documents for compliance when required .8 submitfinal opinion ofprobable construction costs .9 submit copies ofthe Construction Documents (listConstrucrion Documents and indicate whether electronic or hard copies are required; if electroniq indicate software and software version required); additional copies shall be reimbursable costs as provided in Article 4 ofthe Agreement 1.4.5 Bidding Phase When contracts are bid, the Landscape Architect shall assist the Client during the bidding process to identify the Contractor to construct the Project and establish the firm price to accomplish the work. The Landscape Architect shall: Standard Form Contract Page B-3 OO 2010 American Society of Landscape Architects•636 Eye Street, N.W.•Washington, D.C.20001 •202-898-2444•www.asla.org .1 coordinate the schedule for bid advertising, pre-bid qualification process (if applicable), pre-bid conference, addenda(if applicable), and bid opening .2 prepare and organize bid solicitation and proposal forms consistent with the Client's requirements .3 arrange for printing and distribution of the bid documents .4 evaluate pre-bid qualification submissions (as required) and formulate recommendations .5 conductthe pre-bid conference and documentthe proceedings .6 clarify the Construction Documents as required through the preparation and issuance of addenda .7 attend the bid opening .8 review bids including alternates and formulate a recommendation on the award of the contract 1.4.6 Contract Negotiation Phase When contracts are negotiated, the Landscape Architect shall assistthe Client during the contract negotiation process to establish contract terms for the construction ofthe Project. The Landscape Architect shall: .1 arrange for transmittal of Construction Documents to the selected Contractor .2 meet with the selected Contractor to review the Construction Documents and the proposed improvements .3 provide clarification to the Construction Documents as required .4 review the selected Contractor's proposal and formulate a recommendation on the award of the contract 1.4.7 Construction Contract Administration Services The Landscape Architect shall provide the following administration services associated with the construction ofthe Project: .1 take part in the pre-construction conference .2 undertake periodic observation of the work in progress for conformance with Construction Documents .3 evaluate the completed wark to determine acceptance or non-acceptance based on conformity with the design intent expressed in the Construction Documents .4 review and approve Contractor progress payment requests .5 review and approve a final application for payment and recommend acceptance of the Project by the Client Standard Form Contract Page B-4 OO 2010 American Society of Landscape Architects•636 Eye Street, N.W.•Washington, D.C.20001 •202-898-2444•www.asla.org 1.5 Supplemental Services 1.5.1 Pre-design Services The following pre-design services shall be considered Supplemental Services: .1 assisting the Client with programming .2 inventory and documentation of existing conditions affecting the Project, including identification and location of utility connections (water, gas, electrical, and sewer connections) .3 assisting the Client with marketing and/or feasibility studies .4 master planning (Provide details to address specific Project requirements.) .5 detailed project scheduling(critical path, milestone completion dates, or other methods) .6 representing Client at zoning hearings and/or community meetings or design review hearings 1.5.2 Design Phase Supplemental Services Unless otherwise agreed to by the parties, the following are Supplemental Services: .1 scale models and renderings .2 special studies or reports .3 life cycle cost analyses .4 expert witness testimony .5 long-distance travel to inspect materials and equipment of potential suppliers .6 permitting services beyond those described in section 1.4 .7 attendance at public review or design review hearings 1.5.3 Construction Contract Administration Supplemental Services The Landscape Architect shall provide the following administration services associated with the construction ofthe project as Supplemental Services. When requested, the Landscape Architect shall: .1 review and take appropriate action on materials and equipment submitted by the Contractor for approval .2 review and take appropriate action on shop drawings and change order requests submitted for approval .3 prepare Client-initiated change orders Standard Form Contract Page B-5 OO 2010 American Society of Landscape Architects•636 Eye Street, N.W.•Washington, D.C.20001 •202-898-2444•www.asla.org .4 on behalf of the Client, receive written guarantees, warranties, releases of liens, and related documents required from the Contractor .5 conduct observations to determine final completion and acceptance of the work .6 review Contractor's marked-up as-built drawings .7 determine consent of surety, if any,to issuance of final certificate of payment Revisions to previously approved drawings or other documents shall constitute Supplemental Services when necessary to accommodate subsequent interpretations by governmental officials. 1.5.4 Post-Construction Services The following Post-Construction Services are Supplemental Services. When requested by the Client, the Landscape Architect shall: .1 prepare record drawings of the actual construction based on marked-up drawings and other data furnished by the contractor .2 provide periodic observations of wark and/or warranty items .3 perform post-construction evaluation of functional and operational performance of the Project Standard Form Contract Page B-6 OO 2010 American Society of Landscape Architects•636 Eye Street, N.W.•Washington, D.C.20001 •202-898-2444•www.asla.org EXHIBIT "C' LANDSCAPE ARCHITECT'S HOURLY COMPENSATION RATES SCHEDULE (landscape architect inserts Landscape ArchitecYs Hourly Compensation Rates Schedule as Exhibit"C'� EXHIBIT "D" SCHEDULE OF SERVICES The Landscape Architect shall begin providing services on the Project promptly upon the receipt of a written notice to proceed and shall perform its services as expeditiously as is consistent with professional quality. All time frames are subject to the Client's cooperation in accordance with the provisions of sections 1.6 and 2.6. Days from approval of the previous phase and authorization to proceed Service with the next phase % Compensation Site Analvsis days % Schematic Design days % Desien Develonment days % Construction Document days % Biddine Phase days % Contract Negotiation days % Construction Contract Administration days % If through no fault of the Landscape Architect the Scope of Services to be provided under this �reement has not been comnleted within (indicate calendar days or months) of the initial notice to nroceed, the comnensation for services rendered after that time neriod shall be equitabl,�justed. Standard Form Contract Page D-1 OO 2010 American Society of Landscape Architects•636 Eye Street, N.W.•Washington, D.C. 20001 •202-898-2444•www.asla.org � �� c� REQUEST FOR FOLLOW-UP INFORMATION FOR COMISKEY PARK RFP The City of Dubuque consultant selection team wishes to have further information related to the engagement portion of your proposal and several other items. This is to help answer questions that emerged after review and discussion of your proposal. Please respond in writing by Friday, December 7 at 4:45 p.m. Public Engagement Please describe in detail how you and your team will engage with the local residents in the neighborhood of the park and the larger Dubuque community regarding the project. 1. Include the name and qualifications of the team member who will be handling these aspects of the project scope. Zia Brucaya will lead public engagement throughout the Comiskey Park project. Zia is a senior planner with over seven years of experience implementing grassroots planning and public engagement processes with communities of all sizes. Most recently, Zia has managed public engagement for the City of Madison Monroe Street Reconstruction, City of Madison Park and Open Space Plan 2018-2022, and James Madison Park Master Plan and Shelter Design (ongoing). For additional qualifications, visit page 18 of the project team's proposal. 2. Explain all engagement processes in detail and whom would lead each. Community outreach and engagement for Comiskey Park will be implemented through a mix of tools and approaches designed to collect input from a diverse cross-section of stakeholders by race, age, ability and gender. These tools include a community workshop dinner, an online survey, and targeted focus groups. Our goal will be to encourage and amplify traditionally underrepresented voices to ensure that the Comiskey Park plan reflects the diversity of interests and needs of residents within the City of Dubuque. The neighborhood immediately surrounding Comiskey Park is home to a predominantly low-income, minority demographic, meaning that engagement strategies must be tailored and approachable to be successful. In order to achieve a plan that benefits a broad spectrum of the population, reflects the needs of the neighborhood and broader community, and meaningfully includes people of color and other marginalized populations, the engagement process will focus on reaching community members "where they are," including online, at the park, and through targeted conversations designed to plug into existing community gatherings. 3. Please discuss the purpose and hopeful outcomes of each engagement process. Results from the engagement tools will be extensively documented, reviewed and categorized to inform the development of the Comiskey Park plan. A summary tool that quantifies input to demonstrate shared community goals and desires will be updated over time and used in an iterative process to refine the new park plan. Urban Assets used a similar tool for the James Madison Park Master Plan process, which demonstrated a strong community desire to reimagine the shelter and improve access to the shoreline, and directly influenced the final plan recommendations. 4. Discuss how the input will be incorporated in to the project. We will communicate results comprehensively to our design team and city staff. 5. Address the diversity of the team that would be involved in the engagement � process(es). �, Our team is uniquely qualified to lead an inclusive and comprehensive community engagement process. Urban Assets is a Wisconsin-certified woman-owned business enterprise (WBE), Saiki Design is a Wisconsin-certified minority-owned business enterprise (MBE), and while Mike Ford's BrandNu Design is not a certified MBE, his values of promoting diversity and inclusion will bring an important insight to this project. Together, our project team will draw on personal experience and insight to drive a diverse and comprehensive engagement process. 6. Discuss the diversity of population and methods used to reach those populations. We will seek to address known inequities in typical planning processes by reaching out to a variety of stakeholders and partners at a variety of times and locations. Children are major users of our parks, but they rarely have a voice in future decision making. As such, we highly recommend the inclusion of Mike Ford, AIA, who has successful led diversity-focused community engagement events for both the City of Madison Park and Open Space Plan, and the James Madison Park Master Plan. Mike will develop, promote, and lead a kid-focused community workshop that is highly interactive and hands-on to encourage children from the surrounding neighborhoods and elementary schools to engage in the Comiskey Park design process. For more details about Mike Ford, visit page 11 of the projecfi team's proposal. 7. Outline what you would expect from the city representatives (if anything) to make for a successful engagement process for this project. City staff will be involved tr�roughout and will be responsible for coordinating and scheduling all public meetings, interviews, and focus groups. It is also important that key city staff be available to attend all public meetings and the community picnic in order to build greater community trust and understanding of design opportunities, challenges, and the project as a whole. For more details about the meeting materials and coordination, visit page 8 of the project team's proposal. 8. How will your process consider equity? See above. 9. Share specific examples of successful engagement projects and particularly any specific park projects like the Comiskey project proposed. See above; e 10. We shared a timeframe to complete this project. If you were given extra time in the engagement period of time you outlined in your proposal, would you and/or how would you change what you have proposed? If given additional time, the project team would recommend that meetings be held at Comiskey Park during the summer to fully leverage the value of ineeting community members "where they are." For more details about the engagement process, visit pages 8-10 of the project team's proposal. We will be happy to discuss our community engagement process in more detail on Tuesday, Land and Water Conservation Fund (LWCF) Please provide your team's grant management and permitting experience working specifically on projects funded by LWCF. Include the name and qualifications of the team member(s) who will be handling this aspect of the project scope. Rebecca de Boer of Saiki Design will be responsible for all aspects of the LWCF grant management process, in collaboration with Abbie Moilien as Principal and Project Manager. Although Rebecca has not specifically worked on the grant management aspect of projects funded by LWCF, she provides technical writing and management expertise across all types of projects at Saiki Design. Her work ranges from contributing to Environmental Impact Assessment reports to technical specification writing to authoring master plans and executive summary reports. Rebecca has strong written and verbal skills and a rigorous approach to documentation that will undoubtedly translate to the undertaking of this task. IIW, P.C. also has experience with LWCF grant administration gained while working through the implementation of the master plan at the EB Lyons Interpretive Area Addition project. Julie Neebel, of IIW, P.C., assisted City staff with fulfilling the grant requirements to allow reimbursement of the grant funds to the City. In addition, Marc Ruden, of IIW, P.C., frequently assists City's to ensure compliance with grant requirements. Both Julie and Marc will be available to assist Saiki Design, providing insight and context for the grant requirements and process for the duration of the project. Challenges Drawing from your experience completing similar projects, what challenges has the City or the RFP specifically not anticipated, if any? The grani application was based on a park program that had limited public engagement. As we hear from the public, if the program or priorities evolve differently, there may be impacts to the budget, LWCF grant agreement and the preconception of the park. We do not see this as a difficult design challenge, and the public engagement and design process we have proposed will allow those modifications to be transparent and built upon community consensus. We understand that the park building is to remain. As the park is expanded to newly acquired property arranging new activities with convenient access to restrooms in the existing building will likely be a priority. Other support facilities such as drinking fountains, remote sheltered seating and gathering areas might be part of the alternative exploration. These have cost implications. As the park expands in space and program, and at the head of the Bee Branch Corridor, will the intensity of use require additional parking, and/or can pedestrian, bicycle and transit connection enhancements mitigate that need? Best Outcomes Share what practices or alternative you would recommend to reach the best outcomes for the project described in the RFP. We have provided a public engagemenfi process designed to reach a broad constituency, with special attention to potentially under-represented groups. We feel this is particularly important given the park location. We are creative thinkers by nature, supported by our business model and imbedded into our practice. It allows us to optimize results on all our projects. It is what makes us unique in the market. We feef we are uniquely qualified to synthesize information from the public, staff, ofher stakeholders for best results. Comiskey Park Dubuque,IA 11/27/2018 Lantlscape Archi[ec[ure Public EngagemeM Engineering Special[y Public Engagemen[ Saiki Design Inc. Urban Asse[s IIW Michael Fortl Pnncipal/ Project Hip Hop Task Descrip[ion Manager Lantl.Arch.II Lantl.Arch. Designer Pnncipal Senior Planner Planner Support PE V PE III PE I DE II PLS II Survey Sp Tech IV Tech III Tech II Const Sp Architect Comments $ 14000 $ 12500 $ 11500 $ 85D0 $ 160D0 $ 130D0 $ 100D0 $ SODO $ 206D0 $ 159D0 $ 141D0 $ 11]DO $ 160D0 $ 126D0 $ 108D0 $ 95D0 $ 83D0 $ 14600 $ 250D0 4A &4.2-Pro'ec[Mana emen[ 4.1.1 General Pro'ect Mana ement 48 2 6 Submit project schedule on the first 42.1 Monthl Pro'ect Schedule U dates 12 2 6 Tuesda ofeach month. Submit progress reports on the first and 42.2 Bi-monthl Pro ress Re orts 48 2 6 third Tuesda of each month. 108 0 0 0 0 0 0 0 6 18 0 0 0 0 0 0 0 0 0 $15120D0 $ODO $ODO $ODO $ODO $000 $000 $ODO $1236D0 $2,862D0 $ODO $ODO $ODO $ODO $ODO $ODO $ODO $ODO $ODO $15120D0 $ODO $4,098D0 $ODO SECTION SUBTOTAL $19,218.00 4.3-Communi[ En a emen[ 4.3.1 Plan for Communit En a ement 4 8 1 12 10 4.32 Solicit Community needs,desires& dreams 4 8 22 82 123 60 8 0 16 0 23 94 133 60 0 0 0 0 0 0 0 0 0 0 0 $1120D0 $ODO $1,840D0 $ODO $3,680D0 $12,220D0 $13,300D0 $3,OOODO $ODO $ODO $ODO $ODO $ODO $ODO $ODO $ODO $ODO $ODO $ODO $2,960D0 $3220000 $ODO $ODO SECTION SUBTOTAL $35,160.00 4.4-Preliminary Design of Comiskey Park 4.4.1 Meet with City representatives to review the plan for proposed im rovements 6 2 4 One in- erson meetin Note-we highly recommend the topographical survey additional service to highly improve the accuracy of our base 4.42 Create a Base Drawing 6om City materials,which will result in a more rwided data 2 1 2 constmctible ro'ect. 4.4.3 Pre are 50%Plans 8 2 32 3 26 24 Two meetings via conference call/screen 4.4.4 Meet with Ci staff 4 4 4 2 6 share 4.4.5 Present preliminary and fnal desi n to Ci Desi n Review team 12 4 2 2 2 Two in- erson meetin s 4.4.6 Make modifcations requested, deliver desi n to Ci for distribution 4 24 16 16 Assumes di ital roduct via email 4.4.7 Develop a construction cost estimate 2 6 4 4 4.4.8 Get apprwal of Park&Rec. Commission prior to City Council a roval of Prelimina Conce t Plan 6 One in- erson meetin 4.4.9 Acquire all permits required for the ro'ect 2 4 42 2 ]2 0 0 4 0 0 9 61 0 52 0 0 0 0 0 0 0 $5,880D0 $250D0 $$280D0 $ODO $ODO $520D0 $000 $ODO $1,854D0 $9,699D0 $ODO $6,084D0 $ODO $ODO $ODO $ODO $ODO $ODO $ODO $14,410D0 $520D0 $1],63]00 $ODO SECTION SUBTOTAL $32,56�.00 4.5-Final Desi n of Comiske Park 11x17 plans,constmction specifcations, 4.5.1 Com lete final bid documents 8 12 60 20 2 295 24 4 cost estimates and AutoCAD drawin s 4.52 Coordinate utilities 4 19 16 2 4.5.3 Use Statewide Urban Design Standards SUDAS and lan Pormat 16 8 12 12 6 4.5.4 Deliver plans and specifications to City Leisure Services Department for distribution to bidders 2 4 rovide di ital documents no hard co ies 10 12 84 28 0 0 0 0 2 sOs 0 52 0 0 0 6 6 0 0 $1,400D0 $1 50000 $9,660D0 $2,380D0 $ODO $000 $000 $ODO $412D0 $9,61950 $ODO $6,084D0 $ODO $ODO $ODO $S/ODO $498D0 $ODO $ODO $14,940D0 $ODO $1]18350 $ODO SECTION SUBTOTAL $32,123.50 Lantlscape Archi[ec[ure Public EngagemeM Engineering Special[y Public Engagemen[ Saiki Design Inc. Urban Asse[s IIW Michael Fortl Pnncipal/ Project Hip Hop Task Descrip[ion Manager Lantl.Arch.II Lantl.Arch. Designer Pnncipal Senior Planner Planner Support PE V PE III PE I DE II PLS II Survey Sp Tech IV Tech III Tech II Const Sp Architect Comments $ 14000 $ 12500 $ 11500 $ 85D0 $ 160D0 $ 130D0 $ 100D0 $ SODO $ 206D0 $ 159D0 $ 141D0 $ 11]DO $ 160D0 $ 126D0 $ 108D0 $ 95D0 $ 83D0 $ 14600 $ 250D0 4.6-Pertortn Cons[ruc[ion Mana emen[ 4.6.1 Be present at the bid letting. Develop the bid tabulation form and prwide a recommendation the award of the ro'ect 2 2 8 4.6.2 Leadthe pre-construction meeting with the contractor and City staff.Take minutes and disburse. 8 2 5 4.6.3 Review,stamp,and approve shop drawin s as needed 2 8 5 4 1 S 4.6.4Answer contractor questions during constmction. Assume up to 10 site 4 site visits Por Saiki Desigq 6 site visits for visits durin construction 48 25 IIW 4.6.5 Process all payment requests for the project.Maintain the budget for the project.Provide bi-weekly budget status u dates. 18 4.6.6Administer any change orders as needed with pre-approval 6om City point of contract. 8 12 4.6.7 Prepare project closeout documentation 4 4 4 4.6.8 Mark-up an as-built plan of the ro'ect at the condusion ofconstmction 8 4 4.6.9 Maintain all records for the project & rovide recordsto Ci . 4 4 44 0 84 0 0 0 0 0 4 45 0 4 0 0 0 0 9S 0 0 $6160D0 $ODO $9,660D0 $ODO $ODO $000 $000 $ODO $824D0 $],155D0 $ODO $468D0 $ODO $ODO $ODO $ODO $]8850 $ODO $ODO $15,820D0 $ODO $923550 $ODO SECTION SUBTOTAL $25,055.50 47 Atlminis[er Gran[for[he Pro'ec[ 4.7.1 Be familiar with all rules and regulations related to grants used for this ro'ect. 8 472 Maintain contact with grant contacts and supply information required for federal LWCF rant. 8 4.7.3 Request reimbursement of the improvements and engineering costs on the ro'ect from rant awardin a enc . 18 4.7.4 Maintain all rant records. 4 4.7.5 Perform all grant activities required for rant. 8 4.7.6 Close out the grant as required by rant awardin a enc . 4 0 50 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $000 $6,25000 $0.00 $0.00 $0.00 $000 $000 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $6,250.00 $0.00 $0.00 $0.00 SECTION SUBTOTAL $6,250.00 4.8-4.H Cons[ruc[ion Inspec[ion& Surve Assumes 3 trips per week at 2 hours per trip,plus 1 hours per week for 52 weeks for 4.8.1 PerPorm all constmction ins ection 188 8 PM PerPorm material testin 144 See detailed testin numbers on ne#tab 4.8.2 Supply all records to the City upon com letionofthe ro'ect. 25 Assumes.5hours erweekfor52weeks 4.9.1 Perform construction staking ofthe Estimated fee based on conceptual layout ro'ect 1 18 35 35 4 induded in the RFP 0 0 0 0 0 0 0 0 0 0 0 0 1 18 223 1]9 29 8 0 $000 $ODO $ODO $ODO $ODO $000 $000 $ODO $ODO $ODO $ODO $ODO $160D0 $2268D0 $24,08400 $1],00500 $2,40]DO $1,168D0 $ODO $ODO $ODO $4],09200 $ODO SECTION SUBTOTAL $4�,092.00 BASEFEETOTAL $19],466.00 Lantlscape Archi[ec[ure Public EngagemeM Engineering Special[y Public Engagemen[ Saiki Design Inc. Urban Asse[s IIW Michael Fortl Pnncipal/ Project Hip Hop Task Descrip[ion Manager Lantl.Arch.II Lantl.Arch. Designer Pnncipal Planner Planner Support PE V PE III PE I DE II PLS II Survey Sp Tech IV Tech III Tech II Const Sp Architect Comments $ 14000 $ 12500 $ 11500 $ 85D0 $ 140D0 $ 125D0 $ 125D0 $ 115D0 $ 206D0 $ 159D0 $ 141D0 $ 11]DO $ 160D0 $ 126D0 $ 108D0 $ 95D0 $ 83D0 $ 14600 $ 250D0 ADDITIONAL SERVICES "PARKitecture Worksho " 24 Siteto o ra hicalsurve 2 10 10 4 0 0 0 0 0 0 0 0 0 0 0 0 0 2 10 10 4 0 24 $000 $ODO $ODO $ODO $ODO $000 $000 $ODO $ODO $ODO $ODO $ODO $ODO $252D0 $1,080D0 $950D0 $332D0 $ODO $6,OOODO $ODO $ODO $2,614D0 $6,OOODO SECTION SUBTOTAL $8,614.00 ADDITIONAL SERVICES Items listed bebw can be ovided at the Murl retes listed Additional Renderings,3-D Models,Exhibits not Specifiwlly Listed Above Additional Meetings,Presentations and/or Flypearances Above and Beyond those Listed Abwe EXCLUSIONS(Items listed bebw are specilically not included in this proposal) Irrigation Design Shelter design ASSUMPTIONS Digital deliverables-not printed. All-inclusive playground equipmentwill be delegated design. Splash pad will be delegated design. Assumes there are no environmental intrusions or constraints upon new development at Comiskey Park. Assumes one bid package. CITY OF DUBUQUE ADMINISTRATIVE POLICY POLICY NUMBER: 3.17 SUBJECT: CONTRACTUAL SERVICES PROCUREMENT (Request for Proposals) APPROVED BY: CITY MANAGER EFFECTIVE DATE: FEBRUARY 25, 1994 JANUARY 19, 2006 (Revised) PURPOSF_ The purpc►se of this Administrative Policy (AP) is to provide guidelines for the preparatian and approval process for Requests for Proposals (RFP) for services to be provided t:o the City of Dubuque. SCOPE This AP applies to all City departments and divisions under the administrative control of the City N1anager. The following RFP procedures will be followed for all contracted services tivith a total cost of $10,000 or greater. Services covered by this AP include; but are not limited to, consulting services, auditing services, financial advisory services, architect �nd engineering services. RESPONSIBILITY It shall bF the responsibility of the Department Managers to ensure compliance with this Administrative Policy. In emergency situations and in the case of sole source service providers the City Manager may approve exceptions to this policy. POLICY Unless otherwise directed by the City Manaqer, the following procedures will be used for selecl:ion of service providers: 1. The Department Manager will prepare a memo to the City Manager for approval recommending a Proposal Review Committee to prepare the RFP and evaluate responses. The Proposal Review Committee should consist of the following members: D�epartment/Division Manager (Chairperson) Policy Number: 3.17 Contractual Services Procurement(Request for Proposals) Page 2 of 3 Finance Director, Assistant Finance Director or Purchasing Coordinator Personnel from the department requesting services (normally 2) Per�onnel from departments other than the department requesting services (possibly Assistant City Manager or Budget Director). (normally 2) 2. The Proposal Review Committee prepares an RFP wriichi includes a project description, criteria for selection, and requirements for the specific project. A recc�mmendation will be made to the City Manager who will make a recurrimendation to the City Council. A proposal package is mailed to interested vendors and legal notices of the intent to contract for services are established if required. 3. The committee receives written proposals. At a minimum, the proposals should include the following: a. Letter of transmittal. b. Profile of the firm. c. Qualifications including a listing of past clients, and description of similar experience. d. Names and background of personnel assigned to project. e. Description of scope of services and proposed project schedule. f. Description of fees and compensation. (May be separate from the proposal.) 4. The committee members review and evaluate the proposals based on the es�ablished selection criteria. Proposals may be initially evaluated individually by each selection committee member on a qualitative basis with members not provided fee information. The Chairperson may mark or eliminate proposals from consideration that are not within a feasible total cost range based on budgeted costs. A meeting will be scheduled by the Chairperson at which fees wipl be made known and the committee will discuss the results of individual evaluations. If necessary, the committee will request an interview with one or m��re of the firms to clarify and/or expand on the proposal(s). 5. The committee must meet and reach a consensus on the selection of the firm which, based on ability to perform services and fees, appears to be the best able to serve the City. The Comrriittee Chairperson will then make a recommendation to the City Manager of the firm which best meets the City's needs. The cc,mmittee should corriment on the pluses and minuses of all qualified proposals to provide the City Manager with adequate information to make a final decision w9�o will forward with recommendation to the City Council, if deemed appropriate. Policy Number: 3.17 Contractuai Services Procurement(Request for Proposals) Page 3 of 3 Proposers should not be notified of the results of the committee until a response to the committee's recommendation is received from the City Manager. A sample outline of a Request for Proposal is attached for guidance. _l ; I , , �/� ' � 'i � � �, � .�� , . Michael C. Van Milligen City Manager City of Dubuque lowa Request for Proposal Date {Subject) The City of Dubuque, lowa, will receive proposals for (subject) services relating to... Attached is information relating to minimum specifications of s�rvices, data to be included in the proposal, evaluation criteria, and selected information relating to the City of Dubuque. Proposals (an original and eight copies) must be received by .... at the following address: RFP Chairperson or City Clerk �City af Dubuque, Department Name Department Address or City Cierk Office Dubuque, IA 52�01 It is anticipated that a contract for services will be awarded on... Further information may be obtained from.... I. Specific Requir�ments A. Th e City of Dubugue, lowa, reserves the right to reject any and all proposals received. {List a11 other specific requirements) II. Data to be included in Rroposal In order to simplify the review process and to obtain the maximum de�ree of comparability, the proposals shall include the following items and be organized in the manner specified below. A. Lett er of Transmittal A letter of transmittal briefly outiining the proposer's understanding af the wark and general information regarding the firm and individuals to be invaMved. B. Pro file af the Firm Information required or desired about firms submitting proposals. C. Qualifications Required qualifications D. Scope of Services and Proposed Proj�c# Schedule Listing and requirements of services ta be pravided. �. Fees a nd Compensation Any specific information on fees and compensation. III. Evaluation Criteria All proposals wifl be evaluated based upon the following areas. (Incfude the following text.) As additional information bec�mes available, the City reserves the right to modify selectinn criteria at any time during the selection process. All proposers will be notified of the change in criteria and allowed to respond. IV. Entity Profile Provide a profile of the City of Dubuque, specifically in the area relating to the request for proposals. THE CITY OF DuB E MasterE�iecc on the Mississippt Consultant Professional Services Request for Proposal Comiskey Park Engagement, Design, Construction Management and Grant Administration Services City of Dubuque, lowa QI � , - - r - F y ,�M, t ��" " . �r� �, ` ,.,` �- , � , , ��i ' q �'. Eepantletl Comiskey Parh Bountlary �/" � '1� 5_7acres � J� r��d��=�y�� ' � A� .�rL� � , � � ��' . ' i �. �. � � � j...'�_. . - . .`. + , J��' . ' .• �� ,.��y �, _"� ' .1 �"i.�. ' C � V Q.� PV� Exls�mg Comiskey I � ParhBounAzry i �L ' � �. - -�".-* 3.6acres y ' �1 E � I �'� I . �� -,� � �� . �._. . . . � ' � . —. �a. y. .::� AY .. . _ . .. . �"-a�`a- � ��— � .. ', . � - _�.r. °+��j'-.� ' u _ (: O W � - ClP #'s 3601105, 3501544, 3501578, 1022292, 3401654 and 3602739 Issue Date: November 6, 2018 Closing Date & Time: November 27, 2018 at 2:00 p.m. Leisure Services Department 2200 Bunker Hill Road Dubuque, lowa 520013010 1.0 INTRODUCTION The City of Dubuque, lowa is soliciting competitive sealed proposals from qualified professional consulting firms to perform community engagement, design, construction management and grant administration services for the redevelopment of Comiskey Park, located at 255 East 24th Street in Dubuque, lowa. A community engagement process is an important part of the scope of work. The consultant will develop a plan for broad community engagement into the preliminary and final designs. The plan needs to measure support and commitment, identify community desires for the park, and engage residents and community partners in the process. The plan should incorporate methods beyond typical community meetings to engage marginalized populations that use the park. Comiskey Park redevelopment must reflect the values of the community which makes quality and diverse public participation and input essential to the process. Plans must reflect outreach to a diverse and comprehensive representation of the Dubuque community including traditionally under-represented groups. The consultant will develop bid specifications and will also be required to perform all construction testing, construction management and construction survey for this project. The consultant will also be responsible for all aspects of grant administration, monitoring and reporting. The City of Dubuque was awarded a $508,000 Land and Water Conservation Fund (LWCF) Outdoor Recreation Legacy Partnership (ORLP) Program grant. The National Park Service grant is managed through the lowa Department of Natural Resources. The grant and agreement are located on the city FTP site at https://citvofdubuque.sharefile.com/d- sca9e5425654471 eb. The city has budgeted a match of the grant of$693,277 in six capital improvement project budgets. The total project will be $1 ,201 ,277. Improvements are listed in the attached grant application and agreement. The consultant will be expected to handle all aspects of grant administration. The current Comiskey Park has a playground (circa 1994) with some older pieces, tennis court (circa 2005), softball diamond with skinned infield, 18-stall parking lot, small skate park (circa 2005), basketball court (2005), community center (2002) and open space used for soccer, rugby and community events. 2.0 PROJECT OBJECTIVES The City is seeking a qualified consultant to design preliminary and final plans for Comiskey Park Redevelopment based upon community engagement and in compliance with LWCF ORLP grant. The selected consultant will administer the project from start to grant administration, construction management to construction inspection and survey. The selected consultant will be expected to complete the contracted scope of work to meet the specified timeframe for the design goal and provide the professional services necessary for the project to proceed through award of contract, construction and project closeout. Page 2 of 28 The selected consultant will be expected to complete the contracted scope of work within the timeframe, under the general direction and coordination of the city's Leisure Services, Engineering and Planning Departments as authorized by the City Council. ENGAGEMENT The selected consultant will be responsible for developing and implementing a robust, creative, and inclusive plan for engagement. The process must be interesting, meaningful and relevant to residents. The engagement plan must at a minimum involve the following: 1 . Develop and implement an engagement process at the onset of and throughout the project. The purpose of the process will be to inform and solicit input from residents of the goals of Comiskey Park redevelopment and how the park and planning affects those residents in their everyday lives. The project must also inform residents of the importance of participation as well as opportunities for participation throughout the duration of the project. 2. Develop and implement a plan for creative, diverse, and meaningful community engagement especially for the Comiskey Park service area and including the entire community. The consultant will develop a schedule and input opportunities which, at a minimum, address the channels for public engagement and communication. The consultant will be responsible for designing and facilitating the events and public input instruments and collecting and distilling all information for use in the park redevelopment plan. 3. The plan should outline specific outreach strategies, marketing tactics, and engagement tools and events ensuring representative feedback from the whole community — all ages, races, ethnicities, and backgrounds. This process should involve reaching out to community organizations, stakeholders, neighborhood associations, residents and other traditionally under-represented groups. GOALS Below are the goals for the redevelopment of Comiskey Park: • Space has an identifying iconic component or sense of place created specific to Comiskey Park • Complement Bee Branch Creek Greenway but not duplicate • Create a connection to the Bee Branch Creek Greenway, and the Heritage Trail Network going north through North End Neighborhood. • Create a space designed as urban park • Decrease perception of fear of neighborhood through lighting and other enhancements • Incorporate safety throughout the park • Encourage park use from sun up to sun down • Encourage neighbor meeting neighbor • Attractive to persons of variety of cultural backgrounds • Accessibility (ADA compliance) increased to today's standards • Sustainability built in throughout the redevelopment • Proactively accommodate and encourage all forms of transportation (walking, biking, bus, boarding, etc.) yet accommodate vehicle parking to support park activities. Page 3 of 28 3.0 COMMUNITY BACKGROUND The City of Dubuque is located on the Mississippi River in northeastern lowa, adjacent to Illinois and Wisconsin. As lowa's oldest city, Dubuque is a community well known for its historic and architectural beauty. The City is over 30 square miles in area, with a population of nearly 60,000 persons. The community has a stable and diversified manufacturing base and a growing service sector. Dubuque is the major retail, medical, education and employment center for the tri-state area. Tourism continues to be a major economic force in the community. The City of Dubuque is governed by an elected Mayor and City Council and managed by a City Manager. The City funds a full range of municipal services. City government works in collaboration with the private and non-profit sectors to promote economic development and sustainability. Sustainability and downtown, neighborhood, and riverfront planning and revitalization are long-standing priorities of the City Council. The City's website is www.citvofdubuque.orq. The City Council goals and priorities are available online at www.cityofdubuque.orq/councilqoals. In 2006 and every year since, the Mayor and City Council identified becoming a more Sustainable City as one of their top priorities for our community. Implementation of a community-defined sustainability plan is among the top Council priorities of this year, and each of this year's priorities incorporate one of the parts of Dubuque's model of sustainability. Find out more at the www.sustainabledubuque.org website. For additional sustainability information, please reference the 2017 Imagine Dubuque Comprehensive Plan. An electronic copy of the plan can be accessed at http://www.citvofdubuque.orq/2432/Imaqine-Dubuque. It is important to address sustainability and other components of Comprehensive Plan as a part of the project. 4.0 PROJECT SCOPE OF SERVICES In preparing a response to this RFP, the Consultant should describe the means or strategy by which they would satisfy the scope of services. The final scope of work will be negotiated with the selected Consultant(s). The City will evaluate submitted proposals and award contracts to selected Consultants based on the best proposed solution to each individual section listed below. For the design of this project, the City of Dubuque encourages the use of sustainable principles in design and construction. The following outline represents the minimum components for performing the requested seroices. 4.1 — Project Management & Accounting 4.1 .1 The Consultant shall identify one person to serve as the Project Manager for this project. The Project Manager shall be the leader of this effort and is expected to ensure that the project scope, schedule and budget are being adhered to at all times for the duration of the project. Additionally, the Project Manager shall serve as the Page 4 of 28 primary point of contact for all exchange of information between the City and the Consultant. 4.2 — Project Manager Deliverables The following is a list of requirements that shall be provided throughout the design seroices. 4.2.1 The Project Manager shall submit an updated electronic copy of the project schedule on the first Tuesday of each month. 4.2.2 The Project Manager shall submit the project progress report on the first and third Tuesday of each month. The summary shall be submitted electronically and be less than a single page in length. 4.3 — Community Engagement 4.3.1 Create a plan for community engagement beyond neighborhood/community meetings throughout entire project. Plan needs to gather input and feedback from a representative sample of those living within a mile of the park and engage school children of the area throughout the park planning process. Engage marginalized populations especially in park seroice area. 4.3.2 Consultant solicit on community needs, desires and dreams for park redevelopment. Incorporate input into preliminary and final designs. 4.4 — Preliminary Design of Comiskey Park 4.4.1 Meet with City representatives to review the plan for the proposed improvements. 4.4.2 Create a base drawing from City provided topographic survey data. 4.4.3 Prepare 50°k plans of the proposed Comiskey Park redevelopment project in accordance with any and all relevant requirements of federal Land and Water Conservation Fund (LWCF) grant. 4.4.4 Meet with City staff to review preliminary design. 4.4.5 Present preliminary and final design to the City Design Review team for review and comment. 4.4.6 Make modifications requested; deliver preliminary design to City for distribution to other interested parties on the project. 4.4.7 Develop a construction cost estimate for the improvements. 4.4.8 Get approval of Park and Recreation Commission of Preliminary Plan prior to City Council approval of Preliminary Concept Plan. 4.4.8 Acquire all permits required for the project. Page 5 of 28 4.5 — Final Design of Comiskey Park Redevelopment 4.5.1 Complete the final bidding documents including 11x17" plans, construction specifications, cost estimates. Supply an AutoCAD 2013 format drawing of the improvements to City of Dubuque Leisure Services. 4.5.2 Coordinate with any utilities involved on the project. 4.5.3 Plans shall be constructed using Statewide Urban Design Standards and plan format (SUDAS). 4.5.4 Deliver plans and specifications to City Leisure Services Department for distribution to bidders. 4.6 — Perform Construction Management 4.6.1 Be present at the bid letting. Develop the bid tabulation form and provide a recommendation on the award of the project. 4.6.2 Lead the pre-construction meeting with the contractor and city staff. Take minutes of the meeting and disburse the minutes to all appropriate staff. 4.6.3 If needed, review all shop drawings required of the contractor. Stamp and approve shop drawings. 4.6.4 Answer questions from the contractor during construction. Make site visits during construction. Assume up to 10 site visits. 4.6.5 Process all payment requests for the project. Maintain the budget for the project. Provide bi-weekly budget status updates to City of Dubuque Leisure Services. 4.6.6 Administer any change orders that may come up in the project. All change orders need approval of City of Dubuque Leisure Services point of contact prior to executing the change order. 4.6.7 Prepare project closeout documentation. 4.6.8 Mark-up an as-built plan of the project at the conclusion of construction. 4.6.9 Maintain all records for the project. Provide a copy of all records to the Leisure Services Department. 4.7 — Administer Grant for the Project 4.7.1 Be familiar with all rules and regulations related to the grants used for this project. 4.7.2 Maintain contact with grant contacts and supply information required for federal LWCF grant. 4.7.3 Request reimbursement of the improvements and engineering costs on the project from grant awarding agency. Page 6 of 28 4.7.4 Maintain all grant records. 4.7.5 Perform all grant activities required for grant. 4.7.6 Close out the grant as required by grant awarding agency. 4.8 — Perform Construction Inspection 4.8.1 All construction inspection will be performed for the project. This includes gradation testing, concrete testing, roll testing of the sub-grade, casting beams or cylinders, breaking beams or cylinders, maintaining a daily inspector diary, etc. if needed. 4.8.2 Supply all records to the City upon completion of the project. 4.9 — Perform Construction Survey 4.9.1 Perform construction staking of the project. 4.10 — Project Coordination 4.10.1 Coordination with City Staff: The consultant will participate in multiple coordination meetings with the City of Dubuque to review preliminary plans and final plans. The consultant should plan on a minimum of two (2) meetings for preliminary design and two (2) meetings for final design. 4.11 — Schedule 4.11 .1 It is the intent of the City that the project (park reconstruction) shall be substantially completed by December 31 , 2019. It is understood that community input may affect the schedule on specific elements of the redevelopment plan. The Consultant shall provide a recommended schedule for the project to meet the engagement and design goal, and for the completion of the Project through award of contract, construction, and project closeout. 5.0 USE OF CITY RESOURCES 5.1 — Use of City Resources for the RFP Preparation All information requests shall be directed to the City's Project Manager as detailed in Section 7.0 of this request for proposal. All Consultants should note that directly contacting other City of Dubuque staff or any of the Selection Committee members shall be considered inappropriate and grounds for disqualification. 5.2 — Materials Available for RFP Most current aerial photographs of project area. A current aerial photograph of the City of Dubuque is available in SID file format on DVD if requested by consultant. 5.3 — City Resources Available to the Selected Consultant The City will make its ArcView GIS mapping and data analysis capabilities available for this project as well as staff contact/resources persons in the Leisure Services, Page 7 of 28 Planning and Engineering Departments. Digital aerial photos of the City of Dubuque were taken in the spring of 2009. 6.0 INFORMATION TO BE INCLUDED IN PROPOSAL The Proposal should address all of the points outlined in this RFP excluding any cost information which shall be included in a separate sealed envelope labeled "Project Cost Estimate". The Proposal should be prepared simply and economically, providing a straight- forward, concise description of the ConsultanYs capabilities to satisfy the requirements of the RFP. To simplify the review process and to obtain the maximum degree of comparability, the proposal shall include the following information and shall be organized in the order and manner specified below. While additional data may be presented, the following subjects must be included. They represent the criteria against which the proposal will be evaluated. Letter of Transmittal Provide a letter of transmittal briefly outlining the ConsultanYs understanding of the work and list the Project Manager's name, address, telephone number and e-mail address. The name that is provided for the Project Manager will be used as the primary contact person during the RFP evaluation process. Profile of Firm Provide general information about the Firm, along with its area of expertise and experience as it relates to this RFP. Describe the experience and success of the Firm in performing similar projects. State the size of the Firm, the size of the Firm's professional staff, and the location(s) of the office(s) from where the work on this project will be pertormed. Discuss the ConsultanYs ability to integrate this project into their present workload. Include a statement to specify if the Consultant currently has the capacity to undertake the project or whether it intends to hire additional staff or partner with subconsultants. Scope of Services Describe the means, methodology and/or strategy by which the Consultant would satisfy the scope of services for the approved budget as listed in Section 4.0 as well as what process and outcomes the consultant would suggest to make the project a reality. Include a basic work plan for each strategy that delineates the ConsultanYs approach to the completion of the project. The work plan, at a minimum, should include those components outlined in Section 4 of this RFP. The Consultant should indicate in the work plan any aspects that are proposed to be the responsibility of City staff. Highlight any parts of the work plan that will reflect the ConsultanYs unique philosophy or insight regarding its approach to this project and how this approach positively impacts the successful completion of the project. This is the consultanYs opportunity to convey ideas and concepts with respect to the vision and goals outlined in the Scope of Services. Page 8 of 28 Prolect Team Qualifications Provide the names of all members of the project team associated with this project. Specifically identify the supervisory and management staff including principals, the project manager, and technical experts who would be assigned to this project. For each project team member, provide their qualifications and experience, including any special training and relevant continuing and professional education. Include a flow chart that shows the communication path between the City and Consultant. Include all project team members on the flow chart and show the supervisory relationship between all members of the team. Be sure to include all subconsultants staff on the project team flow chart. Provide the name and location of other sub consulting firms that would be used by the Consultant during the project and the approximate percentage of the work that would be performed by each of these firms. Provide the qualifications and experience of all subconsultant staff working on the project. In submitting the Proposal, the prospective Consultant is representing that each person listed or referenced in the proposal shall be available to perform the services as described. The Project Manager, principals, management, and other project team staff may be changed in accordance with the requirements described in Appendix C "3. Substitution of Project Team Members". Describe the experience and success of the project team members proposed for the Dubuque project, in performing similar projects. Include at least 3 client references (including individual contact names and telephone numbers) for similar projects that have been completed by the Firm in the last five (5) years. List the names of individuals on the project team including sub-consultants proposed for the Dubuque project who have worked on the referenced projects. Understandinq of Final Contract Terms The Proposer should provide a statement that indicates they have read and understand Appendix C — "City of Dubuque Contract Terms and Conditions," and agree to include the clauses that are listed in Appendix C in the final signed contract. Any exceptions to the Contract Terms and Conditions by the Consultant must be clearly stated in their submitted Proposal. Certificate of Insurance The Consultant should provide a statement indicating that they are able to meet the City's insurance requirements for professional services. (See attached Insurance Schedule J — Appendix D.) Submittal of insurance documents as part of this RFP is not required. Litiqation Provide litigation information, if applicable. Proposed Proiect Schedule Provide a detailed project schedule for the project. Outline the time durations and estimated completion dates for each major component of the proposed scope of work. The schedule Page 9 of 28 should list all deliverables that are required throughout the project. Products should be delivered in electronic format compatible with the City computer software and hardware. Fees and Compensation — TO BE IN A SEPARATE SEALED ENVELOPE Provide a proposed fixed cost, plus reimbursable expenses budget for each strategy proposed to complete the requested scope of services. Breakdown costs by major scope element and include a list of hourly rates for personnel assigned to the project. Quotation of fees and compensation shall remain firm for a period of at least 90 days from the RFP submission deadline. Remember to separate the proposed budget from the other portion of the RFP submittal. Initial screening will be done without knowing the ConsultanYs proposed fee for services. Contract — A proposed contract for services must be included in the submittal. (The proposed contract is not included in the page count for proposed submission.) 7.0 PROPOSAL QUESTIONS AND ANSWERS If you have any questions concerning this proposal, or other technical questions, please submit your requests to the City's designated Project Manager. The City has used considerable efforts to ensure an accurate representation of information in this RFP. Each Proposer is urged to conduct its own investigations into the material facts provided. No answers given in response to questions submitted shall be binding upon this RFP unless released in writing (letter or email) as an officially numbered and titled addendum to the RFP by the City of Dubuque. Any questions concerning this proposal must be received on or before 2:00 p.m. CST on November 27, 2018. Any inquiries received after this date will not be answered. When submitting a question to the Project Manager, please include the appropriate Consultant contact information. All questions sent in an email must include Comiskey Park Redevelopment in the subject line. From the date of issuance of the RFP until final City action, the Proposer shall not discuss the RFP with or contact any other City of Dubuque or any of the Selection Committee members except as expressly authorized by the City Project Manager identified in this section (Section 8.0). Violation of this restriction will be considered a violation of the rules and be grounds for disqualification of the ConsultanYs proposal. Project Manager contact information is as follows: Marie L. Ware Leisure Services Manager City of Dubuque Leisure Services Department Phone: 563.589.4264 2200 Bunker Hill Road E-mail: mware@cityofdubuque.org Dubuque, lA 52001-3010 Page 10 of 28 8.0 SUBMISSION REQUIREMENTS Before submitting a proposal, each Consultant shall make all investigations and examinations necessary to ascertain site conditions and requirements affecting the full performance of the contract and to verify any representations made by the City upon which the Proposer will rely. PROPOSAL SUBMITTAL INFORMATION § Submittal Deadline: November 27, 2018 before 2:00 p.m. CST § Submittal Location, Marie L. Ware Contact & Mailing Leisure Services Manager Address: City of Dubuque Leisure Services Attn: Comiskey Park Redevelopment Proposal 2200 Bunker Hill Road Dubuque, lowa 52001-3010 § Submittal Copies: Eight (8) sets of the proposal shall be provided. Submit eight proposals and also an electronic .pdf version, all labeled Comiskey Park Engagement, Design, Construction Management and Grant Administration Services. Submitted proposals must be delivered in printed format with the exclusion of the one required .pdf version. The .pdf version shall be submitted on a compact disk or USB along with proposal hardcopies. No faxed or e-mail proposals will be accepted. The proposal must be a document of not more than twenty (20) numbered 8-1/2 x 11-inch pages, with the exception of the project schedule which may be presented in 11 x 17-inch format, and not including the letter of transmittal, the front and back covers and the separately sealed cost proposals. Proposals should not include any pre-printed or promotional materials. Any proposals exceeding 20 numbered pages will not be considered. The proposals shall be 100% recyclable. No binders, folders, bindings, etc. are to be used. The RFP must be able to be placed in a recycling bin after selection. The City of Dubuque reserves the right to reject any and all proposals and to negotiate changes with any consultant. Each addendum must be acknowledged in the Letter of Transmittal by providing the addendum number and title. Failure to acknowledge each addendum will be considered grounds for possible disqualification. It is solely the ConsultanYs responsibility to ensure that you have received all addendums to this RFP before submitting the proposal. An original proposal document shall be signed in blue ink by an officer of the Firm who is authorized to legally bind the Proposer to its provisions. Proposals are to contain a statement indicating the period during which the proposal will remain valid. A period of not less than ninety (90) calendar days from the proposal closing date is required. Failure to comply with the above requirements shall be considered grounds for possible disqualification. Each Consultant assumes full responsibility for delivery and deposit of the completed proposal package on or before the deadline. Any proposals received after the submittal Page 11 of 28 deadline will not be considered and will be returned unopened to the Proposer. The City of Dubuque is not responsible for any loss or delay with respect to delivery of the proposals. The City of Dubuque is not liable for any costs incurred by any Consultant prior to the execution of an agreement or contract. Nor shall the City of Dubuque be liable for any costs incurred by Firms that are not specified in any contract. All results from this project will remain the property of the City of Dubuque. The City of Dubuque appreciates your time and consideration of this RFP. Sincerely, Marie L. Ware Leisure Services Manager City of Dubuque Page 12 of 28 THE CITY OF Comiskey Park �UB E Engagement, Design, Construction Masterpiece on the Mississippi Management and Grant Administration Services City of Dubuque, lowa Consultant Professional Services Request for Proposal November 6, 2018 Appendix A Consultant Evaluation and Selection Process Page 13 of 28 INITIAL EVALUATION CRITERIA Proposals will be screened to ensure that they meet the minimum requirements of the proposal format. A selection committee will review qualifying proposals and select Firms for placement on the consultant short-list for the project. Initial screenings will be done without knowing the consultanYs proposed fee for services to develop the short list. The following criteria are among those that will be used to initially evaluate submitted proposals. 1 . A high level of professional competence and a proven track record in the preparation of park redevelopment plans or similar: a. Qualifications and experience of the Consultant and any subconsultants. b. Demonstration of the professional expertise and technical abilities of the project team members. c. If a joint venture with subconsultants, the track records of the Firms experience working together. d. Experience of the Consultant working on municipal park projects especially in lowa. e. Experience with grant administration of grant funding sources listed in this RFP. 2. Quality and completeness of the written proposal. The proposal should clearly demonstrate understanding of the City's overall objectives in the preparation of the Comiskey Park — Engagement, Design, Construction Management and Grant Administration Services. 3. Design approach/methodology in completing scope of services such as: a. Grasp of project requirements and level of interest in the project. b. Creativity and problem-solving ability. c. Ability of Consultant to demonstrate initiative, motivation and knowledge of the City of Dubuque. 4. Experience with developing and implementing community engagement process, especially with marginalized populations. 5. Proposed schedule required to complete project. CONSULTANT SHORT-LIST EVALUATION CRITERIA A selection committee will interview the short-listed Firms, if needed. If held, the interview is a very important part of the selection process. Both the original submitted proposal and the results of the Consultant interview, if needed, will be used to select the final Consultant for the project. The following criteria are among those that will be used to evaluate the Consultants on the short-list. 1 . A high level of professional competence and a proven track record in the preparation of park or similar plans: a. Qualifications and experience of the Consultant and any sub-consultants. b. Demonstration of the professional expertise and technical abilities of the project team members. Page 14 of 28 c. If a joint venture with subconsultants, the track records of the Firms experience working together. d. Experience of the Consultant working on municipal projects in lowa. e. Experience of the project team working with the public and other project stakeholders in preparing plans for park facilities. f. Experience with LWCF grant administration and the lowa Department of Natural Resources (IDNR). g. Overall success of past projects completed for the City of Dubuque. h. Proven track record in a park redevelopment through construction. i. Experience of project team in working with the public and other stakeholders in preparing plans for park facilities. 2. Quality and completeness of the written proposal. The proposal should clearly demonstrate understanding of the City's overall objectives in the completion of the Comiskey Park — Engagement, Design, Construction Management and Grant Administration Services for the City of Dubuque. 3. Design approach/methodology in completing scope of services such as: a. Grasp of project requirements and level of interest in the project. b. Creativity and problem-solving ability. c. Ability of Consultant team to demonstrate initiative, motivation and knowledge of the City of Dubuque. 4. Experience with developing and implementing community engagement process. 5. Responsiveness and compatibility between the Consultant and City: a. General attitude and ability to communicate. b. Ability of the Consultant to maintain a high level of direct interaction and communication with City staff. c. Ability to listen, be flexible, and follow and/or implement direction and/or ideas or concepts. d. How the Consultant team interacts with the general public, City staff, and public officials. 6. Proposed schedule required to complete project. 7. Cost of the Comiskey Park — Engagement, Design, Construction Mangement and Grant Administration Services for the City of Dubuque in relationship to the services offered. 8. Results of interview process 9. Information from References SELECTED CONSULTANT - FEE NEGOTIATION PROCESS Upon the completion of the evaluation of the proposals, the RFP Selection Committee will recommend to the City Manager or City Council, the awarding of a contract to the highest ranked Consultant. The Selection Committee will also request authority to negotiate with the recommended Consultant a final scope of work and fee structure for the project. Page 15 of 28 After authority is granted to negotiate an agreement and execute a contract with a Consultant, the Consultant shall prepare an industry standard Work Breakdown Structure (WBS) to reflect the Firm's approach to the completion of the project. The WBS, at a minimum, should include work tasks for each of the components outlined in the RFP, a separate line item for each deliverable, and list project management as a separate task. No individual task on the WBS shall have a total value exceeding $10,000. The Consultant shall indicate in the WBS the work tasks that will be completed by City staff. The format of the WBS shall summarize the fixed fee for each task listed, plus individually list in separate section any associated reimbursable expenses that would specifically relate to this project. A sample format of a WBS can be obtained from the City if desired. Once the selected Consultant has prepared the WBS, the City and the Consultant will meet and the final scope of work for the project will be negotiated by joint revision to the WBS in order to best meet the goals of the project while considering available funding. During the negotiation process, tasks to be completed by City staff, work reassignment to different project team members, and the addition or elimination of tasks may be modified on the WBS in order to achieve the best overall results for project. The selected Consultant shall be responsible for updating the WBS to reflect any changes that were agreed to during negotiations. After the final scope of services has been determined, a design fee has been negotiated, and the WBS has been finalized, the Consultant shall incorporate the WBS into the contract documents being prepared for signature. If a contract satisfactory and advantageous to the City can be negotiated at a price considered fair and reasonable, the award shall be made to that offerer. Otherwise, negotiations with the offerer ranked first shall be formally terminated and negotiations commenced with the Consultant ranked second, and so on until a contract can be negotiated that is acceptable to the City. Upon the successful completion of contract negotiations, the selection committee shall recommend that the City Manager execute a contract with the successful Consultant. The City Manager will in turn make a decision to execute the contract or request the Dubuque City Council make a final determination to award and execute the contract with a Consultant. Pavment for Work: The Consultant awarded the contract shall be paid once monthly. The invoiced amount shall be based on the Earned Value of the percent work completed as reported on the most recently updated and submitted WBS. Page 16 of 28 THE CITY OF DuB E Comiskey Park Masterpiece on the Mississippi Engagement, Design, Construction Management and Grant Administration Services City of Dubuque, lowa Consultant Professional Services Request for Proposal November 6, 2018 Appendix B RFP Rules and Protest Procedure MINOR IRREGULARITIES The City reserves the right to waive minor irregularities in submitted proposals, providing such action is in the best interest of the City. Minor irregularities are defined as those that have no adverse effect on the City's best interests and will not affect the outcome of the selection process by giving the prospective Consultants an advantage or benefit not enjoyed by other prospective Consultants. EXCEPTIONS Proposer exceptions to any part of the requirements stated in this request must be clearly identified as exceptions and noted in the letter of transmittal and in the submitted project cost estimate. RANKING OF THE PROPOSALS No debriefings or scoring information shall be released before the City Manager or City Council has recommended that a contract be negotiated with the recommended Firm. However, after authorization has been granted to negotiate a contract, all contents of the submitted proposals shall become public information. DEFINITIONS The City has established for the purposes of this RFP that the words "shall", "musY', or "will" are equivalent in this RFP and indicate a mandatory requirement or condition, the material deviation from which shall not be waived by the City. A deviation is material if, in the City's sole discretion, the deficient response is not in substantial accord with this RFP's mandatory conditions requirements. The words "should" or "may" are equivalent in this RFP and indicate very desirable conditions, or requirements but are permissive in nature. Deviation from, or omission of, such a desirable condition or requirement will not in and of itself cause automatic rejection of a proposal but may result in being considered as not in the best interest of the City. DISPUTES/EXCEPTIONS Any prospective Proposer who disputes the reasonableness or appropriateness of any item within this RFP document, any addendum to this RFP document, notice of award or notice of rejection shall set forth the specific reason and facts concerning the dispute, in writing, within five (5) business days of the receipt of the proposal document or notification from the City. The written dispute shall be sent via certified mail or delivered in person to the point of contact set forth in Section 7.0, who shall review the written dispute and work with the City Manager to render a decision which shall be considered final. Page 18 of 28 THE CITY OF DuB E Comiskey Park Engagement, Design, Construction Masterpzec� on the Mississ�ppi Management and Grant Administration Services City of Dubuque, lowa Consultant Professional Services Request for Proposal November 6, 2018 Appendix C City of Dubuque Contract Terms and Conditions Page 19 of 28 TERMS AND CONDITIONS The following clauses shall be included in the final signed contract: 1. CONSULTANT'S ENDORSEMENT ON PLANS. The Consultant shall endorse the completed computations prepared under this Agreement and shall affix thereto the seal of a licensed professional engineer, or licensed professional architect, licensed to practice in the State of lowa, in accordance with the current Code of lowa. 2. CHANGE IN SCOPE OF SERVICES. No change in scope shall be permitted during this project without the prior written agreement of both parties and the WBS being updated. 3. SUBSTITUTION OF PROJECT TEAM MEMBERS. The Project Manager, partners, management, other supervisory staff and technical specialists proposed for the project may be changed if those personnel leave the Consultant. These personnel may also be changed for other reasons however, in either case, the City retains the right to approve or reject the replacements and no replacements shall begin working on the project without the express, prior written permission of the City of Dubuque. 4. INSURANCE. Consultant shall at all times during the pertormance of this Agreement provide insurance as required by the attached Insurance Schedule. 5. INDEMNIFICATION. To the fullest extent permitted by law, Consultant shall indemnify and hold harmless the City from and against all claims, damages, losses and expenses, including but not limited to attorneys' fees, arising out of or resulting from pertormance of the Contract, provided that such claim, damages, loss or expense is attributable to bodily injury, sickness, disease or death, or injury to or destruction of property (other than the Project itsel� including loss of use resulting therefrom, but only to the extent caused in whole or in part by negligent acts or omissions of the Consultant, Consultant's subcontractor, or anyone directly or indirectly employed by Consultant or Consultant subcontractor or anyone for whose acts Consultant or Consultant's subcontractor may be liable, regardless of whether or not such claim, damage, loss or expense is caused in part by a party indemnified hereunder. 6. ERRORS & OMISSIONS. In the event that the work product prepared by the Consultant is found to be in error and revision or reworking the work product is necessary, the Consultant agrees that it shall do such revisions without expense to the City, even though final payment may have been received. The Consultant must give immediate attention to these changes so there will be a minimum of delay during construction. The above and foregoing is not Page 20 of 28 to be constructed as a limitation of the City's right to seek recovery of damages for negligence on the part of the Consultant herein. 7. OWNERSHIP OF ENGINEERING DOCUMENTS. All sketches, tracings, plans, specifications, reports on special studies and other data prepared under this Agreement shall become the property of the City and shall be delivered to the Project Manager upon completion of the plans or termination of the services of the Consultant. There shall be no restriction or limitations on their future use by the City, except any use on extensions of the project or on any other project without written verification or adaptation by the Consultant for the specific purpose intended will be the City's sole risk and without liability or legal exposure to the Consultant. The City acknowledges the Consultant's plans and specifications, including all documents on electronic media, as instruments of professional service. Nevertheless, the plans and specifications prepared under this Agreement shall become the property of the City upon completion of the services and payment in full of all moneys due to the Consultant. The City and the Consultant agree that any electronic files prepared by either party shall conform to the specifications listed in Attachment of the contract. Any change to these specifications by either the City or the Consultant is subject to review and acceptance by the other party. Additional efforts by the Consultant made necessary by a change to the CADD software specifications shall be compensated for as Additional Services. The City is aware that significant differences may exist between the electronic files delivered and the respective construction documents due to addenda, change orders or other revisions. In the event of a conflict between the signed construction documents prepared by the Consultant and electronic files, the signed construction documents shall govern. The City may reuse or make modifications to the plans and specifications, or electronic files while agreeing to take responsibility for any claims arising from any modification or unauthorized reuse of the plans and specifications. 8. SUBLETTING, ASSIGNMENT OR TRANSFER. Subletting, assignment, or transfer of all or part of the interest of the Consultant in this Agreement is prohibited unless written consent is obtained from the Engineer and approved by the City. Page 21 of 28 THE CITY OF DuB E Comiskey Park Engagement, Design, Construction Masterpzec� on the Mississ�ppi Management and Grant Administration Services City of Dubuque, lowa Consultant Professional Services Request for Proposal November 6, 2018 Appendix D Insurance Requirements Insurance Schedule J Page 22 of 28 Cga!W Wpue AauvueFequaemm[nb PrMevmms Sumne INSURANCE SCHEDUIEd . maimimp, iwre wn �m .nue_ Ace�>.. ,� oAqeim�ng 2 tSrvTaesacmaaw-bn.i . � v�amrare � omersno-z .reemr-. e-Fe � ti .a,_vna . . nam.a _xamnr_m •vMw ��zne � 'x.pwet emmnm e.m.m xna u.mim�rs Page]3 o!]H �.aa�,�e,,,�,�a��„e�„«.�e„��,�.� INSURlJJCE SCHEOULE J {wn6nuetl) N carn.anuuc�[auuaain css.�acgg�arecm2 �-��--+U=' �x��o•<N�egaetne�e� S��mcic re�n,..i�me n�vici:. s��:'sc.�.e ,�4a . ,...mvce�is +ss.,�; a�� e �=- �,c�e� ��s r�� m�...s;,�R .� .,�mae,.� erow�n', m' �.. �=i..a ��r ,��.:�r�_i�.e.:a�.��.i,��;�>,p�..w i :m.r.,� ��:. mw,*� . .�,_�_ �R._.. e� Au.amoe�.ewe�ury w.�,�.s_s ,_ _Rn sw�e.cac q �vakrc[nscwnP[xsnnaxaonamEus�iaertm •��wbs��we-`m eecMsma�w.veessea mwa.aeay�oMeCabCreY e5ssvmrtX Cw_ %pE _m ��J-M��rsa�s nm.,r+re . or��+H ..o.�y�oriarmr.a az�=_r�: s�ren.reic,avaa��sprv,x dmH�ax__, Page2A o!]H �.aa�,�e,,,�,�a��„e�„«.�e„��,�.� INSURlJJCE SCHEOULE J {wn6nuetl) q uaea[ux�cessvnatm 5�rv_qttx »a�+uuai waimwraumammawwn5sa q�-.-rs,..wk.it.�.e,.. { cxa�ssrox[.waeitm 4i�v{cis Prvrtxcmaeewwrez3sks_ssvzmer�qdiwmvo�e;� ,� - �.a��mM�a��owm.»mb�a�� a�=�,�: s,�.re�P,a��s�,,.� ,.��__, vaeazs or�a ar,a W��,��w.�t,�.�� .�, PRESERYAitON OF GOVERNMENTAL IMMUNITIES ENOORSEMENT �. ancar�. . . ce9nercs . ..+�z °m %tce �E x exnaavverea �earevicem ome.� �rvcsrsvmcepoev. e�� ww , _ �w�nmu<..=.,a _ r.�o-r,.s„wme,..3aY. �rre,p,� nnrs,:v,m �N - a�re :�a�,re.�m �� i, �^�n sa ,amo;e ,wwe� � SPECIMEN ,o�,�,��....� Fn�,.�� ,..=�,o��E�.�.E„ Pa9a� o« THE CITY OF DuB E Comiskey Park Engagement, Design, Construction Masterpzec� on the Mississ�ppi Management and Grant Administration Services City of Dubuque, lowa Consultant Professional Services Request for Proposal November 6, 2018 Appendix E Project Related Data Page 27 of 28 ■ , � A a ��. �� I � � �-iRT: , � . rp'✓; ," � " •4 ° _ , � � ' ' �:e , . xl�antleA ComisNey Park Bountlary �i ��yi'e�C�'�'� "� � ..�r..�J J 4�� I� 57 acres .. ,,. - � ��o .. . �� { I � -� .� . t� , � � �,. � < � _, g i A. �` 1 � � � _�� . �� ,,:. .f�- ExistingCamiskeY . �� I � � Park Bauntlary � � — � . •� 3.fi acres � �� ' ✓ : : � l �� , �-.� _ _ _ ..� � � - ��'�' � � � �.. _,_�r.., s� :_�u� , y r�:4 � ' � ��IJlllllll � Tmc`° �Y HInBCmFYOa/ABounbry G�rtleOPeABumOary ilri �..—�i` � .�-� _�� ?�� . — THE CITY OF DUB E Mctstei•piece on the Mississippi Comiskey Park Engagement, Design, Construction Management and Grant Administration Services City of Dubuque, lowa Consultant Professional Services Request for Proposal — Addendum November 19, 2018 1) Will the consultant be required to submit/process the Washington Street right-of- way vacation? Washington Street has been removed already. It does not need to be vacated as a part of this project. The photo below shows the street has been removed as it used to be located parallel the fence line/tree line. �I . .,_ . .... ��. C i�_ # y i i"' �� '�� 4f�� . �� '. �� I-fIIF _ 'I�. .._ ��.'. s. �� ,-�y �"y � � � x� y ^`�. r �} - t. „�. - -u��"'� � _ »,,-:.w �.tiA�w,-;��.. � _ ,x ��"�l '�1. �� ._ � ..� _ � �� },��?� . ' ... '_ �� cp i � ' �4 3 ��-�� _ . � . . � ��t . `� 1 9 r, � —� � �r. '. :!nWli� - � I � � �`#a�fr,„� I � � 1 ' - . _ �- ,,� � �' 'E�L __{ �"_.'t"�'� - ,�.. , � ` _ � .�,�,_ ; ; a r si� .a�� P^,�*,�y�E' •� /' �'� ., _i � .. � :e :. e .- Y 'I. � , . , .. i � �, � . �. . �•r ..ix�x t&,.' _ ... . -,Y - 'i 2) Will it be the consultanYs responsibility to undertake any platting/rezoning/actions to consolidate the existing park, City-owned property to the east and vacated right-of-way as part of this project scope? There would be no platting or rezoning necessary as a part of this project. All areas of the project are city owned and controlled. 1 3) Has it been formally determined that the project is categorically excluded from the environmental review process? No. 4) Will the consultant be responsible for completing the Section 106 review process on behalf of the IDNR? Yes. 5) Have any specific park programming determinations been made by the City, aside from the community desires that will be determined through the input process? (i.e. the summer basketball league that is currently being funded with CDBG.) The only specifics were listed in the grant application. 6) Could you share some examples of the perception of fear within the neighborhood and/or related to the park which the consultant may need to address through the public engagement process? Is it a perception of crime or something else? Because it is perception this is difficult to answer. Many people do not believe the perception. For an example, when the Leisure Services Department offers recreational programming at the site people have shared they would register but they are afraid to go to "that neighborhood". 7) Has the City identified specific marginalized populations within the service area? And can they share any information about how these groups may be best approached for input and engagement during this park redevelopment process? We have not identified the specific marginalized population although we know many live in this neighborhood and understand the demographics of the neighborhood. It is up to the consultant to determine through this process their best proposed approach(es). 8) Will you directly email addendums to those who have submitted questions to help address acknowledgement of receipt in coordinating delivery around the holiday? Yes. 9) With respect to budget the RFP notes 1 .2 million, while the grant documents reflect this total, it includes cost for property acquisition and demo. Does the remaining project budget hold at the 1 .2 or should some costs to date be removed? We also feel the budget for lighting may be less than desired and wonder if the investment in a rubber surface was figured in the original budget. 2 There have been no costs to date for the project. The grant was turned in with its budget at the time. The property acquisition and demo were a part of the Bee Branch project budget. There is current $1 ,201 ,277 available between the grant and the city's capital improvement budget. The capital improvement budget has six different projects outlined. The consultant should think of this money not related specifically to the six projects but to the entire park redevelopment. To answer the specific question, the rubberized surface was included in the budget (and would be in this project) for the capital improvement related to playground. 10) On the schedule side the grant documents show a two year time line while the RFP request the entire project be complete in one year. To meet the objective of stakeholder involvement and design an iconic park, we feel the schedule in the grant application is more appropriate, however, if completion time is a higher priority, adjustments may be made. The consultant would need to outline their proposed timeframe based upon each of the requirements. The City would like to see progress toward at least part of the construction related to an approved plan in 2019. 11) The schedule seems aggressive given all of the public engagement— substantial completion of design/bid docs 12/31/2019? Can you elaborate on those expectations? See answerabove. 12) Are you looking for a completed contract or just a contract template? We are looking for your contract template that would be adapted for this project. 13) The survey information provided by the City has been limited in the past. Would you like a site survey as a line item in our proposal? The city will provide what it has for the site. If the consultant believes based on possible development of the site a survey is needed, it should be included. 14) Who/what is the City Design Review team? The City's Design Review team and process are detailed at http://www.cityofdubuque.orq/354/Development-Services. Scroll down to Development Review Process. 15) Who presents to Park & Rec Commission and City Council? Who should plan to attend and how many times would we expect to attend? 3 The principal of the project would present to the Commission and City Council. Typically, a project would present the master plan developed for recommendation for approval by the commission and approval by the City Council. The project once designed would then require council approval of bids and specifications and award. It is anticipated that the consultant would attend the award meeting. 16) Do you want permitting fees in the proposal? Yes. 17) What is the expectation for reimbursement request frequency for the grant? A reimbursement request to allow receipt of funds prior to fiscal year end (June 30) would be needed and likely two other requests. 18) Is the park shelter excluded? The enclosed building on the site (known as the Comiskey Building) would not be a part of the project. 19) Can you send us the link/sign-in for the City's FTP site, the link isn't working for us in the RFP. https://citvofdubuque.sharefile.com/d-sca9e5425654471 eb 20) For Scope 4.8: This is usually performed by the contractor, please advise if the City is looking for us to include a construction management company. You should include a contractor to pertorm this service if your company does not offer the services outlined in 4.8. 21) For Scope 4.9.1 : Perform Construction Staking � Are you requesting a design/build firm or a Construction Manager/General Contractor to be included part of the team? Or is this only referencing we need to have a survey completed as part of our scope before beginning the construction documents? Or should the A/E firm provide the survey for the As-built drawings? You should include a contractor to pertorm this service if your company does not offer these services outlined in 4.9.1 . 4