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Historic Federal Building Roof Restoration Project_Hearing Copyrighted January 7, 2019 City of Dubuque Public Hearings # 4. ITEM TITLE: Historic Federal Building Roof Restoration Project SUMMARY: Proof of publication on notice of public hearing to consider approval of the plans, specifications, form of contract and estimated cost for the Historic Federal Building Roof Restoration Project, and the City Manager recommending approval. RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for the Historic Federal Building Roof Restoration Project SUGGESTED DISPOSITION: Suggested Disposition: Receive and File;Adopt Resolution(s) ATTACHMENTS: Description Type Historic Federal Building Roof Restoration Project-MVM City Manager Memo Memo Staff Memo Staff Memo Resolution Resolutions Proof of Publication Supporting Documentation THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Historic Federal Building — Roof Restoration Project CIP 350/360-1841 DATE: December 28, 2018 Project Manager Steve Sampson Brown recommends City Council approval of the plans, specifications, form of contract and estimated cost of$362,525 for the Historic Federal Building Roof Restoration Project. I concur with the recommendation and respectfully request Mayor and City Council approval. �L;� 1��, ��.� Mic ael C. Van Milligen �� MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Steve Sampson Brown, Project Manager THE CITY OF Dubuque � AN•AnEr�6it� DU B E `., . ,�: �� I� Masterpiece on the Mississippi 2°°'��12 2013•2017 TO: Michael C. Van Milligen, City Manager °`�� ,� FROM: Steve Sampson Brown, Project Managek-- DATE: December 27, 2018 SUBJECT: Historic Federal Building - Roof Restoration Project CIP 350/360 -1841 INTRODUCTION The enclosed resolution is in reference to the public hearing for the Historic Federal Building Roof Restoration Project. BACKGROUND The current roof on the building is 19 years old and is currently showing signs of noticeable deterioration. In 2017 a diagnostic testing and analysis was completed on all sections of the roof to determine the remaining service life. The results of the analysis indicated there were four areas where the roof inembrane was leaking and the insulation board was saturated with water. A short term repair project was completed to address the four areas of the roof that were leaking to avoid any potential damage to the building. DISCUSSION The 2017 analysis also recommended partial replacement of the east roof inembrane and a 10-year warranty roof coating be used for the for the remaining north, south and west portions of the roof. In order to ensure the long term viability of the building and to eliminate the potential for water damage the Engineering Department is recommending proceeding with this restoration project. Based on available funding for this project the east and west roofs have been prioritized as part of the base bid as they are in the worst condition. The north and south roofs (roofs C & U) are in better condition and could be delayed if adequate funding is not available to complete the project. PROJECT SCHEDULE The schedule for the project is as follows: Initiate Public Bidding Process December 17, 2018 Publish Notice to Bidders, Advertise for Bids December 21, 2018 Publish Public Hearing Notice on Plans & Specifications December 21, 2018 Public Hearing on Plans & Specifications January 7, 2019 Receipt of Bid Proposals (Bid-Letting) January 17, 2019 Page 1 of 2 Award Construction Contract February 4, 2019 Final Project Completion Date May 31 , 2019 RECOMMENDATION I recommend that the City Council approve the plans, specifications, form of contract and estimated cost for the Historic Federal Building Roof Restoration Project. BUDGETIMPACT The estimate of probable cost for this project is summarized as follows: Descri tion Estimate Construction Contract — Base Bid $275,000.00 Contin enc 5°k $13,750.00 En ineerin /Contract Admin $2,000 Sub Total - Project Cos $290,750.00 Bid Alternate #1 — Roofs C & U $71 ,775.00 Total Project Cos $362,525.00 The funding summary for the Historic Federal Building Roof Restoration Project is as follows: CIP Fundin Source Amount 350/360-1841 Federal Building Renovation CIP $352,800.00 Total Available Project Funding $352,800.00 The base bid total project cost is $290,750 which fits within the available funding for this project. If the City benefits from a competitive bidding environment and bids for both the Base Bid and Bid Alternate 1 are below $352,800 than the City will select Alternate 1 and included it as part of the award for this project. Otherwise only the base bid will be used as the basis of award for this project ACTION TO BE TAKEN The City Council is requested to approve the plans, specifications, form of contract and estimated cost for the Historic Federal Building Roof Restoration Project through the adoption of the enclosed resolution. cc: Gus Psihoyos — City Engineer Alexis Steger — Housing & Community Development Director Renee Tyler— Transportation Services Director Dave Johnson — Building Services Manager F:\PROJECTS\Federal Building Phase II\City Council Documentation\1_Initiate\Historic Federal Building Roof Replacement Project-PH Staff Memo.doc Page 2 of 2 RESOLUTION NO. 20-19 APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE HISTORIC FEDERAL BUILDING - ROOF RESTORATION PROJECT NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the Historic Federal Building Roof Restoration Project, in the estimated amount $275,000.00, are hereby approved. Passed, adopted and approved this the 7th day of January 2019. Attest: S. Firnstahl, City Clerk Roy D. Buol, Mayor � STATE OF IOWA {SS: � DUBUQUE COUNTY � � � CERTIFICATION OF PUBLICATION � � _ ;� CITY OF DUBUQUE, �� I, Suzanne Pike, a Billin Clerk for Woodward 101NA ° g OFFICIAL NOTICE � Communications, Inc., an Iowa cor oration ublisher NOT�cE oF PUBuc i � p o p HEARING ON PLANS, �', of the Tele ra h Herald a news a er of eneral sPec�F�car�oNs, ,� g p � P P g FORM OF CONTRACT, i circulation ublished in the Cit of Dubu ue Count AND' � EsrinnArEu � p Y �I � Y COST FOR HISTORIC of Dubuque and State of Iowa; hereby certify that the 'FEnEen� .Bui�oir,G i iii �RESTORATION ,PRO--, attached notice was published in said newspaper on the ,�cr : I� NOTICE IS,HEREBY � I following dates: GivErv: rhe c�ty coun- ,�� cil, of, the City `.of I ' December 21 2018 oubuq�e,:, �oWa w�n ' �i > > ��hold a�,public,hearing i �I 'on the proposed plans, , �i specifications, forrri'of 1 2riC� fOY W11iC11 tlle C11aPge 15 $23.41 contract and estimafed i'; cost."for ;the HisYoric i ;! , Federal Building�.Roofi ', I� Res�o�afion Project;'in „ ,rc., accordance with the ' pCovi-sions' of Chap"ter ' y ;26, Code of lowa, ,at.' ; Subscribed to before me, a Notar Public in and for 6:00 p.m.,.on the itn- ,; y tlay of,January 2019,'in li, Dubuque County, IOW2, She Histocia Federal' i Building Gouncil Cham- 6ers(second floor),350 � `/ �/' 1Nest 6th Street, Dubu- r t111S[:�C�2y Of ��a1e,�(��..� , 2(y O , que, 'lowa; Said pra posed plans specifica- tions,form'of contract �� and estimated cost are �� /"�� now on file:in the office ' � s / of the Ciry Clerk. {��t �'� l � said heari.ng any inter- ' 'j ested erson may ap- I NOtaY'y PU C lri ariC� fOP DUbUCllle COLlrity, 10 . pear and fil,e.objections li thereto. , ;: g ' The,scope of the �I Project is as follo,ws � This pro.ject consists y for some sections oi' �I the`r,00f removing the; � ezisting " membrane roof system including' � roof insulation and � m'e`tal edge flashin�, � pcoviding new roof in- q sulation, , .membrane � roof, and metal edge, flashing aqd for other �� sections rehabilitating. � �the existing'�m�mbrane and applying a built-up � asphalt coating sys- � tem. Any visual or hearing- impaired persons need- ing spe'cial;assistance or persor�s with special accessibility. , needs sflould contact the City Clerk's office at (563) ` 589-4120 or TDp .at (563) 690-6678 atJeast 48 hours prior to tYie meeting. Published 6y order of the City Copncil given on'the 17th:d�y of De- cember 2018; � Kevin S.Firnstahl, � CMC,City Clerk lt].2/21 :.:.�.....�,�..M. � A i � � �