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22nd Street/Kaufmann Avenue Storm Sewer Improvements (White to Kleine Streets) Copyrighted January 22, 2019 City of Dubuque Items to be set for Public Hearing # 3. ITEM TITLE: 22nd StreeUKaufmann Avenue Storm Sewer Improvements Project (White Street to Kleine Street) SUMMARY: City Manager recommending initiation of the public bidding procedure for the 22nd StreeUKaufmann Avenue Storm Sewer Improvements Project(White Street to Kleine Street), adoption of resolutions preliminarily approving the proposed plans, specifications, form of contract, and estimated cost, and further recommends that a public hearing be set for February 18, 2019. RESOLUTION Preliminary approval of plans, specifications, form of contract and estimated cost; setting date of public hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for February 18, 2019 ATTACHMENTS: Description Type 22nd StreeUKaufmann Avenue Storm Sewer City Manager Memo Improvements Project-NNM Memo Staff Memo Staff Memo Resolution and Public Notice Resolutions Phase 2 Public Meeting Letter Properties Supporting Documentation Phase 2 Public Meeting Letter Heeb St Supporting Documentation Door Hangar Supporting Documentation THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: 22"d Street/Kaufmann Avenue Storm Sewer Improvements Project (White Street to Kleine Street) CIP# 2642769, PROJECT# 1X0006 DATE: January 16, 2019 City Engineer Gus Psihoyos recommends initiation of the public bidding procedure for the 22nd Street/Kaufmann Avenue Storm Sewer Improvements Project (White Street to Kleine Street), adoption of resolutions preliminarily approving the proposed plans, specifications, form of contract, and construction estimate of$7,529,802, and further recommends that a public hearing be set for February 18, 2019. I concur with the recommendation and respectfully request Mayor and City Council approval. �� Mic ael C. Van Milligen �� MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF Dubuque � DUB E �� `I��•r Masterpiece on the Mississippi z°°''Zo12 2013•2017 TO: Michael C. Van Milligen, City Mana�,�r��-�1 ��`�'� _��-,1 FROM: Gus Psihoyos, City Engineer ,._,;�• __ , DATE: January 15, 2019 RE: 22nd Street/Kaufmann Avenue Storm Sewer Improvements Project (White Street to Kleine Street) CIP# 2642769, PROJECT# 1X0006 INTRODUCTION The attached resolutions authorize the initiation of the public bidding procedure for the 22nd Street/Kaufmann Avenue Storm Sewer Improvements Project (White Street to Kleine Street). BACKGROUND In January 2016, the State was awarded $95.7 million in HUD National Disaster Resiliency Competition grant funds. Per the award, the City of Dubuque is to receive $23.1 million for storm water infrastructure improvements associated with the Bee Branch Watershed Flood Mitic�ation Project. The infrastructure improvements are as follows: 1. Bee Branch Railroad Culvert Infrastructure Improvements involving the installation of culverts from the Lower Bee Branch Creek, through Canadian Pacific Railway property, to the Upper Bee Branch north of Garfield Avenue; 2. 22nd Street/Kaufmann Ave Storm Sewer Improvements involving the installation of a large diameter storm sewer from 22nd & Elm up Kaufmann Avenue to the Kaufmann & Kane intersection. The work includes inlets and local sewer connections to the storm sewer and the complete reconstruction of the street and other underground utilities along the street right-of-way corridor. 3. 17t" Street/W. Locust Street Storm Sewer Improvements involving the installation of large diameter pipe from the Lower Bee Branch Creek through the Canadian Pacific Railway tracks to 17t" Street then to the west along 17t" Street and finally west along W. Locust Street towards Angella St. The work includes inlets and local sewer connections to the storm sewer and the complete reconstruction of the street and other underground utilities along the street right-of-way corridor. In October of 2016, the City Council passed Resolution 362-16 authorizing the execution of the funding contract with the lowa Economic Development Authority (IEDA) for the City's receipt of$23,309,600.UU in C;ommunity Development Biock Grant Program Disaster Recovery - National Disaster Resiliency funds for the Bee Branch Watershed Flood Mitigation Project. DISCUSSION The 22nd Street/Kaufmann Avenue Storm Sewer Improvements Project (White Street to Kleine Street) is one phase of the Bee Branch Watershed Flood Mitigation Project. The project involves the replacement of the existing storm sewer with a large diameter storm sewer and additional storm drains (intakes) along 22nd Street/Kaufmann Avenue from White Street to Kleine Street. Improvements will continue up Kaufmann Avenue to Kane Street in a future phase. This work will require the relocation and reconstruction of existing underground utilities to provide the necessary space for the larger storm sewer. It will also require the complete removal and subsequent reconstruction of the street. The improvements will be constructed in multiple traffic control phases to accommodate residents and businesses. Phase I involves the construction of improvements on 22�d Street from White Street to Francis Street. Phase II improvements include construction from Francis Street to North Main Street. Phase III improvements include construction from North Main Street to west of Kleine Street. Improvements include the installation of approximately 1200 linear feet of 10-foot by 6-foot concrete box culvert (either cast-in place or precast) with cast in place connections on both the west and east ends of the project. The project also includes local storm sewer and intakes, roadway reconstruction with HMA pavement, PCC driveway, sidewalk, and curb ramp reconstruction, PCC wall, railing, and step construction, water main replacement, sanitary sewer replacement, temporary storm water management, dewatering, mobilization, electrical conduits, fiber vaults, traffic signal replacement, miscellaneous restoration, erosion control, and traffic control. Additional phases will continue along Kaufmann Avenue to Kane Street if funding allows. These additional phases of construction will occur in 2020. PUBLIC ENGAGEMENT The Engineering staff has held multiple public information meetings for this project. These were held on August 22, 2017, July 25, 2018, November 5, 2018 at Comiskey Park. Several letters were sent to property owners and residents in the affected properties on the project before the public meeting and since. See attached public outreach letter as an example. Engineering staff is also meeting with property owners and tenants individually onsite to answer questions about the project. A project website is located at: https:lJwww.cityafdubuque.arp1182�122nd-St-Kauf�7iann-Ave-Project . This is on the Bee Branch Flood Mitigation area of the City's website. Engineering staff has also met with Greater Dubuque Development Corp. to coordinate outreach to businesses in the area. A newsletter that is sent to all Bee Branch residents (13,000 property owners) also describes the project and schedule. 2 I i There will be a need to acquire temporary construction easements and right of way for some properties. These easements and right of way will be acquired prior to construction. Property rights letters and related temporary easement/right of way documentation have been mailed out to property owners. The City will follow the procedures outlined with the lowa DOT in acquiring temporary construction easements and right of way. PROJECT SCHEDULE The schedule for this Phase was developed in coordination with the owners of the properties immediately north and south of 22�d Street/Kaufmann Avenue from White Street to Kleine Street. The schedule for the Project is as follows: Initiate Public Bidding Process January 22, 2019 Publish Notice to Bidders, Advertise for Bids January 23, 2019 Publish Public Hearing Notice on Plans & Specs February 1, 2019 Public Hearing on Plans & Specifications February 18, 2019 Receipt of Bids (Bid Letting) February 22, 2019 Award Construction Contract March 4, 2019 Final Project Completion November 30, 2019 Subsequent phases if funding is available will follow in 2020. As noted, all of the improvements for all phases must be complete by June 30, 2021. RECOMMENDATION I recommend preliminary approval of the proposed plans, specifications, form of contract, and construction estimate for the 22nd Street/Kaufmann Avenue Storm Sewer Improvements Project (White Street to Kleine Street). I further recommend establishing the date of a public hearing and authorize the City Clerk to advertise for bids for the Project. BUDGET IMPACT The preliminary estimate of probable costs for the 22nd Street/Kaufmann Avenue Storm Sewer Improvements Project (White Street to Kleine Street) is as follows: Construction $ 5,870,835.00 Property $10,000.00 Easements/ROW Contingency (5%) 293,542.00 Engineering 1,355,425.00 Total Project Cost 7s�29,$p2.Q0 3 The funding summary is as follows: CIP & PROJECT Fund Description Fund Amount 264-2769 HUD NDR CDBG Grant $2,968,124.00 1X0006 (HUD) 3402769 State Sales Tax Increment $4,213,136.00 1 X0003 7202769 Stormwater Utility $293,542.00 7202769 Housing TIF (LMI) $35,000.00 7401405 Watermain Replacements $20,000.00 TOTAL $7,529,802.00 The funding summary above includes lead service line replacement in conjunction with the Water Department. Engineering staff will be coordinating inspections of the properties to verify if the services are lead or copper. Property owners will be given the option to be voluntarily assessed through the project to replace lead lines. Financial assistance will be made available through Community Development Block Grant funds if the resident in the building meets low/moderate income guidelines. Those that do not meet income guidelines will be given the option to be voluntarily assessed for the replacement of the lead water service. The watermain replacement is to extend a section of watermain on Kleine Street that is not HUD eligible. This extension allows for the watermains to be looped to better serve residents on Klingenberg Terrace and Lowell Street. The improvements will be funded using the $23.1 million in Community Development Block Grant Program Disaster Recovery - National Disaster Resiliency funds for the Bee Branch Watershed Flood Mitigation Project. ACTION TO BE TAKEN I respectfully request adoption of the attached resolutions preliminarily approving the proposed plans, specifications, form of contract, and construction estimate; establishing the date of the public hearing; and authorizing the City Clerk to advertise for bids for the 22nd Street/Kaufmann Avenue Storm Sewer Improvements Project (White Street to Kleine Street). Attach. Prepared by Jon Dienst, P.E. cc: Crenna Brumwell, City Attorney Jenny Larson, Budget Director Rachel Kilburg, Budget Analyst John Tharp, Grant Administrator Alexis Steger, Housing Department Manager Deron Muehring, Civil Engineer 4 RESOLUTION NO. 36-19 22ND STREET/KAUFMANN AVENUE STORM SEWER IMPROVEMENTS PROJECT (WHITE STREET TO KLEINE STREET) PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT FOR BIDS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: The proposed plans, specifications, form of contract and estimated cost for the 22nd Street/Kaufmann Avenue Storm Sewer Improvements Project (White Street to Kleine Street) in the estimated amount of $7,529,802.00 are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. A public hearing will be held on the 18th day of February, 2019, at 6:00 p.m. in the Historic Federal Building Council Chambers (second floor) 350 W. 6th Street, Dubuque, Iowa, at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. 22nd Street/Kaufmann Avenue Storm Sewer Improvements Project (White Street to Kleine Street) is hereby ordered to be advertised for bids for construction. The amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. The City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in the Master Builders of Iowa Plan Room, The Construction Update Network and posted on the City of Dubuque website at www.cityofdubuque.orq/bids and which notice shall be published not less than thirteen but not more than forty-five days before the date for filing bids before 2:00 p.m. on the 22nd day of February, 2019. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:00 p.m. on the 4th day of March 2019, in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. Pg. 2. Resolution No. 36-19 Passed, approved, and adopted this 22nd day of January 2019. j� Roy D. Buol, Mayor Attest: KevirS. Firnstahl, City Clerk CITY OF DUBUQUE, IOWA OFFICIAL NOTICE NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE 22ND STREET/KAUFMANN AVENUE STORM SEWER IMPROVEMENTS PROJECT (WHITE STREET TO KLEINE STREET) NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract, and estimated cost for the 22nd Street/Kaufmann Avenue Storm Sewer Improvements Project (White Street to Kleine Street), in accordance with the provisions of Chapter 26, Code of Iowa at 6:00 th p.m. on the 18 day of February, 2019, in the Historic Federal Building Council Chambers th (second floor), 350 West 6 Street, Dubuque, Iowa. The scope of the Project is as follows: 22nd Street/Kaufmann Avenue Storm Sewer Improvements Project (White Street to Kleine Street). CIP# 2642769, PROJECT# 1X0006. The project consists of the construction of approximately 1200 linear feet of 10-foot by 6- foot concrete box culvert (either cast-in place or precast) with cast in place connections on both the west and east ends of the project. The project also includes local storm sewer and intakes, roadway reconstruction (with the option of either asphalt surfacing or PCC surfacing), PCC driveway, sidewalk, and curb ramp reconstruction, PCC wall, railing, and step construction, water main replacement, sanitary sewer replacement, temporary storm water management, dewatering, mobilization, electrical conduits, fiber vaults, street lights, traffic signal replacement, miscellaneous restoration, erosion control, and traffic control. Copies of supporting documents for the public hearings are on file in the City Clerk’s th Office, 50 W. 13 Street, and may be viewed during normal working hours. At the meeting, the City Council will receive oral and written comments from any resident or property owner of said City to the above action. Written comments regarding the above public hearing may be submitted to the City Clerk’s Office on or before said time of public hearing. Any visually or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk’s office at (563) 589-4100 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. nd Published by order of the City Council given on the 22 day of January 2019. Kevin S. Firnstahl, CMC, City Clerk 1t 2/1 Dubuque THE CITY OF � llFluerloGlry DuB E ��r.� ��, zo« Masterpiece on the Mississippi z,,,.,.��,; June 14, 2018 � �� . .., Dear Resident, You have received this letter because you are a resident or owner of a home or property on Kaufmann Ave. between Central Ave. and Kane Street. Phase 2 of the 22"d St./Kaufmann Ave. Storm Sewer Capacity Improvement Project is scheduled to begin in early 2019. The improvements are being made as part of the Bee Branch Watershed Flood Mitigation Project, a multi-phased project to mitigate flash flooding, improve water quality, stimulate investment, and improve quality of life within the Bee Branch Watershed. The project consists of a new concrete box culvert, high-capacity storm drains, the relocation of underground utilities, and total street and sidewalk reconstruction. Please note, property owners will not be assessed for the improvements. You're invited to attend an open house information meeting from 4:30-6:30 p.m. at the Comiskey Park Building on Wednesday, June 20, to learn more about this project. The design plans have progressed significantly since the last open house in August 2017. We now know more clearly the potential impacts to each property including street and sidewalk widths, driveway steepness, parking restrictions, lead service line replacement options, temporary construction easements, the anticipated construction schedule, and property access during construction. We will discuss all these topics one-on-one with property owners and residents at the meeting. The meeting also provides an opportunity for you to share information. We will work with residents to accommodate access to properties and parking as much as possible during the project. The more we know now the better we can plan. If your schedule allows, please join us on June 20. If you are unable to attend, we invite you to call us at (563) 690-6068 to discuss the potential impacts to your property during the project. ; You're Invited! Open House Information Meeting � Date: Wednesday, June 20, 2018 Time: 430-630 p.m. (Open House) Presentation: City staff and the project consultant will give a short presentation at 530 p.m. Location: Comiskey Park Building, 24�h St. and Jackson St., Dubuque, IA Please Note • The Comiskey Park Shelter is a no-smoking facility and access for persons with disabilities is available. • Any visually-impaired or hearing-impaired person needing assistance to participate in these meetings should call (563) 589-4270 or (563) 589-4193 at least 48 hours in advance. Project Updates To receive Bee Branch Project-related updates and alerts via email and/or text, subscribe to the Bee Branch Notify Me at www.cityofdubuque.org/notifyme. We also invite you to like the Bee Branch Watershed Flood Mitigation Project on Facebook at www.facebook.com/beebranchdbq and/or follow it on Twitter at www.twitter.com/beebranchdbq. � � � � � � : . :x : � � : i . � : :.� ,� � �-;-: Dubuque THE CTTY OF � ui-�neMp c�h DuB E ,�v ��; I I ZOO�.ZOiZ Masterpiece on the Mississippi zo13•Zol, ••' . • October 25, 2018 �� . Dear Resident, You have received this letter because you are a resident or owner of a home or property on Heeb St. Phase 2 of the 22"a St./Kaufmann Ave. Storm Sewer Capacity Improvement Project is scheduled to begin in early 2019. The project consists of a new concrete box culvert, high-capacity storm drains, the relocation of underground utilities, and total street and sidewalk reconstruction along Kaufmann Ave. While the intersection of Kaufmann Ave. and Heeb St. is under construction there be access limitations to your street and property. You're invited to attend an open house information meeting from 4:30—6:30 p.m. at the Comiskey Park Building on Monday, November 5, to learn more about this project. The meeting provides an opportunity for you to share information. We will work with residents to accommodate access to properties and parking as much as possible during the project. The more we know now the better we can plan. If your schedule allows, please join us on November 5. If you are unable to attend, we invite you to call us at (563) 690-6068 to discuss the potential impacts to your property during the project. You're Invited! Open House Information Meeting Date: Monday, November 5, 2018 Time: 4:30—6:30 p.m. Open House Format: City staff and the project consultant will be available to answer your questions. Location: Comiskey Park Building, 24th St. and Jackson St., Dubuque, IA Please Note • The Comiskey Park Shelter is a no-smoking facility and access for persons with disabilities is available. • Any visually-impaired or hearing-impaired person needing assistance to participate in these meetings should call (563) 589-4270 or(563) 589-4193 at least 48 hours in advance. Project Updates To receive Bee Branch Project-related updates and alerts via email and/or text, subscribe to the Bee Branch Notify Me at www.cityofdubuque.org/notifyme. We also invite you to like the Bee Branch Watershed Flood Mitigation Project on Facebook at www.facebook.com/beebranchdbq and/or follow it on Twitter at www.twitter.com/beebranchdbq. Thank you! � � � � • � �••� ' 1 .1 . �••� � � � � • � \ \ \ \ \ \ \ \ ' - � ,�i ��\ / / \ / \ 1 1 I 1 1 \ / \ / ♦ ♦ i � � - _ i 2 2 N D ST. / KAU FMAN N AVE. STORM SEWER . . PUBLIC INFORMATION MEETING Tuesday, August 22 Open House from 4:30 - 6:30 p.m. Short Presentation at 5:30 p.m. Comiskey Park Building, 24th St. & Jackson St. City staff and project consultants will provide a project overview and answer questions. The meeting also provides an opportunity for you to share information. The City is seeking feedback on how to best phase construction and is gathering information about accessibility needs. Txs ciz�r oF �' DuB E -� ` -. Masterpiece on the Mississippi (563) 690-6068 • cityofdubuque.org/beebranch