1 22 19 Clerk's Skeleton Notes and Meeting CallCITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:00 p.m. on January 22, 2019 in
the Historic Federal Building, 350 W. 6th Street.
Present: Mayor uol; Council Members Del Toro, Jdfies,
City Manager Van,Milligen, City Attorney,Brumwell
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arson, Resnick, Rios,/w;
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Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PROCLAMATION(S)
1. Eagles Eyes on the Future Month (January 2019) was accepted by Michael Duehr
the Fraternal Order of Eagles, 1175 Century Drive.
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CONSENT ITEMS
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1. Minutes and Reports Submitted
Airport Commission of 5/15/18, 6/25/18, 8/6/18, 9/24/18; City Council Proceedings of
1/7/19; Cable TV Commission of 1/9/19; Library Board of Trustees Minutes of 10/25/18,
11/29/18; and Council Update #178 of 12/20/18; Resilient Community Advisory
Commission of 10/4/18, 11/1/18, 12/6/18 and 1/3/19; Transit Advisory Board of 1/10/19;
Zoning Advisory Commission of 1/2/19; Proof of Publication for City Council
Proceedings of 12/17/18.
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
SPT Real Estate, LLC / Shawn Thomas, Sr., for property damage.
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: SPT Real
Estate, LLC / Shawn Thomas, Sr., for property damage.
Suggested Disposition: Receive and File; Concur
4. Approval of City Expenditures
City Manager recommending Council approval for payment of City expenditures.
RESOLUTION 23-19 Authorizing the Finance Director -City Treasurer to make certain
payments of bills that must be paid and approved for payment in accordance with City
procedures
Suggested Disposition: Receive and File; Adopt Resolution(s)
5. Historic Route 20 Designation
City Manager recommending approval of a resolution in support of the designation of
Highway 20 in the City limits of Dubuque as Historic Route 20.
RESOLUTION 24-19 Declaring support of designation and intent of the placement of
Historic Route 20 signage on the state -maintained road
Suggested Disposition: Receive and File; Adopt Resolution(s)
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Larson
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6. Finance Department - Cashier Position
City Manager recommending approval to eliminate one Cashier position and create one
Account Clerk I position in the Finance Department.
Suggested Disposition: Receive and File; Approve
7. Industrial Electronics Technician
City Manager recommending that the vacant Maintenance Electrician position at the
Water and Resource Recovery Center be reclassified and retitled as an Industrial
Electronics Technician and the Electronic Technician position also be retitled as an
Industrial Electronics Technician.
Suggested Disposition: Receive and File; Approve
8. Civil Service Commission - Certified List
Civil Service Commission submitting the Certified List for the position of Bus Operator.
Suggested Disposition: Receive and File; Make Matter of Record
9. Resilient Community Advisory Commission Request to Declare Position
Vacant
Correspondence from the Resilient Community Advisory Commission requesting that a
position be declared vacant and a replacement appointed.
Suggested Disposition: Receive and File; Approve
10. Kohl's Property Tax Appeal Stipulation of Settlement
Senior Counsel recommending approval of a Stipulation of Settlement for a property tax
appeal filed by Kohl's for their property at 2595 NW Arterial.
Suggested Disposition: Receive and File; Approve
11. Pre -Annexation Agreement - Mathy Construction
City Manager recommending approval of a Pre -Annexation Agreement with Mathy
Construction Company for property located at 4900 Dodge Street, which is located
outside the City limits.
RESOLUTION 25-19 Approving a Pre -Annexation Agreement between the City of
Dubuque, Iowa and Mathy Construction Company
Suggested Disposition: Receive and File; Adopt Resolution(s)
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Jones
Buol
Del Toro
Larson
Rios
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Resnick
12. Pre -Annexation Agreement - Brian and Angela Link
City Manager recommending approval of a Pre -Annexation Agreement with Brian R.
and Angella M. Link, property owners of Lot 4 in Twin Ridge Subdivision No. 4.
RESOLUTION 26-19 Approving a Pre -Annexation Agreement between the City of
Dubuque, Iowa and Brian R. and Angella M. Link
Suggested Disposition: Receive and File; Adopt Resolution(s)
13. Community Housing Initiative (CHI) Second Amendment to Agreement
City Manager recommending approval of the Seconded Amendment to the Agreement
between the City of Dubuque and Community Housing Initiatives (CHI) to reflect the
increased amount of the City's contribution for the remaining 16 units.
RESOLUTION 27-19 Approving the Second Amendment to the Agreement between the
City of Dubuque, Iowa and Community Housing Initiatives
Suggested Disposition: Receive and File; Adopt Resolution(s)
14. Fiscal Year 2019 Community Development Block Grant Annual Action Plan
Amendment 1
City Manager recommending approval of the Fiscal Year 2019 Amendment 1 to the
Community Development Block Grant (CDBG) Annual Action Plan.
RESOLUTION 28-19 Adopting Amendment 1 to the Fiscal year 2019 (Program Year
2018) Community Development Block Grant (CDBG) Annual Action Plan.
Suggested Disposition: Receive and File; Adopt Resolution(s)
15. Purina Drive Salt Storage Fabric Building Project Acceptance
City Manager recommending acceptance of the construction contract for the Purina
Drive Salt Storage Fabric Building Project as completed by A & B Construction Limited.
RESOLUTION 29-19 Accepting the Purina Drive Salt Storage Fabric Building Project
and authorizing the payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
16. Acceptance of Public Improvements in South Pointe Subdivision
City Manager recommending acceptance of the public improvements that the
developer, Dubuque South Pointe, LLC, has recently completed in South Pointe
Subdivision.
RESOLUTION 30-19 Accepting Public Improvements in the South Pointe Subdivision in
the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
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Del Toro
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Shaw
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17. Acceptance of 2017 Windsor Avenue Sanitary Sewer Manhole Project
City Manager recommending acceptance of the public improvement construction
contract for the 2017 Windsor Avenue Sanitary Sewer Manhole Project as completed by
Drew Cook & Sons Excavating.
RESOLUTION 31-19 Accepting the 2017 Windsor Avenue Sanitary Sewer Manhole
Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
18. Upper Bee Branch Creek Railroad Culverts Project - Revised Notice to Bidders
and Bid Letting Date
City Manager recommending approval of a resolution changing the deadline for
submission of bids for the Upper Bee Branch Creek Railroad Culverts Project to 2:00
p.m. on February 5, 2019.
RESOLUTION 32-19 Ratifying, confirming, and approving the change in deadline for
submission of bids and publication of an Amended Notice to Bidders for the Upper Bee
Branch Creek Railroad Culverts Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
19. Dubuque Metropolitan Area Solid Waste Agency (DMASWA) Budget and Fee
Schedule
Correspondence from the Dubuque Metropolitan Solid Waste Agency informing the City
of the Agency's Fiscal Year 2020 Budget and Fee Schedule.
Suggested Disposition: Receive and File
`20. Citizen Petition for Residential Parking District for Norland Drive
Citizen Petition submitted by Tony Fassbinder on behalf the Norland Drive
neighborhood supporting a Residential Parking District from 7:00 a.m. to 3:00 p.m.
Monday through Friday.
Suggested Disposition: Receive and File; Refer to City Manager., ------
21. Signed Contract(s)
Revocable License with Bries Holding, LLC for an ADA access ramp at 1046 Central
Avenue.
Suggested Disposition: Receive and File
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Larson
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22. Alcohol License Applications
City Manager recommending approval of annual beer, liquor and wine licenses as
submitted.
RESOLUTION 33-19 Approving applications for beer, liquor, and/or wine permits, as
required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
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ITEMS SET FOR PUBLIC HEARING
1. Dubuque County Historical Society Ice Harbor Fifth Amendment to Lease Agreement 2/4/19
2. Public Hearing for Fiscal Year 2020 Community Development Block Grant Annual Action
Plan 2/13/19
3. 22nd Street/Kaufmann Avenue Storm Sewer Improvements Project (White Street to Kleine
Street) 2/18/19
1. Dubuque County Historical Society Ice Harbor Fifth Amendment to Lease
Agreement
Senior Counsel recommending that the City Council set a public hearing on February 4,
2019 to consider the intent to dispose of an interest in City -owned real estate by Fifth
Amendment to Lease Agreement between the City of Dubuque, Iowa and Dubuque
County Historical Society (DCHS).
RESOLUTION 34-19 Intent to dispose of an interest in real property by Fifth
Amendment to Lease between the City of Dubuque, Iowa and Dubuque County
Historical Society
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
February 4, 2019
2. Public Hearing for Fiscal Year 2020 Community Development Block Grant
Annual Action Plan
City Manager recommending that the Fiscal Year 2020 Community Development Block
Grant Annual Action Plan be set for public hearing on February 13, 2019.
RESOLUTION 35-19 Setting a public hearing on the Fiscal Year 2020 (Program year
2019) Community Development Block Grant (CDBG) Annual Action Plan budget
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
February 13, 2019
3. 22nd Street/Kaufmann Avenue Storm Sewer Improvements Project (White
Street to Kleine Street)
City Manager recommending initiation of the public bidding procedure for the 22nd
Street/Kaufmann Avenue Storm Sewer Improvements Project (White Street to Kleine
Street), adoption of resolutions preliminarily approving the proposed plans,
specifications, form of contract, and estimated cost, and further recommends that a
public hearing be set for February 18, 2019.
RESOLUTION 36-19 Preliminary approval of plans, specifications, form of contract and
estimated cost; setting date of public hearing on plans, specifications, form of contract,
and estimated cost; and ordering the advertisement for bids
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
February 18, 2019
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BOARDS/COMMISSIONS
Applicants were invited to address the City Council regarding their application for
appointment.
1. Community Development Advisory Commission (Review)
One, 3 -Year term through February 15, 2022 (Expiring terms of Boles and Hinke)
Applicants: Dean Boles, 1715 Geraldine Dr.; Hinke, Michelle, 973 Patricia Ann Dr.
2. Investment Oversight Committee (Review)
One, 3 -Year term through July 1, 2021 (Vacant term of Fe
Applicant: Luke Schiltz, 2955 Van Buren St.
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raro)
3. Mediacom Charitable Foundation (Review)
One, 1 -Year term through December 31, 2019 (Expired term of Twining)
Applicant: Constance Twining, 1818 Avalon Rd.
4. Resilient Community Advisory Commission (Review)
Commission requesting Carrie Lohmann be appointed to the vacant term of Drahozal
which has a cross -representation requirement thus allowing her current At -Large term to
be filled.
One, 3 -Year term through August 30, 2019 (Vacant Cross representation term of
Drahozal)
Applicants: Carrie, Lohmann, 1879 Denver Dr. (Currently on the Transit Advisory Board,
Qualifies for Cross Representation);
One, 3 -Year term through July 1, 2019 (Vacant At -Large term of Lohmann)
One, 3 -Year term through July 1, 2021 (Vacant At -Large term of Darr)
Applicants: Jacob Kahlhaas, 1125 Richards Rd.; and Adam Hoffman, 1910 Marion St.
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PUBLIC HEARINGS
1. Approving a Development Agreement by and among the City of Dubuque,
Dupaco Voices, LLC, and Dupaco Community Credit Union to Redevelop Property
at 1000 Jackson Street
Proof of publication on notice of public hearing to consider approval of a proposed
Development Agreement between and among Dupaco Voices, LLC, Dupaco
Community Credit Union and the City of Dubuque providing for the issuance of Urban
Renewal Tax Increment Revenue Grant Obligations for development of property at
1000 Jackson Street, and the City Manager recommending approval.
RESOLUTION 37-18 Approving a Development Agreement by and among the City of
Dubuque, Iowa, Dupaco Voices, LLC, and Dupaco Community Credit Union, including
providing for the issuance of Urban Renewal Tax Increment Revenue Obligations, for
the redevelopment of 1000 Jackson Street
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
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Buol
Del Toro
Larson
Rios
Shaw
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2. Request to Rezone 690 W. Locust Street
Proof of publication on notice of public hearing to consider a request from Kava Real
Estate, LLC to rezone property at 690 W. Locust St. from C-1 Neighborhood
Commercial District to C-3 General Commercial District, and the Zoning Advisory
Commission recommending approval with the condition that a bar/tavern be struck from
the list of permitted uses.
ORDINANCE 7-19 Amending Title 16 of the City of Dubuque Code of Ordinances,
Unified Development Code, by reclassifying hereinafter described property located at
690 W. Locust Street from C-1 Neighborhood Commercial District to C-3 General
Commercial District with conditions, as established in the attached Memorandum of
Agreement
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
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3. Request to Amend Planned Unit Development (PUD) for Warren Plaza
Proof of publication on notice of public hearing to consider approval of a request from
Josh Kuhn to amend the Warren Plaza Planned Unit Development (PUD) at 3500
Dodge Street to permit 3 freestanding directory signs, with the Zoning Advisory
Commission recommending approval of two, 30 -square -foot signs; and one, 65 -square -
foot sign.
ORDINANCE 8-19 Amending Title 16, the Unified Development Code of the City of
Dubuque Code of Ordinances by rescinding Ordinance 21-17 which provides
regulations for the Warren Place PUD Planned Unit Development District with a
Planned Commercial Designation at 3500 Dodge Street and now being amended to
allow for the installation of three directional signs
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
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PUBLIC INPUT
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1. Code of Ordinances Amendment Title 16 - Zoning Advisory Commission Voting
Quorum (Final Reading)
Zoning Advisory Commission recommending approval of amending ordinance the
Unified Development Code (Zoning Ordinance) sections 16-9-1 (J)(5), 16-9-5-2(B), 16-
9-6-2(B), and 16-9-6-3 to modify voting requirements for the Zoning Advisory
Commission.
ORDINANCE 2-19 Amending Title 16 Unified Development Code of The City Code of
Ordinances, by Amending Section 16-9-1(J)(5), Section 16-9-5-2(B), Section 16-9-6-
2(B) And Section 16-9-6-3 to Remove the Requirement for a Minimum of Four
Affirmative Votes by the Zoning Advisory Commission for a Recommendation of
Approval for Rezonings and Text Amendments
Suggested Disposition: Receive and File; Motion B; Motion A
Spend the Readings
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2. Source of Income Annual Report, Recommendations and Proposed Code of
Ordinances Amendment - Title 14 Housing Choice Voucher Program
City Manager transmitting the 2018 Source of Income Annual Report and
recommending that the City Council approval of an ordinance requiring property owners
or managers to report which rental units accept Housing Choice Vouchers during the
annual rental license process, generates a list of participating landlords, and collects
data that will allow for further analysis of the housing needs in the City of Dubuque.
ORDINANCE 9-19 Amending City of Dubuque Code of Ordinances Title 14 Building
and Development, Chapter 1 Building Codes, Article J Property Maintenance Code,
Section 14-1J-3 Rental Licenses
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
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Final Reading and Adopt
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3. Childcare Pilot Project Funding
City Manager recommending approval to provide the initial funding for the Childcare
Pilot Project that provides free childcare to Opportunity Dubuque students and
graduates.
RESOLUTION 38-19 Approving funding for the Opportunity Dubuque Childcare Pilot
Program
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
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4. Letter to Federal Legislators -Partial Federal Shutdown effect on Housing
Choice Vouchers and Additional Information on What the Government shutdown
means for Dubuque.
City Manager providing a letter to Federal Legislators regarding the partial Federal
shutdown effect on Housing Choice Vouchers and additional information on what the
Government shutdown means for Dubuque.
1. Staff Report - Departmental Impacts of Federal Government Shutdown;
2. U.S. Department of Housing and Urban Development - Accessing HUD -Held
Housing Assistance Payment Reserves;
3. White House - FAQ During a Lapse in Appropriations;
4. Committee for a Responsible Federal Budget - Q&A Everything You Should
Know About Government Shutdowns;
5. National League of Cities - What a Partial Government Shutdown Means for City
Leaders
Suggested Disposition: Receive and File
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5. Recommendations to Improve the Customer Experience Based Upon the Smart
Meter Pilot
City Manager recommending that the City move forward with creating a comprehensive
plan for the implementation of a Smart Parking Services Platform.
Suggested Disposition: Receive and File; Approve
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6. SW Arterial Construction Update Video
Cable TV Division will show a video of the recent progress of the Southwest Arterial
Project
Suggested Disposition: Receive and File
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COUNCIL MEMBER REPORTS
CLOSED SE
p.m.
Pending Litigat'• n and'eaJ Estate Transfer Negotiations — Chapter 21.5(1)(c), -(j) Code
of Iowa
stated for th , r; corethat the attorneys who will consult with City Council on the
issues to be discu '1n the closed session are
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