Minutes_Library Board of Trustees 10 25 18 Copyrighted
January 22, 2019
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: Airport Commission of 5/15/18, 6/25/18, 8/6/18, 9/24/18;
City Council Proceedings of 1/7/19; Cable N Commission
of 1/9/19; Library Board of Trustees Minutes of 10/25/18,
11/29/18; and Council Update #178 of 12/20/18; Resilient
CommunityAdvisory Commission of 10/4/18, 11/1/18,
12/6/18 and 1/3/19; Transit Advisory Board of 1/10/19;
Zoning Advisory Commission of 1/2/19; Proof of
Publication for City Council Proceedings of 12/17/18.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
Airport Commission Minutes of 5/14/18 Supporting Documentation
Airport Commission Minutes of 6/25/18 Supporting Documentation
Airport Commission Minutes of 8/6/18 Supporting Documentation
Airport Commission Minutes of 9/24/18 Supporting Documentation
Cable N Commission Minutes of 1/9/19 Supporting Documentation
City Council Proceedings of 1/7/19 Supporting Documentation
Library Board of Trustees Minutes of 10/25/18 Supporting Documentation
Library Board of Trustees Minutes of 11/29/18 Supporting Documentation
Library Board of Trustee Council Update#178 of Supporting Documentation
12/20/18
Resilient Community Advisory Commission Minutes of Supporting Documentation
10/4/18
Resilient Community Advisory Commission Minutes of Supporting Documentation
11/1/18
Resilient Community Advisory Commission Minutes of Supporting Documentation
12/6/18
Reslient Community Advisory Commission Minutes of Supporting Documentation
1/3/19
Transit Advisory Board Minutes of 1/10/19 Supporting Documentation
Zoning Advisory Commission Minutes of 1/2/19 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
12/17/18
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Carnegie-Stout Public Library '�
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Board of Trustees �
Meeting Minutes of October 25, 2018 ��
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the ,
Lacy Board Room at 4:00 p.m. on Wednesday, October 25, 2018.
Present.• President Patty Poggemiller; Board Vice President Christy Monk;
Board Secretary Pat Maddux; Trustee Robert Armstrong; Trustee
Greg Gorton; Trustee Rosemary Kramer; Trustee Pam Mullin;
and Director, Susan Henricks.
Staff-.� Adult Services Manager Bill Carroll; Library Assistants David
Green and Garret Hohmann.
1) President Poggemiller called the meeting to order at 4:03 p.m.
"Mo ved to adopt the meeting agenda of October 25, 2018."
Motion: Gorton
Second.• Armstrong
I/ote: Aye — 7; Nay— 0 -
2) Approval of Library Board of Trustees' Meeting ,Minutes of Wednesday,
September 26, 2018.
"Moved to approve the Board Minutes of Wednesday, September
26, 2018 with a correction to the date on the �ne-free summary from 32
days to 31 days"
Motion: Kramer .
Second.• Maddux
I/ote: Aye — 7; Nay— 0 �
3) Board President's Report:
- The Board reviewed the Communication with the Dubuque City Council for
September, 2018. '
"Moved to receive and file the Communication with the Dubuque I
City Council frorra September, 2018" '
Motion: Maddux
Second.� Mullin
I/ote: Aye — 7; Nay— 0 '
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4) Motion to Receive and File Informational Items: '
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A. Library Director's Report Summary and Update: ;
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1) Library Financial Report — September brings to a close the first �
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quarter of Fiscal Year 2019. Expenditures were at 26% and '
revenue income is at 15% of projections. Budget planning for FY � ,
2020 is completed. An Improvement Package request was made '
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in support of making the fine-free trial permanent. This will serve �
as a placeholder until complete data is available for the board to
consider at its December meeting and then voted upon. A current
snapshot of past due materials shows 79.3% are within the loan
period. The first three categories that represent up to 21 days
overdue are not unexpected in a fine-free environment and were
stable compared to other months. Notifications are mailed after 14
days and arrive on day 15 or later depending on the method. �
When materials are 35-45 days past due, the collection agency
steps in along with increasingly assertive notifications; therefore,
the number over 60 days, representing the big picture, should be ,
watched to determine if more library materials are being returned. '
Since the fine-free experiment began, this has happened.
2) Library Use Statistics —The number of checkouts during the _
month of September is down, but attendance to library programs :
has increased by 5% for adult programs and 22% for youth
programs compared to last year. The bicycle library will have a
presence in the Halloween Parade and then will officially be off
� the road for winter with the exception of Saturdays with good
weather when it may be taken to the Winter Farmers' Market.
3) Marketing Update — If approved by City Council, the
` advertisement for a part-time Marketing Coordinator will begin on
November 10. Red Rokk plans to focus on the Maker Space for '
the November campaign.
� 4) Facility Update — Requests for estimates to adapt an office to
accommodate a sound-deadening space known as a "Whisper
Room" and build a room for a new office in the staff workroom
have been mailed to contractors. The steps leading up to the
Carnegie building were replaced this summer. The sealer has not
worked properly. The steps became saturated with water during a
heavy rainfall and have never dried out. This has led to a moss- ''�
type growth. The contractor is working to remedy this problem.
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� B. Comment Cards —The Board reviewed the two comment cards received
and concurred with the responses to the patrons' comments.
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"Moved to receive and file the informational update from the �
Library Director including the Library Financial Report, Fine Free ':,
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Update, Library Use Statistics, Marketing Update, Facility Update
and the Library Comment Cards."
Motion: Monk
Second.� Gorton
I/ote: Aye — 7; Nay— 0
5) Action Items:
A. Library Expenditures - Henricks provided an itemized report of
expenditures from FY-19 expenditures and the Board reviewed the
report.
"Mo ved to appro ve Library expenditures for September 19 to
October 16, 2018."
Motion: Gorton
Second.• Armstrong
�ote: Aye — 7; Nay— 0
B. Community Survey Quotes — Henricks reported that one quote expected
did not come in and suggested the Board wait until its November meeting
for review.
"Moved to table the Community Survey Quotes." �
Motion: Monk
Second.• Mullin
I/ote: Aye — 7; Nay— 0
6) Library Board Adjournment — The Board adjourned at 4:51 p.m.
'�Motion to adjourn,"
Motion: Kramer
Second.• Gorton
I/ote: Aye — 7; Nay— 0
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Pat Maddux, Board Secretary Date
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