City Council FY2020 Budget PresentationCopyrighted
February 7, 2019
City of Dubuque Public Hearings # 6.
ITEM TITLE:
SUMMARY:
SUGGESTED DISPOSITION:
ATTACHMENTS:
Description
City Council FY2020 Budget Outline
City Council FY20 Budget Presentation
Type
Supporting Documentation
City Council
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CITY COUNCIL
Budget Highlights
Expenses
Employee Expense
Supplies and Services
Machinery and Equipment
Total
Resources
Reimbursements
Total
Property Tax Support
Percent Increase (Decrease)
Personnel -Authorized FTE
FY 2018
Actual
FY 2019 FY 2020
Budget Requested
81,219 85,169 85,802
47,254 61,796 62,183
50 350
% Change
From FY 2019
Budget
0.7%
0.6%
0.0%
128,523 146,965
4,564
148,335 0.9%
4,564 0.0%
4,564
123,959 146,965
3.50 3.50
4,564 0.0%
143,771 (3,194)
-2.2%
3.50
Significant Line Items
Employee Expense
The Iowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2019 The employee contribution of 6.29% is unchanged from FY 2019.
2. The Fiscal Year hours budgeted increased from 2,080 hours in FY 2019 to 2,096 hours in FY
2020 which increased employee expense.
Supplies & Services
Conferences is unchanged from $25,640 in FY 2019 to $25,640 in FY 2020. This line item
includes $3,090 per City Council member ($21,630) for conferences, meetings and travel and
$4,800 for the Mayor for conference travel, including attendance at the US Conference of
Mayors meetings. It is believed that greater expectations for regional, state and federal
cooperation include some level of participation in the following: National League of Cities, Iowa
League of Cities, Iowa Department of Economic Development SMART Conference, Iowa
League Legislative Days, and other meetings that occur on issues or initiatives throughout the
year.
4. City Business Travel is unchanged from $7,000 in FY 2019 to $7,000 in FY 2020. This line item
is budgeted at $1,000 per Council Member and represents City business mileage
reimbursement.
5. Dues and Memberships increased from $18,550 in FY 2019 to $19,358 in FY 2020. This line
item is based on the actual cost of the membership to Iowa League of Cities (increased from
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$13,281 in FY 2019 to $14,089 in FY 2020) and US Conference of Mayors (unchanged from
$5,269 in FY 2019 to $5,269 in FY 2020).
Machinery & Equipment
6. Equipment replacement items include ($350):
a. $350 for replacement of one smartphone
Revenue
Reimbursement Revenue increased from $0 in FY 2019 to $4,564 in FY 2020 based on FY
2018 Actual. This line item represents reimbursements for Mayor speaking engagements.
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CITY COUNCIL
Dubuque operates under the council-manager form of local government, which combines the political leadership
of elected officials in the form of a city council, with the managerial experience of an appointed local government
manager, the city manager.
250,000
200,000
150,000
100,000
50,000
0
FY 2018 FY 2019 FY 2020
Full -Time Equivalent 3.50 3.50 3.50
Resources and Property Tax Support
Operating Revenue
FY 2018
Property Tax Support
FY 2019 FY 2020
The City Council is supported by 3.50 full-time equivalent employees, which accounts for 57.84% of the
department expense as seen below. Overall, the departments' expenses are expected to increase by
0.93% in FY 2020 compared to FY 2019.
Expenditures by Category by Fiscal Year
Employee Expense
Supplies and Services
$50
Machinery and Equipment 5-
1 5350
547,254
, $61,796
$62,183
$81.219
$85.169
585,802
$0 $20,000 $40,000 $60,000 $80,000 $100,000
FY 2018
FY 2019 II FY 2020
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Masterpiece on the Mississippi
2018
CITY COUNCIL
GOALS & PRIORITIES
2035 VISION STATEMENT
Dubuque 2035 is a sustainable and resilient city and an inclusive and equitable
community. Dubuque 2p35 has preserved our Masterpiece on the Mississippi, has a strong
diverse economy and expanding connectivity. Our residents experience healthy living and
active lifestyles; have choices of quality, livable neighborhoods; have an abundance of fun
things to do; and are engaged in the community.
CITY MISSION STATEMENT
Dubuque city government is progressive and financially sound with residents receiving value
for their tax dollars and achieving goals though partnerships. Dubuque city government's
mission is to deliver excellent municipal services that support urban living; contribute to an
equitable, sustainable city; plan for the community's future; and facilitate access to critical
human services.
CITY OF DUBUQUE GOALS 2024
IN Robust Local Economy: Diverse Businesses and lots with
Econom!c Presoerity
• Vibram Community: Healthy & Safe
® Livable Neighborhoods & Housing: Great Place to Live
■ Financially Responsible, High -Performance City Organization:
Sustainable, Equitable, and Effective Service Delivery
2018-2020 POLICY AGENDA
Pokey Agenda nems aro Issues that need direction cr a policy decision
by the City Council, dr need a major funding decision by the City
Council, or issues that need City Council leadership in the cammmmity
or with other governmental bodies. me poky agenda is divided inn/
tap priorities and high priorities
TOP PRIORITIES
(m alphabetical order)
• Affordable Childcare Study and Funding
• Fr* flags Center: Oirectin and Funding
• Inclusiw Dubugw Support
• Maar Streets Imp twment Play.
Direction. ana runaing
• Poverty Redlstion: Action Plan
• her Cruise Dxiing Facilities: Direction
• Winter Farmers Market location and
Funding Support
HIGH PRIORITIES
(in alphabetical eider)
• Bee Branch Fbodwall Gates Func:ng
• Central Aven a Candor. Economic
Revitaliabm
• Crim? Pre anion Program: Maintenance
• Debt.RedAetien Plan Cmtmuation
• MentaUBrain alth Strategy and Action
Plan
• New financial Sotlware: Funding
• Pet -Friendly Community: Polity Diration
and Actions
• Stet Maintnan:e Program: Funding
Lerel
Sustainable Environment: Preserving and Enhancing Natural
Resources
■ Partnership for a Better Dubuque: Building Our Community
that i5 Viable, Livable, and Equitable
■ Diverse Arts, Culture, ?arks, and Recreation Experiences and
Activities
• Connected Community: Eouitable Transportation. Tecnnoloay
Infrastructure. and Mobility
2018-2020 MANAGEMENT AGENDA
Management agenda rams am woes Tor wMch the City Cowsi has set
the overan direction and provided Mel `coaling, may require `either
City Council action or foot`, or tie minor mangemerd projects that
may lake multiple years to implement The management agenda is
divided urtd Inp priorities ano high piiorf!es.
TOP PRIORITIES
On alphabetical order)
• Campaign for Grade. EWl Readng
• CHIME Program:ImMementatiai
• Crescent Community Health Ceatr
Exparscn
• oubugw's TWO north Housing mnaure
• Motiaatuai Fannoy Center Ecpension
• Rivadroet Master Pian (US Army:orps of
Engin ers)
• Transit W acnes Replacement
• veterans Pond'kvabpment and Direction
HIGH PRIORITIES
lin alphabetical order)
• City Montane Measurementstpcn
Data/Data Gmemance
• Citywide Departmental Woit Cider System
• Comiskey Pad Renovation
• Community Secunty&S&rreillance System
Emartial
• Housing !teas Assessment Report
• Rasidant Satisfaction Survey
• Residential housing Upgrade eee Branch
HUD Fled Pmtecbdn
• Water & Resteme Recovery Center
Nutrient Trading
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Vibrant Community
Management in Progress
• Radio System Upgrade to P25
• Dispatcher Training: FY'20 Funding
• Communication National Quality Assurance: FY'20
Funding
• CAD Connection to City Cameras Network: Funding
• Water & Resource Recovery Center: Certification of
Environmental Lab - Analysis of Nutrients
• 2018 Community Health Needs Assessment/Health
Improvement Plan: Adoption
• Fire Accreditation: Completion
• HUD Voluntary Compliance Report
• Police Officer Recruitment & Retention
• 21st Century Policing Guide
• Healthcare for Residents from Pacific Islands: FY'20
Funding
• Traffic Camera System: Upgrade
• Smart 911 Personal & Building Profile Marketing:
FY'20 Funding
• Quick Response Pumper: Operational
• EMS Equipment Replacement Schedule
• Fire Pumper: Operational
• Humane SocietyContract: Renewal
Major Piujects:
• Fire Headquarters & Station ADA Compliance
• Fire Station HVAC & Lighting Improvements
• Communications Center Remodel
• Police Shooting Range Development (with
Dubuque County Sheriff)
• Management in Progress
Items that are underway and budgeted.
Staff is implementing and providing
updates to City Council.
■ Major Projects
Projects that are underway and budgeted.
Staff is implementing and providing
updates to City Council
Robust Local Economy
i
Management in Progress
• Riverfront Lease Gavilon Sites 121: Negotiate Lease
Extension
• Workforce Market -rate Housing Rent to Own Plan
Development
• Brownfield Area -wide Agreement & Clean-up
• Economic Impact of Historic Preservation Survey &
Report: FY'20 Funding
• Phased Historic Architecture Survey: FY'20 Funding
• Marketing Dubuque Jet Center Services: Funding
• America's River 111 Fundraising: Announcement
• Air Service Expansion
• Opportunity Dubuque Job Training Program- Support
Expansion & Diversification of Clients
• Flexsteel Project: Facility Completion & Dubuque
Initiatives Possession of Former Site
• Dubuque Brewing & Malting Site Development: SHPO
Review
• Opportunity Zone Administrative Rules: US Treasury
• Build a Better Block Event
Major Projects:
• Airport Terminal Landscaping
i
• Barrington Lakes Reservoir Abandonment
• Code Enforcement Accela Program: FY'20 Funding
• Lox Income Housing Tax Credits Program/Projects
• AbandonedNacant Buildings/Structures Report
• Downtown Commercial Buildings Evaluation &
Assessment Report: Identification
® • Lowell Street Retaining Wall Repair
AMERICA'S RIVER III FUNDRAISING
Financially Responsible, High Performance
City Organization
Management in Progress
• Plan fa City Expo 2019
• Direct Time Entry & Employee Access Center:
Implementation
• Grant Management Software: Implementation
• Mobile Asset Management Software: FY'20 Funding
• Water Source Initial Plan & Distribution Hydraulic
Model Master Plan
• I -flet Connection for Remote Sites: FY20 Funding
• InVision Facility Management Software Design &
Implementation
• Liquor License Process Review
• Mobile/Roaming Vendors/Concession Agreements &
Permit Process Review
• Indirect Rate for Grants: Creation
• Accounts Payable Workflow
• Health Benefits Consulting & Actuarial Services:
Contract
• Workers Compensation Claims Management: Contract
Major Projects:
• Purina Drive Salt Storage Building Project
Sustainable Environment
Management in Progress
• Emerald Ash Borer Program: Implementation
• Community Climate Action & Resiliency Plan: Update
• Sanitary Sewer System Condition Assessment: FY'20
Funding
• Lead & Copper Rule Compliance Water Sampling &
Testing
• STAR Recertification
• Solid Waste Study
Major Projects:
• Bee Branch Project (Garfield to Comiskey & Under
Railroad)
• Municipal Separate Storm Sewer System (MS4) Permit
Compliance Projects
• Energy -Efficient Street Lights
• Water Tank Inspection Program & Maintenance
• Washington Street 30" Force Main Phase 2
• 17th Street/W. Locust Street HUO Resiliency Storm
Sewer Improvement Project
• 22nd Street/Kaufman Avenue HUD Resiliency Storm
Sewer Improvement Project
• W. 3rd Street Reservoir Generator: FY'20 Funding
• Well Abandonment Project (Vernon & Barrington Lakes
Systems)
• Water Meter Replacement for Vernon & Barrington
Lakes
• WRRC Outfall Manhole Reconstruction
• Riverbank Stabilization Project (US Corps of Engineers)
• kerper Boulevard Sanitary Sewer
• Roosevelt Street Water Tower
• Cedar Crest, Wildwood, Barrington Lakes Fire Hydrants
• Tamarack Water Main Extension
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www.cityofdubuque.org
Diverse Arts, Culture, Parks, & Recreation
Management in Progress
• Kindle e -Readers to Nursing Homes
• How -to -Create Videos - Library YouTube Channel
• Bunker Hill Golf Course Irrigation Project 'base 3:
FY'20 Funding
Major Projects:
• Grand River Center: Upgrade Projects
• Creekwood Park: Opening
• English Ridge Subdivision Park Development
• Eagle Point Park Ecological Restoration Project
Partnership for a Better Dubuque
1
Management in Progress
• Four Mounds Foundation HEART Program
• My Brother's Keeper
• city Channel Dubuque F'rogrammi g: Distribution
Options
• All -America City Application
• GIS Story Maps
• Language Translation Strategy
• City Focus Magazine
• Bee Branch "Beekeepers' Initiative
Major Projects:
• City Light Pole Banners
• Bus Wrap Advertising
EAGLE POINT PARK ECOLOGICAL RESTORATION
Connected Community
sT
Management in Progress
• Bus Routes: Update
• Highway 20 Landscaping: FY'20 Funding
• Comprehensive Pavement Preservation Plan: FY'20
Funding
• New Aviation Facility (University of Dubuque)
• Airport Security Program: Upgrade
• Downtown Parking Signage Ordinance: Update
Major Projects:
• Roundabouts [41
• Four-Laning Southwest Arterial: Completion
• North Cascade Road Reconstruction & Water Main
Extension
• Washington Street Improvements (7th - 9th Street)
• Menards Frontage Road
• Chavenelle Road Rehabilitation
= • Chavenelle Road HikaBike Trail
• Airport Signage - Highway 61
• Surface Parking Lots Paving
• Highway 52 Repaving
COUN001-090118.
OUNDABO
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Recommended Operating Revenue Budget - Department Total
70 - CITY COUNCIL
Fund
Account
Account Title
FY17 Actual
Revenue
FY18 Actual
Revenue
FY19 Adopted
Budget
FY20 Recomm'd
Budget
100 53620 REIMBURSEMENTS -GENERAL
7,547
4,564
0
4,564
53 MISCELLANEOUS
- Total
7,547
4,564
0
4,564
CITY COUNCIL - Total
7,547
4,564
0
4,564
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Recommended Operating Expenditure Budget - Department Total
70 - CITY COUNCIL
Fund
Account
Account Title
FY17 Actual
Expense
FY18 Actual
Expense
FY19 Adopted
Budget
FY 20 Recomm'd
Budget
100 61020
100 61310
100 61320
100 61415
PART-TIME EMPLOYEES
IPERS
SOCIAL SECURITY
WORKMENS' COMPENSATION
72,843
6,339
1,172
273
73,569
5,688
1,688
275
76,600
7,230
1,109
230
77,191
7,288
1,117
206
61 - WAGES AND BENEFITS
80,627 81,219
85,169 85,802
100 62010 OFFICE SUPPLIES 25 24 100 24
100 62050 OFFICE EQUIPMENT MAINT 450 0 466 0
100 62061 DP EQUIP. MAINT CONTRACTS 1,463 1,959 1,867 2,178
100 62090 PRINTING & BINDING 0 75 0 80
100 62190 DUES & MEMBERSHIPS 17,798 18,550 18,550 19,358
100 62208 GENERAL LIABILITY INSURAN 1,942 1,605 1,712 1,898
100 62310 TRAVEL -CONFERENCES 8,271 12,196 25,640 25,640
100 62320 TRAVEL -CITY BUSINESS 860 1,000 7,000 7,000
100 62340 MILEAGE/LOCAL TRANSP 368 108 368 117
100 62360 EDUCATION & TRAINING 0 750 3,500 3,500
100 62421 TELEPHONE 715 695 715 695
100 62424 RADIO/PAGER FEE 586 602 614 626
100 62662 SISTER CITY PROGRAM 1,516 8,109 0 0
100 62667 DATA SERVICES 1,264 1,067 1,264 1,067
100 62716 CONSULTANT SERVICES 0 512 0 0
62- SUPPLIES AND SERVICES
35,259 47,254 61,796 62,183
100 72410 PAGER/RADIO EQUIPMENT 2,571 0 0 0
100 72418 TELEPHONE RELATED 0 50 0 350
71- EQUIPMENT 2,571 50 0 350
70 - CITY COUNCIL TOTAL 118,457 128,523 146,965 148,335
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Recommended Expenditure Budget Report by Activity & Funding Source
70 - CITY COUNCIL
FUNDING SOURCE: GENERAL
Account
FY18 Actual Expense
FY19 Adopted Budget
FY20 Recomm'd Budget
EQUIPMENT
SUPPLIES AND SERVICES
WAGES AND BENEFITS
LEGISLATION & POLICY
CITY COUNCIL TOTAL $
50 — 350
47,254 61,796 62,183
81,219 85.169 85,802
128,523 146,965 148,335
128,523.23 $ 146,965.00 $ 148,335.00
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CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL - PERSONNEL COMPLEMENT
70 CITY COUNCIL
FY 2018 FY 2019 FY 2020
FD JC WP -GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61020 Part Time Employee Expense
100 175 NA -21 MAYOR
100 12 NA -20 COUNCIL MEMBER
TOTAL PART TIME EMPLOYEES
0.50 $ 13,000 0.50 $ 13,600 0.50 $ 13,705
3.00 $ 58,200 3.00 $ 63,000 3.00 $ 63,486
3.50 $ 71,200 3.50 $ 76,600 3.50 $ 77,191
TOTAL CITY COUNCIL 3.50 $ 71,200 3.50 $ 76,600 3.50 $ 77,191
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CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2018 FY 2019 FY 2020
ACCT FD JC WP -GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
City Council -PT
10070100 61020 100 175 NA -21 MAYOR 0.50 $ 13,000 0.50 $ 13,600 0.50 $ 13,705
10070100 61020 100 12 NA -20 COUNCIL MEMBER 3.00 $ 58,200 3.00 $ 63,000 3.00 $ 63,486
Total 3.50 $ 71,200 3.50 $ 76,600 3.50 $ 77,191
TOTAL CITY COUNCIL 3.50 $ 71,200 3.50 $ 76,600 3.50 $ 77,191
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