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City Council FY2020 Budget PresentationCopyrighted February 7, 2019 City of Dubuque Public Hearings # 6. ITEM TITLE: SUMMARY: SUGGESTED DISPOSITION: ATTACHMENTS: Description City Council FY2020 Budget Outline City Council FY20 Budget Presentation Type Supporting Documentation City Council -196- This page intentionally left blank. -197- CITY COUNCIL Budget Highlights Expenses Employee Expense Supplies and Services Machinery and Equipment Total Resources Reimbursements Total Property Tax Support Percent Increase (Decrease) Personnel -Authorized FTE FY 2018 Actual FY 2019 FY 2020 Budget Requested 81,219 85,169 85,802 47,254 61,796 62,183 50 350 % Change From FY 2019 Budget 0.7% 0.6% 0.0% 128,523 146,965 4,564 148,335 0.9% 4,564 0.0% 4,564 123,959 146,965 3.50 3.50 4,564 0.0% 143,771 (3,194) -2.2% 3.50 Significant Line Items Employee Expense The Iowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged from FY 2019 The employee contribution of 6.29% is unchanged from FY 2019. 2. The Fiscal Year hours budgeted increased from 2,080 hours in FY 2019 to 2,096 hours in FY 2020 which increased employee expense. Supplies & Services Conferences is unchanged from $25,640 in FY 2019 to $25,640 in FY 2020. This line item includes $3,090 per City Council member ($21,630) for conferences, meetings and travel and $4,800 for the Mayor for conference travel, including attendance at the US Conference of Mayors meetings. It is believed that greater expectations for regional, state and federal cooperation include some level of participation in the following: National League of Cities, Iowa League of Cities, Iowa Department of Economic Development SMART Conference, Iowa League Legislative Days, and other meetings that occur on issues or initiatives throughout the year. 4. City Business Travel is unchanged from $7,000 in FY 2019 to $7,000 in FY 2020. This line item is budgeted at $1,000 per Council Member and represents City business mileage reimbursement. 5. Dues and Memberships increased from $18,550 in FY 2019 to $19,358 in FY 2020. This line item is based on the actual cost of the membership to Iowa League of Cities (increased from -198- $13,281 in FY 2019 to $14,089 in FY 2020) and US Conference of Mayors (unchanged from $5,269 in FY 2019 to $5,269 in FY 2020). Machinery & Equipment 6. Equipment replacement items include ($350): a. $350 for replacement of one smartphone Revenue Reimbursement Revenue increased from $0 in FY 2019 to $4,564 in FY 2020 based on FY 2018 Actual. This line item represents reimbursements for Mayor speaking engagements. -199- This page intentionally left blank. -200- CITY COUNCIL Dubuque operates under the council-manager form of local government, which combines the political leadership of elected officials in the form of a city council, with the managerial experience of an appointed local government manager, the city manager. 250,000 200,000 150,000 100,000 50,000 0 FY 2018 FY 2019 FY 2020 Full -Time Equivalent 3.50 3.50 3.50 Resources and Property Tax Support Operating Revenue FY 2018 Property Tax Support FY 2019 FY 2020 The City Council is supported by 3.50 full-time equivalent employees, which accounts for 57.84% of the department expense as seen below. Overall, the departments' expenses are expected to increase by 0.93% in FY 2020 compared to FY 2019. Expenditures by Category by Fiscal Year Employee Expense Supplies and Services $50 Machinery and Equipment 5- 1 5350 547,254 , $61,796 $62,183 $81.219 $85.169 585,802 $0 $20,000 $40,000 $60,000 $80,000 $100,000 FY 2018 FY 2019 II FY 2020 -201- Masterpiece on the Mississippi 2018 CITY COUNCIL GOALS & PRIORITIES 2035 VISION STATEMENT Dubuque 2035 is a sustainable and resilient city and an inclusive and equitable community. Dubuque 2p35 has preserved our Masterpiece on the Mississippi, has a strong diverse economy and expanding connectivity. Our residents experience healthy living and active lifestyles; have choices of quality, livable neighborhoods; have an abundance of fun things to do; and are engaged in the community. CITY MISSION STATEMENT Dubuque city government is progressive and financially sound with residents receiving value for their tax dollars and achieving goals though partnerships. Dubuque city government's mission is to deliver excellent municipal services that support urban living; contribute to an equitable, sustainable city; plan for the community's future; and facilitate access to critical human services. CITY OF DUBUQUE GOALS 2024 IN Robust Local Economy: Diverse Businesses and lots with Econom!c Presoerity • Vibram Community: Healthy & Safe ® Livable Neighborhoods & Housing: Great Place to Live ■ Financially Responsible, High -Performance City Organization: Sustainable, Equitable, and Effective Service Delivery 2018-2020 POLICY AGENDA Pokey Agenda nems aro Issues that need direction cr a policy decision by the City Council, dr need a major funding decision by the City Council, or issues that need City Council leadership in the cammmmity or with other governmental bodies. me poky agenda is divided inn/ tap priorities and high priorities TOP PRIORITIES (m alphabetical order) • Affordable Childcare Study and Funding • Fr* flags Center: Oirectin and Funding • Inclusiw Dubugw Support • Maar Streets Imp twment Play. Direction. ana runaing • Poverty Redlstion: Action Plan • her Cruise Dxiing Facilities: Direction • Winter Farmers Market location and Funding Support HIGH PRIORITIES (in alphabetical eider) • Bee Branch Fbodwall Gates Func:ng • Central Aven a Candor. Economic Revitaliabm • Crim? Pre anion Program: Maintenance • Debt.RedAetien Plan Cmtmuation • MentaUBrain alth Strategy and Action Plan • New financial Sotlware: Funding • Pet -Friendly Community: Polity Diration and Actions • Stet Maintnan:e Program: Funding Lerel Sustainable Environment: Preserving and Enhancing Natural Resources ■ Partnership for a Better Dubuque: Building Our Community that i5 Viable, Livable, and Equitable ■ Diverse Arts, Culture, ?arks, and Recreation Experiences and Activities • Connected Community: Eouitable Transportation. Tecnnoloay Infrastructure. and Mobility 2018-2020 MANAGEMENT AGENDA Management agenda rams am woes Tor wMch the City Cowsi has set the overan direction and provided Mel `coaling, may require `either City Council action or foot`, or tie minor mangemerd projects that may lake multiple years to implement The management agenda is divided urtd Inp priorities ano high piiorf!es. TOP PRIORITIES On alphabetical order) • Campaign for Grade. EWl Readng • CHIME Program:ImMementatiai • Crescent Community Health Ceatr Exparscn • oubugw's TWO north Housing mnaure • Motiaatuai Fannoy Center Ecpension • Rivadroet Master Pian (US Army:orps of Engin ers) • Transit W acnes Replacement • veterans Pond'kvabpment and Direction HIGH PRIORITIES lin alphabetical order) • City Montane Measurementstpcn Data/Data Gmemance • Citywide Departmental Woit Cider System • Comiskey Pad Renovation • Community Secunty&S&rreillance System Emartial • Housing !teas Assessment Report • Rasidant Satisfaction Survey • Residential housing Upgrade eee Branch HUD Fled Pmtecbdn • Water & Resteme Recovery Center Nutrient Trading -202- Vibrant Community Management in Progress • Radio System Upgrade to P25 • Dispatcher Training: FY'20 Funding • Communication National Quality Assurance: FY'20 Funding • CAD Connection to City Cameras Network: Funding • Water & Resource Recovery Center: Certification of Environmental Lab - Analysis of Nutrients • 2018 Community Health Needs Assessment/Health Improvement Plan: Adoption • Fire Accreditation: Completion • HUD Voluntary Compliance Report • Police Officer Recruitment & Retention • 21st Century Policing Guide • Healthcare for Residents from Pacific Islands: FY'20 Funding • Traffic Camera System: Upgrade • Smart 911 Personal & Building Profile Marketing: FY'20 Funding • Quick Response Pumper: Operational • EMS Equipment Replacement Schedule • Fire Pumper: Operational • Humane SocietyContract: Renewal Major Piujects: • Fire Headquarters & Station ADA Compliance • Fire Station HVAC & Lighting Improvements • Communications Center Remodel • Police Shooting Range Development (with Dubuque County Sheriff) • Management in Progress Items that are underway and budgeted. Staff is implementing and providing updates to City Council. ■ Major Projects Projects that are underway and budgeted. Staff is implementing and providing updates to City Council Robust Local Economy i Management in Progress • Riverfront Lease Gavilon Sites 121: Negotiate Lease Extension • Workforce Market -rate Housing Rent to Own Plan Development • Brownfield Area -wide Agreement & Clean-up • Economic Impact of Historic Preservation Survey & Report: FY'20 Funding • Phased Historic Architecture Survey: FY'20 Funding • Marketing Dubuque Jet Center Services: Funding • America's River 111 Fundraising: Announcement • Air Service Expansion • Opportunity Dubuque Job Training Program- Support Expansion & Diversification of Clients • Flexsteel Project: Facility Completion & Dubuque Initiatives Possession of Former Site • Dubuque Brewing & Malting Site Development: SHPO Review • Opportunity Zone Administrative Rules: US Treasury • Build a Better Block Event Major Projects: • Airport Terminal Landscaping i • Barrington Lakes Reservoir Abandonment • Code Enforcement Accela Program: FY'20 Funding • Lox Income Housing Tax Credits Program/Projects • AbandonedNacant Buildings/Structures Report • Downtown Commercial Buildings Evaluation & Assessment Report: Identification ® • Lowell Street Retaining Wall Repair AMERICA'S RIVER III FUNDRAISING Financially Responsible, High Performance City Organization Management in Progress • Plan fa City Expo 2019 • Direct Time Entry & Employee Access Center: Implementation • Grant Management Software: Implementation • Mobile Asset Management Software: FY'20 Funding • Water Source Initial Plan & Distribution Hydraulic Model Master Plan • I -flet Connection for Remote Sites: FY20 Funding • InVision Facility Management Software Design & Implementation • Liquor License Process Review • Mobile/Roaming Vendors/Concession Agreements & Permit Process Review • Indirect Rate for Grants: Creation • Accounts Payable Workflow • Health Benefits Consulting & Actuarial Services: Contract • Workers Compensation Claims Management: Contract Major Projects: • Purina Drive Salt Storage Building Project Sustainable Environment Management in Progress • Emerald Ash Borer Program: Implementation • Community Climate Action & Resiliency Plan: Update • Sanitary Sewer System Condition Assessment: FY'20 Funding • Lead & Copper Rule Compliance Water Sampling & Testing • STAR Recertification • Solid Waste Study Major Projects: • Bee Branch Project (Garfield to Comiskey & Under Railroad) • Municipal Separate Storm Sewer System (MS4) Permit Compliance Projects • Energy -Efficient Street Lights • Water Tank Inspection Program & Maintenance • Washington Street 30" Force Main Phase 2 • 17th Street/W. Locust Street HUO Resiliency Storm Sewer Improvement Project • 22nd Street/Kaufman Avenue HUD Resiliency Storm Sewer Improvement Project • W. 3rd Street Reservoir Generator: FY'20 Funding • Well Abandonment Project (Vernon & Barrington Lakes Systems) • Water Meter Replacement for Vernon & Barrington Lakes • WRRC Outfall Manhole Reconstruction • Riverbank Stabilization Project (US Corps of Engineers) • kerper Boulevard Sanitary Sewer • Roosevelt Street Water Tower • Cedar Crest, Wildwood, Barrington Lakes Fire Hydrants • Tamarack Water Main Extension -204- www.cityofdubuque.org Diverse Arts, Culture, Parks, & Recreation Management in Progress • Kindle e -Readers to Nursing Homes • How -to -Create Videos - Library YouTube Channel • Bunker Hill Golf Course Irrigation Project 'base 3: FY'20 Funding Major Projects: • Grand River Center: Upgrade Projects • Creekwood Park: Opening • English Ridge Subdivision Park Development • Eagle Point Park Ecological Restoration Project Partnership for a Better Dubuque 1 Management in Progress • Four Mounds Foundation HEART Program • My Brother's Keeper • city Channel Dubuque F'rogrammi g: Distribution Options • All -America City Application • GIS Story Maps • Language Translation Strategy • City Focus Magazine • Bee Branch "Beekeepers' Initiative Major Projects: • City Light Pole Banners • Bus Wrap Advertising EAGLE POINT PARK ECOLOGICAL RESTORATION Connected Community sT Management in Progress • Bus Routes: Update • Highway 20 Landscaping: FY'20 Funding • Comprehensive Pavement Preservation Plan: FY'20 Funding • New Aviation Facility (University of Dubuque) • Airport Security Program: Upgrade • Downtown Parking Signage Ordinance: Update Major Projects: • Roundabouts [41 • Four-Laning Southwest Arterial: Completion • North Cascade Road Reconstruction & Water Main Extension • Washington Street Improvements (7th - 9th Street) • Menards Frontage Road • Chavenelle Road Rehabilitation = • Chavenelle Road HikaBike Trail • Airport Signage - Highway 61 • Surface Parking Lots Paving • Highway 52 Repaving COUN001-090118. OUNDABO -205- This page intentionally left blank. -206- Recommended Operating Revenue Budget - Department Total 70 - CITY COUNCIL Fund Account Account Title FY17 Actual Revenue FY18 Actual Revenue FY19 Adopted Budget FY20 Recomm'd Budget 100 53620 REIMBURSEMENTS -GENERAL 7,547 4,564 0 4,564 53 MISCELLANEOUS - Total 7,547 4,564 0 4,564 CITY COUNCIL - Total 7,547 4,564 0 4,564 -207- Recommended Operating Expenditure Budget - Department Total 70 - CITY COUNCIL Fund Account Account Title FY17 Actual Expense FY18 Actual Expense FY19 Adopted Budget FY 20 Recomm'd Budget 100 61020 100 61310 100 61320 100 61415 PART-TIME EMPLOYEES IPERS SOCIAL SECURITY WORKMENS' COMPENSATION 72,843 6,339 1,172 273 73,569 5,688 1,688 275 76,600 7,230 1,109 230 77,191 7,288 1,117 206 61 - WAGES AND BENEFITS 80,627 81,219 85,169 85,802 100 62010 OFFICE SUPPLIES 25 24 100 24 100 62050 OFFICE EQUIPMENT MAINT 450 0 466 0 100 62061 DP EQUIP. MAINT CONTRACTS 1,463 1,959 1,867 2,178 100 62090 PRINTING & BINDING 0 75 0 80 100 62190 DUES & MEMBERSHIPS 17,798 18,550 18,550 19,358 100 62208 GENERAL LIABILITY INSURAN 1,942 1,605 1,712 1,898 100 62310 TRAVEL -CONFERENCES 8,271 12,196 25,640 25,640 100 62320 TRAVEL -CITY BUSINESS 860 1,000 7,000 7,000 100 62340 MILEAGE/LOCAL TRANSP 368 108 368 117 100 62360 EDUCATION & TRAINING 0 750 3,500 3,500 100 62421 TELEPHONE 715 695 715 695 100 62424 RADIO/PAGER FEE 586 602 614 626 100 62662 SISTER CITY PROGRAM 1,516 8,109 0 0 100 62667 DATA SERVICES 1,264 1,067 1,264 1,067 100 62716 CONSULTANT SERVICES 0 512 0 0 62- SUPPLIES AND SERVICES 35,259 47,254 61,796 62,183 100 72410 PAGER/RADIO EQUIPMENT 2,571 0 0 0 100 72418 TELEPHONE RELATED 0 50 0 350 71- EQUIPMENT 2,571 50 0 350 70 - CITY COUNCIL TOTAL 118,457 128,523 146,965 148,335 -208- Recommended Expenditure Budget Report by Activity & Funding Source 70 - CITY COUNCIL FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget EQUIPMENT SUPPLIES AND SERVICES WAGES AND BENEFITS LEGISLATION & POLICY CITY COUNCIL TOTAL $ 50 — 350 47,254 61,796 62,183 81,219 85.169 85,802 128,523 146,965 148,335 128,523.23 $ 146,965.00 $ 148,335.00 -209- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 70 CITY COUNCIL FY 2018 FY 2019 FY 2020 FD JC WP -GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET 61020 Part Time Employee Expense 100 175 NA -21 MAYOR 100 12 NA -20 COUNCIL MEMBER TOTAL PART TIME EMPLOYEES 0.50 $ 13,000 0.50 $ 13,600 0.50 $ 13,705 3.00 $ 58,200 3.00 $ 63,000 3.00 $ 63,486 3.50 $ 71,200 3.50 $ 76,600 3.50 $ 77,191 TOTAL CITY COUNCIL 3.50 $ 71,200 3.50 $ 76,600 3.50 $ 77,191 -210- CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY FY 2018 FY 2019 FY 2020 ACCT FD JC WP -GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET City Council -PT 10070100 61020 100 175 NA -21 MAYOR 0.50 $ 13,000 0.50 $ 13,600 0.50 $ 13,705 10070100 61020 100 12 NA -20 COUNCIL MEMBER 3.00 $ 58,200 3.00 $ 63,000 3.00 $ 63,486 Total 3.50 $ 71,200 3.50 $ 76,600 3.50 $ 77,191 TOTAL CITY COUNCIL 3.50 $ 71,200 3.50 $ 76,600 3.50 $ 77,191 -211- This page intentionally left blank. -212-