Grand River Center Decorative Concrete Repair Project Copyrighted
February 4, 2019
City of Dubuque Items to be set for Public Hearing # 1.
ITEM TITLE: Grand River Center Decorative Concrete Repair Project
SUMMARY: City Manager recommending that the City Council grant
preliminary approval of the construction plans and
specifications, and establish February 18, 2019, as the
date for the public hearing for the Grand River Center
Decorative Concrete Repair Project.
RESOLUTION Preliminary approval of plans,
specifications, form of contract, and estimated cots; setting
date of public hearing on plans, specification, form of
contract, and estimated cost
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing for February 18, 2019
ATTACHMENTS:
Description Type
Grand River Center Decorative Concrete Repair City Manager Memo
Project-NNM Memo
Grand River Convention Center Concrete Repair Staff Memo
Project Initiate Memo
Grand River Convention Center Concrete Repair Resolutions
Project Initiate Resolution
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Grand River Center— Decorative Concrete Repair Project
CIP No. 3002710
DATE: January 30, 2019
Assistant City Engineer Bob Schiesl recommends the City Council grant preliminary
approval of the construction plans and specifications, and establish February 18, 2019,
as the date for the public hearing for the Grand River Center Decorative Concrete
Repair Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Robert Schiesl, Assistant City Engineer
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
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TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
DATE: January 30, 2019
SUBJECT: Grand River Center- Decorative Concrete Repair Project
CIP No. 3002710
INTRODUCTION
The purpose of this memorandum is to provide the City Council with information related
to the Grand River Center - Decorative Concrete Repair Project and request
concurrence to initiate the public bidding procedure and establish the date for the public
hearing.
BACKGROUND
The Grand River Center (GRC) was opened to the public in October 2003. The exterior
of the GRC has multiple forms and styles of decorative concrete. Over the years,
sections of the decorative concrete are showing signs of deterioration or have been
damaged and need to be repaired or replaced.
DISCUSSION
The Grand River Center - Decorative Concrete Repair Project will provide for the
following improvements:
• Remove and replace the decorative concrete at the west front main entrance.
• Remove and replace the pedestrian walkway decorative concrete from the front
Northwest parking lot to the front building entrance.
• Remove and replace sections of decorative concrete around the fountain area.
• Remove and replace a section of decorative concrete at the rear exterior patio
under the River room that extends through the Riverwalk to the cascading stairs.
• Miscellaneous spot repairs as needed.
Construction work will be coordinated with GRC staff so that scheduled events are not
impacted by the project. Work will be completed prior to the lowa League of Cities
Conference which will be held in September 2019.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process February 4, 2019
Publish Notice to Bidders, Advertise for Bids February 8, 2019
Publish Public Hearing Notice on Plans &Specifications February 8, 2019
Public Hearing on Plans & Specifications February 18, 2019
Receipt of Bid Proposals (Bid-Letting) February 21 , 2019
Award Construction Contract March 4, 2019
Project Completion Date August 30, 2019
RECOMMENDATION
I recommend that the City Council establish a date for the public hearing and authorize
the City Clerk to advertise for proposals for the Grand River Center - Decorative
Concrete Repair Project.
BUDGETIMPACT
The estimate of probable cost for the recommended decorative concrete repair
improvements are summarized in the following table:
Description Cost Estimate
Construction $ 90,000.00
Engineering Design and Administration 10,000.00
Total Construction Cost Estimate $ 100,000.00
The proposed project funding is summarized as follows:
CIP No. Fund Description Fund Amount
3002710 GRC — Exterior Decorative Concrete $ 100,000.00
Total Project Funding $ 100,000.00
ACTION TO BE TAKEN
I respectfully request that the City Council grant preliminary approval to the construction
plans and specifications; and establish February 18, 2019 as the date of the public
hearing; and hereby authorized the City Clerk to advertise for bid proposals for the
Grand River Center - Decorative Concrete Repair Project through adoption of the
attached resolutions.
cc: Jenny Larson, Budget Director
Chris Lyons, Engineering Technician
Marie Ware, Leisure Services Manager
F:\PROJECTS\GRCC-Grand River Convention Center Repairs\2019- Decorative Concrete Repairs\Council and
Staff Documents\Initiate
RESOLUTION NO. 44-19
GRAND RIVER CENTER - DECORATIVE CONCRETE REPAIR PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, IONS, FORM OF CONTRACT, AND ESTIMATED COST
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the Grand River
Center - Decorative Concrete Repair Project in the estimated amount $100,000.00, are hereby
preliminarily approved and ordered filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 18th day of February, 2019, at 6:00 p.m. in the Historic
Federal Building Council Chambers (second floor) 350 W. 6th Street, Dubuque, Iowa, at which
time interested persons may appear and be heard for or against the proposed plans and
specifications, form of contract and estimated cost of said Project, and the City Clerk be and is
hereby directed to cause the attached notice of the time and place of such hearing to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be published not Tess than four days nor more than twenty days prior to the date of such
hearing. At the hearing, any interested person may appear and file objections to the proposed
plans, specifications, form of contract, or estimated cost of the Project.
The Grand River Center Decorative Concrete Repair Project is hereby ordered to be
advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which shall
conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be published in
the Master Builders of Iowa Plan Room, The Construction Update Network and posted on the
City of Dubuque website at www.citvofdubuque.orq/bids and which notice shall be published
not Tess than thirteen but not more than forty-five days before the date for filing bids before
2:00 p.m. on the 21st day of February, 2019. Bids shall be opened and read by the City Clerk
at said time and will be submitted to the City Council for final action at 6:00 p.m. on the 4th day
of March 2019, in the Historic Federal Building Council Chambers (second floor), 350 West 6th
Street, Dubuque, Iowa.
Passed, adopted and approved this the 4th day of February 2019.
Attest:
Kevin S. Firnstahl, City Clerk
Roy D. Buol, Mayor
CITY OF DUBUQUE
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST FOR THE GRAND RIVER CENTER - DECORATIVE CONCRETE
REPAIR PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public
hearing on the proposed plans, specifications, form of contract and estimated cost for the Grand
River Center - Decorative Concrete Repair Project, in accordance with the provisions of Chapter
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26, Code of Iowa, at 6:00 p.m., on the 18 day of February, 2019, in the Historic Federal Building
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Council Chambers (second floor), 350 West 6 Street, Dubuque, Iowa. Said proposed plans,
specifications, form of contract and estimated cost are now on file in the office of the City Clerk,
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50 w. 13Street and can be viewed during regular business hours.
The scope of the Project is as follows:
Remove and replace approximately 5,700 S.F. of decorative concrete at several specified
locations around the exterior of the Grand River Center.
Written comments regarding the above public hearings may be submitted to the City Clerk’s
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Office, 50 W. 13 St., Dubuque, IA 52001, on or before said time of public hearing. At said time
and place of public hearings all interested citizens and parties will be given an opportunity to be
heard for or against said proposal.
Any visually or hearing-impaired persons needing special assistance or persons with special
accessibility needs should contact the City Clerk’s Office at (563) 589-4100 or TDD (563) 690-
6678 at least 48 hours prior to the meeting.
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Published by order of the City Council given on the 4day of February 2019.
Kevin S. Firnstahl, CMC, City Clerk
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