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Housing & Community Development Department FY20 Budget PresentationCopyrighted February 13, 2019 City of Dubuque Public Hearings # 2. ITEM TITLE: Housing and Community Development Department Fiscal Year 2020 Budget Presentation SUMMARY: SUGGESTED DISPOSITION: ATTACHMENTS: Description Housing Department FY2020 Budget Outline Type Supporting Documentation }uewdoleAea A;iunwwoa pub OuisnoH This page intentionally left blank. -2- HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT Budget Highlights DEPARTMENT SUMMARY FY 2018 FY 2019 FY 2020 Actual Budget Requested % Change From FY 2019 Budget Expenses Employee Expense 2,101,924 2,093,999 2,266,121 8.2 % Supplies and Services 838,858 829,272 970,404 17.0 % Assisted Housing Assistance Payments 4,548,201 5,208,584 5,352,062 2.8 % Machinery and Equipment 49,972 40,011 62,743 56.8 % Federal Building Recharge 241,077 232,880 227,850 (2.2)% Transfer for Audit/Insurance/Legal 820 - % Total Expenses 7,780,852 8,404,746 8,879,180 5.6 % Resources Rental Housing Revenues 248,589 457,618 452,648 (1.1)% Gaining Opportunities Initiative 5,014 39,500 39,500 - % Gaining Opportunities - Restricted Private Donations 3,230 20,000 20,212 1.1 % Escrow Deposits 10,446 13,651 12,185 (10.7)% Miscellaneous 2,060 5,825 850 (85.4)% Federal Building Lease Revenue 333,362 323,402 338,961 4.8 % RRP Repayments/HOME Grant 3,000 3,000 - % Continuum of Care Grant 78,691 78,691 82,411 4.7 % HUD Resiliency Grant 32,195 98,139 60,713 (38.1)% Lead Paint Grant 446,983 150,239 390,853 160.2 % Family Self Sufficiency Restricted Escrow 61,053 - % Assisted Housing 5,562,909 5,899,711 6,049,003 2.5 % CDBG Charges 521,323 647,460 627,460 (3.1)% Total Resources 7,244,802 7,737,236 8,138,849 5.2 % Property Tax Support 536,050 667,510 740,331 72,821 10.9 % Percent Self Supporting 93.11% 92.06% 91.66% Personnel -Authorized FTE 25.00 23.82 26.30 -3- Budget Highlights Expenses Employee Expense Supplies and Services Machinery and Equipment Total Expenses Resources Rental Housing Revenues Lead Paint Grant Charges CDBG Charges Total Resources Property Tax Support Percent Self Supporting Personnel - Authorized FTE SAFE AND HEALTHY HOMES SUMMARY FY 2018 FY 2019 FY 2020 % Change From Actual Budget Requested FY 2019 Budget 735,001 617,051 803,745 176,088 178,418 217,494 49,482 24,930 43,860 960,571 820,399 1,065,099 248,589 457,618 452,648 446,983 150,239 390,853 40,240 102,971 109,536 735,812 710,828 953,037 224,759 109,571 112,062 76.6% 86.6% 89.5% 8.20 7.02 9.25 30.3 % 21.9 % 75.9 % 29.8 % * Includes Code Enforcement; Housing Inspections; Fees & Licensing; Lead Hazard Reduction; and Problem Properties Maintenance 2.3 % Budget Highlights NEIGHBORHOOD REVITALIZATION SUMMARY FY 2018 FY 2019 FY 2020 % Change From Actual Budget Requested FY 2019 Budget Expenses Employee Expense 338,142 405,774 434,582 7.1 % Supplies and Services 38,201 50,674 55,536 9.6 % Machinery and Equipment 7,571 606 (92.0)% Total Expenses 376,343 464,019 490,724 5.8 % Resources Escrow Deposits 10,446 13,651 12,185 (10.7)% CDBG Charges 331,826 348,773 356,796 2.3 % HUD Resiliency Grant 32,195 98,139 60,713 (38.1)% RRP Repayments/HOME Grant 3,000 3,000 - % Total Resources 374,467 463,563 432,694 (6.7)% Property Tax Support Percent Self Supporting 1,876 456 58,030 12,625.9 % 99.5% 99.9% 88.2% Personnel - Authorized FTE 4.50 4.50 * Includes Homeowner Rehabilitation; HOME Workshop; and HUD Resiliency. 4.14 -4- Budget Highlights SUSTAINABLE LIVING SUMMARY FY 2018 FY 2019 FY 2020 % Change From Actual Budget Requested FY 2019 Budget Expenses Employee Expense 819,644 838,994 796,361 (5.1)% Supplies and Services 394,147 343,782 361,102 5.0 % Assisted Housing Assistance Payments 4,548,201 5,208,584 5,352,062 2.8 % Machinery and Equipment 199 5,210 18,277 250.8 % Transfer for Legal 820 - % Total Expenses 5,763,011 6,396,570 6,527,802 2.1 % Resources Gaining Opportunities - Grant 5,014 39,500 39,500 - % Gaining Opportunities - Restricted Private Donations 3,230 20,000 20,212 1.1 % Continuum of Care Grant 78,691 78,691 82,411 4.7 % Section 8 Moderate Rehab 77,362 81,630 88,634 8.6 % Family Self Sufficiency Coordinator Grant 132,996 140,613 140,613 - % Family Self Sufficiency Program Voucher 72,486 82,976 62,608 (24.5)% Family Self Sufficiency Restricted Escrow - 61,053 - % Assisted Housing Assistance Payments 4,737,684 5,059,709 5,192,686 2.6 % Assisted Housing Administration Fee 530,565 526,708 555,561 5.5 % Assisted Housing Miscellaneous Revenue 11,816 8,075 8,901 10.2 % Total Resources 5,649,844 6,037,902 6,252,179 3.5 % Property Tax Support Percent Self Supporting Personnel - Authorized FTE 113,167 358,668 275,623 98.0% 94.4% 95.8% 10.3 10.30 10.05 (23.2)% * Includes Assisted Housing; Continuum of Care; Family Self -Sufficiency; and Gaining Opportunities (Previously Circles) -5- Budget Highlights HOUSING ADMINISTRATION FY 2018 FY 2019 FY 2020 % Change From Actual Budget Requested FY 2019 Budget Expenses Employee Expense 209,137 232,180 Supplies and Services 77,968 79,790 Machinery and Equipment 291 2,300 231,433 169,824 Total Expenses 287,396 314,270 401,257 27.7 % Resources Miscellaneous 2,060 5,825 850 (85.4)% CDBG Charges 149,258 195,716 161,128 (17.7)% Total Resources 151,318 201,541 161,978 (19.6)% Property Tax Support 136,078 112,729 239,279 112.3 % Percent Self Supporting 52.7% 64.1% 40.4% Personnel - Authorized FTE 2.00 2.00 2.25 * Includes Housing Director (excluding Assisted Housing allocation) and CD Specialist. HISTORIC FEDERAL BUILDING MAINTENANCE SUMMARY FY 2018 FY 2019 FY 2020 % Change From Budget Highlights Actual Budget Requested FY 2019 Budget Expenses Supplies and Services 151,314 176,608 166,448 (5.8)% Machinery and Equipment - % Federal Building Recharge 241,077 232,880 227,850 (2.2)% Total Expenses 392,391 409,488 394,298 (3.7)% Resources Historic Fed. Bldg Leases Total Resources Federal Building Surplus (Deficit) 331,780 323,402 338,961 333,361 323,402 338,961 4.8 % 4.8 % (59,030) (86,086) (55,337) (35.7)% Percent Self Supporting 85.0% 79.0% 86.0% -6- Improvement Package Summary 1 of 8 This improvement package would fund the purchase of one new mid-sized car for shared use by the Rental Licensing & Inspections Supervisor and Seasonal Code Enforcement Inspector. The seasonal position was approved in FY19 along with another Inspector 1 position. There were no additional vehicles budgeted. The additional vehicle will ensure that the inspection staff can be responsive to inspection needs without delays caused by sharing vehicles. Timely and efficient code enforcement services support livable neighborhoods and housing and contributes to a vibrant community. Related Revenue: $ 20,910 Tax Funds Non -Recurring Recommend -Yes Property Tax Impact: $ 0.0082 0.08% Activity: General Housing Inspection 2 of 8 This improvement package would provide funding for an additional full-time Inspector I position (+1.0 FTE). The additional Inspector I position would allow for continued improvement of effective code enforcement services. Recent escalations in enforcement, including the tiered inspections policy and the first designation of a priority category property owner/agent, have had a meaningful impact on the effectiveness of code enforcement. The enforcement on challenged properties in an effort to achieve goals of the enhanced code has caused the routine rental inspection cycle to be extended. Non-recurring cost includes a mid-size car, computer, tablet and smartphone. Revenue is based on 2.7 inspections per day. Effective and meaningful code enforcement and routine rental inspections contribute to Council's goals of a vibrant community with livable neighborhoods and housing. Related Cost: Related Cost: Related Revenue: Net Cost: Property Tax Impact: $ 85,437 Tax Funds Recurring $ 24,587 Tax Funds Non -Recurring $ 40,356 Inspection Fees/Fines Recurring $ 73,670 $ 0.029 0.28% Activity: General Housing Inspection Recommend - No 3 of 8 This improvement package would provide funding for a full-time Assistant Housing & Community Development Director (GE -36). The Housing & Community Development Department consists of three major activities: Code Enforcement, Assisted Housing and Community Development with many programs under each activity, accounting for the management of $20,000,000 of the city-wide annual budget. Additionally, the department is currently administering the National Disaster Resiliency Grant for $8.5 million and an additional $3.5 million Lead and Healthy Homes grant. These programs require extensive oversite to ensure all federal regulations and requirements are followed, and are administered at $5,000 to $50,000 per project. Therefore the department is overseeing hundreds of individual projects per year all across the city. The Housing & Community Development Director spends an average of 25 hours away from the office to attend meetings during the standard work week. Additionally, the Director is responsible for attending all Boards & Commission meetings that occur outside of the standard work week. The daily work required to efficiently maintain current programming requires at least 60 hours of oversight in a work week. This daily work includes approving loans for all programs, approving purchases for the department, reviewing and drafting programs for Community Development Block Grants, overseeing Purchase of Service Agreements and quarterly reports, monthly staff and supervisor meetings, review of files for compliance with regulations for two federal programs and two federal grants, approval of bids and recommendation for award, home site visits throughout the community, determination on appeals, NDRC committee review of applications, project closeouts, and general employee supervision. Currently, the community development piece of the department needs additional oversight to help build the new Gaining Opportunities platform. This program -7- would implement strategies to lift people out of poverty and become self-sufficient, but also connects people to community resources and aims to build social capital for residents. This focus will require extensive attention from an executive level staff to leverage partners into an impactful program. The Housing & Community Development Director will be unable to provide sufficient oversight of this program, or other federally funded programs without additional staff that can remain on-site and supervise employees. Non- recurring cost includes a computer, tablet and smartphone. Related Cost: Related Cost: Total Cost: Property Tax Impact: Activity: Administration $ 110,731 Tax Funds $ 3,677 Tax Funds $ 114,408 $ 0.045 0.44% Recurring Non -Recurring Recommend - No 4 of 8 This improvement package would provide funding to establish an emergency relocation fund for tenants that area displaced from their rental units due to a Section 108 or Section 109 condemnation. When the City Council adopted the tiered inspection program, a piece of this program was to establish this emergency relocation fund to protect the most vulnerable residents. Relocations required due to a condemnation of a property in most cases can be assessed as a cost to the landlord of the property, however this cost is not always recovered. This fund allows for the emergency relocation of those that would otherwise be homeless due to the condemnation of the property. Related Cost: $ 4,950 Tax Funds Recurring Recommend - Yes Property Tax Impact: $ 0.0019 0.02% Activity: Vacant/Abandoned Property 5 of 8 This improvement package would fund the purchase of a 20 foot extension ladder for the Rehabilitation Inspector to improve inspections. The ladder would enable accessibility to view items that require close up viewing and also take pictures in order to show residents in the assessment of items (roofs, chimneys, gutter) that will need to be addressed. This improvement request meets the City Council goals for Financial Responsible, High -Performance City -Organization: Sustainable, Equitable, and Effective Service Delivery and the priorities for the CHANGE Initiative. Related Cost: $ 256 Tax Funds Non -Recurring Recommend - Yes Property Tax Impact: $ 0.0001 —% Activity: Rehabilitation Program 6 of 8 This improvement package would provide two standing desks and two floor mats for the Assisted Housing Coordinator and Assisted Housing Specialist. The requested equipment contributes to an ergonomically friendly work environment, reduces back pain and fatigue, and may contribute to other potential health related benefits, including but not limited to, reduced risk of obesity, diabetes, and cardiovascular disease. Another benefit of a standing desk is an increase in focus, alertness, and activity level. When standing, it is easier to release restless energy. This improvement request meets the City Council goals for Financial Responsible, High -Performance City -Organization: Sustainable, Equitable, and Effective Service Delivery. Related Cost: $ 1,242 Tax Funds Non -Recurring Recommend - Yes Property Tax Impact: $ 0.0005 —% Activity: Assisted Housing -8- 7 of 8 This improvement package would provide funding for the removal of existing cubical walls and renovation and/or refurnishing to create collaborative workspace that would accommodate additional staff as staffing and spatial needs of the housing inspections team evolves. Currently there are six cubicles and one office space in the inspection staff office space. There are nine staff members that will be occupying the space when fully staffed which includes two currently vacant Lead & Healthy Homes Program Inspector positions and one vacant Seasonal Code Enforcement Inspector position. In addition, there is a separate improvement request for an additional Inspector included in the FY20 budget. Inspection staff have increased mobile devices for field data entry which has lessened the physical office space required per inspector, thus there is an opportunity to have more inspection staff work in the same space with minimal renovations. Continued effective and efficient inspections and code enforcement services contribute to Council's goal of a vibrant community and livable neighborhoods and housing. Related Cost: $ 25,000 Tax Funds Non -Recurring Recommend - No Property Tax Impact: $ 0.0098 0.09% Activity: General Housing Inspection 8 of 8 This improvement package would provide additional funding to Operation New View Community Action Agency. The $70,000 amount was arrived at after representatives from Dubuque, Delaware and Jackson County and the City of Dubuque met to identify the funding gap that must be covered to keep the organization functional. Providing this funding will stabilize ONV and allow them to move forward with a plan to secure additional outside funding to meet the needs of low-income individuals. Related Cost: $ 70,000 Tax Funds Recurring Recommend - Yes Property Tax Impact: $ 0.0275 0.27% Activity: Administration Significant Line Items Employee Expense 1. FY 2020 employee expense reflects a 1.5% wage package increase. 2. The Iowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged from FY 2019 The employee contribution of 6.29% is unchanged from FY 2019. 3. The City portion of health insurance expense decreased from $1,193 in FY 2019 to $921 in FY 2020 per month per contract which results in an annual cost savings of $40,936 or 22.77%. 4. Sick leave payout decreased from $840 in FY 2019 to $0 in FY 2020. 5. The Lead -Based Paint Hazard Control Grant Program was awarded in FY19. An increase in full-time equivalents relating to this grant are as follows (3.75 positions): a. +0.37 FTE Lead Paint Hazard Program Supervisor ($40,113) b. +0.62 FTE Lead Paint Assistant ($42,096) c. +1.24 FTE Lead Paint Inspectors ($92,165) 6. During Fiscal Year 2019, the following personnel changes were approved: a. +1.0 FTE Assisted Housing Specialist position added (+$63,362) b. -1.0 FTE Circles Coach position eliminated (-$63,049) -9- c. +1.0 FTE Grant Administrator position reassigned from Budget Office to Housing Department (+$89,767) d. -0.75 FTE Resiliency Coordinator partially reassigned to supervise the Lead -Based Paint Hazard Control Grant Program (-$81,312) 7. The Fiscal Year 2020 budget includes the following changes in the funding allocation of positions: a. Housing and Community Development Director i. +0.25 FTE to General Fund (+$34,139) ii. -0.25 FTE from CDBG Fund (-$34,139) b. Assisted Housing Specialist (2 Positions) i. +1.00 FTE to General Fund (+$73,107) ii. -1.00 FTE from Assisted Housing Fund (-$73,107) Supplies & Services 8. Mainstream Vouchers Housing Assistance Payments increased from $161,640 in FY 2019 to $168,912 in FY FY 2020. FY 2018 actual was $147,075. This line item represents special vouchers for disabled households only and is based on 40 vouchers that are available to be used. The revenue is based on Fiscal Year 2018 actual housing assistance paid and actual vouchers utilized. 9. Port -Out Voucher Housing Assistance Payments increased from $581,760 in FY 2019 to $640,284 in FY 2020 based on 52 units per month (54 units in FY 2019) based on calendar year 2018. FY 2018 actual was $657,595. Housing and Urban Development regulations requires port outs to other areas when requested unless there is a freeze on the housing assistance payment subsidy amounts. Other housing authorities are not absorbing the housing assistance payments as they have done in the past and the cost is double of what it is in Dubuque. 10. Tenant Protection Housing Assistance Payments increased from $21,912 in FY 2019 to $27,480 in FY 2020 based on 8 units per month (8 units in FY 2019). FY 2018 actual was $22,364. 11. Homeowner Housing Assistance Payments decreased from $50,136 in FY 2019 to $42,600 in FY 2020 based on 13 units per month (14 units in FY 2019). FY 2018 actual was $42,845. This line item represents assistance for a Assisted Housing participants to buy a house. 12. Port -in Voucher Assistance Payments decreased from $10,481 in FY 2019 to $6,261 in FY 2020 and is based on 13 vouchers. FY 2018 actual was $6,261 based on 22 vouchers.The City is absorbing vouchers to increase utilization which decreases this line item but increased the HUD Administrative Fee revenue line item. This line item is the projected housing assistance payments for administering other Housing Agencies' vouchers within the City of Dubuque. This amount is reimbursed by the other Housing Agencies and has an offsetting revenue line item. 13. Housing Assistance Payments increased from $4,329,831 in FY 2019 to $4,411,433 in FY 2020. FY 2020 is based on 779 vouchers and FY 2019 was based on 769 vouchers. FY 2018 actual was $3,628,622. These housing assistance payments exclude any payments for mainstream, port -out, port -in, tenant protection, and homeowner assistant payments which are budgeted in separate line items. 14. In total for all types of vouchers, the City is authorized to use 1,072 vouchers and is at 857 vouchers as of October 2018 and has budgeted for 909 vouchers in FY 2020. 15. Family Self -Sufficiency Payments increased from $120,189 in FY 2019 to $130,306 in FY 2020 based on the projected amount earned and to be paid out to participants from HUD housing assistance payments. FY 2018 actual was $168,293. Family Self -Sufficiency contracts are for a term -10- of five years and there are several contracts that are at the end of their term and the participants will graduate from the program and will earn the Family Self -Sufficiency escrow. 16. The budgeted administrative cost of the Housing Choice Voucher Program decreased from $834,310 in FY 2019 to $807,237 in FY 2020. Administrative revenue of the Housing Choice Voucher Program increased from $669,514 in FY 2019 to $710,099 in FY 2020. The resulting Housing Choice Voucher Program deficit decreased from $164,796 in FY 2019 to $97,138 in FY 2020. This deficit is funded by property taxes. Machinery & Equipment 17. Equipment replacement items include ($62,743): CDBG Rehab Smart Phone (1.00) Assisted Housing $ 350 Computer Tablet (1.00) $ 760 Smart Phones (1.00) $ 350 Desktop (7.00) $ 15,925 Recommended Improvement Package $ 6,448 Total Equipment $ 62,743 Revenue 18. Federal Building Leases increased from $323,402 in FY 2019 to $338,961 in FY 2020. The detail of the lease revenue is as follows: Tenant Sq. Feet Leased FY 2020 Juvenile Court Iowa State University Extension Dubuque Area Labor Management Council Dubuque County Task Force United States Post Office 4,485 $ 62,808 835 $ 10,321 681 $ 8,172 1,123 $ 19,184 17,034 $ 238,476 Total 338,961 19. The Lead Hazard Control Program was awarded $2.9 million for lead hazard reduction and $581,000 for health and safety repairs and remediation's from HUD in FY 2019. The grant performance period is anticipated to be March 2019 through September 2022. In this performance period 120 units will receive an average of $14,000 to be made lead safe. 20. HUD Resiliency grant funds of $60,713 will be received in FY 2020 for the HUD Resiliency Project Coordinator and Grant Administrator employee expense. Beginning in Fiscal Year 2020, $57,774 in administrative expenses will need to be covered by the General Fund. 21. Community Development Block Grant (CDBG) revenue is received annually from the U.S. Department of Housing and Urban Development (HUD). The FY 2020 allocation of $1,073,776 is anticipated to be increased based on the FY 2019 actual. CDBG is used to fund eligible operating and capital improvement programs. CDBG requirements separate dollars under three categories of -11- Total Inspection Revenues $ 206,806 $ 401,947 $ 416,325 $ 7,716 spending: Administration, Public Service and Uncapped. The only category that affects the general fund is spending for administration. 22. HUD Voucher Administration Fee increased from $525,625 in FY 2019 to $566,697 in FY 2020. FY 2018 actual was $530,565. Housing administrative fees increased due to HUD increasing the percentage of the administrative fee funded. In calendar year 2017, HUD funded 77% of the administrative fee and in calendar year 2018 HUD funded 79%. 23. HUD Housing Assistance Payments increased from $5,059,709 in FY 2019 to $5,192,686 in FY 2020. FY 2018 actual was $4,737,684. These revenues are based on the number of vouchers budgeted for all types of vouchers, which is 909 in FY20 Budget. The FY 2019 budget was based on 902 vouchers. In calendar year 2018, the City is at 857 vouchers. 24. Family Self -Sufficiency Program participant escrow paid by HUD decreased from $81,768 in FY 2019 to $60,204 in FY 2020 based on a decrease of participants reaching the end of their contracts which results in a decreased amount of earned income and monthly escrow payments. FY 2018 actual was $72,486. There are 65 participants currently enrolled in the FSS program and nine additional participants signing contracts in December. In calendar year 2017, there were 90 participants served and to -date in calendar year 2018 there were 81 participants served. When a participant increases household income their HUD housing assistance payment is reduced and put into an escrow for the participant. 25. The following chart shows the changes in inspection revenue (FY 2020 budget based on revenue -to - date): Rental Licenses Dwelling Inspection Fee Complaint Inspection Fee Penalties Court Costs FY 2018 Actual $ 173,105 $ 32,376 $ 1,325 $ 14,580 $ 15,245 FY 2019 FY 2020 Change $ 318,508 $ 334,325 $ 15,817 $ 80,719 $ 80,000 $ (719) $ 2,720 $ 2,000 $ (720) $ 25,019 $ 16,260 $ (8,759) $ 17,841 $ 19,938 $ 2,097 FY 2018 Actual rental license revenue was significantly below the budget of $291,342 due to delays in the rental license renewal mailing. The delay was in part intentional to include information about the anticipated adoption of the tiered inspection policy, however further delays were caused by technical difficulties experienced when running the annual rental license renewal mailings through the new rental licensing software. These delays caused the license renewal revenue to extend into FY19. The delay resulted in approximately $90,000 of rental license revenue being collected in the first two months of FY19. -12- 26. During Fiscal Year 2019, a $5 increase to the structure component of the rental license fee was approved. The impact to the rental license fee by structure type is as follows: Rental License Type Single Family Duplex 4-Plex 12-Plex 10 Room Boarding House FY 18 Licensing Fee FY19 Licensing Fee Structure 1 1 1 1 1$ 25.00 $ 30.00 Dwellings 1 2 4 12 — $ 20.00 $ 20.00 Rooming Units — —— — 10 $ 10.00 $ 10.00 FY18 Licensing Fee $ 45.00 $ 65.00 $ 105.00 $ 265.00 $ 125.00 FY19 Licensing Fee $ 50.00 $ 70.00 $ 110.00 $ 270.00 $ 130.00 There are 3,465 licensed structures as of October 2018. The $5 increase per structure is estimated to generate an additional $17,325 in FY 2020. Miscellaneous 27. General Housing Inspection is 91.4% self-supporting in FY 2020 versus 88.5% self-supporting in FY 2019. -13- This page intentionally left blank. -14- HOUSING AND COMMUNITY DEVELOPMENT The Housing and Community Development Department creates safe, healthy, affordable housing for all that promotes strong, sustainable, and inclusive communities. Housing and Community Development I I I Administration and Community Development Neighborhood Safe and Healthy Revitalization Housing Sustainable Living SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE LEADING TO OUTCOMES PEOPLE The Department supports four boards and commissions providing avenues for citizens to impact policy and become involved in community development. Housing focuses on engaging with low and moderate income populations to inform, adapt: and evaluate programming offered through the PLANNING The Department coordinates public planning process to provide affordable housing, neighborhood and economic development. These plans assess the needs of the community and identify how federal, state, and local resources work together to make Dubuque a great place to live. PARTNERSHIPS Partnerships provide a holistic approach to meet housing and community development needs. Local partners / develop housing, provide social and human services, and V empower youth to take an active role in community development and neighborhood revitalization. -15- HOUSING AND COMMUNITY DEVELOPMENT $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 Circles Initiative FY 2018 FY 2019 FY 2020 Full -Time Equivalent 25.00 23.82 26.30 Resources and Property Tax Support Circles Initiative Donations Escrow Deposits Miscellaneous FY 2018 a) 0 .15 m 0 a) 0 a) u- RRP Repayments 0 0 C7 0 0 U 0 E 0 0 0 0 U HUD Resiliency Grant FY 2019 FY 2020 ■ ■ ▪ co ti) -0 O a) 0 g 8 0_ O ... 0- 0 ▪ U L • 0 U d m • H 0 0 T O -0 J a) 0 0 a` The Housing Department is supported by 26.30 full-time equivalent employees, which accounts for only 25.52% of the department expense as seen below. Overall, the departments' expenses are expected to increased by 5.64% in FY 2020 compared to FY 2019. Employee Expense Supplies and Services Machinery and Equipment Administrative Overhead Legal Services Section 8 Expenditures by Category by Fiscal Year 1 49,972 40,011 62,743 241,077 232,880 227,850 820 838,858 829,272 970,404 2,101, 924 2,093,999 2,266,121 4,548,201 5,208,584 5,352,062 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 FY 2018 FY 2019 • FY 2020 -16- HOUSING AND COMMUNITY DEVELOPMENT Administration and Community Development Overview Comprehensive Housing Activities for Neighborhood Growth and Enrichment, or C.H.A.N.G.E., is a strategic approach to providing housing, neighborhood, and community development activities that keep Dubuque a great place to call home. Housing & Community Development staff work closely with residents, non -profits, neighborhood groups, businesses, resident, and neighborhood partners to coordinate local, state, and federal resources to meet community needs. We strive to create a more viable community by providing decent housing and suitable living environments while expanding economic opportunities for residents in all neighborhoods. The Department supports several boards and commissions working to advance the goals of the City of Dubuque. Through the boards and commissions, citizens can provide input on the policies that shape the City's housing and community development strategies. The Community Development Advisory Commission ensures meaningful input from residents in the planning, implementation, and assessment of the City's Community Development Block Grant funded programs. The Housing Code Appeals Board hears requests to grant extensions of time for compliance or variance from specified housing code provisions. The Housing Commission works to understand and meet the housing needs of the community and recommend specific actions to address the housing needs of low- and moderate -income residents. The Housing Trust Fund Advisory Committee recommends policy direction and oversight for the administration of the Housing Trust Fund. Active, informed, and educated board and commission members work with multiple other City departments to strengthen their understanding of the housing and community resources and needs. Staff, board, and commission members participate in annual fair housing trainings, focused on equity and identifying and addressing barriers to fair housing in the community. By integrating an equity lens into the planning and use of resources, staff at Housing & Community Development continually evaluate strategies for outreach, access, and use of programs and services. Administration and Community Development Funding Summary FY 2018 Actual FY 2019 Budget FY 2020 Requested Expenditures $ 287,395 $ 314,270 $ 401,257 Resources $ 151,318 $ 201,541 $ 161,978 Administration and Community Development Position Summary FY 2020 Housing/Community Development Director 0.50 Housing/Community Development Director CDBG 0.25 Housing/Community Development Director Sec 8 0.50 CDBG/HCV Supervisor 0.00 CDBG/HVC Supervisor- CDBG 0.00 Community Development Specialist Section 8 0.00 CDBG Specialist 0.00 Total Full -Time Equivalent Employees 1.25 -17- HOUSING AND COMMUNITY DEVELOPMENT Highlights of the Past Year C.H.A.N.G.E. - Comprehensive Housing Activities for Neighborhood Growth & Enrichment HOUSING REHABILITATION AND HOMEOWNERSHIP Homeowner Rehabilitation Loans - 30 units ($432,146) Provides 0% interest loans up to $25,000 for improvements such as all code violations, deteriorated lead-based paint, weatherization, general re -modeling, beautification, and access for persons with disabilities. Homebuyer Loans - 64 units ($852,000) Provides 0% interest loans to help purchase your home. Amount of assistance has a sliding scale from $5,000-$25,000 depending on gross income of household. Any property located within the city limits is eligible. HOUSING REHABILITATION TOTALS - 102 UNITS = $1,284,146 MARGINAL PROPERTIES - CHI - 12 units ($300,000) / City Owned - 6 units ($513,337) The purchasing of marginal properties for the purpose of rehab and resale with a focus on converting properties from multi -family to single-family properties LEAD AND HEALTHY HOMES PROGRAM - 123 units completed, ($2,944,026) Dubuque's Lead and Healthy Homes Program has received federal Housing & Urban Development (HUD) funding of $3.2 million to assist 129 income eligible owner occupied and rental residential property owners to remove lead-based paint hazards in homes with children under the age of 6 residing or visiting. Current performance period to be completed November 15, 2018. THE BEE BRANCH HEALTHY HOMES RESILIENCY PROGRAM - 57 units completed ($1,007,451 contracted) The Bee Branch Healthy Homes Resiliency Program includes $8.4 million to assist 275-320 income eligible owner -occupied homes, single -unit rentals, and small, multi -family residential units make repairs and implement on-site storm water management principles to decrease environmental health and safety issues from flooding. From January 1, 2016 - October 31, 2018, 300 total units have been addressed with funds totaling $6,048,960 Originally projected was $19 million and 739 units from 2016-2021 -18- HOUSING AND COMMUNITY DEVELOPMENT Housing Commission: Carries out analysis of housing needs and meeting such needs and making results of such studies available to the public; recommends proposed projects in area of low/moderate income housing; and monitors the City's housing programs. Resident Advisory Board: Provides the City and the Assisted Housing Participants with a forum to provide input about the policies and procedures for the Assisted Housing Program. Future Initiatives • Support Inclusive Dubuque Action Plan • Voluntary Compliance Agreement • Continue efforts to Affirmatively Further Fair Housing • C.H.A.N.G.E. • Continue acquisition of vacant and abandoned properties • Increase homeownership opportunities Performance Measures Administration and Community Development - Activity Statement Ensure policies and plans are in place to support the housing and community development needs of the community. Goal: Great Place to Live Outcome #1: Administer housing programs in compliance with the Voluntary Compliance Agreement (VCA). The Department must amend, maintain, and administer the Housing Choice Voucher Program and Community Development Block Grant program, and with all applicable plans, in compliance with HUD's reporting standards. The City has maintained compliance and is entering the fifth year of the seven-year VCA agreement. The City of Dubuque needs a variety of safe, healthy, and affordable housing options. The City inspects rental housing regularly for quality and safety, but by far the biggest housing problem most households in Dubuque experience is affordability. The Housing Choice Voucher program is the main way the City of Dubuque provides affordable housing. The City tracks several housing problems, including: incomplete plumbing or kitchen facilities, cost burden (paying over 30% of household income for housing), and overcrowding. Key Performance Indicator: Households experiencing no housing problems as reported by the U.S. Department of Housing and Urban Development from custom tabulations of the American Community Survey. -19- HOUSING AND COMMUNITY DEVELOPMENT Outcome #2: Safe, healthy, and affordable housing options throughout Dubuque The City of Dubuque is committed to making housing choice a reality for all citizens. The City conducts an Analysis of Impediments (Al) to identify and take appropriate action to correct barriers to fair housing. The community needs identified in the Al, Consolidated Plan, Annual Plan, and ancillary documents guide the City's efforts and resources to promote housing opportunities throughout the community. The Analysis of Impediments was updated in 2015 and identifies barriers to fair housing in Dubuque and steps taken to address those barriers. This plan will be updated in 2019. To help provide additional affordable units throughout the community, the City of Dubuque is supporting the development of quality, affordable, well-managed housing in areas of opportunity throughout the City. Housing & Community Development staff work with Economic Development, Planning Services, and Neighborhood Development staff to ensure proposed housing projects involve neighborhood participation, meet identified needs, and increase quality of life for residents. The City recognizes there is a need for affordable housing throughout the City and encourages development of affordable units in areas of opportunity. Key Performance Indicator: Number of City -supported affordable rental housing developed in areas of opportunity. City -Supported Mixed -Income & Senior Housing Developments Application Year Household Has 1 of 4 Housing Problems Household has none of 4 Housing Problems Cost burden not available, no other problems Total Households % of Households with no ng PProblems Data Year Alta Vista Horizon Development 60 — Yes Applied for 2018 Tax Credit Awards 2010-2014 6,650 17,220 160 24,025 71.68% 2009-2013 6,520 17,230 185 23,930 72.00% 2008-2012 6,675 17,170 120 23,970 71.63% 2007-2011 6,340 17,260 120 23,720 72.77% Outcome #2: Safe, healthy, and affordable housing options throughout Dubuque The City of Dubuque is committed to making housing choice a reality for all citizens. The City conducts an Analysis of Impediments (Al) to identify and take appropriate action to correct barriers to fair housing. The community needs identified in the Al, Consolidated Plan, Annual Plan, and ancillary documents guide the City's efforts and resources to promote housing opportunities throughout the community. The Analysis of Impediments was updated in 2015 and identifies barriers to fair housing in Dubuque and steps taken to address those barriers. This plan will be updated in 2019. To help provide additional affordable units throughout the community, the City of Dubuque is supporting the development of quality, affordable, well-managed housing in areas of opportunity throughout the City. Housing & Community Development staff work with Economic Development, Planning Services, and Neighborhood Development staff to ensure proposed housing projects involve neighborhood participation, meet identified needs, and increase quality of life for residents. The City recognizes there is a need for affordable housing throughout the City and encourages development of affordable units in areas of opportunity. Key Performance Indicator: Number of City -supported affordable rental housing developed in areas of opportunity. City -Supported Mixed -Income & Senior Housing Developments Application Year Housing Development Affordable Units Market Rate Units Area of Opportunity Project Status 2018 Alta Vista Horizon Development 60 — Yes Applied for 2018 Tax Credit Awards 2018 Radford Road 52 — Yes Applied for 2018 Tax Credit Awards 2018 Central Avenue Historic Residents 24 3 Yes Applied for 2018 Tax Credit Awards 2016 University Lofts 43 5 Yes Developer Declined Award 2016 Marquette Hall 25 3 Yes Awarded 2017 Tax Credits 2016 Fifteenth Street Apartments 32 4 Yes Awarded 2017 Tax Credits 2015 Applewood IV - Senior Housing 54 6 Yes Completed October 2017 -20- HOUSING AND COMMUNITY DEVELOPMENT Neighborhood Revitalization Overview Neighborhood Revitalization assists homeowners and rental property owners in rehabbing their properties to facilitate compliance with City housing code regulations, rehabilitation standards, weatherization, beautification, accessibility and lead based paint removal. Staff uses federal, state and local funds for rehabilitation of housing to revitalize neighborhoods and create affordable housing for new and existing homeowners and rental property owners. Staff facilitates projects ranging from minor home improvements to large-scale housing rehabilitation to preserve the historic character of the neighborhood and assist new homebuyers in acquiring homes and existing homeowners. Staff also facilitates deconstruction when rehabilitation is not feasible. The Neighborhood Revitalization Programs increases community and owner pride, fosters relationships between residents and increases taxable value of their properties through renovations. Neighborhood Revitalization: Programs and Services offered include: • Local Housing Trust Fund Committee; strategic initiative • Homebuyer Programs • Rehabilitation Programs, including Accessibility Programs • Washington Neighborhood Incentives Program • C.H.A.N.G.E. Initiative • HOME Workshop Neighborhood Revitalization Funding Summary FY 2018 Actual FY 2019 Budget FY 2020 Requested Expenditures $376,343 $365,880 $373,433 Resources $374,468 $365,424 $373,177 Neighborhood Revitalization Position Summary FY 2020 Rehabilitation Supervisor 1.00 CDBG Specialist 0.00 Inspector 1.00 Housing Financial Specialist 1.50 Secretary 0.00 Total Full -Time Equivalent Employee's 3.50 Highlights of the Past Year • Revised Programs to increase participation for low/moderate income households in Homeowner Rehabilitation Program by 12 households. • Increased marketing by Rehabilitation Supervisor becoming a Homeownership Advocate • Increased homeownership throughout the City by 23 households • Purchased two rental duplex properties to convert into two large single family homes • Obtained one petitioned property to be rehabbed and sold to income -qualifying household outside a high concentrated poverty area of the city. -21- HOUSING AND COMMUNITY DEVELOPMENT Future Initiatives • Increase awareness and attendance at "HOME Workshops" to further participant's knowledge of homeownership • Increasing homeownership to help stabilize and promote safe neighborhoods • Facilitate preservation, conservation and rehabilitation of historic properties • Maintain revolving loan portfolio of approximately $5.6M and 531 loans • Continue to minimize slum and blight properties through the C.H.A.N.G.E. Initiative (Comprehensive Housing Activities for Neighborhood Growth Enrichment) Performance Measures Neighborhood Revitalization - Activity Statement Provide opportunity for decent safe housing for low -moderate income families and rental properties by administering programs of financial and technical assistance to rehabilitate their properties and become homebuyers. Goal: Robust Local Economy Outcome #1: Increase homeownership opportunities by encouraging citizen participation through education, financial counseling, outreach and incentive programs. Homeownership takes a huge role in sustaining neighborhoods. Homeowners take pride and engage with their neighbors. Children feel a sense of security, stability and can improve health and school outcomes. "Homeownership means investing in a home and community"— Homebuyer Increase Homeownership FY17 Actual FY18 Actual FY19 Projected Washington Neighborhood Homebuyers 7 10 10 First Time Homebuyer Program 9 8 14 Rental units converted to homeowners FY17 Actual FY18 Actual FY19 Projected Washington Neighborhood 4 4 4 City -owned properties 1 4 -22- HOUSING AND COMMUNITY DEVELOPMENT Outcome #2: Improved properties through financial assistance to revitalize neighborhoods, and increase outreach and marketing efforts to promote neighborhood revitalization. Outreach is very important in order to reach the appropriate people who need the assistance and also to tell our story of the great many things we do in the City of Dubuque. Staff supports the HOME Workshop, Neighborhood Association Meetings presentations; participates in Washington Neighborhood activities, National Night Out, Lender Workshops and Realtor one-on-one meetings and agency presentations, etc. Agency Partners: Operation New View Area Lenders Dubuque Board of Realtors Four Mounds/HEART Program Habitat for Humanity Greater Dubuque Development Corporation (GDDC) - Dubuque True North Community Foundation of Greater Dubuque The HOME Workshop consists of four classes: - City Programs and Useful Tips - The Keys To Your Home - Spending Plans and Credit - Basic Banking/Mortgage Process/Insurance - How Important is it? - Energy Efficiency/Home Maintenance HOME Workshop 2017 Actual 2018 Actual FY19 Projected Total Participants to- date 44 59 60 Became 1st Time Homebuyers 21 22 25 Outreach Neighborhood Association Presentations 2017 Actual 3 2018 Actual 3 FY19 Projected 4 Other outreach activities 11 11 10 "1 learned so much about owning a home and home maintenance and now 1 feel more knowledgeable and comfortable about owning my first home." - Homebuyer, regarding HOME Workshop -23- HOUSING AND COMMUNITY DEVELOPMENT Safe & Healthy Housing Overview Housing code enforcement and grant -funded programs provide specialized services to ensure the City's residents have safe, healthy, and resilient affordable housing options. Through the adoption of the International Property Maintenance Code in 2016, the minimum housing standards for rental properties are more clear and consistent, and require more skillful repairs for code violations. Federal funding through grants totaling over $11 million allows private home owners and property owners with rentals to make their units lead -safe, eliminate healthy homes deficiencies, and to ensure the home is resilient to heavy rain events. Funds are disbursed through forgivable loans, easing the cost -burden for low-income individuals and families. Safe, healthy, and resilient homes decrease economic burden through reduced school and work absenteeism, and decreased health care costs. Additionally, pride of ownership is fostered through housing programs as property owners and occupants receive resources, advocacy, and education on home maintenance and repair. Rental licensing, inspections & code enforcement provides services to rental property residents, property owners and the public including licensing and regular inspection of rental properties as mandated by Iowa Code. In addition, inspection staff responds to citizen complaints for exterior environmental concerns including grass, trash and snow/ice and to housing code complaints in owner occupied and rental units. Staff coordinates enforcement and rehabilitation resources with other City Departments on nuisance, vacant, abandoned and unsafe properties. The Lead and Healthy Home Program provides financial assistance to low -and moderate - income homeowners and rental property owners to reduce or eliminate lead-based paint hazards in their properties. The program is targeted to assist families with children under the age of 6. The program performs comprehensive lead inspections and property assessments that utilize the 7 basic Principles found within the International Property Maintenance Code. These principles are: Keep it Dry Keep It Safe Keep it Maintained Keep It Clean Keep it Pest Free Keep it Well Ventilated Keep It Containment Free In 2015 the City was awarded new Lead and Healthy Homes grant funding totaling $3.2 million to complete lead hazard remediation in 129 homes in the next three years. The lead hazard assistance awarded each unit was on average $14,200 plus each unit received an average of $2,500 for health and safety remediation. The current grant Program is scheduled to reach completion on November 15, 2018. All units will be completed and HUD funds expended and receipted. -24- HOUSING AND COMMUNITY DEVELOPMENT The Bee Branch Healthy Homes Resiliency Program (BBHH) helps Dubuque residents meet structural needs and empower individuals to be part of the creation of more resilient housing through onsite storm water management principles and sustainable, healthy homes behaviors. The program captures an integrated approach with property owners via programming that assesses their residence (rental or owner occupied) and their family structure for opportunities to create a more resilient home and family. The program is fully funded with U.S. Department of Housing and Urban Development, Community Development Block Grant National Disaster Resiliency (CDBG-NDR) grant funds. The grant is part of a $96,000,000 State of Iowa award based on the Iowa Watershed Approach (IWA) that accomplishes six specific goals: 1) reduce flood risk; 2) improve water quality; 3) increase resilience; 4) engage stakeholders thorough collaboration and outreach/education; 5) improve quality of life and health, especially for vulnerable populations; and 6) develop a program that is scalable and replicable throughout the Midwest and the United States. Dubuque's award also includes significant storm sewer improvements in the same watershed that these home repairs will be completed, creating larger collective impact. As part of the program home advocates help assess the family's personal circumstances and any opportunities to improve their situation through agency referral and follow up related to healthcare, skillset improvement for underemployed individuals, educational needs, utility assistance, childcare resources and many other avenues for personal development. Services include: • 5 year forgivable loans for cost of repairs • Advocacy services for occupants and follow up increasing neighborhood resilience • Whole home structural inspection, assessment and construction project management • Lead hazard reduction activities where warranted Safe and Healthy Housing Funding Summary FY 2018 Actual FY 2019 Budget FY 2020 Requested Expenditures $960,571 $820,399 $1,065,099 Resources $735,811 $710,828 $953,037 Safe and Healthy Housing Position Summary FY 2020 Rental Inspect/License Supervisor 1.00 General Housing Specialist 1.00 Inspector - General Fund 1.18 Inspector - CDBG 1.02 Inspector - Seasonal General Fund 0.16 Inspector - Seasonal CDBG 0.14 HUD Resiliency Grant Coordinator 0.25 Permit Clerk 1.00 HUD Resiliency Grant Administrator 1.00 Lead Paint Supervisor 0.75 Lead Paint Assistant 1.00 Lead Paint Inspector 2.00 Total Full -Time Equivalent Employee's 10.50 -25- HOUSING AND COMMUNITY DEVELOPMENT Highlights of the Past Year Rental Licensing, Inspections & Code Enforcement Summary • 215 Rental license applications received and processed in FY18 for newly licensed or sold/transferred rental properties • 590 Rental units contained in properties reviewed for license applications o Approximately 3,500 total rental licenses issued for properties containing approximately 11,000 rental units • 2,072 Inspections for licensing and/or assisted housing (includes re -inspections) • 1,322 Citizen Service Center requests received and responded to • Increased Lead and BBHH program referrals and improved coordination to ensure that all properties that participate in housing programs are fully code compliant upon completion • Training provided to city staff ensuring all staff can recognize serious code violations and make proper referrals to the appropriate agency for follow up. Lead and Healthy Homes Program "Let's Attack Lead Poisoning" • Lead and Healthy Homes Program will reach or exceed all HUD benchmarks. • Collaboration with Visiting Nurses Association (VNA) and participants to provide case management services, environmental inspections, education, and remediation in units housing lead poisoned children • Education and promotion of eradication and prevention of lead poisoning occurrences in children under the age of six Bee Branch Healthy Homes Resiliency Program • Through October 2018, 57 Construction project units complete totaling $1,007,457 supporting local contractors. An additional 24 units awarded and in progress. • 26 units complete totaling $313,265 of $400,000 match from the Lead and Healthy Homes Program. All remaining units identified and ready to be contracted. • Advocacy efforts thriving, and outcome tracking is fully established after meeting with 98 families through October 2018 • Collaboration activities ongoing with the University of Iowa Flood Center and Center for Evaluation and Assessment of program activity and impact. • 152 unit applications approved and inspected through October 2018 • Successful creation and implementation of community resource group lead by family advocates. Group meets quarterly with goal of aligned resource networking between government, non profit and private sectors serving low to moderate income populations in Dubuque • Replicable model for social resiliency outcomes established • Interactive project progress map achieved online Future Initiatives Rental Licensing, Inspections & Code Enforcement Summary • Continue to increase accountability of problem property owners and tenants, while minimizing costs and obstacles experienced by high quality rental properties to ensure continued success. -26- Bee Branch Healthy Homes Resiliency Program • Support local economy and trade contractors through continued public competitive project bidding process • Streamline replicability of measuring social resilience in the community Performance Measures Safe & Healthy Housing - Activity Statement Safe & Healthy Housing provides residential property inspections, a report of conditions, resources to correct deficiencies, and ultimately a safe and healthy home that improves quality of life. Goal: Sustainable Environment Outcome 1: Improve environmental health Reduce the number of lead poisoned children, work and school absenteeism, hospital and emergency visits, and occurrence of medical problems by performing inspections that identify and correct safety and health hazards within a residential unit. • Lead Inspection/Risk Assessment • Healthy Home Inspection 86% of homes inspected showed damp and mold growth 76% have electrical hazards 70% have lead hazards HEALTH IMPACT — Reduced Lead Poisoning in Children *National Average 1.6% Blood Lead Level 1997-2002 2003-2007 2008-2010 2011 -Present Target Area 12.8% 8.6% 4.5% City Wide 10.8% 6.8% 2.8% 1.5%* *The Centers for Disease Control and Prevention now recognizes a reference level of greater than 5 ug/dI to identify children with higher than average blood lead levels. The 2007 Iowa Department of Public Health shows 78.1 % of children under the age of 6 with a confirmed EBL > 5 ug/dl. This lower value will allow children with lead exposure to receive earlier action to reduce detrimental effects. -27- HOUSING AND COMMUNITY DEVELOPMENT Outcome 2: Promote sustainable, safe, healthy, resilient, efficient and affordable housing and neighborhoods. Each property visit or point of contact is an opportunity to engage residents and property owners who share in the responsibility and are accountable for maintaining and improving the residential housing stock. • Approximately 2072 dwellings were visited by inspection staff for various inspections in FY18 Outcome 3: Increase Number of Resilient Households Increase the number of families assisted through the program by processing applications, inspecting/assessing the family situation, and provide education for maintaining a stable living environment. • Assess Family and provide resources, track results • Inspect the property and assist in process to make meaningful repairs creating a healthier living environment Increase Resilient Households FY17 Actual FY18 Actual FY19 Projected # Applications Approved 38 23 80 # Unit Repairs Completed 36 90 # Advocacy Assessments 27 46 60 _28_ HOUSING AND COMMUNITY DEVELOPMENT Sustainable Living Overview Sustainable Living Programs improve the lives of people living in poverty by building community partnerships and creating a community where all have the opportunity to contribute and succeed. Housing stability is provided from US Department of Housing and Urban Development (HUD) funding for rental assistance FY 2018 Actual FY 2019 Budget FY 2020 Requested Expenditures $5,596,887 $6,203,310 $6,330,847 Resources $5,647,455 $5,984,257 $6,137,269 Sustainable Living Position Summary FY 2020 Secretary 1.00 Assisted Housing Specialist 4.00 Assisted Housing Supervisor 1.00 Assisted Housing Coordinator 1.00 Inspector I 0.80 Total Full -Time Equivalent Employee's 7.80 Housing Choice Voucher (HCV) Program The Housing Choice Voucher Program is a federal program for assisting very low income families, the elderly and the disabled to afford decent, safe, and sanitary housing in the private market. In FY 2018, $4.8 million was paid directly to property owners in the City of Dubuque in the form of housing assistance payments. Participants of the HCV Program paid at least $2.0 million for utilities and tenant share of the property rents. -29- HOUSING AND COMMUNITY DEVELOPMENT VOUCHER PARTICIPANT HOUSEHOLDS Non Elderly/Non disabled : 50.4% Elderly/Disabled : 49.6% Housing Choice Voucher Homeownership The HCV Program permits eligible participants the option of purchasing a home with their voucher assistance rather than renting. The assistance may be provided for 15 years if the initial mortgage has a term of 20 years or longer. Elderly/disabled families are exempt from the maximum term. FY 2018 FY 2017 FY 2016 FY 2015 FY 2014 Voucher Participants Moving to Homeownership 2 3 4 5 -30- ■ Homes Purchased HOUSING AND COMMUNITY DEVELOPMENT Project Based Assisted Housing Programs City of Dubuque Public Housing Agency contracts with Rose of Dubuque, L.P. to provide rental assistance for low-income seniors and disabled persons who need to reside at an assisted - living facility. Seventeen units in the 70 -unit assisted -living facility are designated as Project Based Vouchers. The Moderate Rehabilitation Program provides rental assistance for individuals/families residing in 14 units under contract with private property owners. Continuum of Care Homeless Assistance (aka Shelter Plus Care) The Phoenix Housing Project has been in operation in Dubuque since 2007. The project's goal is to provide permanent, supportive housing to homeless individuals/families with disabilities. Included in the priorities of the City of Dubuque Consolidated Plan is to increase the housing options and related services for disabled persons and homeless individuals/families. Agreements in place clarify duties of participants, private housing providers, City of Dubuque Public Housing Authority, East Central Development Corporation (Sponsor Agency), and referring agencies. East Central Development Corporation is the primary contact with the client. Highlights of the Past Year Housing Choice Voucher • A participant purchased a home in FY 2018 and there are 12 participants currently utilizing the HCV Homeownership option. • Compliance with the HUD Voluntary Compliance Agreement based on bi-annual reporting which is addressing the disproportionate housing needs in the community. • Utilized an online waiting list application for Housing Choice Voucher program, Project Based Voucher program and Moderate Rehabilitation program. Performance Measures Sustainable Living -Activity Statement To provide decent, safe, and affordable housing to low income families by administering housing assistance programs and support to increase economic security and self-sufficiency. The objective is to improve the lives of people living in poverty in order to help make a sustainable community with opportunities for all by engaging people across class barriers. Goal: Great Place to Live Outcome #1: Ensure implementation of programs that are accessible and free from discrimination. • Outreach to increase home ownership opportunities for very low income and minority households. • Information and understanding of the assisted housing program for non-English speaking households. -31- HOUSING AND COMMUNITY DEVELOPMENT Outcome #2: Promote freedom of housing choice while integrating lower income and minority persons into the community The HCV program is the largest federal program for assisting very low-income families, the elderly and the disabled to obtain affordable, decent, safe and sanitary housing in the private market in housing of their own choice. • Encourage participants to locate units outside areas of high poverty • Maintain exception rent areas • Provide an incentive to private property owners to rent to lower income persons • Inspections performed on a biennial basis • Inspections are performed without cost • Provide information to private property owners who are not familiar with the program • Increase participation/attendance at the Resident Advisory Board • All participants of the Voucher program are encouraged to attend monthly board meetings • Purpose of the Board is to learn about opportunities available throughout the community and to provide feedback and suggestions for the administration of the program Continuum of Care Homeless Assistance In FY 2018, $78,691 was provided to community property owners for rental assistance; however, HUD also requires a 25% match of either cash or in-kind contributions. With our partners within the Dubuque Community, the in-kind match of services provided to participants well exceeded the basic match requirement and totaled $54,924 or 70% of the total grant dollars. A total of 15 households consisting of 16 adults and 9 children were assisted. Community Partners include: Crescent Hillcrest Mental Iowa Workforce Substance Abuse Community Health Health Services Center Center -32- HOUSING AND COMMUNITY DEVELOPMENT Gaining Opportunities Overview Gaining Opportunities is a new program that focuses on community development and family self-sufficiency. The core curriculum is based on the goals of self-sufficiency which are; Meaningful Employment, Education/Training for the Workplace, Financial Stability, Accessibility to Essential Needs, Social Capital and the Ability to Navigate Systems. Gaining Opportunities (Circles Initiative) Funding Summary FY 2018 Actual FY 2019 Budget FY 2020 Requested Expenditures $162,895 $173,260 $176,743 Resources $5,014 $39,500 $39,500 Circles Initiative Position Summary FY 2020 Assisted Housing Specialist 1.00 Family Self -Sufficiency Coordinator 1.00 Circles Coordinator 0.00 Circles Coach 0.00 Total Full -Time Equivalent Employee's 2.00 The Family Self -Sufficiency (FSS) program staff develops local strategies to help voucher families obtain employment that leads to self-sufficiency. The program enables HUD -assisted families to increase their earned income and reduce their dependency on welfare assistance and rental subsidies. The FSS program also provides access to child care, transportation, education, job development, and household skills training, affirmatively furthering fair housing, financial and homeownership options. An interest-bearing account on behalf of the FSS family is established and when a family's rent increases as a result of increased earned income, a deposit is made into the family's account. Once the family fulfills all of its FSS obligations under the contract including the obligation to be welfare -free for 12 consecutive months, the family earns the escrow account established on their behalf Getting Ahead Getting Ahead will be provided for Gaining Opportunities participants. This 15 week, research - based personal development curriculum guides participants in creating the path to a stable, secure future. Participants examine their own experience of poverty, assess their financial, emotional, social, and other personal resources, and learn how they can build these resources in their lives. It offers concepts and tools that allow participants to create attainable goals for their future. Highlights of the Past Year Family Self -Sufficiency (FSS) • Eight people graduated from FSS in FY 2018, bringing our graduate total to 117. • Those FSS Graduates earned a total of $67,298 in escrow. The highest escrow earning payment was $17,972. • As of June 30, 2018, Fifty nine percent (59%) of the households have an established escrow account totaling $120,917. -33- 25 15 10 HOUSING AND COMMUNITY DEVELOPMENT Graduates Escrow Earners Highest $ escrow paid in FY (in thousands) Future Initiatives • Collaborate with Dubuque Works via Greater Dubuque Development Corp. to support pathways to employment and education opportunities. • Collaborate with Opportunity Dubuque via NICC to support pathways to education and on the job training. • Continue collaboration with Dupaco Community Credit Union to ensure the success of the Money Match program for Participants. • Build more partnerships with the community to ensure participants have continued supports and resources. Performance Measures Gaining Opportunities - Activity Statement To improve the lives of people living in a community with opportunities to succeed and contribute. Goal: Great Place to Live Outcome #1: Improve the lives of people living in poverty by increasing participation in self-sufficiency programs. Encourage self-sufficiency of low income families and assist in the expansion of opportunities which address educational, socio-economic, and other community services and needs. A total of 33 participants of either FSS and/or HCV have purchased a home through the various programs offered since FY 2002. Prior to 2002, six households purchased homes using HCV funds. In FY 2018, 101 households participated in the FSS program. As of June 30, 2018, the average annual earned income at the start of FSS was $962 and the average earned annual income at FSS graduation is $27,039. -34- HOUSING AND COMMUNITY DEVELOPMENT Goal: Robust Local Economy Outcome #2: Educate and empower community members to be financially responsible and to build wealth & equity • Provide workshops on income tax savings and create plans with individuals to help them save more money form their tax returns. • Continue to offer the Dupaco Money Match program and encourage participants to save for wealth building assets. • Continue to provide asset building workshops • Developed and delivered through partnerships with various community programs already providing financial literacy services. • Educates low income participants in areas such as budgeting, banking, credit repair and development, and home ownership. Outcome #3: Bridge gaps and build skills so community members can succeed in their education and employment goals. • Recruit community members into the Getting Ahead in the Workplace class, who can benefit from soft skill and leadership development. • Support and evaluate participant success in achieving goals • Participants choose one or more tracks: Accessibility to Essential Needs, Education, Employment, Financial Stability, Navigating Systems and Social Capital. -35- This page intentionally left blank. -36- Recommended Operating Revenue Budget - Department Total 61 - HOUSING & COMMUNITY DEV Fund Account Account Title FY17 Actual Revenue FY18 Actual Revenue FY19 Adopted Budget FY20 Recomm'd Budget 100 42145 MULTI DWELLING -LICENSES 100 42155 RENTAL LICENSES 100 42160 DUPLEX DWELLNG-LICENSES 100 42165 ABANDONED BLDG LICENSES 100 42320 PRESALE INSPECTION FEES 100 42322 DWELLING UNIT INSPECT FEE 100 42324 COMPLAINT INSPECT FEE 152,037 83,918 63,616 5,000 150 16,617 2,720 7,350 160,511 5,244 0 0 32,376 1,325 160,050 92,728 65,730 0 150 80,719 2,720 0 334,325 0 0 0 80,000 2,000 42 LICENSES AND PERMITS - Total 324,058 206,806 402,097 416,325 270 43105 INTEREST, LOANS 280 43110 INVESTMENT EARNINGS 100 43310 FEDERAL BUILDING LEASES 260 43410 HOMEOWNER LOAN REPAYMENTS 260 43415 RENTAL LOAN REPAYMENTS 260 43420 INFILL -LOAN REPAYMENTS 270 43430 HOME -LOAN REPAYMENTS 260 43435 1ST TIME HOMEOWNER LOAN 100 43450 ESCROW DEPOSITS HOUSING 33,345 2,500 326,366 293,193 21,113 10,036 24,775 38,379 13,021 12,249 4,368 331,780 201,685 38,458 55,907 31,294 73,532 10,446 3,000 3,708 323,402 293,193 21,113 10,036 24,775 38,379 13,651 3,000 4,481 338,961 201,685 38,458 5,590 31,294 69,532 12,185 43 USE OF MONEY AND PROPERTY - Total 762,727 759,719 731,257 705,186 100 44170 FEDERAL GRANTS-MISC 260 44205 CD BLOCK GRANT 280 44215 FSS COORDINATOR GRANT 280 44220 PORTABLE ADMINISTRATION 275 44310 HUD PAYMENTS 280 44310 HUD PAYMENTS 280 44311 HUD ADM FEE REIMBURSEMENT 280 44325 PORTABLE HAP REIMBURSEMEN 71,118 944,189 132,476 113 507,596 4,993,120 549,003 726 78,691 1,068,242 132,996 741 381,152 4,808,785 529,824 6,261 78,691 968,235 140,613 1,083 150,239 5,130,858 525,625 10,481 82,411 1,073,776 140,613 533 390,853 5,263,390 566,697 6,261 44 INTERGOVERMENTAL - Total 7,198,342 7,006,692 7,005,825 7,524,534 100 51916 APPEALS BOARD APPL FEE 100 51950 VARIOUS PROGRAM FEES 269 51950 VARIOUS PROGRAM FEES 100 51984 FOOD CLASS FEES 225 0 39,500 825 125 0 0 850 225 39,500 0 825 125 39,500 0 850 51 CHARGES FOR SERVICES - Total 40,550 975 40,550 40,475 100 53102 PRIVATE PARTICIPANT 266 53102 PRIVATE PARTICIPANT 269 53102 PRIVATE PARTICIPANT 280 53102 PRIVATE PARTICIPANT 275 53201 REFUNDS 280 53201 REFUNDS 275 53206 TENANT DEPOSITS 100 53403 IA DISTRICT COURT FINES 100 53408 INSPECTION PENALTY 800 53530 SPECIALIZED SERVICES 275 53605 MISCELLANEOUS REVENUE 280 53605 MISCELLANEOUS REVENUE 100 53610 INSURANCE CLAIMS 100 53620 REIMBURSEMENTS -GENERAL 260 53620 REIMBURSEMENTS -GENERAL 269 53620 REIMBURSEMENTS -GENERAL 280 53620 REIMBURSEMENTS -GENERAL 47,000 0 8,200 853 0 0 0 13,405 18,799 0 67 93,081 0 23,409 5,104 0 4,386 5,025 10,000 5,419 3,927 115 37 250 15,245 14,580 0 388 70,082 1,581 13,032 5,225 0 5,888 5,000 0 5,000 1,189 0 0 0 17,841 25,019 98,139 0 81,768 0 12,436 5,104 1,000 4,386 0 0 5,000 2,312 0 0 0 19,938 16,260 59,517 0 60,204 0 0 5,217 1,000 4,512 53 MISCELLANEOUS - Total 214,304 150,794 256,882 173,960 260 54104 SALE OF ASSETS OTHER 117,776 0 117,776 80,000 54 OTHER FINANCING SOURCES - Total 117,776 0 117,776 80,000 280 59100 FR GENERAL 86,801 229,559 184,681 97,138 59 TRANSFER IN AND INTERNAL - Total 86,801 229,559 184,681 97,138 HOUSING & COMMUNITY DEV - Total 8,744,558 8,354,545 8,739,068 9,037,618 -37- Recommended Operating Expenditure Budget - Department Total 61 - HOUSING & COMMUNITY DEV Fund Account Account Title FY17 Actual Expense FY18 Actual Expense FY19 Adopted Budget FY 20 Recomm'd Budget 100 61010 260 61010 264 61010 275 61010 280 61010 800 61010 100 61030 260 61030 280 61030 100 61050 275 61050 100 61091 280 61091 275 61092 280 61092 100 61310 260 61310 264 61310 275 61310 280 61310 800 61310 100 61320 260 61320 264 61320 275 61320 280 61320 800 61320 100 61410 260 61410 264 61410 275 61410 280 61410 800 61410 100 61415 260 61415 264 61415 275 61415 280 61415 800 61415 100 61416 260 61416 264 61416 275 61416 280 61416 800 61416 100 61660 280 61660 FULL-TIME EMPLOYEES FULL-TIME EMPLOYEES FULL-TIME EMPLOYEES FULL-TIME EMPLOYEES FULL-TIME EMPLOYEES FULL-TIME EMPLOYEES SEASONAL EMPLOYEES SEASONAL EMPLOYEES SEASONAL EMPLOYEES OVERTIME PAY OVERTIME PAY SICK LEAVE PAYOFF SICK LEAVE PAYOFF VACATION PAYOFF VACATION PAYOFF IPERS IPERS IPERS IPERS IPERS IPERS SOCIAL SECURITY SOCIAL SECURITY SOCIAL SECURITY SOCIAL SECURITY SOCIAL SECURITY SOCIAL SECURITY HEALTH INSURANCE HEALTH INSURANCE HEALTH INSURANCE HEALTH INSURANCE HEALTH INSURANCE HEALTH INSURANCE WORKMENS' COMPENSATION WORKMENS' COMPENSATION WORKMENS' COMPENSATION WORKMENS' COMPENSATION WORKMENS' COMPENSATION WORKMENS' COMPENSATION LIFE INSURANCE LIFE INSURANCE LIFE INSURANCE LIFE INSURANCE LIFE INSURANCE LIFE INSURANCE EMPLOYEE PHYSICALS EMPLOYEE PHYSICALS 379,509 369,192 8,149 230,391 492,751 0 2,103 0 0 0 465 18,240 388 0 3,200 34,021 32,838 728 20,615 44,002 0 28,842 26,448 534 16,364 35,235 0 91,833 101,657 1,545 63,600 139,614 0 15,305 10,921 0 6,534 1,716 0 336 306 6 220 469 0 126 0 378,528 341,185 23,999 220,540 475,352 0 0 0 1,800 154 862 7,220 0 124 55 33,985 30,505 2,148 19,793 42,544 0 27,786 24,545 1,555 15,720 33,509 0 99,289 83,411 4,476 63,600 131,970 0 14,901 9,863 0 9,224 1,910 0 304 278 18 197 448 0 0 128 412,309 398,789 0 87,980 494,118 71,558 4,876 4,266 0 0 0 840 0 0 0 39,382 38,050 0 8,305 46,645 6,755 31,979 30,833 0 6,730 37,800 5,474 95,592 86,148 0 21,753 118,774 14,310 11,244 8,714 0 7,935 1,542 0 380 341 0 55 480 42 0 0 504,914 405,807 0 214,960 479,041 42,779 4,987 4,363 0 0 0 0 0 0 0 48,137 38,721 0 16,478 45,221 4,038 39,005 31,376 0 16,443 36,646 3,273 83,332 66,533 0 49,734 88,969 7,073 11,676 9,361 175 7,955 1,271 2,319 417 391 0 247 444 35 0 0 61- WAGES AND BENEFITS 2,178,202 2,101,924 2,093,999 2,266,121 -38- Recommended Operating Expenditure Budget - Department Total 61 - HOUSING & COMMUNITY DEV Fund Account Account Title FY17 Actual Expense FY18 Actual Expense FY19 Adopted Budget FY 20 Recomm'd Budget 100 62010 260 62010 275 62010 280 62010 100 62011 260 62011 275 62011 280 62011 100 62030 260 62030 269 62030 275 62030 280 62030 100 62031 260 62031 275 62031 280 62031 100 62033 260 62033 280 62050 100 62061 260 62061 280 62061 100 62062 275 62063 100 62090 260 62090 269 62090 275 62090 280 62090 100 62110 260 62110 275 62110 280 62110 100 62130 260 62130 275 62130 280 62130 100 62140 269 62140 100 62170 260 62170 280 62170 100 62190 260 62190 280 62190 100 62204 100 62206 OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES UNIFORM PURCHASES UNIFORM PURCHASES UNIFORM PURCHASES UNIFORM PURCHASES POSTAGE AND SHIPPING POSTAGE AND SHIPPING POSTAGE AND SHIPPING POSTAGE AND SHIPPING POSTAGE AND SHIPPING PROCESSING MATERIALS PROCESSING MATERIALS PROCESSING MATERIALS PROCESSING MATERIALS HAND TOOLS/EQUIPMENT HAND TOOLS/EQUIPMENT OFFICE EQUIPMENT MAINT DP EQUIP. MAINT CONTRACTS DP EQUIP. MAINT CONTRACTS DP EQUIP. MAINT CONTRACTS JANITORIAL SUPPLIES SAFETY RELATED SUPPLIES PRINTING & BINDING PRINTING & BINDING PRINTING & BINDING PRINTING & BINDING PRINTING & BINDING COPYING/REPRODUCTION COPYING/REPRODUCTION COPYING/REPRODUCTION COPYING/REPRODUCTION LEGAL NOTICES & ADS LEGAL NOTICES & ADS LEGAL NOTICES & ADS LEGAL NOTICES & ADS PROMOTION PROMOTION SUBSCRIPTIONS -BOOKS -MAPS SUBSCRIPTIONS -BOOKS -MAPS SUBSCRIPTIONS -BOOKS -MAPS DUES & MEMBERSHIPS DUES & MEMBERSHIPS DUES & MEMBERSHIPS REFUNDS PROPERTY INSURANCE 2,532 1,149 760 2,493 424 92 68 43 7,450 668 0 2,665 8,395 244 131 122 375 0 115 0 6,421 11,953 12,545 9,693 1,008 4,746 224 378 581 826 3,030 976 646 3,504 2,746 649 1,389 12 7,906 0 336 252 877 134 1,095 256 0 21,202 -39- 1,782 1,408 273 2,701 0 134 175 152 7,093 533 0 2,585 9,082 296 159 148 455 137 0 164 13,898 5,987 13,578 5,329 292 2,359 428 0 119 934 1,445 1,308 692 2,986 4,084 228 3,482 0 2,618 0 71 142 843 173 1,027 225 1,602 19,862 2,630 1,397 0 2,494 424 92 60 295 4,377 714 200 700 12,803 244 163 0 480 0 115 0 7,309 13,606 14,280 9,693 144 5,155 722 500 0 826 3,030 976 200 3,504 4,412 439 500 12 3,000 500 336 252 877 159 1,095 256 0 22,983 2,531 1,787 500 2,775 550 92 300 250 7,459 850 200 1,000 9,354 297 284 0 825 0 0 164 7,395 13,768 14,454 7,600 300 3,604 657 500 200 999 2,513 1,807 300 3,195 5,229 667 2,400 24 3,250 500 353 265 921 762 2,288 375 0 25,908 Recommended Operating Expenditure Budget - Department Total 61 - HOUSING & COMMUNITY DEV Fund Account Account Title FY17 Actual Expense FY18 Actual Expense FY19 Adopted Budget FY 20 Recomm'd Budget 260 62206 280 62206 100 62208 260 62208 264 62208 275 62208 280 62208 100 62211 100 62230 260 62230 100 62310 260 62310 275 62310 280 62310 100 62320 260 62320 275 62320 280 62320 100 62340 260 62340 280 62340 100 62360 260 62360 269 62360 275 62360 280 62360 100 62411 100 62412 100 62415 100 62421 260 62421 275 62421 280 62421 100 62431 100 62436 260 62436 264 62436 275 62436 280 62436 100 62511 260 62511 275 62511 100 62521 260 62521 275 62521 100 62528 260 62528 280 62606 PROPERTY INSURANCE PROPERTY INSURANCE GENERAL LIABILITY INSURAN GENERAL LIABILITY INSURAN GENERAL LIABILITY INSURAN GENERAL LIABILITY INSURAN GENERAL LIABILITY INSURAN PROPERTY TAX COURT COSTS & RECORD FEES COURT COSTS & RECORD FEES TRAVEL -CONFERENCES TRAVEL -CONFERENCES TRAVEL -CONFERENCES TRAVEL -CONFERENCES TRAVEL -CITY BUSINESS TRAVEL -CITY BUSINESS TRAVEL -CITY BUSINESS TRAVEL -CITY BUSINESS MILEAGE/LOCAL TRANSP MILEAGE/LOCAL TRANSP MILEAGE/LOCAL TRANSP EDUCATION & TRAINING EDUCATION & TRAINING EDUCATION & TRAINING EDUCATION & TRAINING EDUCATION & TRAINING UTILITY EXP -ELECTRICITY UTILITY EXP -GAS UTILITY EXPENSE STORMWATR TELEPHONE TELEPHONE TELEPHONE TELEPHONE PROPERTY MAINTENANCE RENTAL OF SPACE RENTAL OF SPACE RENTAL OF SPACE RENTAL OF SPACE RENTAL OF SPACE FUEL, MOTOR VEHICLE FUEL, MOTOR VEHICLE FUEL, MOTOR VEHICLE MOTOR VEHICLE MAINT. MOTOR VEHICLE MAINT. MOTOR VEHICLE MAINT. MOTOR VEH. MAINT. OUTSOUR MOTOR VEH. MAINT. OUTSOUR HOMEOWNER HAP 388 781 11,322 3,477 0 13,309 138 17,858 6,911 2,879 4,014 471 3,818 140 0 81 1 0 295 202 5 18,279 6,717 56 4,214 18,211 55,120 16,296 1,104 6,374 1,505 884 2,922 54,540 3,839 2,120 210 1,696 2,166 2,831 530 622 4,889 664 514 769 445 51,723 -40- 364 733 4,016 2,974 0 2,622 5,097 17,806 8,695 5,600 7,341 160 2,576 140 38 526 142 1 43 105 0 13,038 3,271 32 10,364 17,400 50,330 19,955 1,168 6,737 1,050 1,169 3,048 48,817 5,231 1,932 0 1,944 2,053 2,880 399 542 1,936 125 1,358 0 0 42,845 0 46 7,814 4,930 0 2,809 122 18,696 10,641 4,017 7,584 3,883 500 0 530 856 0 790 175 202 15 17,228 8,625 2,500 500 19,316 62,010 17,111 1,258 7,192 1,299 336 3,132 54,540 4,088 1,808 0 644 2,053 2,886 540 236 3,980 677 185 0 454 50,136 0 0 3,876 4,098 1,021 14,813 4,131 18,316 10,560 6,000 13,190 10,795 13,566 8,595 970 929 0 1,110 75 163 15 19,776 10,225 2,500 4,000 13,240 50,330 19,955 1,327 6,065 2,822 780 3,047 51,757 4,821 2,530 0 1,692 1,912 2,881 399 200 1,685 691 185 0 0 42,600 Recommended Operating Expenditure Budget - Department Total 61 - HOUSING & COMMUNITY DEV Fund Account Account Title FY17 Actual Expense FY18 Actual Expense FY19 Adopted Budget FY 20 Recomm'd Budget 280 62607 280 62608 280 62609 280 62610 100 62611 275 62611 100 62614 100 62641 269 62641 100 62642 100 62645 269 62645 280 62645 100 62663 260 62663 280 62663 100 62666 100 62667 260 62667 280 62667 100 62668 275 62668 269 62669 275 62671 280 62688 280 62689 100 62694 280 62694 100 62696 275 62713 100 62716 260 62716 280 62716 100 62717 280 62717 260 62726 275 62726 280 62726 280 62727 260 62729 275 62729 280 62729 100 62731 266 62731 100 62732 280 62732 269 62734 100 62737 PBV HAP MAINSTREAM VOUCHERS HAP PORT OUT VOUCHER HAP PORTOUT VOUCHER ADMIN FEE MACH/EQUIP MAINTENANCE MACH/EQUIP MAINTENANCE EQUIP MAINT CONTRACT HOSPITALITY EXPENSE HOSPITALITY EXPENSE FOOD PRODUCTS SPECIAL EVENTS SPECIAL EVENTS SPECIAL EVENTS SOFTWARE LICENSE EXP SOFTWARE LICENSE EXP SOFTWARE LICENSE EXP CREDIT CARD CHARGE DATA SERVICES DATA SERVICES DATA SERVICES PROGRAM EQUIP/SUPPLIES PROGRAM EQUIP/SUPPLIES PROGRAMMING MISC. OPERATING SUPPLIES PORT -IN VOUCH ASSIST PYMT TENANT PROTEC ASSIST PYMT HOUSING ASST. PAYMENT HOUSING ASST. PAYMENT OUTSIDE COLLECTOR EXPENSE LEGAL SERVICES CONSULTANT SERVICES CONSULTANT SERVICES CONSULTANT SERVICES CRIMINAL BACKGROUND CHECK CRIMINAL BACKGROUND CHECK AUDIT SERVICES AUDIT SERVICES AUDIT SERVICES FINANCIAL SERVICE FEES DUST WIPE TESTING DUST WIPE TESTING DUST WIPE TESTING MISCELLANEOUS SERVICES MISCELLANEOUS SERVICES TEMP HELPCONTRACT SERV. TEMP HELPCONTRACT SERV. SPEAKERS/PROGRAMS CONTRACT ADM SERVICE 54,132 146,165 180,557 7,104 16,340 14,170 1,557 0 1,252 6 2,200 112 1,274 28,718 2,545 23,950 11 2,151 1,096 254 427 (107) 398 0 726 25,425 66,652 4,659,510 0 0 0 0 1,845 0 2,606 3,200 0 1,300 603 70 19,709 203 4,476 0 3,540 18,510 1,700 4,000 -41- 43,439 147,075 657,595 25,669 12,371 0 1,557 115 1,562 0 3,927 91 2,237 18,503 2,647 30,148 132 1,057 684 301 1,508 656 27 7 6,261 22,364 78,691 3,549,931 506 41 0 0 1,900 12 1,730 0 3,200 4,500 446 58 18,557 0 3,577 1,140 0 32,075 368 39,000 52,824 161,640 581,760 25,383 14,093 0 1,557 0 1,500 0 2,674 1,000 2,400 18,416 2,706 33,223 11 2,081 1,036 600 850 0 300 0 10,481 21,912 78,691 4,251,140 0 0 25,000 15,000 1,957 0 2,606 3,200 0 1,365 603 2,100 2,500 203 0 0 0 0 2,000 39,000 55,092 168,912 640,284 25,567 14,093 0 1,557 115 1,562 0 3,927 1,000 2,237 19,380 2,881 33,555 132 1,550 1,060 247 1,508 0 300 0 6,261 27,480 82,411 4,329,022 506 0 0 0 2,016 0 2,606 3,200 0 4,500 446 2,300 10,000 1,200 0 0 0 0 2,000 40,000 Recommended Operating Expenditure Budget - Department Total 61 - HOUSING & COMMUNITY DEV Fund Account Account Title FY17 Actual Expense FY18 Actual Expense FY19 Adopted Budget FY 20 Recomm'd Budget 100 62741 BUILDING DEMOLITION 269 62755 LEADERSHIP TRAINING 100 62758 ESCROW PAYMENTS HOUSING 100 62761 PAY TO OTHER AGENCY 269 62761 PAY TO OTHER AGENCY 275 62761 PAY TO OTHER AGENCY 280 62761 PAY TO OTHER AGENCY 270 62764 LOANS 269 62765 GRANTS 280 62774 FSS, PARTICIPATE PAYMENTS 100 62785 GIFT CARDS 269 62785 GIFT CARDS 280 62785 GIFT CARDS 31,383 0 13,651 106,683 0 18,046 0 26,950 0 131,502 450 925 0 0 0 12,185 65,280 0 16,796 0 0 0 168,293 100 1,150 0 31,383 500 13,651 44,756 0 3,167 0 3,000 10,000 120,189 0 1,000 100 31,817 0 12,185 139,756 500 16,800 750 3,000 10,000 130,306 100 1,150 100 62- SUPPLIES AND SERVICES 6,074,417 5,387,059 6,037,856 6,322,466 100 63311 ADMIN. OVERHEAD 239,094 241,077 232,880 227,850 63 - ADMIN/OVERHEAD/STORES GAR 239,094 241,077 232,880 227,850 100 71118 PROJECTOR/CAMERA 100 71120 PERIPHERALS, COMPUTER 260 71120 PERIPHERALS, COMPUTER 280 71120 PERIPHERALS, COMPUTER 280 71123 SOFTWARE 100 71124 COMPUTER 260 71124 COMPUTER 275 71124 COMPUTER 280 71124 COMPUTER 100 71211 DESKS/CHAIRS 100 71310 AUTO/JEEP REPLACEMENT 280 71310 AUTO/JEEP REPLACEMENT 100 72418 TELEPHONE RELATED 260 72418 TELEPHONE RELATED 280 72418 TELEPHONE RELATED 275 72515 TEST EQUIPMENT, OTHER 100 72614 LADDER 753 324 722 1,663 608 16,590 4,213 3,919 6,520 0 20,040 13,360 2,136 621 188 525 0 0 0 0 0 0 0 0 0 0 0 0 0 299 291 199 0 0 0 950 2,940 2,375 0 0 6,100 0 2,515 456 16,900 0 2,080 375 320 0 0 0 0 0 760 0 0 0 0 15,925 1,242 20,910 0 0 350 350 0 256 71- EQUIPMENT 72,182 790 35,011 39,793 100 275 270 73112 73112 73210 RELOCATIONS RELOCATIONS CONST CONTRACT -BLDG 45 54,829 50 0 49,182 0 0 5,000 0 4,950 18,000 0 73 - CIP EXPENDITURES 54,923 49,182 5,000 22,950 280 91100 TO GENERAL 1,393 820 0 0 91- TRANSFER TO 1,393 820 0 0 61 - HOUSING & COMMUNITY DEV TOTAL 8,620,212 7,780,853 8,404,746 8,879,180 -42- Recommended Expenditure Budget Report by Activity & Funding Source 61 - HOUSING & COMMUNITY DEV ADMINISTRATION - 61100 FUNDING SOURCE: COMMUNITY DEVELOPMENT Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget EQUIPMENT 2,975 SUPPLIES AND SERVICES 56,708 33,166 66,739 WAGES AND BENEFITS 181,139 202,792 158,736 riallirADMINISTRATION 237,847 238,933 225,475 HEALTH HOMES GRANT - 61135 I FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget SUPPLIES AND SERVICES 105 HEALTH HOMES GRANT 105 FEDERAL BUILDING MAINT. - 61150 FUNDING SOURCE: GENERAL Account FY 18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget ADMIN/OVERHEAD/STORES GAR 241,077 232,880 SUPPLIES AND SERVICES 151,314 176,608 ir FEDERAL BUILDING MAINT. 392,391 409,488 LEAD PAINT ABATEMENT 2011- 61211 227,850 166,448 394,298 FUNDING SOURCE: LEAD PAINT GRANT Account FY 18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget CIP EXPENDITURES EQUIPMENT SUPPLIES AND SERVICES WAGES AND BENEFITS 49,182 67,739 330,061 5,000 12,481 132,758 18,000 67,036 305,817 LEAD PAINT ABATEMENT 2011 446,983 HUD RESILIENCY FUNDING SOURCE: ENGINEERING SERVICE Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget WAGES AND BENEFITS 98,139 117,291 HUD RESILIENCY REHAB. PROGRAM - 61301 FUNDING SOURCE: COMMUNITY DEVELOPMENT Account FY18 Actual Expense FY19 Adopted Budget FY'20 Recomm'd Budget CIP EXPENDITURES EQUIPMENT SUPPLIES AND SERVICES WAGES AND BENEFITS 38,201 305,947 -43- 7,571 47,674 307,635 606 51,515 317,116 Recommended Expenditure Budget Report by Activity & Funding Source 61 - HOUSING & COMMUNITY DEV REHAB. PROGRAM 344,148 362,880 369,237 HOUSING LHAP GRANT - 61320 FUNDING SOURCE: STATE RENTAL REHAB Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget SUPPLIES AND SERVICES 3,000 3,000 OUSING LHAP GRANT MODERATE REHAB. - 005 - 61530 FUNDING SOURCE: SECTION 8 HOUSING Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget SUPPLIES AND SERVICES MK - MODERATE REHAB. - 005 68,962 SECTION 8 VOUCHER - 61600 68,962 70,184 FUNDING SOURCE: GENERAL Account FY18 Actual Expense 76,965 FY19 Adopted Budget FY20 Recomm'd Budget EQUIPMENT SUPPLIES AND SERVICES TRANSFER TO WAGES AND BENEFITS 199 157,813 820 644,516 4,060 133,832 635,108 18,277 135,171 617,476 SECTION 8 VOUCHER 803,348 VOUCHER HAP - 61601 773,1"D i FUNDING SOURCE: SECTION 8 HOUSING Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget SUPPLIES AND SERVICES 4,470,630 5,141,477 5,252,890 VOUCHER HAP 4,470,630 5,141,477 5,252,890 FSS PROGRAM VOUCHER - 61640 I FUNDING SOURCE: SECTION 8 HOUSING Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget SUPPLIES AND SERVICES 98,211 SS PROGRAM VOUCHER 98,211 HUD VOLUNTARY COMP AGREE - 61650 38,421 33,421 70,102 70,102 FUNDING SOURCE: GENERAL Account FY 18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget SUPPLIES AND SERVICES 3,057 HUD VOLUNTARY COMP AGREE GENERAL HOUSING INSP. FUNDING SOURCE: COMMUNITY DEVELOPMENT -44- Recommended Expenditure Budget Report by Activity & Funding Source 61 - HOUSING & COMMUNITY DEV Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget CIP EXPENDITURES EQUIPMENT SUPPLIES AND SERVICES WAGES AND BENEFITS 299 76,130 404,941 19,930 101,848 484,293 20,910 85,958 497,928 w GENERAL HOUSING INSP. 481,370 606,071 VACANT ABANDONED PROPERTY- 61720 FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget CIP EXPENDITURES SUPPLIES AND SERVICES WAGES AND BENEFITS v 32,113 64,089 VACANT ABANDONED PROPERTY 32,113 64,0 CDBG ADMIN/MONITORING - 6180 4,950 64,500 FUNDING SOURCE: COMMUNITY DEVELOPMENT Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget EQUIPMENT SUPPLIES AND SERVICES WAGES AND BENEFITS 291 4,263 69,260 475 24,947 93,639 16,768 106,813 CDBG ADMIN/MONITORING 73,814 HUD RESILIENCY 119, FUNDING SOURCE: HUD DISASTER RELIEF Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget SUPPLIES AND SERVICES 1,021 WAGES AND BENEFITS 32,195 175 HUD RESILIENCY 32,195 1,196 SHELTER PLUS CARE GRANT - 61915 FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget SUPPLIES AND SERVICES 113,691 113,691 SHELTER PLUS CARE GRANT 113,691 113,691 BRIDGES OUT OF POVERTY - 61920 FUNDING SOURCE: GENERAL Account FY18 Actual Expense 122,411 122,411 FY19 Adopted Budget FY20 Recomm'd Budget SUPPLIES AND SERVICES 70 72 70 BRIDGES OUT OF POVERTY CIRCLES - 6192 FUNDING SOURCE: GENERAL Account FY 18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget -45- Recommended Expenditure Budget Report by Activity & Funding Source 61 - HOUSING & COMMUNITY DEV EQUIPMENT SUPPLIES AND SERVICES WAGES AND BENEFITS GAINING OPPORTUNITIES SUPPLIES AND SERVICES 32,188 53,553 52,116 133,867 139,635 144,769 166,055 SR OF PRESENTATION 1,140 EMERGENCY ASSISTANCE 1,140 OPERATION NEW VIEW 791 FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget SUPPLIES AND SERVICES OPERATION NEW VIEW HOUSING & COMMUNITY DEV TOTAL $ 17,780 19,756 89,756 17,780 19,756 7,780,852.61 $ 8,404,77 46.00 $ -46- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 61 HOUSING AND COMMUNITY DEV. DEPT. FY 2018 FY 2019 FY 2020 FD JC WP -GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET 61010 Full Time Employee Expense 260 7625 GE -41 HOUSING SERVICES DIRECTOR 0.50 $ 55,024 0.50 $ 56,364 0.25 $ 26,700 280 7625 GE -41 HOUSING SERVICES DIRECTOR 0.25 $ 27,512 0.25 $ 28,182 0.25 $ 26,700 100 7625 GE -41 HOUSING SERVICES DIRECTOR 0.25 $ 27,512 0.25 $ 28,182 0.50 $ 53,401 260 HOUSING FINANCIAL SPECIALIST 0.00 $ - 0.00 $ - 2.00 $ 111,949 100 5750 GE -35 SENIOR HOUSING INSPECTOR 0.00 $ - 0.00 $ - 0.00 $ - 100 9200 GE -35 CDBG/HCV SUPERVISOR 0.25 $ 20,131 0.25 $ 20,430 0.00 $ 260 9200 GE -35 CDBG/HCV SUPERVISOR 0.50 $ 40,264 0.50 $ 40,861 0.00 $ 280 9200 GE -35 CDBG/HCV SUPERVISOR 0.25 $ 20,131 0.25 $ 20,430 0.00 $ - 100 GE -35 COMMUNITY DEV. SPECIALIST 0.00 $ - 0.00 $ - 0.25 $ 33,420 280 GE -35 COMMUNITY DEV. SPECIALIST 0.00 $ - 0.00 $ - 0.75 $ 50,131 100 4368 GE -34 RENTAL INSPECT/LICENSE SUPV 1.00 $ 75,614 1.00 $ 76,752 1.00 $ 83,578 100 4372 GE -34 RESILIENCY COORDINATOR 0.00 $ - 0.00 $ - 0.25 $ 19,491 800 4,372 GE -34 RESILIENCY COORDINATOR 1.00 $ 66,830 1.00 $ 71,558 0.00 $ - 260 4,365 GE -33 REHABILITATION SUPERVISOR 1.00 $ 74,557 1.00 $ 75,690 1.00 $ 77,574 280 8,775 GE -33 ASSISTED HOUSING SUPV 1.00 $ 72,872 1.00 $ 75,690 1.00 $ 77,406 100 2,590 GE -32 GENERAL HOUSING SPECIALIST 1.00 $ 69,293 1.00 $ 70,331 1.00 $ 71,235 275 GE -32 LEAD PAINT HAZARD PRG SUP 1.00 $ 68,613 0.38 $ 26,464 0.75 $ 58,473 800 GE -31 GRANT ADMINISTRATOR 0.00 $ - 0.00 $ - 0.64 $ 42,779 100 GE -31 GRANT ADMINISTRATOR 0.00 $ - 0.00 $ - 0.36 $ 24,063 275 GE -30 LEAD PAINT INSPECTOR 2.00 $ 114,375 0.76 $ 42,523 2.00 $ 107,986 100 GE -29 CIRCLES COORDINATOR 1.00 $ 50,600 1.00 $ 48,693 0.00 $ - 280 GE -29 ASSISTED HOUSING COORD 0.00 $ - 1.00 $ 60,980 1.00 $ 62,366 100 GE -27 FAMILY SELF-SUFFICIENCY COORD 0.00 $ - 0.00 $ - 1.00 $ 49,802 260 4360 GE -27 REHABILITATION SPECIALIST 1.00 $ 52,520 1.00 $ 53,318 0.00 $ - 280 8750 GE -27 ASSISTED HOUSING SPECIALIST 5.00 $ 259,089 4.00 $ 207,664 4.00 $ 207,678 100 8750 GE -27 ASSISTED HOUSING SPECIALIST 0.00 $ - 0.00 $ - 1.00 $ 52,612 100 8875 GE -26 PERMIT CLERK 1.00 $ 51,704 1.00 $ 52,481 1.00 $ 53,677 275 5400 GE -26 LEAD PAINT ASSISTANT 1.00 $ 49,242 0.38 $ 18,993 1.00 $ 48,501 260 225 GE -25 SECRETARY 1.00 $ 39,680 1.00 $ 42,452 0.00 $ - 280 225 GE -25 SECRETARY 1.00 $ 42,962 1.00 $ 46,044 1.00 $ 48,501 100 NA -52 CIRCLES COACH 1.00 $ 39,759 1.00 $ 43,371 0.00 $ - 100 5400 OE -17 INSPECTOR I 0.60 $ 37,013 1.18 $ 72,069 1.18 $ 80,345 260 5400 OE -17 INSPECTOR I 1.60 $ 103,040 2.02 $ 130,104 2.02 $ 139,453 280 5400 OE -17 INSPECTOR I 0.80 $ 54,309 0.80 $ 55,128 0.80 $ 56,390 TOTAL FULL TIME EMPLOYEES 25.00 $1,512,646 23.52 $1,464,754 26.00 $1,664,211 61030 Seasonal Employee Expense 100 NA -11 INSPECTOR I 0.00 $ - 0.16 $ 4,876 0A6 $ 4,987 260 NA -11 INSPECTOR I 0.00 $ - 0.14 $ 4,266 0.14 $ 4,363 TOTAL SEASONAL EMPLOYEES 0.00 $ - 0.30 $ 9,142 0.30 $ 9,350 TOTAL HOUSING & COMM. DEVL. DEPT. 25.00 $1,512,646 23.82 $1,473,896 26.30 $1,673,561 -47- CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACCT FD JC WP -GR POSITION CLASS Housing & Comm. Dev. Administration -FT CDBG Fund 7970 HOUSING SERVICES 26061100 61010 260 0 GE -40 DIRECTOR FY 2018 FY 2019 FY 2020 FTE BUDGET FTE BUDGET FTE BUDGET 0.50 $ 55,024 0.50 $ 56,364 0.25 $ 26,700 Total 0.50 $ 55,024 0.50 $ 56,364 0.25 $ 26,700 Housing Administration -FT Section 8 Fund 28061100 61010 280 GE -35 CDBG/HCV SUPERVISOR HOUSING SERVICES 28061100 61010 280 7625 GE -40 DIRECTOR Total Housing Administration -FT General Fund 0.25 $ 20,131 0.25 $ 20,430 0.00 $ 0.25 $ 27,512 0.25 $ 28,182 0.25 $ 26,700 0.50 $ 47,643 0.50 $ 48,612 0.25 $ 26,700 10061100 61010 100 GE -35 CDBG/HVC SUPERVISOR 0.25 $ 20,131 0.25 $ 20,430 0.00 $ HOUSING SERVICES 10061100 61010 100 7625 GE -40 DIRECTOR 0.25 $ 27,512 0.25 $ 28,182 0.50 $ 53,401 10061100 6,010 100 GE -35 COMMUNITY DEV. SPECIALIST 0.00 $ 0.00 $ 0.25 $ 33,420 Total 0.50 $ 47,643 0.50 $ 48,612 0.75 $ 86,821 Section 8 -Voucher Program -FT 28061600 61010 280 225 GE -25 SECRETARY 1.00 $ 42,962 1.00 $ 46,044 1.00 $ 48,501 28061600 61010 280 GE -29 ASSISTED HOUSING COORD 0.00 $ - 1.00 $ 60,980 1.00 $ 62,366 ASSISTED HOUSING 28061600 61010 280 8750 GE -27 SPECIALIST 5.00 $ 259,089 4.00 $ 207,664 4.00 $ 207,678 ASSISTED HOUSING 28061600 61010 280 8775 GE -33 SUPERVISOR 1.00 $ 72,872 1.00 $ 75,690 1.00 $ 77,406 28061600 61010 280 5400 OE -17 INSPECTOR I 0.80 $ 54,309 0.80 $ 55,128 0.80 $ 56,390 Total 7.80 $ 429,232 7.80 $ 445,506 7.80 $ 452,341 General Housing Inspection- FT General Fund 10061700 61010 100 5400 OE -17 INSPECTOR I 0.60 $ 37,013 1.18 $ 72,069 1.18 $ 80,345 GENERAL HOUSING 10061700 61010 100 2590 GE -32 SPECIALIST 1.00 $ 69,293 1.00 $ 70,331 1.00 $ 71,235 RENTAL INSPECT/LICENSE 10061700 61010 100 4368 GE -34 SUPV 1.00 $ 75,614 1.00 $ 76,752 1.00 $ 83,578 SENIOR HOUSING 10061700 61010 100 GE -32 INSPECTOR 0.00 $ 0.00 $ 0.00 $ 10061700 61010 100 8875 GE -26 PERMIT CLERK 1.00 $ 51,704 1.00 $ 52,481 1.00 $ 53,677 Total 3.60 $ 233,624 4.18 $ 271,633 4.18 $ 288,835 General Housing Inspection -Seasonal General Fund 10061700 61030 100 5400 OE -17 INSPECTOR I 0.00 $ - 0.16 $ 4,876 0.16 $ 4,987 Total 0.00 $ - 0.16 $ 4,876 0.16 $ 4,987 General Housing Inspection-CDBG Fund 26061700 61010 260 5400 OE -17 INSPECTOR I Total 0.60 $ 35,154 1.02 $ 61,195 1.02 $ 68,275 0.60 $ 35,154 1.02 $ 61,195 1.02 $ 68,275 General Housing Inspection -Seasonal CDBG Fund 26061700 61030 100 5400 OE -17 INSPECTOR I 0.00 $ - 0.14 $ 4,266 0.14 $ 4,363 Total 0.00 $ - 0.14 $ 4,266 0.14 $ 4,363 Lead Paint Grant - Lead Fund 27561211 61010 275 27561211 61010 275 27561211 61010 275 GE -32 LEAD PAINT SUPERVISOR GE -26 LEAD PAINT ASSISTANT GE -30 LEAD PAINT INSPECTOR -48- 1.00 $ 68,613 0.38 $ 26,464 0.75 $ 58,473 1.00 $ 49,242 0.38 $ 18,993 1.00 $ 48,501 2.00 $ 114,375 0.76 $ 42,523 2.00 $ 107,986 CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACCT FD JC WP -GR POSITION CLASS Rehab Program -FT CDBG 26061300 61010 260 5400 OE - 26061300 61010 260 4365 GE - 26061300 61010 260 225 GE - 26061300 61010 260 GE - 26061300 61010 260 4360 GE - Total 17 INSPECTORI REHABILITATION 33 SUPERVISOR 25 SECRETARY HOUSING FINANCIAL 28 SPECIALIST 27 REHABILITATION SPECIALIST 0.50 $ 26,260 0.50 $ 26,659 0.00 $ Total FY 2018 FTE BUDGET FY 2019 FY 2020 FTE BUDGET FTE BUDGET 4.00 $ 232,230 1.52 $ 87,980 3.75 $ 214,960 1.00 $ 67,886 1.00 $ 68,909 1.00 $ 71,178 1.00 $ 74,557 1.00 $ 75,690 1.00 $ 77,574 1.00 $ 39,680 1.00 $ 42,452 0.00 0.00 $ - 0.00 $ - 1.50 $ 82,916 Community Dev. Block Grant Admin 26061800 61010 260 4360 GE - ./Monitoring 27 REHABILITATION SPECIALIST 0.50 $ 26,260 0.50 $ 26,659 0.00 $ HOUSING FINANCIAL 26061800 61010 260 2665 GE -28 SPECIALIST 0.00 26061800 61010 260 GE -35 COMMUNITY DEV. SPECIALIST 0.00 26061800 61010 260 9200 GE -34 CDBG/HVC SUPERVISOR 0.50 3.50 $ 208,383 3.50 $ 213,710 3.50 $ 231,668 HUD Resiliency Grant Coordination 10061264 61010 100 4372 GE - 10061264 61010 100 2630 GE - HUD Resiliency Grant Coordination 80061264 61010 800 4372 GE - 80061264 61010 800 2630 GE - Total - FT General Fund 34 RESILIENCY COORDINATOR 31 GRANT ADMINISTRATOR Total 40,264 0.00 0.00 0.50 40,861 0.50 0.75 0.00 $ 29,033 $ 50,131 1.00 $ 66,524 1.00 $ 67,520 1.25 $ 79,164 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.25 $ 19,491 0.36 $ 24,063 0.61 $ 43,554 34 RESILIENCY COORDINATOR 1.00 $ 66,830 1.00 $ 71,558 0.00 $ 31 GRANT ADMINISTRATOR Total Gaining Oportunities - FT 10061922 61010 100 9200 NA -52 10061922 61010 100 GE -27 10061922 61010 100 GE -27 10061922 61010 100 GE -29 CIRCLES COACH ASSISTED HOUSING SPECIALIST FAMILY SELF-SUFFICIENCY COOR CIRCLES COORDINATOR Total 0.00 $ - 0.00 $ - 0.64 $ 42,779 1.00 $ 66,830 1.00 $ 71,558 0.64 $ 42,779 1.00 $ 39,759 1.00 $ 43,371 0.00 $ 0.00 $ 0.00 $ 1.00 $ 52,612 0.00 $ 0.00 $ 1.00 $ 49,802 1.00 $ 50,600 1.00 $ 48,693 0.00 $ - 2.00 $ 90,359 2.00 $ 92,064 2.00 $ 102,414 TOTAL HOUSING SERVICES & COMM. DEVL. DEPT 25.00 $1,512,646 23.82 $1,473,896 26.30 $1,673,561 -49- Capital Improvement Projects by Department/Division HOUSING & COMMUNITY DEV FY 17 Actual FY 18 Actual FY 19 Adopted FY 20 Recomm'd CIP Number Capital Improvement Project Title Expense Expense Budget Budget 1002180 NBHD STABILIZATION GRANT 106,692 - 1011595 HOMEOWNERSHIP GRANTS-TARG 5,600 10,000 2601065 RESIDENTIAL REHAB PROGRAM 76,728 201,050 148,938 75,000 2601231 PURCHASE/RESALE/REHAB 87,717 174,816 40,000 80,000 2601232 LEAD PAINT ABATEMENT PROG 45,940 102,913 35,600 40,000 2601233 RENTAL REHAB UNIT 11,700 - 50,000 245,000 2601234 FIRST TIME HOMEBUYER PROG 45,000 45,000 50,000 20,000 2601237 HISTORIC PRESERVATION GRA 5,000 10,000 2602689 SALVIA HOUSE ELEVATOR (41,167) 2602732 BEE BRANCH LEAD WATER/SEW 2642690 HUD RESILIENCY 529,478 3,363,595 2,418,000 2,718,000 2681021 HTF - WASHINGTON NEIGHBOR 216,347 315,100 211,283 211,283 2701065 RESIDENTIAL REHAB PROGRAM 29,227 57,233 30,000 30,000 2701250 HOME -RENTAL FIVE POINTS 2752429 LEAD HZRD REDUC PRG 863,687 738,226 395,000 550,000 3501002 MAMNTOFVACANT/ABANDONED 97 3601595 HOMEOWNERSHIP GRANTS-TARG 57,889 40,361 450,599 276,238 3602573 WASH NEIGH HOUSINGINIT 125,000 125,000 125,000 150,000 3602766 NORTH END NEIGH REINVEST 0 0 300,000 300,000 HOUSING & COMMUNITY DEV TOTAL -50- PRGRM/ DEPT PROJECT DESCRIPTION FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 TOTAL PAGE HOUSING AND COMMUNITY DEVELOPMENT Community and Economic Development Homeownership Assistance $ 276,238 $ 566,485 $ 816,595 $ 1,050,140 $ 1,664,664 $ 4,374,122 289 Lead Based Paint Hazard Control $ 550,000 $ 800,000 $ 800,000 $ - $ $ 2,150,000 291 True North Neighborhood Reinvestment Partnership $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,200,000 293 Washington Neighborhood Home Purchase Program $ 211,283 $ 211,283 $ 211,283 $ 211,283 $ 211,283 $ 1,056,415 295 Homeowner Rehabilitation Program $ 105,000 $ 155,000 $ 205,000 $ 210,000 $ 210,000 $ 885,000 296 Purchase/Rehab/Resale $ 80,000 $ 125,000 $ 175,000 $ 180,000 $ 180,000 $ 740,000 298 Lead Based Paint Hazard Control Grant Match $ 40,000 $ 104,166 $ 102,332 $ - $ $ 246,498 299 First -Time Home Buyer Program $ 20,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 220,000 301 Rental Dwelling Rehabilitation Programs $ 245,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 445,000 302 Historic Preservation Housing Forgivable Loan program $ $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 40,000 303 Bee Branch Healthy Homes Resiliency Grant $ 2,718,000 $ 674,000 $ - $ - $ - $ 3,392,000 304 Washington Neighborhood Housing Initiative $ 150,000 $ - $ - $ - $ - $ 150,000 305 Total - Housing & Community Development $ 4,695,521 $ 3,045,934 $ 2,720,210 $ 2,061,423 $ 2,375,947 $ 14,899,035 -51- This page intentionally left blank. -52- Housing & Community Development Department Alexis Steger, Director C.H.A.N.G.E. Comprehensive Housing Activities for Neighborhood Growth and Enrichment - CHANGE is a campaign of neighborhood revitalization and an extension of sustainability to specifically address marginal properties, affordable housing and homeownership C.H.A.N.G.E. CHANGE 2016-2024 •Marginal Property Acquisition: $5.04 million, 120 housing units •Lead & Healthy Homes: $6.8 million, 248 housing units •Bee Branch Healthy Homes Resiliency Program: $8.4 million, 277 housing units •Housing Rehabilitation & Homeownership Programs: $7 million, 200 housing units (Homeowner Rehabilitation, Home Repair, OATH, 1 st Time Homebuyer, Accessibility, Washington Neighborhood Homebuyer; Washington Neighborhood Homeowner Rehabilitation and Purchase/Rehab/Resale) TOTAL: $27.3 MILLION to leverage tens of millions of dollars in private investments to improve 845 housing units C.H.A.N.G.E. Partners Community Housing Initiatives, Inc. Opportunity Dubuque Dubuque Initiatives Northeast Iowa Comm. College Dubuque Main Street Private Developers East Central Intergovernmental Assoc.General Contractors Four Mounds/HEART Program Dubuque’s True North Corp. Greater Dubuque Development Corp.Habitat for Humanity, Inc. •Applewood IV, 60 Senior Units, Opened October 2017 •Marquette Hall, 28 Senior Units, Under Construction •Fifteenth Street Apartments, 36 Disabled or Veteran Units, Under Construction •Central Avenue Historic Residences, 25 Family Units, Pending Tax Credit Approval •Alta Vista Senior Apartments, 60 Senior Units, Pending Tax Credit Approval •Radford Road, 50 Family Units, Pending Tax Credit Approval 259 Additional Units Affordable Housing Creation REHABILITATION AND HOMEOWNERSHIP PROGRAMS Our Programs increase community and owner pride, fosters relationships between residents and increases taxable value of their properties through renovations In memory of Sarah Bennett May 15, 1991 –September 9, 2018 Washington Neighborhood Incentives Program Improved properties through financial assistance to revitalize neighborhoods build pride in the Washington Neighborhood. A partner in the community, CHI helps The average sale price of the twenty-three properties that CHI has purchased, rehabbed and sold is $98,426 increasing the value prior to rehab by over $46,887 Community Housing Initiative CONTINUED PARTNERSHIPS Dubuque’s True North 2033 Washington St 2320 Jackson St 821 Garfield Ave creating leaders in Dubuque’s neighborhoods. A partner in the community, HEART is CONTINUED PARTNERSHIPS Trust Fund Committee Jim Holz John Walsh Amy Eudaley Doris Hintgen Sr. Dorothy Schwendinger The HOME Workshop provides real-life tools to prepare homebuyers 59 households participated in the HOME Workshop in 2018 / anticipated participation is 60 households for 2019 Increased homeownership supports healthy neighborhoods Home Ownership Made Easy (HOME) Increase homeownership opportunities by encouraging citizen participation through education, financial counseling, outreach and incentive programs. COMING SOON IN REHABILITATION COMING SOON IN REHABILITATION cont… Before–2243 Central Ave Before–2601 Jackson StBefore-2407 Queen St COMING SOON IN REHABILITATION cont… 278 West 17th Street COMING SOON IN REHABILITATION cont… Before After1838 Central Avenue Housing Department employees participate in the Dubuque Days of Caring every year. The Rehab Staff selects a project for the day that is being rehabilitated and needs a little more TLC. CLOSEOUT OF 2015-2018 GRANT COMPLETE (128) UNITS MADE LEAD SAFE $3.2 MILLION SUPPORTING CONTRACTORS AND PROPERTY OWNERS Lead Hazard Control and Healthy Homes Program Lead Hazard Control and Healthy Homes Program NEW GRANT AWARD APPROXIMATELY $3.6 MILLION (120) UNITS WILL BE MADE LEAD SAFE GOVERNMENT SHUTDOWN DELAYED START DATE, EXPECTED LATE SPRING 2019 Lead Hazard Control and Healthy Homes Program BEE BRANCH HEALTHY HOMES PROGRAM $8.4 Million In January of 2016 the US Dept. of Housing and Urban Development (HUD) awarded funding to communities that had experienced recent natural disasters. This is a 5 year program to address health and safety issues related to water intrusion in the home. It also includes a advocacy component that assesses the family’s ability to overcome adverse situations. Housing investments in flood-impacted neighborhoods BEE BRANCH HEALTHY HOMES PROGRAM Who is eligible to participate? BEE BRANCH HEALTHY HOMES PROGRAM Home Advocacy supports individuals & families Better: Comprehension Utilization Circumstance Networking Resource Connection Used Advocate Resource Referral Attrition Tracking Intake Challenges BEE BRANCH HEALTHY HOMES PROGRAM HEALTH Health insurance Dental insurance Dental Home Dental Need Gap Smoking Medical Equipment Food Pests Mental Illness Blood lead levels Nutrition Medical Home ECONOMIC Underemployed Unemployed Financial Utility Bill Childcare $$ EDUCATION Skills Gap NICC Cert Parent Education Absenteeism IEP-Child School Supplies K-12 SOCIAL Childcare Youth Activity Parent Education Food Legal Transportation Clothing Pests Housing Counseling Social Support (lack of) BUILT ENVIRONMENT Home Maintenance Weatherization CO2/Smoke alarm Lead Hazards Pest Control Over 100 families have received some level of advocacy support through the program. 25.2%13.2%5.8%20%35.8% Intake Challenge Buckets BEE BRANCH HEALTHY HOMES PROGRAM Partnerships BEE BRANCH HEALTHY HOMES PROGRAM Before Repairs BEE BRANCH HEALTHY HOMES PROGRAM Achievements through December 2018. -(61) Unit projects complete (additional 33 in progress) -$1,670,735 in contracts committed to local contractors -Over 200 applications approved -Waiting list full BEE BRANCH HEALTHY HOMES PROGRAM Before After Construction Repairs Completed BEE BRANCH HEALTHY HOMES PROGRAM We are connecting People with what it means to live in a watershed… •Our neighbors upstream affect neighbors downstream •Start with youth and carry education to elderly generation BEE BRANCH HEALTHY HOMES PROGRAM Future Program Outcome Goals: Short Term Ongoing: Increase # of Resilient Households. Lead with a “People First” approach. Long Term Replicable Model: Refine advocacy model for ultimate positive impact in our City. Continue to tell our story in neighborhood resilience! www.cityofdubuque.org/bbhh Rental Assistance Programs •Housing Choice Vouchers •Project Based Vouchers •Family Self-Sufficiency Program •Continuum of Care Program GOVERNMENT SHUTDOWN HOUSING CHOICE VOUCHER PROGRAM •Housing Assistance Payment (HAP) now paid through April 30, 2019 •Lease-up rates could decrease due to unknown funding, which results in lower administrative fees earned •Approval of Family Self-Sufficiency Grant delayed even further 2018 HOUSING CHOICE VOUCHER PROGRAM IMPACT 1.Provide access to affordable housing for the 6,050 households HUD considers low (below 30% AMI) and extremely low (below 50% AMI) income 2.Increase housing stability: Any given month, we provide rental assistance for about 825 households 3.Economic Impact: $4.8 million in rent payments, $2 million of which is paid by voucher participants 4.Opportunity for growth: 33 Households successfully moved to unsubsidized housing PROJECT BASED VOUCHERS City of Dubuque PHA contracts with Rose of Dubuque, L.P. to provide rental assistance for 17 units in the 70 unit assisted living facility. 1 1 5 4 1 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Voucher Participants Moving to Homeownership Housing Commission Adam Babinat Michelle Becwar Nicole Borovic Janice Craddieth Amy Eudaley Dorothy Schwendinger Coralita Schumaker Gail Weitz Sam Wooden Brad Cavanagh FY 2018 $78,691 was provided to area property owners in the form of rental assistance payments Community Partners provided $54,924 in support services to participants PHOENIX HOUSING SPECIAL NEEDS ASSISTANCE Sharing the dignity of a home VOLUNTARY COMPLIANCE AGREEMENT (VCA) UPDATE •City of Dubuque is in compliance with VCA requirements •Corrective actions in policy have been successful in remedying the disproportionately negative impact as a result of earlier policy. PERFORMANCE MEASUREMENTS Source of Income Performance Indicators with the goal to rebrand the Housing Choice Voucher Program •Voucher Lease-Up Rate •Assisted unites by Census Tract •Locations of Assisted Housing Units vs. All Licensed Rental Properties •New Affordable Units Created •Landlord Participation Rates •All Available Vacant Units •Rent Reasonableness •Analysis of Essential Services throughout the Community Rental Licensing & Inspections Coordinating code enforcement and housing grant programs to build a foundation for neighborhood stabilization, safety, investment, and resiliency. 3,583 rental structures containing approximately 11,000 residential units licensed & inspected on a routine schedule. Routine inspection of rental properties helps to maintain property values, deter crime and improve safety of rental properties Rental Licensing and Inspections By the Numbers Why We Inspect Fire & Life Safety In the United States in 2017 there were 357,000 structure fires, causing 2,630 civilian deaths, 10,600 civilian injuries, and $7.7 billion in property damage. •A structure fire every 88 seconds •A civilian fire injury every 50 minutes •A civilian fire death every 3 hours and 20 minutes •Additionally, there are 400 deaths per year caused by accidental, non-fire exposure to carbon monoxide. Effective code enforcement & inspection programs allow the fire trucks spend more time parked in the garage. Why We Inspect Livable Neighborhoods and Housing The most visible role of Inspectors is the “Battle of the Blight”. How effectively Inspectors perform their jobs can have a major impact on the property values and the image of the community The role of proactive code enforcement in modern -day municipalities is integral to the daily operations, and essential to enhancing quality of life by helping to sustain safe & healthy living conditions as well as livable neighborhoods for residents and businesses of the municipality. What is your story about 2018 Milestones •Implementation of Tiered inspection ordinance and supporting policies •Two (2) new inspectors brought onboard •First property owner/agent designated using priority category •Adopted new policy for grass/weeds enforcement Committed to Continued Improvement Implemented fee schedule Initiated non-licensed rental property enforcement campaign Adopted International Property Maintenance Code (IPMC) Launched new licensing & inspections software Implemented tiered inspection ordinance Initiated new grass/weed enforcement policy Onboarded new inspection staff Designated priority category owner/agent THREE YEARS OF SIGNIFICANT PROGRESS IN SAFE & HEALTHY HOUSING Improved Process and Policy Implemented for Vegetation Enforcement •August 2018, Used High Performance Government training tools to develop improved vegetation code enforcement process, Launched pilot •October 2018, Reported back successful on successful pilot resulting in estimated savings of $500 and 96 hours of staff time Approximately 95% of rental inspections fail the initial inspection If re-inspections occur 95% of the time on 11,000 units, then as many as 21,450 initial or 1st re-inspections occur in a cycle of inspections Over 55% of rental inspections fail the first re-inspection If second re-inspections are required on 55% of units prior to passing inspection, then as many as 27,000 inspections could be recorded per inspection cycle Things we’ve learned 55% 95% Data Shows Us 5-Year Cycle = 2082 Inspections per year 95% Fail Rate = 2 hours/unit includes initial & re-inspection Current FTEs = 3.6 = 6,365 hours Total hours to complete 1 Year of the Cycle = 8,013 -9,678 hours* (30% -70% fail rates) 30-70% Fail Rate at re-inspection = 625 -1,457 additional inspections Complaint Inspections = 1300 Inspections per year 1 FTE = 1,768 hours A day in the life of an inspector (On a normal, routine day with no emergencies or life -safety issues) COMPLAINT RE-INSPECT RE-INSPECT INSPECTION INSPECTION INSPECTION INSPECTION INSPECTION 8-hour workday5 hours = initial inspections & follow-up 2 hours = follow up from inspections (report, reschedule)1 hour = Garbage/grass complaints, meetings, catch up on reports IMMINENT DANGER OR UNSAFE STRUCTURE EMERGENCY DISCOVERED Imminent Danger and Unsafe Structures or Equipment What is it? Sewage Back-up Lack of Heating Facilities Unsanitary Conditions Dangerous Structure Lack of Utilities What happens next? COMPLAINT RE-INSPECT RE-INSPECT INSPECTION INSPECTION INSPECTION INSPECTION INSPECTION Prepare, post, and serve Section 108 or 109 Notice 108 NOTICE 108 NOTICE Re-inspect for compliance RE-INSPECT CONDEMN CONDEMN CONDEMN Placard & Condemn unit if repairs not made. Manage tenant relocation. Continue to re-inspect until compliant. RE-INSPECT CITATION CITATION COURT MEETINGS CONTACT DATABASE And other business as necessary… Housing Inspection staff activated to respond to emergency housing conditions caused by polar vortex from January 28th through January 31st. 33 Calls responded to regarding heat 12 families relocated due to unsafe conditions, total of 28 people and 1 dog 6 families or 16 people remain under emergency relocation requiring active case management by Housing Department staff 2019 Emergency Operations Tiered Inspection Policy Adopted July 2018 Tier 1 •12+ units in single site •Professionally managed •In good standing; No municipal infractions •Self-certification and 20% sample every 5 years Tier 2 •Any size property •No municipal infractions for IPMC violations in last 3 years •5-year cycle Tier 3 •Any size property •Citation issued due to IPMC or nuisance code violations •Annual inspections until achieving 2 consecutive routine annual In accordance with City Code 14-1J-4— Property owners/managers may be designated Priority Category if three (3) times within twelve (12) consecutive months: Priority Category Property Owner/Agent Policy 1.Has rental license suspended. 2.Has rental license revoked. 3.Is noncompliant with IPMC orders in excess of 90 days without extension/variance from Appeals Board or good faith progress. 4.Fails to perform criminal background check 5.Receives a citation (municipal infraction) for an IPMC violation. Priority Category Property Owner/Agent Policy Priority Category Accelerated Inspection Schedule Revocation of Rental License Suspension of Rental license Pay all associated fees Relocation of tenants at PC expense Efficiencies/Collaboration in 2019 Reduce % of failed units Engage Adjust expectations Include helpful inspection tips brochures with notices of inspection. The information has also published to the City’s website Engage property owners and residents through increased presence at outreach events, media campaigns, and direct mailings in order to help provide clear expectations and opportunities to improve housing conditions Develop policy to incentivize property owners to pre -inspect and plan to pass initial inspection. (Ending reliance on the inspector to create a punch list of violations) In 2019, the Housing Department anticipates proposing a fee increase to City Council for consideration. •$105,360 in additional revenue, resulting in 91% self -supported activity •$10.00 annual increase per unit •$5.00 annual increase per rooming unit Current Considering for proposal in FY20 Single family $50.00 $60.00 Duplex $70.00 $90.00 4 plex $110.00 $150.00 12 plex $270.00 $390.00 10 rooming unit bldg $130.00 $180.00 Rental Licensing Fee Recommendation Coming in 2019 The Housing Code Appeals Board Volunteers that Help Us Succeed Current Members Are: •David Young •Mary Goetz •Ronald White •Gil Spence •Christoffer Lammer-Heindel Possible Outcomes: •Affirm the decision of the Code official •Reverse the decision of the Code official •Modify the decision of the Code official •Modification to extend deadline •Modification to allow variance City staff routinely meet with these representatives of these organizations to share information, address housing concerns, and to work together to address common issues related to rental properties PARTNERS IN QUALITY HOUSING COMING SOON IN COMMUNITY DEVELOPMENT GAINING OPPORTUNITIES A program that focuses on community development and self-sufficiency for individuals that are willing and ready to move out of poverty Getting Ahead in the Workplace 16 registered / 15 graduated 4 Men (3 White, 1 AA/Black), 12 women (1 Hispanic/Latino, 6 White, 5 AA/Black) 5 started working 2 months or less from class starting 3 participants that were not employed at the start of GA secured employment before class was over 2 Participants received Promotions at their place of employment during the class The Family Self-Sufficiency (FSS) Program staff develops local strategies to help voucher families obtain employment that leads to self- sufficiency. The FSS Program also provides access to child care, transportation, education, job development, and household skills training, affirmatively furthering fair housing, financial and homeownership options. Providing families opportunity to save, grow and achieve goals •101 Families participated •60 Families had escrow accounts •8 Families completed their FSS contract to become economically self-sufficient FAMILY SELF SUFFICIENCY GRANT FY20 IMPROVEMENT BUDGET RECOMMENDATIONS 1.Purchase of car for use by Inspection Staff 2.Establishment of emergency relocation fund 3.Purchase of extension ladder for Inspection Staff 4.Purchase of two standing desks and floor mats 5.Funding for Operation: New View QUESTIONS & COMMENTS Kevin Firnstahl From:Mike Van Milligen Sent:Thursday, February 07, 2019 3:44 PM To:Kevin Firnstahl Cc:Jenny Larson; Alexis Steger Subject:Budget correspondence > > Dear Mayor and Council Members, > > I am writing today asking for your support of Improvement Package number 2 of 8 in the Housing Budget, allowing for an additional inspector. The Housing Department has made some much needed improvements to the inspection program, allowing those landlords that do a great job, more time between inspections and those landlords that do an unacceptable job, far less time between inspections. We have finally started putting landlords that do not comply with safety and housing codes to be placed on a Priority Landlord List. This additional inspector will allow the program to make an immediate impact on turning around blighted and unsafe properties, and our community so desperately needs help NOW! With the energy of the True North program and an additional housing inspector we can turn around some of our more challenged neighborhoods, but we need to hit it hard and fast to keep that energy alive. No one is going to want to purchase a single family home in the True North area, if it is surrounded by blighted properties. We need all parties firing on all cylinders at the same time to make these much needed changes. > > It is my understanding that the initial inspection fee is $50 and that includes a reinspection, so really two inspections for $50. If the problems are not fixed at the reinspection than the inspector needs to come back for another reinspection and that costs $50, and every reinspection after that is $50 until the initial violation has been resolved. I would suggest that the price for any inspection after the initial inspection and the reinspection, be increased from $50 to $150, this would more closely equate the costs associated with the reinspection. These additional funds would offset the cost of the additional inspector. > > As you probably know, I am not one to waste money and have always been critical of certain city expenditures that I do not think make sense. But this makes sense, we have got to get these unsafe and blighted properties turned around. Our citizens deserve to live in quality housing, and our landlords deserve to have tenants that take pride in where they live. It is critical that we make an impact immediately, and maybe going forward we will no longer need this inspector. > > Thanks for your time and all your help in making Dubuque and Awesome place to live! > > Sincerely, > > Terry L. Mozena > Sent from my iPhone 1 03/06/2019 David Keillor 26208 County Road W Benton, WI. 53803 Dubuque City Council 50 W. 13th St. Dubuque, IA 52001 Ph: 563-589-4100 Dear Council Members, this letter is in response to recent rental inspections on our properties located in Dubuque. I am concerned about the qualifications and abilities of the inspector Alex Rogan and I am also concerned as to how the city proceeds with complaints brought by problematic tenants. Both of our properties in Dubuque have been inspected within the last three months and according to Alex Rogan we were pushed to the top of the list due to complaints by tenants. I will start by saying that our policy for rentals is simply that if we would not live in it ourselves, we would not rent it. My wife has been in the trades for over 45 years and I have extensive experience in the building and construction industries as well. I am also a certified mediator and licensed teacher who holds licenses in three states. We have rental properties in other states and rarely have issues with any of them. Dubuque has been the only real problematic aspect of our rental business. With respect to the inspection at 2920-2930 Central which resulted in multiple citations not related to health and safety issues at all. We did comply with all requests but in the future, we are going to look closer at the actual codes and statutes related to rental housing. The inspection was brought on due to complaints filed by tenants who had been problematic for some time and were recently evicted due to nonpayment of rent and other health and safety issues. Their main complaint was a refrigerator that was not working properly and mold in the bathroom. The mold in the bathroom was written up as the tenant’s responsibility for not cleaning properly yet Alex Rogan told us that if the unit was not cleaned prior to the reinspection that we as landlords would be held responsible. How is it that we should have to go and clean up after people who choose to live like pigs? The refrigerator was not properly taken care of and the ice tray in the freezer was broken and not replaced so ice was filling up the freezer and when the tenants overloaded GFI outlet it kept tripping and the fridge would stop working because the outlet for the fridge was run in tandem with GFI outlet. When this happened, the ice would melt and run down the back of the fridge and eventually onto the floor which the tenants did not clean up and therefore caused the flooring the come loose and fail. During the actual inspection the tenants turned off the GFI to make it appear that the fridge was not working. We told the tenants numerous times to stop overloading the outlets and to clean the fridge and make sure the doors would close completely. They never did what was asked of them and would not help to resolve the issue. We were never informed of any problems before the city got involved. These tenants were also informed numerous times about cleaning up their unit and not using the common areas of the building as storage or a playground for their children. Children which were never mentioned to us upon them signing the lease. All of a sudden there were four or five kids and other adults living with them in a unit that was way too small but nothing was ever done by the city or housing about this. It is our understanding that the landlord needs to be notified in writing and should be given seven days to address any issue and complete any repairs if needed. That never happened in either complaint leading up to inspections. The tenants are now out of unit number 2 at 2920 and we have once again rehabbed the unit at a significant cost. The fridge by the way is working perfectly now that it has been cleaned, sanitized and operated as it should. The tenants by the way caused significant criminal damage to property before leaving but again nothing has been done. This might be why some landlords refuse to cooperate with the city. Moving on to the inspection at our property at 822-824 Rhomberg the main complaint which again we were never notified of was a broken window or a window that was not working properly. The tenant’s other complaint was that the furnace was not keeping her unit warm enough. Upon notice from the tenant via a phone call I went to inspect the furnace to see if it was still working. Upon arriving I noticed her kitchen window was half way open and the storm window was removed. I also noticed her bedroom window was open as well and the window in the front living area was broken. The thermostat was located less than 8 feet from the open window and the cold air was blowing directly across the thermostat causing the furnace to run nonstop. None of these items were brought to our attention prior to her calling the city. The first thing a city official should ask in a case like this is if the tenant contacted the landlord properly and gave them time to fix the issue. In this case during the inspection Alex Rogan nearly broke my index finger because he would not listen to me when I tried to explain how the kitchen window operated. I was holding the lever/safety catch on the side of the window that keeps it open and he forced the window down onto my hand causing my finger to be ripped open and bleed significantly. To this day I still have trouble using it and I am considering a lawsuit. He never even offered an apology and then proceeded to tell me a window should not be so complicated to operate. The window in question is working as designed and we have explained to the tenant numerous times how it works. The tenant had broken the window in the living area and never informed us nor did she call to get it repaired at her expense. Too many tenants simply feel that it is the landlord’s responsibility to repair anything even if the tenants do not care for it properly or fail to use it properly. We have had tenants who believe we should supply light bulbs and batteries and also come in and change them when needed. Most do not know what a furnace filter is or how to change it and we do supply those. Maybe the city should have a program which helps tenants better understand the world they live in. Once again things in the report for 822-824 Rhomberg were written up and have nothing to do with health and safety. A serious issue that the city should address which would save time on inspections and create a clear list for landlords to follow in preparing for them. This letter is being shared with media as well just in case you decide to ignore it and file it away. Not just local media either. I think people need to know how the city created the mess in the housing market with the section 8 and diversity programs. The city then blames the landlords for all the issues that came along with these programs. I wrote a thesis on diversity while getting my MBA at Clark University back in 2005. I warned people extensively about the negative aspects that come with it if not properly managed. The City of Dubuque is a shining example of what can and will go wrong. Crime is up, schools are failing, property values are down, landlords are leaving units empty rather than rent to problematic tenants who have little respect for anything up to and including themselves. The rental housing market is a business and when policy and programs add costs and put limitations on the people in that business causing them to lose money and or control over business decisions everyone suffers, especially those people looking for safe and affordable housing. More emphasis should be put on the behavior of tenants and less stress should be put on landlords who are forced by city policy to accommodate the poor life choices of tenants in some cases. We have suffered significant losses in the city in the past due to tenants destroying property either intentionally or simply by lifestyle choices that are unclean and unhealthy. The city and the courts do nothing but enable this bad behavior and make it more and more difficult for landlords to remove problematic tenants. I look forward to meeting with you and your team to talk about this in more detail if you like. Thank you, David L. 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THLETTERS@THMEDIA.COM Tenants not always the vlctlrs In.housing issues From' David Keillor • County.Road W Benton, Wis. After reading:the Storyyeb,16 about the need "' lijxi di �i'-"'Velors for the rental mar- �` myself a bit upset. plaints from tenants au- inapection? Who makes,, gat point are tenants, `d accountable for,tiieir. ewrentalproperties'ca• , , 'cave -been a senous�issue Ghon 8 ro ram and , P,; g � z •, 40,)144/0.01,91:0,,§14,0/1 e is that tenants -ire ,� _; ostcgseswhe# ii e issues antci donot meed tb-hold license censetolme rentals. a totalwreck£thanks w .to tenants wli0,- • ave 'MO -One espect for auythu}g1 n,, cludmg themselves. No one helps us to recover :fosses ar .d1 costs ifieurred.from their Irfestytes or . c., the irifefitr0 ia1 dam ge to proper wionrthey ,get evhcted l I assume this Will get ignodred sine the I not admit there are,ahypobieins. 'r' \\ li rji RECEIVED A if 19 FEB 28 ASI II: I LI City Clerk's Office y ti• Dubuque, IA cr.\ `1= . o • `er cs--- tri U)Gni \\s_s v-, 0 1 r • -'4