Planning Services Department FY20 Budget PresentationCopyrighted
February 13, 2019
City of Dubuque Public Hearings # 3.
ITEM TITLE:
SUMMARY:
SUGGESTED DISPOSITION:
ATTACHMENTS:
Description
Plannng Services FY2020 Budget Outline
Planning Services FY2020 Budget Presentation
Type
Supporting Documentation
Planning Services
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PLANNING SERVICES DEPARTMENT SUMMARY
FY 2018 FY 2019 FY 2020 F% Chane
rom FY 2019
Budget Highlights Actual Budget Requested Budget
Expenses
Employee Expense 727,064 775,356 703,486 (9.3)%
Supplies and Services 90,576 125,868 213,123 69.3 %
Machinery and Equipment 1,451 1,609 1,000 (37.8)%
Total 819,091 902,833 917,609 1.6 %
Resources
Administrative Overhead Recharges 301,847 327,983 361,570 10.2 %
Operating Revenue 61,810 68,048 63,738 (6.3)%
Total 363,657 396,031 425,308 7.4 %
Property Tax Support 455,434 506,802 492,301 (14,501)
Percent Increase (Decrease) (2.9)%
Percent Self Supporting 44.4% 43.9% 46.3%
Personnel -Authorized FTE 8.38 8.38 8.38
Improvement Package Summary
1 of 4
This improvement level request is to retain a consultant to assist with the logistics, communication,
marketing, outreach, and advertising associated with a 2020 Census Complete Count Committee
campaign. This campaign would spread the word about the importance of the 2020 Census and to
motivate every resident to complete and return their Census questionnaire. The process would include
a collaborative process with organizations, colleges, universities, and residents, with a focus on
outreach to traditionally under -counted community groups similar to the Imagine Dubuque engagement
model. The cost is estimated to be $14,200 using a quote from the consultant for the Census 2000 and
2010 Complete Count Committees. An additional $10,000 is estimated for marketing, outreach, and
advertising. Census data are used to distribute Congressional seats to states, to distribute more than
$400 billion in federal funds to local, state and tribal governments each year, and to make decisions
about what community services to provide. Many City operations are impacted by distribution of federal
funds based on census data. This request is integral to moving forward with all City Council goals. This
request is time sensitive.
Related Cost:
Related Revenue:
Net Cost:
Property Tax Impact:
$ 24,200 Tax Funds Non -Recurring Recommend - Yes
$ 10,186 Administrative Overhead Non -Recurring
$ 14,014
$ 0.0055 0.05%
Activity: Planning/Historic Preservation
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2 of 4
This improvement level request is to retain a consultant to help create a Community Action Plan to
Reduce Poverty. This project would engage business leaders, philanthropists, government and school
leaders, non-profit and faith leaders, and community members who have lived with the stresses of
poverty to develop and commit to a community plan to reduce poverty in Dubuque. An objective third
party is needed to examine existing programs for their level of success over time, thoroughly analyze
data, identify trends, and identify best practices for success in Dubuque through an equity lens with
annual follow-up measurements each year for five years. This request has the potential to impact
several City departments and many community organizations with purchase of service contracts. This
request has the potential to positively impact the community, and to help achieve the City Council goals
of a Robust Local Economy and Partnership for Better Dubuque. This request would implement a Top
Priority for the City Council's 2018 - 2020 Policy Agenda, that of Poverty Reduction: Action Plan.
Related Cost: $ 75,000 Tax Funds Non -Recurring Recommend - Yes
Related Revenue: $ 31,569 Administrative Overhead Non -Recurring
Net Cost: $ 43,431
Property Tax Impact: $ 0.0171 0.17%
Activity: Planning/Historic Preservation
3 of 4
This improvement level request is for continued consultant assistance with implementation of the 2017
Imagine Dubuque Comprehensive Plan. This request is to retain the consultant services of project
manager, data manager, and facilitator, acting as the independent backbone organization for a
collective impact model to implement the comprehensive plan for the second year at $20,000, with
$15,000 for consultant services and $5,000 for marketing and advertising. The Plan's Call to Action,
making implementation a community -driven rather than City -led effort, requires a second year of
consultant support to achieve a successful handoff to City Planning Services staff to assume the role of
the backbone organization. The Long Range Planning Advisory Commission supports this request.
Implementation of the Imagine Dubuque Comprehensive Plan supports all City Council Goals and
Priorities.
Related Cost:
Related Revenue:
Net Cost:
Property Tax Impact:
$ 20,000 Tax Funds
$ 8,418 Administrative Overhead
$ 11,582
$ (0.0046) (0.04)%
Activity: Planning/Historic Preservation
Non -Recurring Recommend - Yes
Non -Recurring
4of4
This request is for evaluation and update of the 2009 Unified Development Code (UDC) with respect to
the 2017 Comprehensive Plan, the Analysis of Impediments to Affirmatively Furthering Fair Housing,
Sustainability, and Equity. It is important for an objective third -party review of the UDC to evaluate the
effects of current code requirements and identify changes needed to ensure the regulations are met:
implement recommendations of Imagine Dubuque, pose no barriers to fair housing, require and/or
promote sustainability, and achieve equity for the entire community. This request supports several City
Council Goals.
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Related Cost: $ 50,000 Tax Funds Non -Recurring Recommend - No
Related Revenue: $ 20,354 Administrative Overhead Non -Recurring
Net Cost: $ 29,646
Property Tax Impact: $ (0.0117) (0.11)%
Activity: Development Services
Significant Line Items
Employee Expense
1. FY 2020 employee expense reflects a 1.5% wage package increase.
2. The Iowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2019 The employee contribution of 6.29% is unchanged from FY 2019.
3. The City portion of health insurance expense decreased from $1,193 in FY 2019 to $921 in FY
2020 per month per contract which results in annual savings of $27,792 or 22.77%.
Supplies & Services
4. Software License expense increased from $13,480 in FY 2019 to $13,736 in FY 2020 based on
FY 2018 actual plus adjustments.
5. Pay to Other Agency increased from $29,395 in FY 2019 to $30,548 in FY 2020 for East Central
Intergovernmental Association (ECIA) annual dues.
6. Travel Conferences decreased from $8,690 in FY 2019 to $6,500 in FY 2020 based on actual
cost for staff to attend state-wide preservation conferences, the American Planning Association
conference, and the Iowa League of Cities Conference. The National Preservation conference is
a biannual conference next held in Fiscal Year 2021.
7. Data Processing Equipment Maintenance Contracts decreased from $9,682 in FY 2019 to
$9,459 in FY 2020. Departments receive recharges for maintenance agreement costs on City
wide software based on the number of users in their department.
8. General Liability Insurance increased from $4,326 in FY 2019 to $4,520 in FY 2020.
9. Court Costs and Record Fees increased from $1,985 in FY 2019 to $3,990 in FY 2020.
Beginning January 1, 2016, the court requires the $85 filing fee for municipal infractions to be
paid up front by the City. The Court then enters judgment, and if a defendant if found guilty, the
defendant will pay a fine plus $85 in court costs and the Court will distribute the fine portion and
reimburse the City for the filing fee that was paid up front by the City. If a defendant is found not
guilty, the City will pay for the court costs using the $85 filing fee paid upfront instead of
deducting the $85 from the City's judgments, which was the process done by the Court previous
to January 1, 2016. Departments that file municipal infractions must budget the upfront filing fee
and a portion of the amount is reimbursed to the department going forward. The offsetting
revenue is budgeted in Iowa District Court Fines and is $1,710 in FY 2020 . Due to time delay of
reimbursements, the revenue received is less than the expense.
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Machinery and Equipment
10. The total equipment requested is as follows ($1,000):
Development Services
Projector $ 500
City Planning/Historic Preservation
Projector $ 500
Recommended Improvement Packages
Total $ 1,000
Revenue
11. Zoning administrative fees decreased from $36,218 in FY 2019 to $31,027 in FY 2020 based on
a three year historical average. FY 2018 actual was $27,991.
12. Revenue received from Enterprise Funds for administrative overhead charges increased from
$327,983 in FY 2019 to $361,570 in FY 2020.
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PLANNING SERVICES
The mission of the Planning Services Department is to provide friendly, knowledgeable and
professional City Planning, Historic Preservation and Development Services to city residents to ensure
a Viable, Livable and Equitable Dubuque. Planning Services staff works in partnership with volunteer
city residents on the Zoning Advisory Commission, Zoning Board of Adjustment, Historic Preservation
Commission, and Long Range Planning Advisory Commission to accomplish this mission.
Planning Services
Manager
Department
Secretary
Planning
Technician
Planning Intern
(seasonal)
DEVELOPMENT
SERVICES
Associate
Planner
2 Assistant
Planners
Zoning
Enforcement
Officer
CITY PLANNING AND
HISTORIC PRESERVATION
L
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Assistant
Planner
PLANNING SERVICES
SUCCESS IS ABOUT PEOPLE, PLANNING AND PARTNERSHIPS
LEADING TO OUTCOMES
PEOPLE
Planning Services staff interacts daily with
customers to facilitate review of residential,
office, commercial, institutional and
industrial development proposals through
an open, transparent, service-oriented
process. Staff resolves zoning enforcement
issues by working with residents and
businesses to achieve voluntary
compliance. Staff also works with the
Zoning Advisory Commission and Zoning
Board of Adjustment by facilitating
neighborhood input on development
proposals to:
• promote a sound, safe, healthy, and
sustainable community,
• encourage good development and
support the conscientious developer,
• protect existing property values and
uses, and
PLANNING
Planning Services staff works with the
Long -Range Planning Advisory
Commission to create a viable, livable,
and equitable community and plan for a
better future through the long-term
Comprehensive Plan and strategic short-
term plans for urban renewal and
revitalization.
Planning Services staff works with the
Historic Preservation Commission to
protect, promote and enhance the
historic, cultural and aesthetic resources
that make Cubuque a unique, identifiable
and vital community through preservation
planning, design guidelines, technical
assistance and financial incentives.
PARTNERSHIPS
Planning Services staff collaborates with City departments;
local, state and federal agencies; private sector and non-
profits to facilitate development, enhance neighborhood
quality, and support regional efforts. Major collaborations
include: sustainability, annexation, riverfront development,
downtown and neighborhood revitalization, public health,
watershed management, and regional parks, open space
and bike/hike trail systems.
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$361,570
$327,983
1
$506,802
$455,434
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
PLANNING SERVICES
FY 2018 FY 2019 FY 2020
Full -Time Equivalent 8.38 8.38 8.38
Resources and Property Tax Support
Administrative OH Recharges
$68,048 $63,738
FY 2018
$492,301
Operating Revenue Property Tax Support
FY 2019
FY 2020
The Planning Services Department is supported by 8.38 full-time equivalent employees, which
accounts for 76.67% of the department expense as seen below. Overall, the department's expenses
are expected to increase by 1.64% in FY 2020 compared to FY 2019.
Expenditures by Category by Fiscal Year
$727,064
Employee Expense $775,356
$90,576
Supplies and Services $125,868
$213,123
$1,451
Machinery and Equipment $1,609
$1,000
$0 $200,000 $400,000 $600,000 $800,000
FY 2018
FY 2019 FY 2020
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PLANNING SERVICES
Development Services
Overview
Development Services focuses on fostering and building partnerships with residents, business owners,
entrepreneurs and developers through the efficient, knowledgeable and professional facilitation and
coordination of public and private development activities in the city. This is achieved by providing
accurate information concerning City plans, policies and ordinances to the Zoning Board of
Adjustment, Zoning Advisory Commission and the City Council, and to other City staff,
developers, applicants, and residents. Staff is continually working to build relationships with the
community at large by encouraging voluntary compliance with the City's zoning code to improve the
quality of life in our neighborhoods and business districts.
Development Service Funding Summary
FY 2018 Actual
FY 2019 Budget
FY 2020 Requested
Expenditures
$454,366
$455,204
$415,347
Resources
$61,728
$65,767
$61,578
Development Service Position Summary
FY 2020
Associate Planner
1.00
Assistant Planner
2.00
Zoning Enforcement Officer
1.00
Secretary
0.40
Total Full -Time Equivalent Employees
4.40
Did you know?
Planning Services staff facilitates
Development Review Team meetings with
City Engineering, Fire, Water, Building and
Planning Departments to review subdivision
plats, site plans, and conceptual development
plans. Developers, property owners,
contractors, architects and engineers attend
the meetings to discuss their projects.
Applicants benefit from a one-stop service
with approval in as few as 7 days.
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PLANNING SERVICES
Highlights of Fiscal Year 2018
Development Review & Approval - Planning Services staff facilitated review and approval of site
plans, conceptual development plans, and subdivision plats for office, commercial, industrial, and
institutional projects while facilitating sustainable development through an open, transparent process.
FY 2018 Approved Development (Sq. Ft.)
64,132
47,824
63,000
Commercial Industrial Institutional
Did you know?
Planning Services Staff conducts an ongoing customer service survey of applicants to the Zoning
Board of Adjustment, Zoning Advisory Commission, and Historic Preservation Commission. The
survey asks customers about their experiences and the quality of services provided by staff.
FY2018, staff rated 100% in three areas and 93% in the fourth area.
Customer Service Survey Results FY 2018
Adequately inform applicants of process
Expertise (knowledgeable
Timeliness (prompt & efficient)
Staff Friendliness
100
100
93
100
I
50 60 70 80 90 100
Percent %
***The above statistics are based on a voluntary customer survey and only reflect the results of those surveys received by
the Planning Services Department during Fiscal Year 2018.
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PLANNING SERVICES
Future Initiatives
2020 Census Complete Count - Outreach about the importance of the 2020 Census through
collaboration with organizations, institutions, and traditionally under -counted community groups is
planned to motivate residents to participate.
Evaluation and update of the Unified Development Code (UDC) is planned as Iowa Code requires
zoning regulations be consistent with the Comprehensive Plan. The update also would ensure the
UDC addresses City Council goals of Equity and Affirmatively Furthering Fair Housing.
Performance Measures
Development Service - Activity Statement
Coordinate and facilitate development review and zoning compliance in an efficient and 'people -
oriented' manner, fostering and building partnerships with residents, business owners, entrepreneurs
and developers.
Goal: Robust Local Economy
Outcome #1: Provide effective customer service, knowledge of development regulations and
department efficiency to encourage voluntary compliance and effectively serve the community.
Planning Services staff work proactively and positively to educate the public on zoning regulation and
encourage voluntary compliance with those regulations, facilitating planned and managed growth.
SAME DAY REVIEW AND SIGN OFF: Limited Setback Waivers & Adjustment of Front Yard Setbacks
Zoning Enforcement Officer responded to 420 complaints in FY2018, conducting 1,495 inspections
to bring properties into compliance. Most cases involve inoperable or unlawfully stored vehicles.
FY18 Zoning Violations
■ Unlawful property use ■ Inoperable vehicle ■ Unlawfully stored vehicle
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PLANNING SERVICES
Goal: Financially Responsible, High Performance City Organization
Outcome #2: Provide seamless communication to ensure that the City Council, City Manager,
Boards, Commissions, and citizens remain informed about development activities within the
city. Information provided by Planning Services staff is a critical component of the decision-making
process. Providing information to various City departments, City Manager, City Council, boards and
commissions through GIS mapping and analysis, written reports, or verbal presentations is vital to
these groups making informed and impartial decisions regarding development.
Typical Review & Approval Time:
Zoning Board of Adjustment: usually 21-25 days from application deadline.
Zoning Advisory Commission: typically 55 days from application deadline to City Council.
Development Services Cases
Pre -Annexation Agreements
Simple Subdivisions
Development Review Team
Zoning Board of Adjustment
Zoning Commission
0 10 20 30 40 50 60 70 80
■ FY18 FY17 ■ FY16
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PLANNING SERVICES
City Planning and Historic Preservation
Overview
The primary function of City Planning is to engage the community in developing and updating a long-
term vision and Comprehensive Plan for future growth and development, led by the Long Range
Planning Advisory Commission. Planning Services staff also assists the Dubuque Metropolitan Area
Transportation Study (DMATS) and other planning efforts.
Historic Preservation works to promote, protect and enhance the city's historic, cultural, aesthetic
and environmental resources. Staff support the Historic Preservation Commission with exterior
design review; evaluation, nomination, and registration of historic properties; and public outreach .
Staff helps ensure projects comply with Federal requirements, such as Section 106 reviews.
City Planning 1 Historic Pre - ± 'ion Funding Summa
Summary
FY 2020
FY 2018 Actual
FY 2019 Budget
FY 2020 Requested
Expenditures
$364,725.28
$447,629
$502,262
Resources
$301,929.1
$330,264
$363,730
City Planning 1 Historic Preservation Position
Summary
FY 2020
Planning Services Manager
1.00
Assistant Planner
1.00
Planning Technician
1.00
Secretary
0.60
Planning Intern
0.38
Total Full -Time Equivalent Employees
3.98
City Planning Highlights of Fiscal Year 2018
Adoption of Imagine Dubuque 2037: A CaII to Action Comprehensive Plan - After an extensive
and inclusive community engagement process, the City Council adopted a new Plan that reflects the
shared vision and goals of Dubuque residents and stakeholders.
City Planning Future Initiatives
Implementation of the 2017 Comprehensive Plan - A consultant -led collaborative process with
community stakeholders, businesses, organizations, and residents is planned.
Kerper Boulevard Revitalization - This High Priority of the City Council's 2017-2019 Policy Agenda
is to create a master plan for revitalization of vacant sites and a "complete streets" re -design are
envisioned to spur economic growth.
Poverty Reduction: Action Plan - Developing a Community Action Plan to Reduce Poverty is one of
the Top Priorities on the City Council's 2018-2020 Policy Agenda.
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PLANNING SERVICES
Historic Preservation Highlights of Fiscal Year 2018
National Alliance of Preservation Commissions 2018 Forum: Thanks to a federal grant, 3 staff and
3 commissioners were able to attend this national conference in Des Moines.
Eagle Point Park National Register of Historic Places (NRHP) Listing --The NRHP listing will
provide much deserved recognition of Eagle Point Park's significance as well as create opportunities
for financial incentives to preserve and enhance the park's resources.
Did you know?
• Dubuque's historic, compact downtown neighborhoods provide safe, accessible access to
public transit, parks, employment and schools
• 98% of Dubuque residents live within a 1/2 mile walk of a park or open space
Historic Preservation Future Initiatives
Interactive Historic Preservation Map - online web mapping application to allows users to zoom into
an aerial photo of a property and receive parcel, address and historic preservation information (historic
districts, conservation districts, National Register districts, etc.)
Historic Preservation Surveys, Evaluations and Nominations - As a Certified Local Government,
the City is required to prepare historic/architectural surveys, evaluations and nominations to identify
and list properties eligible for the NRHP.
Historic District Entry Signs - The Historic Preservation Commission supports installation of National
Register District entry signs for 13 of Dubuque's 18 National Register of Historic Places Districts which
do not currently have entry signs. The City's five locally -designated historic districts have entry signs.
Performance Measures
City Planning and Historic Preservation - Activity Statement
Coordinate city planning and historic preservation in an engaging and community -oriented manner
which promotes, protects and enhances the City's environmental, economic and cultural resources as
well as facilitates future growth and development.
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PLANNING SERVICES
Goal: Partnering for a Better Dubuque
Outcome # 1: Begin implementation of the 2017 Comprehensive Plan. Planning Services staff
will manage a consultant -led collaborative process with community stakeholders, businesses,
organizations, and residents using a collective impact model.
Did you know? The Comprehensive Plan and supporting documents are available free on CD from
Planning Services or to view and download at www.cityofdubuque.orq/ImaqineDubuque
Goal: Great Place to Live Irl
Outcome #2: Promote, enhance and preserve the community's historic and cultural resources.
Planning Services in conjunction with the Historic Preservation Commission provides technical
assistance to property owners and developers on funding sources, technical resources, and the City's
Architectural Guidelines. Planning Services staff also coordinates with consultants on historic,
architectural and archaeological surveys, evaluations and nominations of significant cultural resources.
Historic Preservation Commission review and approval time is usually between 15-20 days from
application deadline. Staff sign offs are usually 1-2 days.
Investment in historic and downtown neighborhoods was $3.2 million in FY2018.
Did you know?
The City has designated 10 local landmarks. All are listed in the National Register of Historic Places.
Two are also National Historic Landmarks: Old Jail and William M. Black steam dredge. Learn more
about Dubuque's landmarks at www.cityofdubuque.orq/331/Historic-Preservation
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Old County Jail, constructed 1857
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William M. Black Steam Dredge, constructed 1934
Goal: Connected Community
Outcome #1: Increase access to trails and bike routes. Planning Services coordinates planning
and development of bike/hike trails and facilities within the City of Dubuque and the urbanized region,
and helps secure state and federal grants.
Outcome 2: Assist Dubuque Metropolitan Area Transportation Study (DMATS). Planning
Services staff serves on the DMATS Technical Advisory Committee and helps coordinate community
land use planning and development projections with the updates and implementation of the DMATS
Long Range Transportation Plan and related regional plans.
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Recommended Operating Revenue Budget - Department Total
62 -PLANNING SERVICES
Fund
Account
Account Title
FY17 Actual
Revenue
FY 18 Actual
Revenue
FY19 Adopted
Budget
FY20 Recomm'd
Budget
100 45701 STATE GRANTS
10,453
0
0
0
45 STATE GRANTS
- Total
10,453
0
0
0
100
100
100
100
100
100
51912
51913
51915
51917
51925
51928
ZONING ADM FEES
SUB PL AT REVIEW FEES
TEMPORARY USE FEES
BILLBOARD INSPECTION
FEE
MAP/TEXT SALES
DESIGN REVIEW FEES
30,021
3,355
302
16,450
10
0
27,991
4,058
1,284
13,800
20
0
36,218
3,623
326
14,318
10
2,160
31,027
3,527
671
13,833
63
2,160
51 CHARGES FOR SERVICES - Total
50,138
47,153
56,655
51,281
100 53403 IA DISTRICT COURT FINES
100 53530 SPECIALIZED SERVICES
100 53605 MISCELLANEOUS REVENUE
REIMBURSEMENTS -
100 53620 GENERAL
0
17,420
2,693
746
0
8,710
1,181
4,765
1,710
9,407
0
276
1,710
8,710
1,555
482
53 MISCELLANEOUS - Total
20,859
14,657
11,393
12,457
100
100
100
100
100
100
59610
59620
59630
59640
59670
59940
FR WPC OPERATING
FR STORMWATER
OPERATING
FR PARKING OPERATING
FR WATER UTILITY
FR REFUSE COLLECTION
FR DMASWA
87,436
27,855
14,371
0
108,246
44,467
135,777
31,282
15,621
8,304
110,863
0
139,437
32,656
15,966
25,099
114,825
0
143,165
39,585
18,590
31,024
129,206
0
59 TRANSFER IN AND INTERNAL - Total
282,375
301,847
327,983
361,570
PLANNING SERVICES - Total
363,8251
363,657
396,031
425,308
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Recommended Operating Expenditure Budget - Department Total
62 -PLANNING SERVICES
Fund
Account
Account Title
FY17 Actual
Expense
FY18 Actual
Expense
FY19 Adopted
Budget
FY 20 Recomm'd
Budget
100 61010 FULL-TIME EMPLOYEES
100 61030 SEASONAL EMPLOYEES
100 61092 VACATION PAYOFF
100 61310 IPERS
100 61320 SOCIAL SECURITY
100 61410 HEALTH INSURANCE
100 61415 WORKMENS' COMPENSATION
100 61416 LIFE INSURANCE
100 61660 EMPLOYEE PHYSICALS
532,284
4,341
0
47,993
38,935
127,200
1,989
459
268
491,285
21,086
2,436
45,847
36,773
127,198
2,037
402
0
554,338
7,958
0
53,080
43,016
114,480
1,761
470
253
516,739
8,139
0
49,548
40,152
86,688
1,509
458
253
61 - WAGES AND BENEFITS
753,470 727,064
775,356 703,486
100 62010 OFFICE SUPPLIES
100 62030 POSTAGE AND SHIPPING
100 62050 OFFICE EQUIPMENT MAINT
100 62061 DP EQUIP. MAINT CONTRACTS
100 62090 PRINTING & BINDING
100 62110 COPYING/REPRODUCTION
100 62130 LEGAL NOTICES & ADS
100 62140 PROMOTION
100 62170 SUBSCRIPTIONS -BOOKS -MAPS
100 62190 DUES & MEMBERSHIPS
100 62204 REFUNDS
100 62206 PROPERTY INSURANCE
100 62208 GENERAL LIABILITY INSURAN
100 62230 COURT COSTS & RECORD FEES
100 62310 TRAVEL -CONFERENCES
100 62320 TRAVEL -CITY BUSINESS
100 62340 MILEAGE/LOCAL TRANSP
100 62360 EDUCATION & TRAINING
100 62421 TELEPHONE
100 62436 RENTAL OF SPACE
100 62511 FUEL, MOTOR VEHICLE
100 62521 MOTOR VEHICLE MAINT.
100 62663 SOFTWARE LICENSE EXP
100 62667 DATA SERVICES
100 62716 CONSULTANT SERVICES
100 62731 MISCELLANEOUS SERVICES
100 62756 EMPLOYEE RECOGNITION
100 62761 PAY TO OTHER AGENCY
62- SUPPLIES AND SERVICES
100 71118 PROJECTOR/CAMERA
100 71120 PERIPHERALS, COMPUTER
100 71211 DESKS/CHAIRS
100 72418 TELEPHONE RELATED
3,850
1,900
0
8,600
216
2,635
1,122
399
603
1,139
471
134
4,840
695
7,413
1,425
484
2,561
1,320
3,024
480
582
13,390
770
0
0
0
27,089
85,142
0
0
350
849
1,979
1,823
0
9,529
17
2,703
5,506
406
1,098
1,049
947
127
4,065
2,991
5,041
727
225
2,910
1,322
3,024
557
651
13,919
577
0
1,143
0
28,242
90,576
0
801
402
248
3,456
1,899
0
9,682
327
2,634
1,122
399
1,029
857
0
0
4,326
1,985
8,690
573
652
2,861
1,320
3,024
489
594
13,480
1,224
35,750
0
100
29,395
125,868
0
0
500
1,109
1,979
1,917
1,240
9,459
200
2,892
1,122
15,499
1,092
932
0
929
4,520
3,990
6,500
1,907
365
3,210
1,321
3,024
557
664
13,736
1,320
104,200
0
0
30,548
213,123
1,000
0
0
0
71- EQUIPMENT
1,199 1,451
1,609 1,000
62- PLANNING SERVICES TOTAL
839,810 819,091
902,833 917,609
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Recommended Expenditure Budget Report by Activity & Funding Source
62 - PLANNING SERVICES
ADM[NISTRATION - 62100
FUNDING SOURCE: GENERAL
Account
FY18 Actual Expense FY19 Adopted Budget
FY20 Recomm'd Budget
EQUIPMENT
SUPPLIES AND SERVICES
WAGES AND BENEFITS
801
6,163
35,579
400
7,494
35,898
6,738
35,983
ADMINISTRATION 42,544
DEVELOPMENT SERVICES
FUNDING SOURCE: GENERAL
Account
FYIS Actual Expense FY19 Adopted Budget
FY20 Recomm'd Budget
EQUIPMENT
SUPPLIES AND SERVICES
WAGES AND BENEFITS
402 965 500
43,705 39,994 42,774
410,259 414,245 372,073
DEVELOPMENT SERVICES 454,366 455,204
CITY PLANNING/HISTORIC PR- 62700
FUNDING SOURCE: GENERAL
Account
FY18 Actual Expense
FY19 Adopted Budget FY20 Recomm'd Budget
EQUIPMENT
SUPPLIES AND SERVICES
WAGES AND BENEFITS
CITY PLANNING/HISTORIC PR
PLANNING SERVICES TOTAL $
248 244 500
40,708 78,380 163,611
281,226 325,213 295,430
322,182 403,837
819,090.82 $ 902,833.00 $
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459,541
917,609.00
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL - PERSONNEL COMPLEMENT
62 PLANNING SERVICES DEPT.
FY 2018
FY 2019 FY 2020
FD JC WP -GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 5875 GE -40 CITY PLANNER
100 5600 GE -35 ASSOCIATE PLANNER
100 5275 GE -32 ASSISTANT PLANNER
100 5230 GE -27 CODE INSPECTOR
100 5225 GE -26 PLANNING TECHNICIAN
100 225 GE -25 SECRETARY
TOTAL FULL TIME EMPLOYEES
61030 Seasonal Employee Expense
100 5250 NA -11 PLANNING INTERN
TOTAL SEASONAL EMPLOYEES
1.00 $ 108,427 1.00 $ 110,041 1.00 $ 113,358
1.00 $ 82,919 1.00 $ 84,148 1.00 $ 76,525
3.00 $ 209,025 3.00 $ 212,661 3.00 $ 189,540
1.00 $ 47,349 1.00 $ 52,790 1.00 $ 54,397
1.00 $ 40,129 1.00 $ 45,377 1.00 $ 43,766
1.00 $ 48,565 1.00 $ 49,321 1.00 $ 39,153
8.00 $ 536,414 8.00 $ 554,338 8.00 $ 516,739
0.38 $ 7,840 0.38 $ 7,958 0.38 $ 8,139
0.38 $ 7,840 0.38 $ 7,958 0.38 $ 8,139
TOTAL PLANNING SERVICES DEPT 8.38 $ 544,254 8.38 $ 562,296 8.38 $ 524,878
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CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
ACCT FD JC WP -GR
Planning Administration -FT General Fund
10062100 61010 100 5875 GE -40
Development Services -FT General Fund
10062400 61010 100 225 GE -25
10062400 61010 100 5230 GE -27
10062400 61010 100 5275 GE -32
10062400 61010 100 5600 GE -35
City Planning/Historic Pres. -FT General Fund
10062700 61010 100 225 GE -25
10062700 61010 100 5875 GE -40
10062700 61010 100 5275 GE -32
10062700 61010 100 5225 GE -26
City Planning/Historic Pres. -Seasonal General Fund
10062700 61030
FY 2018
FY 2019 FY 2020
POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
CITY PLANNER 0.25 $ 27,107 0.25 $ 27,510 0.25 $ 28,339
Total 0.25 $ 27,107 0.25 $ 27,510 0.25 $ 28,339
SECRETARY
CODE INSPECTOR
ASSISTANT PLANNER
ASSOCIATE PLANNER
Total
SECRETARY
CITY PLANNER
ASSISTANT PLANNER
PLANNING TECHNICIAN
Total
0.40 $ 19,426
1.00 $ 47,349
2.00 $ 139,944
1.00 $ 82,919
4.40 $ 289,638
0.60 $ 29,139
0.75 $ 81,320
1.00 $ 69,081
1.00 $ 40,129
3.35 $ 219,669
0.40 $ 19,729 0.40 $ 15,661
1.00 $ 52,790 1.00 $ 54,397
2.00 $ 142,330 2.00 $129,573
1.00 $ 84,148 1.00 $ 76,525
4.40 $ 298,997 4.40 $276,156
0.60 $ 29,592 0.60 $ 23,492
0.75 $ 82,531 0.75 $ 85,019
1.00 $ 70,331 1.00 $ 59,967
1.00 $ 45,377 1.00 $ 43,766
3.35 $ 227,831 3.35 $212,244
260 5250 NA -22 PLANNING INTERN 0.38 $ 7,840 0.38 $ 7,958 0.38 $ 8,139
Total 0.38 $ 7,840 0.38 $ 7,958 0.38 $ 8,139
TOTAL PLANNING SERVICES DEPT. 8.38 $ 544,254 8.38 $ 562,296 8.38 $524,878
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Capital Improvement Projects by Department/Division
PLANNING SERVICES
FY 17 Actual
CIP Number Capital Improvement Project Title Expense
FY 18 Actual
Expense
FY 19 Adopted
Budget
FY 20 Recomm'd
Budget
1022431
1022623
1022768
3502430
3502433
HISTORIC PRES TECH ASSIST
COMP PLAN COMM ENGAGE
TRAIL PLANNING
TRAILS/COMPLETE STREETS
KIOSK MAP REPLACEMENTS
5,000
166,884
149,025
49,646 10,330
221,530
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10,000
PRGRM/
DEPT PROJECT DESCRIPTION FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 TOTAL PAGE
PLANNING SERVICES
Community and Economic Development
Trail Planning
Historic Preservation Technical
Assistance Program
Total - Planning Services
$ — $ — $ 10,000 $ 10,000 $ 10,000 $ 30,000 306
$ — $ — $ 15,000 $ 15,000 $ 5,000 $ 35,000 307
$ — $ — $ 25,000 $ 25,000 $ 15,000 $ 65,000
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Laura Carstens, Planning Services Manager
Kyle Kritz, Associate Planner
Guy Hemenway, Assistant Planner
Wally Wernimont, Assistant Planner
Christine Olson, Assistant Planner
Charlie Miller, Zoning Enforcement Officer
Travis Schrobilgen, Planning Technician
Melinda Rettenberger, Department Secretary
Seasonal Planning Intern (vacant)
Our Team: Staff, Board, and Commissions
Long Range Planning Advisory Commission
John Pregler, Chairperson
Alan Vincent, Vice Chairperson
Ronald Collins
Charles Winterwood
Michael Wright
(2 vacancies)
Zoning Advisory Commission
Tom Henschel, Chairperson
Martha Christ, Vice Chairperson
Laura Roussell, Secretary
Steve Baumhover
Michael Belmont Russell
Patrick Norton
Rich Russell
Zoning Board of Adjustment
Jonathan McCoy, Chairperson
Jeff Cremer, Vice Chairperson
Keith Ahlvin
Bethany Golombeski
Joyce Pope
Historic Preservation Commission
Historic District Reps
David Klavitter
Alfred Kopczyk
John McAndrews
Joseph Rapp
Rick Stuter
At-Large Members
Emily Hilgendorf, Chairperson
Brandi Clark, Vice Chairperson
Melissa Daykin Cassill
Christina Monk
Address current needs of residents and
businesses while considering the long-term
economic, environmental, social, and cultural
needs of the city.
City Planning and Development Services Activities
Promote and enhance
historic, cultural,
aesthetic, and
environmental
resources that make
Dubuque a unique,
identifiable, and vital
community.
1872 Birds Eye View of the City of Dubuque -www.RareMaps.com
Historic Preservation Activity
Staff support to the
Long Range Planning
Advisory Commission
Engaging the community to
develop partnerships and
implement Imagine Dubuque
Comprehensive Plan
City Planning
Visit http://cityofdubuque.org/imaginedubuque
to view the comprehensive plan
City Planning
Implementation:
•Collective Impact
Model
•Kickoff Event
•Partner Coordination
•Community Promotion
~ 40,000 acres in
potential growth areas
13 Pre-Annexation
Agreements in FY2018
(63 Total = 1,194 acres)
City Planning
2018 Annexation Study
Dubuque
Foster partnerships and
provide efficient,
knowledgeable coordination
of sustainable development.
Development Services
Development Services
Facilitate and
Coordinate the
Development
Review Team.
Staff support to the Zoning Board of Adjustment
and the Zoning Advisory Commission.
Development Services
•53 Zoning Advisory
Commission Cases
•48 Zoning Board of
Adjustment Cases
Development Services
420 Zoning Enforcement
Cases in FY2018
Development Services
ZEO Cases FY 2018
Development Services
141,192
81,748
64,132
182,287
21,210
47,824
8,600 0
63,000
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000
200,000
FY2016 FY2017 FY2018
Approved Development (sf)
Commercial Industrial Institutional
Development Services
Same Day Review & Approval
Development
Review in as
few as 7 days
0%20%40%60%80%100%
100%
93%
100%
100%
Customer Satisfaction Survey Results FY 2018
Development Services
www.cityofdubuque.org/zoningmap
24-Hour Access
Online
FY18 Website Visits:
1,029
Interactive Zoning Map
Promote, protect
and enhance the
City’s historic,
cultural, aesthetic,
and environmental
resources.
Historic Preservation
Conduct research on planning and preservation
projects, grants, policies, and ordinances.
Historic Preservation
Staff support
for the Historic
Preservation
Commission.
Over 5,000 Properties Surveyed
Over 2,000 Properties Protected
Evaluating and
Protecting Our
Historic Resources
Historic Preservation
Historic Preservation
Facilitating
Investment in
Historic Properties
71 Section 106 Evaluations
12 Staff Design Approvals
07 Façade Grant Approvals
14 HPC Design Reviews
04 HPC Demolition Reviews
2020 Census
Consultant to assist a Complete
Count Committee with public
outreach and marketing.
Amount
$24,200
City Council Top Priority
Consultant to help create a
Community Action Plan to
Reduce Poverty.
Amount
$150,000
Implement Comprehensive Plan
Continued Consultant Assistance
from Teska Associates for a
second year.
Amount
$20,000
FY 2023
$10,000
FY 2022
$10,000
Trail Planning
Consultant to prepare
preliminary plans, cost
estimates, and designs
FY 2023
$15,000
FY 2022
$15,000
Certified Local Government
Historic Preservation
Technical Assistance Program
FY 2020 –FY2025
$9,270 / year
Historic Preservation
Revolving Loan Fund
FY 2021 –FY2025
$10,000 / year
Historic Preservation
Housing Forgivable Loan
Program
Planning Services Dept.
50 West 13th Street (563) 589-4210
Dubuque IA 52001 planning@cityofdubuque.org
Any Questions?