Marquette Place Sanitary Sewer and Water Main Reconstruction Project_Initiate Copyrighted
February 18, 2019
City of Dubuque Items to be set for Public Hearing # 3.
ITEM TITLE: Marquette Place Sanitary Sewer and Water Main
Reconstruction Project- Initiate
SUMMARY: City Manager recommending initiation of the public bidding
procedure for the Marquette Place Sanitary Sewer and
Water Main Reconstruction Project, and further
recommends that a public hearing be set for March 4,
2019.
RESOLUTION Preliminary approval of plans,
specifications, form of contract, and estimated cost; setting
date of public hearing on plans, specifications, form of
contract, and estimated cost and ordering the
advertisement for bids
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing for March 4, 2019.
ATTACHMENTS:
Description Type
Marquette Place Sanitary Sewer and Water Main City Manager Memo
Reconstruction Project-NNM Memo
Staff Memo Staff Memo
Resolution Resolutions
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Marquette Place Sanitary Sewer and Water Main Reconstruction Project
CIP: 7102721 , 7402658
DATE: February 12, 2019
City Engineer Gus Psihoyos recommends initiation of the public bidding procedure for
the Marquette Place Sanitary Sewer and Water Main Reconstruction Project, and
further recommends that a public hearing be set for March 4, 2019.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Dubuque
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TO: Michael C. Van Milligen, City Manager _,._
FROM: Gus Psiho os, Cit En ineer �
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DATE: February 11, 2019
SUBJECT: Marquette Place Sanitary Sewer and Water Main Reconstruction Project
CI P: 71027'21, 74U2658
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Marquette Place
Sanitary Sewer and Water Main Reconstruction Project.
BACKGROUND
City records indicate that the sewer and water main that service the fifteen homes on
Marquette Place were installed in 1918. The public utilities that serve the homes were
installed at the rear of the properties. Because the sanitary sewer and water mains are
behind the homes, over the years private decks, building additions, storage sheds,
landscaping and fencing have been constructed near or over the two public utilities, which
have led to maintenance issues for these utilities.
Sanitary sewer backups have caused the sanitary sewer line to be added to the Public
Works Department regular maintenance schedule. Following the initial sanitary sewer
backup, an inspection revealed that the 8-inch diameter clay pipe had deteriorated to the
extent that replacement was warranted. In addition, private property additions or
structures, etc. were built over the sewer line, or in close proximity to the City utilities
making repair virtually impossible in its current location. Also, many of the private sewer
and water services are located where they would be impractical to repair. In addition, to
the above issues, the sanitary sewer along Marquette Place has historically had elevated
levels of I&I and it was identified for replacement as part of the corrective action plan
under the US EPA Consent Decree. Therefore, it was concluded that the sewer and water
mains must be reconstructed and relocated to a different location to alleviate the current
inflow and infiltration issues and allow for the future maintenance of the public utilities.
DISCUSSION
The Marquette Place Sanitary Sewer and Water Main Reconstruction Project will provide
for the replacement and relocation of the existing sanitary sewer and water mains. As
part of the project all of the 8-inch clay sewer pipe will be replaced with approximately 708
feet of 8-inch diameter PVC (polyvinyl chloride) sanitary sewer pipe which will service the
fifteen homes in the area. Also, all the brick manholes will be replaced with eight concrete
manholes.
The water main portion of the project will include the replacement of all the existing water
main with 928 feet of six-inch C900 piping. The project will also include the replacement
of one fire hydrant. The current water main that services the hydrant is located so close to
a building foundation that it would be impossible to repair in its current location.
The current City water main that services Marquette Place runs up a steep embankment
from Queen Street. This project includes installing a redundant water main to not only
facilitate the construction of the project but will also add a water main that will help assure
the homes will be provided with water in the event of a water main break occurs in the
area.
The Engineering Department has met with the property owners as a group three times to
discuss the project. In addition, the Engineering staff has had multiple meetings and
individual telephone conversations or on-site visits with all the property owners regarding
the location of the new utilities. These meetings detailed the project and discussed the
existing, proposed and final location of the two City utilities along with the effects of the
relocation to the owner's private property. Also discussed were the new easements that
would be required along with how the new location would affect the properties
landscaping items such as trees, shrubs, fences, patios, etc. Also, several properties
have storage sheds that will need to be moved or reconstructed as part of the project.
Because of the new locations of the public sewer and water mains, the services will need
to be lengthened and reconnected. Many of the property owner's services will be difficult
to replace because of the fact that previous home owners constructed decks or significant
obstacles over or near the existing City sewer or water main. Also 9 of the 15 of the
homes have private lead water services that supply water to their homes. Each of the
nine owners are now aware that their homes are serviced by a lead water service and
know that this is the ideal time to replace the lead lines. To date all the property owners
have agreed to replace their private lead water service. The City will bid the replacement
of the nine lead water services. The replacement cost will be assessed to the individual
property owners as a voluntary assessment.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process February 18, 2019
Publish Notice to Bidders, Advertise for Bids February 19, 2019
Publish Public Hearing Notice on Plans & Specs February 22, 2019
Public Hearing on Plans & Specs, Spec Assessments March 4, 2019
Receipt of Bid Proposals (Bid-Letting) March 7, 2019
Award Construction Contract March 18, 2019
Project Completion Date September 20, 2019
RECOMMENDATION
I recommend that the City Council give preliminary approval of the construction plans and
specifications and approve the Resolution of Necessity, approve the voluntary
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assessments, establish March 4, 2019, as the date of the public hearing, and hereby
authorize the City Clerk to advertise for bid proposals for the Marquette Place Sanitary
Sewer and Water Main Improvements.
BUDGET IMPACT
The estimate of probable cost for the Marquette Place Sanitary Sewer and Water Main
Improvements is as follows:
Estimate
Construction Contract $ 312,178.90
Contingency 31,217.89
Construction Engineering & Inspection 51,509.52
City Construction Project Cost $394,906.31
Sanitary Sewer and Water Main Easements 46,778.00
Private Voluntary Sanitary Sewer and Water Main Assessments 59,644.75
Total Project Cost $501�329:06
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
7102721 Marquette Place Sanitary Sewer $ 187,871.29
7102721 Marquette Place Sanitary Sewer Easements 23,389.00
7402658 Marquette Place Water Main 207,035.02
7402658 Marquette Place Water Main Easements 23,389.00
Private Voluntary Sanitary Sewer and Water Main Assessments 59,644.75
Total Project Funding � 501,329.06
The funding summary above includes private property lead service line replacement.
Property owners will be given the option to be voluntarily assessed through the project to
replace their lead water services. Assessments may be paid in full or in part without
interest within 30 days of receiving the Final Notice of Voluntary Assessment. After 30
days, the remaining balance will be transferred to the County Treasurer's office to be
cc�llected in the same m�nner as the cawnPr's property taxes. In cases where #he
remaining balance is $500 or more, the remaining balance may be financed over a period
of 15 years at 3% interest.
Financial assistance is available to owner-occupied homes and rental units where low- to
moderate-income residents reside. The owner or tenant must meet the income
requirements established by HUD guidelines. The guidelines are based on family size
and gross household income.
REQUESTED ACTION
The City Council is requested to give preliminary approval of the proposed plans,
specifications, form of contract and construction estimate; establishing the date of the
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pur�lic hParing; �r�d aufihorize lhe City Cl�rk tn advertise for k�ic� �ropasals il�rough th�
��doption of the �nclos�d resolutions fc�r the M�rquette Plac�e S�nitary S�wer �nd W�afi�r
Main Replacement Project.
cc: J�r�ny L�rson, Budget & Fin�nc� Directc�r
Denise Ihri�, Water Departr�ent M�nac�er
John Klost�rrnann, Public Works Director
Denise Ihric�, Water De���rtment M�n�g�r
Nate Kieffer, PLS
Charlie Gau, Enc�ineerir�g Technician
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RESOLUTION NO. 58-19
MARQUETTE PLACE
SANITARY SEWER AND WATER MAIN RECONSTRUCTION PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA THAT:
Section 1. The proposed plans, specifications, form of contract and estimated cost for
the Marquette Place Sanitary Sewer and Water Main Reconstruction Project in the
estimated amount of $312,178.90 are hereby preliminarily approved and ordered filed in
the office of the City Clerk for public inspection.
Section 2. A public hearing will be held on the 4th day of March 2019, at 6:00 p.m. in
the Historic Federal Building Council Chambers (second floor) 350 W. 6th Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or against
the proposed plans and specifications, form of contract and estimated cost of said Project,
and the City Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation in the
City of Dubuque, Iowa, which notice shall be published not less than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested person
may appear and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
Section 3. Marquette Place Sanitary Sewer and Water Main Reconstruction Project is
hereby ordered to be advertised for bids for construction.
Section 4. The amount of the security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
Section 5. The City Engineer is hereby directed to advertise for bids for the construction
of the improvements herein provided, by publishing the attached Notice to Bidders to be
published in the Master Builders of Iowa Plan Room, The Construction Update Network
and posted on the City of Dubuque website at www.cityofdubuque.orq/bids and which
notice shall be published not less than thirteen but not more than forty-five days before
the date for filing bids before 2:00 p.m. on the 7th day of March 2019. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the City Council for final
action at 6:00 p.m. on the 4th day of March 2019, in the Historic Federal Building Council
Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Pg. 2. — Resolution No. 58-19
Passed, adopted and approved this 18th day of February 2019.
Attest:
yr _daft
Kevi S. Firnstah , M , City Clerk
a Li
/Roy D. Buol, Mayor
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE MARQUETTE PLACE SANITARY
SEWER AND WATER MAIN RECONSTRUCTION PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract, and estimated cost
for the Marquette Place Sanitary Sewer and Water Main Reconstruction Project, in
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accordance with the provisions of Chapter 26, Code of Iowa at 6:00 p.m. on the 4 day
of March 2019, in the Historic Federal Building Council Chambers (second floor), 350
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West 6 Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and
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estimated cost are now on file in the office of the City Clerk, 50 W. 13 Street, Dubuque.
Written comments regarding the above public hearings may be submitted to the City
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Clerk’s Office, 50 W. 13 St., Dubuque, IA 52001, on or before said time of public hearing.
At said hearing any interested person may appear and file objections thereto. The scope
of the Project is as follows:
Marquette Place Sanitary Sewer and Water Main Reconstruction Project
CIP: 7102721, 7402658
The Marquette Place Sanitary Sewer and Water Main Reconstruction Project will
provide for the replacement and relocation of the existing sanitary sewer and water
mains. As part of the project, all of the 8-inch clay sewer pipe will be replaced with
approximately 708 feet of 8-inch diameter PVC (polyvinyl chloride) sanitary sewer
pipe which will service the fifteen homes in the area. Also, all the brick manholes
will be replaced with eight concrete manholes.
The water main portion of the project will include the replacement of all the existing
water main with 928 feet of six-inch C900 piping. The project will also include the
replacement of one fire hydrant.
Any visual of hearing-impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk’s office at (563) 589-4120 or
TDD at (563) 690-6678 at least 48 hours prior to the meeting.
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Published by order of the City Council given on the 18 day of February 2019.
Kevin S. Firnstahl, City Clerk
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