Minutes_Arts and Cultural Affairs Advisory Commission 2 6 19 Copyrighted
February 18, 2019
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: Arts and Cultural Affairs Advisory Commission of 2/6; City
Council Proceedings of 2/4, 2/7, 2/11, 2/13; Airport
Commission of 1/28; Catfish Creek Watershed
Management Authority of 2/7; Five Flags Civic Center
Commission of 2/4; Investment Oversight Advisory
Commission of 1/23; Library Board of Trustees City
Council Update #179 of 1/24; Zoning Advisory
Commission of 2/6; Zoning Board of Adjustment of 1/24;
Proof of Publication for City Council Proceedings of 1/22,
1/28.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
Arts and Cultural Affairs Advisory Commission Minutes Supporting Documentation
of 2/6/19
City Council Proceedings of 2/4/19 Supporting Documentation
City Council Proceedings of 2/7/19 Supporting Documentation
Airport Commission Minutes of 1/28/19 Supporting Documentation
Caffish Creek Watershed ManagementAuthority Supporting Documentation
Minutes of 2/7/19
Five Flags Civic Center Commission Minutes of 2/4/19 Supporting Documentation
InvestmentOvesightAdvisory Commission Minutesof Supporting Documentation
1/23/19
Library Board of Trustees City Council Update#179 of Supporting Documentation
1/24/19
Zoning Advisory Commission Minutes of 2/6/19 Supporting Documentation
Zoning Board of Adjustment Minutes of 1/24/19 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
1/22/19
Proof of Pubicaton for City Council Proceedings of Supporting Documentation
1/25/19
Minutes
ARTS AND CULTURAL AFFAIRS COMMISSION
Wednesday, February 6, 2019
Five Flags Center, Orpheum Room
405 Main St, Dubuque, IA 52001
The meeting was called to order by David Schmitz 3:33 p.m. following staff
assurance of compliance with the lowa Open Meeting Law.
Commissioners present: Mary Armstrong, Ali Levasseur, Susan Riedel, Paula
Neuhaus, David Schmitz, Gina Siegert
Commissioners Absent: Tyler Daugherty
Staff present: Economic Development Director, Jill Connors and Assistant City
Manager, Cori Burbach.
Motion to accept MINUTES of December 18, 2018 was tabled.
NEW BUSINESS
Report on Art in the Park
Commissioner Schmitz reported attendance was down and fund raising (subzero
temperatures) was an issue. Wondering if DuMA needs to step back and find more
resources and what the City role should be in the future. The DuMA may see if the
major role in programing could be taken on by the Arts & Cultural Affairs Coordinator.
Budget needed would be approximately approx. $2000 to $2,500
Time approx. 4 to 6 weeks with meetings and partnerships, but if the event would grow,
more time and funding resources are suggested to assure success.
Task Force Report
Commissioner Schmitz reported on speaker HR Cook's presentation to the Task Force,
on the vision and status of Five Flags Civic Center.
Prior to this meeting, working groups met to go over updates to share. His vision is to
report mainly on what needs to be recommended at Task Force Meetings.
Communications is an issue. Assistant City Manager, Cori Burbach, reported on her
experience with Base Camp as a communication tool for Task Force, Working Groups,
and Commissioners to share documents and progress.
David also highlighted what some working groups have done.
Grants update
Cori Burbach also reported that not many changes were made on this year's grants,
only cleaned up rubric. The first work session was Monday; the next one is tonight. Cori
noticed that the goals were from the old comprehensive plan, not the Master Plan.
Would like to have a summery from tonighYs meeting. Note: The grant due date ended
up the same time as the DRA Grant. Commissioners were asked to move it back a
week (operating Grant is March 8) Special Projects Grants due March 29�n
Commissioner Riedel motioned to move the due dates for Operating Grants to March 8
and SP due March 29�h. Seconded by Commissioner Levasseur. All approved.
Discussion continued on questions from first workshop, in particular on wording of
financials asked for. It was discussed to change grant next year to allow a percentage of
overhead for brick & mortar & staff for that event. Suggested to cover this in this year's
workshop as a guide for those applying for these grants.
Cori questioned if colleges /universities and K-12 are eligible for special projects but not
operating support grants.
Art on the River
Update on budget will be in operating budget and is set at $30,000. Discussion followed
on allowing local artists, which may mean a juried rather than curated, or a prequalified
pool. Committee will look at that and discuss. Also Committee meeting with the Port of
Dubuque for partnership to promote a 3-day event will be worked on. Ms. Wolf did
connect with Jill Connors and is interested.
Art Means Business Luncheon
Question asked if Committee plans to have it again. Ali responded that they were
planning on it again in November 2019.
New Arts & Cultural Affairs Support Staff
Jill met with Mike Van Milligen on new staff. Commission commented on traits.
Focus on delivering programs successfully
Strong organizational skills
Strong communication skills and listening skills
Versed in equity and to the community they serve
Good at multitasking and project management
Able to work with other constitutes and groups to help facilitate forwarding the
Master Plan and working Commission Committees.
Connected with community businesses
Creativity, passion and vision of possibilities
Vision of the committee and group process
Innovation
Take on daily task of what Committees need to keep projects moving.
Motion to adjourn
Motion made by Riedel and seconded by Siegert. Meeting adjourned at 4:56 pm.
Next meeting. Next meeting is Tuesday, February 26, 2019.
Respectfully submitted:
Jill Connors
Economic Development Director
These minutes were passed and approved on , 2019.
David Schmitz, Chair