Building Services FY2020 Budget PresentationCopyrighted
February 25, 2019
City of Dubuque Public Hearings # 5.
ITEM TITLE:
SUMMARY:
SUGGESTED DISPOSITION:
ATTACHMENTS:
Description
Building Services FY2020 Budget Outline
Building Services FY2020 Budget Presentation
Type
Supporting Documentation
Building Services
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BUILDING SERVICES DEPARTMENT
Budget Highlights
FY 2018 FY 2019 FY 2020 % Change From
Actual Budget Requested FY 2019 Budget
Expenses
Employee Expense 1,023,986 1,049,228 1,052,201 0.3 %
Supplies and Services 334,771 369,491 379,860 2.8 %
Machinery and Equipment 14,442 23,425 45,265 93.2 %
Debt Service 504,497 119,285 117,905 (1.2)%
Total Expenses 1,877,696 1,561,429 1,595,231 2.2 %
Resources
Reimbursement Federal Building Maintenance
Sales Tax 20% Abated Debt
Operating Revenue
Total Resources
Property Tax Support
Percent Increase (Decrease)
241,077 232,880 227,850 (2.2)%
521,095 119,285 117,905 (1.2) %
714,516 664,162 726,403 9.4 %
1,476,688 1,016,327 1,072,158 5.5 %
401,008 545,102 523,073 (22,029)
(4.0)%
Personnel -Authorized FTE 12.75
11.75 11.75
INSPECTIONS
Budget Highlights
FY 2018 FY 2019 FY 2020 % Change From
Actual Budget Requested FY 2019 Budget
Expenses
Employee Expense 651,039 680,114 695,001 2.2 %
Supplies and Services 87,395 105,105 118,800 13.0 %
Machinery and Equipment 14,442 19,250 30,498 58.4 %
Total Expenses 752,876 804,469 844,299 5.0 %
Resources
Operating Revenue 710,840 663,938 722,728 8.9 %
Property Tax Support
Percent Increase (Decrease)
Percent Self Supporting
Personnel - Authorized FTE
42,036 140,531 121,571 (18, 960)
(13.5)%
94.4% 82.5% 85.6%
7.75 6.75 6.75
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BUILDING MAINTENANCE
Budget Highlights
FY 2018 FY 2019 FY 2020 % Change From
Actual Budget Requested FY 2019 Budget
Expenses
Employee Expense 372,947 369,114 357,200 (3.2)%
Supplies and Services 247,376 264,386 261,060 (1.3)%
Machinery & Equipment — 4,175 14,767 253.7 %
Debt Service 521,095 119,285 117,905 (1.2)%
Total Expenses 1,141,418 756,960 750,932 (0.8)%
Resources
Reimbursement Federal Bldg. Maintenance 241,077 232,880 227,850 (2.2)%
Sales Tax 20% Abated Debt 521,095 119,285 117,905 (1.2)%
Misc. Reimbursement 3,675 224 3,675 1,540.6 %
Total Resources 765,847 352,389 349,430 (0.8)%
Property Tax Support 375,571 404,571 401,502 (3,069)
Percent Increase (Decrease) (0.8)%
Personnel -Authorized FTE 5.00 5.00 5.00
*Includes budgets for maintaining City Hall, City Hall Annex, Multicultural Family Center, 5th St Restroom & Ice
Arena.
Federal Building Maintenance Activity was moved to the Housing Department in FY 2009 with the exception
that Federal Building Maintenance personnel remains in Building Services.
Improvement Package Summary
1 of 6
This improvement package would fund a part-time secretary for the Building Services Department (0.73
FTE or 1,518 hours annually). This position would greatly assist the department in the delivery of
services and responsiveness to customers. Currently, the department is not supported through any
administrative assistance, leaving all administrative activities to inspectors and management. This staff
time can and should be more effectively spent on plan review, inspection, code enforcement, and
management activities. The Building Services Department is the only City department without
dedicated administrative support. In addition, current staff are often in the field or in meetings;
consequently, the office is at times unavoidably without staff to assist walk-in customers or answer
incoming calls. This position will provide much needed administrative and customer service assistance.
The request supports City Council goals for a Financially Responsible, High -Performance City
Organization: Sustainable, Equitable, and Effective Service Delivery; and creating Vibrant Community:
Healthy and Safe. Non-recurring costs in this request include $6,000 for cubicle construction, $250 for
the purchase of a desk phone, $400 for advertisement and legal notice, and $3,752 for the purchase of
a desktop computer and start-up software.
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Related Cost: $ 32,096 Tax Funds Recurring
Related Cost: $ 10,002 Tax Funds Non -Recurring
Total Cost: $ 42,098
Property Tax Impact: $ 0.0166 0.16%
Activity: Administration
Recommend - No
2of6
This improvement package would fund a full-time custodian position for the Ruby Sutton Building and
former Colts building as well as other existing office space. The position is essential to meeting the
maintenance expectations of city employees and residents for public facilities. The request is being
submitted in anticipation of FY20 improvements to the 2nd floor of the Ruby Sutton Building and the
former Colts building. This is an operating need as a result of an additional 12,530 square feet of new
office space that will need to be maintained. This position would improve the level of maintenance and
cleaning for existing facilities and accommodate the new office space. This position would create public
buildings that are welcoming, clean and a source of pride for residents. This position would further City
Council's goals for a Vibrant Community: Healthy and Safe; Financially Responsible, High -Performance
City Organization: Sustainable, Equitable, and Effective Service Delivery; and a Vibrant Community:
Healthy and Safe.
Related Cost: $ 60,325 Tax Funds Recurring Recommend - No
Property Tax Impact: $ 0.0237 0.23%
Activity: Maintenance
3of6
This improvement package would upgrade one Building Inspector's vehicle from a mid-size car to an
all -wheel drive sport utility vehicle. This upgrade is for a vehicle which was inspected in FY19 by the
City's Fleet Maintenance Supervisor and recommended for replacement in FY20. This would be the
first upgrade in a gradual transition of the Building Service Department's five -vehicle fleet from cars to
sport utility vehicles. With the upgrade, the replacement cost of each vehicle will increase by $7,990 at
the time of replacement. Vehicles will be upgraded over several years as inspected and approved for
replacement by the Fleet Maintenance Supervisor. This gradual replacement minimizes the annual cost
impact compared to if the entire fleet was upgraded at one time. The additional cost to upgrade the
remaining 4 vehicles is $31,960. Barring unusual circumstances, the minimum life of a vehicle before
attaining eligibility to be inspected for possible replacement is 7 years. Currently, the department uses
two -wheel drive sedans and economy cars. These vehicles are not practical or safe for inspectors since
the demands of the job require inspectors be on unimproved job sites and frequently traveling in
inclement weather. Dubuque's topography and roads can be steep and can be snow covered during 5
months of the year. By upgrading to an all -wheel drive economy sport utility vehicle, safety will improve
for both inspectors and the public and Inspectors can be more effective in their roles. This improvement
level request supports the following City Council goals: Vibrant Community: Healthy and Safe and
Financially Responsible, High -Performance City Organization: Sustainable, Equitable, and Effective
Service Delivery.
Related Cost: $ 7,990 Tax Funds Non -Recurring Recommend - Yes
Property Tax Impact: $ 0.0031 0.03%
Activity: Building Code Enforcement
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4of6
This improvement level decision package request is for a mobile Panic Button and Mass Notification
System. This system will augment the existing panic buttons used in city facilities and will be an
innovative solution to better prepare, respond, and communicate during emergencies. Based on the
system quoted, functions would allow users to send unlimited messages to unlimited recipients with an
easy to use interface accessible from any internet-connected device. In two clicks, a user can send
multi -modal messages via text, email, voice, and more. The application would immediately dial 9-1-1
while simultaneously sending notifications to people on-site of the incident for a faster and more
effective emergency response. This messaging would come as email notifications and push
notifications for users enrolled in the system. It accelerates response and instantly alerts others on site
who may be in danger or who could provide faster intervention in the event of an active shooter,
medical, police or other.
This request was developed in response to the numerous department managers who expressed
concern during goal setting regarding the increasingly volatile environment public employees work in
and security concerns. This system is one measure that will greatly enhance security and the ability to
quickly communicate information in the event of a medical, police or active threat emergency. The
annual license includes 24/7 support, training, and unlimited software upgrades. The Building Services
Department would budget for the software and the Emergency Communications Department would
serve as lead software administrator. This request supports City Council Goals and priorities for a
Vibrant Community: Healthy and Safe and being a High -Performance City Organization.
Related Cost:
Related Cost:
Total Cost:
Property Tax Impact:
Activity: Administration
$ 2,000 Tax Funds Non -Recurring
$ 11,000 Tax Funds Recurring
$ 13,000
$ 0.0051 0.05%
Recommend - Yes
5of6
This improvement level decision package request is to upgrade the tablets used by the Building
Services Department from the 9.7" display to the 12.9" display. There are 6 units scheduled for
replacement in FY20. The additional cost will be $33 per unit, or a total of $198. The larger displays
would assist all staff with code enforcement field data entry and inspection data entry. The Building
Services Department operations would be more effective, which would result in an increase in
community livability and safety. The request supports City Council goals for a Vibrant Community:
Healthy and Safe; and Livable Neighborhoods and Housing: Great Place to Live. The upgraded tablets
would remain on the same 3 -year replacement cycle.
Related Cost: $ 198 Tax Funds Non -Recurring Recommend - Yes
Property Tax Impact: $ 0.0001 —%
Activity: Administration/Electrical/Building Code/Plumbing
6of6
This improvement package requests changes to the building permit and appeals boards' fee schedules.
The last time building permit fees were evaluated was in Fiscal Year 2017. The current analysis
compared permit fee schedules for Dubuque and Iowa's other large cities including Des Moines, Iowa
City, West Des Moines, Waterloo, Ames, Cedar Rapids, Council Bluffs, Ankeny, and Davenport. The
following are the study findings of note:
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1. Dubuque and Cedar Rapids are the only communities in the study which use different fee
schedules for residential and commercial projects. One fee schedule makes estimating and
budgeting permitting fees far less complicated for customers.
2. Dubuque is one of two communities in the study to charge an hourly plan review rate for
residential projects and the only community in the study to charge an hourly plan review rate for
commercial projects. All other communities charge an up -front percentage of the building permit
fee to compensate administrative review time. Of the communities studied, these fees range
from 25% (Council Bluffs) to 70% (Ames). In addition, Dubuque's current plan review rate only
accounts for the time invested by Building Services Staff and fails to consider the many other
departments and personnel involved in the plan review workflow.
3. Dubuque's residential building permit fees are on average 9% lower than the average of all
other cities for projects with permit values of Tess than $100,000. Dubuque's residential building
permit fees are on average 19% lower than the average of all other cities for project with permit
values greater than $100,000.
4. Dubuque's commercial building permit fees are on average 13% higher than the average of all
other cities for projects under $100,000. Dubuque's commercial building permit fees are on
average 4% higher than the average of all other cities for project with permit values greater than
$100,000.
5. The Building Services Department provides Staff support to three appeals boards. Much like
appeals to other City Boards, appeals to the Building Code of Appeals Board requests special
exceptions to codes that most, if not all other residents and contractors can comply with.
Consequently, appeals are rare; however, Staff invests significant time preparing for, attending,
and following up from these meetings. An application fee commensurate with the Staff's time is
requested.
Based on the study findings, effective FY20 transition toward one fee schedule that is the average of all
other cities. Fees will be rounded to the nearest whole value. Implementation will occur over two years.
50% of the fee changes will be implemented in FY20 for the residential and commercial fee schedules.
The remaining 50% will be implemented in FY21 at which time both fee schedules can be consolidated.
Effective July 1, 2019, charge 20% of the permit fee for plan review rather than an hourly rate. Effective
July 1, 2019. implement a $150 application fee for appeals applications. Based on Fiscal Year 2018
actual performance measures, the Building Services Department fees would be commensurate with
other cities and Dubuque would realize an additional $66,700 in revenue when the fee increases were
fully implemented in Fiscal Year 2021.
To gain better context how this may affect customers, the following analysis is offered: In FY18 the
Building Services Department issued 12 permits for new commercial buildings. The total construction
value (the value of work when finished or a sale price) as reported by the builder for these projects was
$33,447,147 making the average construction value for a new commercial building in FY18
$2,787,262.25. Using this average construction value, it is anticipated that there would be an additional
$1,100 in permit and plan review fees. Staff wanted to be especially considerate of the impact the
changes would have on new residential development. In FY18 there were 78 permits issued for new
single-family homes. The total construction value as reported by the builders for these homes was
$30,514,697 making the average construction value for a new single-family home in FY18 $391,214.
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Using this average construction value, it is anticipated that there would be an additional $460 in fees for
the builder or homeowner. Staff is mindful of homeowners who desire or need more affordable new
construction. The lowest total construction value for a home reported in FY18 was $150,000. A builder
or homeowner can expect and increased fee of $61.60 for a home with a construction value of
$150,000. The following chart is the proposed permit fee schedule when fully implemented in FY21:
Recommended FY21 Consolidated Fee Schedule
VALUATION ($)
FEE
VALUATION ($) _
FEE
VALUATION ($)
FEE
Up to $500
$29
524,001 - 525,000
$301
$62,001 - $63,000
$567
$501 - $600
$30
$25,001-$26,000
5308
$63,001-$64,000
$573
$601-$700
$32
$26,001-$27,000
$316
$64,001-$65,000
$578
$701 - $800
$33
$27,001-$28,000 15324
$65,001 - $66,000
$584
$801-$900
$35
$28,001-$29,000
$332
$66.,001-$67,000
$590
5901 - 51000
$36
$29,001 - $30,000 '
$339
567,001 - $68,000
$595
51001 - 51100
$39
$30,001 - 531,000
$346
$68,001 - $69,000
$601
$1101 - $1200
$41
531,001 - $32,000
$355
$69,001 - $70,000
$606
51201 - 51300
$44
$32,001 - $33,000
$363
$70,001 - 571,000
$612
$1301 - $1400
$46
$33,001 - $34,000
$370
$71,001 - $72,000
$617
51401 - 51500
$48
$34,001 - $35,000
$378
$72,001 - $73,000
$623
$1501-$1600
$50
$35,001-$36,000
$386
$73,001-$74,000
$629
51601 - 51700
$52
$36,001 - $37,000
$394
574,001 - 575,000
$634
51701 - 51800
$54
$37,001 - $38,000
5401
$75,001 - $76,000
$640
$1801-$1900
$56
$38,001-$39,000
5409
$76,001-$77,000
$645
51901 - $2000
$58
$39,001 - $40,000
$417
$77,001 - 578,000
$651
52001 - $3000
$69
$40,001 - 541,000 _
$425
$78,001 - 579,000
$657
53001 - $4000
$79
541,001 - $42,000
$432
$79,001 - $80,000
$662
54001 - $5000
$90
$42,001 - $43,000 -
$440
$80,001 - 581,000
$668
55001 - $6000
5100
$43,001 - $44,000
$448
581,001 - 582,000
$673
$6001-$7000
$111
$44,001-$45,000
$456
$82,001-$83,000
$679
57001 - 58000
$121
545,001 - $46,000
$463
$83,001 - $84,000
$685
58001 - $9000
5132
546,001- 547,000
$471
$84,001 - $85,000
$690
59001 - 510,0005143
$47,001 - 548,000 -
5479
585,001 - 586,000
5696
510,001 - 511,000 �
5153
548,001 - 549,000
$487
586,001 - $87,000
$701
$11,001-$12,000
5164
$49,001-$50,000
$494
$87,001-$88,000
$707
512,001 - 513,000
5174
$50,001 - 551,000
5500
588,001 - $89,000
$712
513,001-514,000
5185
551,001-$52,000
5506
589,001-590,000
5718
514,001 - 515,000
5195
552,001 - 553,000
$511
590,001 - 591,000
$724
515,001 - 516,000
$206
$53,001 - $54,000
$517
591,001 - $92,000
$729
516,001 - 517,000
5216
$54,001 - $55,000
$522
$92,001 - $93,000
$735
517,001 - 518,000
$227
$55,001 - $56,000 '
$528
593,001 - $94,000
$741
518,001 - 519,000
$238
$56,001 - $57,000
5534
$94,001 - $95,000
$746
519,001 - $20,000
$248
$57,001 - $58,000
$539
595,001 - $96,000
$752
520,001 - 521,000
$259
558,001 - $59,000
$545
$96,001 - $97,000
$757
521,001 - 522,000
$269
559,001 - $60,000
$550
$97,001 - $98,000
$763
522,001 - $23,000
$280
560,001 - $61,000
$556
$98,001 - $99,000
$768
523,001 - $24,000
$290
561,001 - $62,000
5562
$99,001 - 5100,000
$774
VALUATION (5)
BASE
INCREMENT -$10K ABOVE 100K
$100,001-$500,000
$847
$48
VALUATION (5)
BASE
INCREMENT -$10K ABOVE 500K
5500,001 - 51,000,000
$2,556
$40
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Plan Review Fee -20% of Permit Fee
Code Appeal Fee - 5150
Permit Issuance Fee - 510
Related Revenue:
Property Tax Impact:
Activity: Inspections
$ 33,350 Tax Funds Recurring Recommend - Yes
$ (0.0131) (0.13)%
Significant Line Items
Employee Expense
1. FY 2020 employee expense reflects a 1.5% wage package increase.
2. The Iowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2019 The employee contribution of 6.29% is unchanged from FY 2019.
The City portion of health insurance expense is decreased from $1,193 in FY 2019 to $921 in
FY 2020 per month per contract which results in an annual cost savings of $38,210 or 22.77%.
Supplies & Services
4. Property Maintenance decreased from $77,805 in FY 2019 to $61,040 in FY 2020. This line item
represents lighting and electrical repairs, rug cleaning service, permit and inspection fees,
HVAC maintenance, boiler inspection, annual backflow testing,annual window cleaning,
plumbing repairs, winterizing drinking fountains and other repairs an maintenance.
a. City Hall Maintenance decreased from $42,491 in FY 2019 to $32,420 FY 2020 based
on a two-year historical cost.
b. 5th Street Restrooms increased from $539 in FY 2019 to $850 in FY 2020 based on a
two-year historical cost.
c. City Hall Annex decreased from $12,050 in FY 2019 to $9,570 in FY 2020 based on a
two-year historical cost.
d. Multicultural Family Center decreased from $3,725 in FY 2019 to $3,700 in FY 2020
based on a two-year historical cost.
e. Shot Tower increased from $0 in FY 2019 to $1,000 in FY 2020. This line item
represents the cost of graffiti repair and general maintenance.
f. General Building Maintenance unchanged from $13,500 in FY 2019 to $13,500 in FY
2020. This line item is for any significant repairs to City owned buildings.
5. Equipment Maintenance Contracts decreased from $21,215 in FY 2019 to $10,685 in FY 2020.
In FY 2020, elevator maintenance (-$5,647) and fire alarm testing/monitoring and fire
extinguisher testing (-$8,558) were moved to separate line items. The remaining budget
represents quarterly alarm monitoring, outdoor camera annual maintenance, weekly boiler
checks, and generator inspection and testing.
6. Software License increased from $27,999 in FY 2019 to $38,964 in FY 2020 based on FY 2018
actual of $26,632 plus 46%.
7. Electricity decreased from $76,924 in FY 2019 to $73,410 in FY 2020 based on FY 2018 actual
of $73,410.
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8. Natural Gas increased from $12,065 in FY 2019 to $16,268 in FY 2020 based on FY 2018
actual of $16,268.
9. Stormwater increased from $27,999 in FY 2019 to $38,964 in FY 2020 based on FY 2018 actual
billed SFU's, times the planned Stormwater rate of $8.29 per SFU for FY 2020.
10. Property Insurance increased from $23,802 in FY 2019 to $25,882 in FY 2020 based on FY
2019 budget plus 9%.
11. Fire Suppression increased from $0 in FY 2019 to $8,558 in FY 2020 due to moving fire alarm
testing/monitoring and fire extinguisher testing from property maintenance.
12. Education and Training increased from $5,700 in FY 2019 to $8,000 in FY 2020 due to adding
Dale Carnegie and Leadership Dubuque training for the Building Services Manager.
Machinery & Equipment
1. Equipment replacement items include ($45,265):
Electrical Code Enforcement
Smart Phone
Building Code Enforcement
$ 350
Smart Phone (3) $ 1,050
2008 Chevy Malibu
City Hall Maintenance
$ 18,910
Conference Room B Chairs $ 6,567
Security Camera Replacements $ 2,200
City Hall Annex Maintenance
Security Camera Replacements $ 1,500
5th Street Restroom
Security Camera Replacements
Recommended Improvement Packages
$ 4,500
$ 10,188
Total Equipment $ 45,265
Debt Service
13. FY 2020 annual debt service includes the following ($119,285):
Amount Debt Series Source Purpose
Final Call
Payment Date
$ 4,178 2017A G.O. Sales Tax 20% Smart Meters 2030 2025
$ 55,466 2011 B G.O. Sales Tax 20% Engine House #1 2031 2018
$ 35,100 2012D G.O. Sales Tax 20% City Hall Tuckpointing 2032 2019
$ 24,541 2014B G.O. Sales Tax 20% City Hall HVAC 2034 2021
$ 119,285 Total Building Services Annual Debt Service
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Revenue
14. Building Permits increased from $428,517 in FY 2019 to $467,589 in FY 2020 based on a two
year average. FY 2018 actual was $481,160. Building Permit Fees fluctuate significantly based
on private party building demand throughout the city. FY 20 includes a recommendation to
increase permit fees over a two-year period.
15. Plan Check Fees increased from $21,600 in FY 2019 to $35,960 in FY 2020 based on FY 2018
actual and a change from plan reviews charged by the hour to a 20% of the building permit fee
up front fee.
16. Electrical Permits increased from $72,000 in FY 2019 to $81,134 in FY 2020 based on a two-
year average. FY 2018 actual was $81,859.
17. Mechanical Permits increased from $60,280 in FY 2019 to $65,966 in FY 2020 based on a two-
year average. FY 2018 actual was $62,623.
18. Plumbing Permits decreased from $68,750 in FY 2019 to $58,526 in FY 2020 based on FY
2018 actual.
19. The Inspections maintenance level budget is 85.60% self-supporting in FY 2020 as compared to
82.53% self-supporting in FY 2019.
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THE CITY OF
Dui
Masterpiece on the Mississippi
TO: Michael C. Van Milligen
FROM: David Johnson, Building Services Manager_
SUBJECT: FY20 and FY21 Building Permit Fee Recommendation
DATE: January 23, 2019
Dubuque
1!
2007.2012
2013.2017
Introduction
Per your request, this memorandum forwards the enclosed analysis of current building
permit fees and recommendations.
Background
The last time building permit fees were evaluated and increased was FY2017. This
analysis compares permit fee schedules for Dubuque and Iowa's largest cities with
similar valuation systems as Dubuque. Communities studied include Des Moines, Iowa
City, West Des Moines, Waterloo, Ames, Cedar Rapids, Council Bluffs, Ankeny, and
Davenport. Sioux City was omitted from the study because they determine permit fees
based on square footage and not project valuations like all other cities.
Methodology
The analysis compares Dubuque's Residential and Commercial building permit fee
schedules against the study cities. Fees for all other cities (other than Dubuque) were
averaged based on incremental project valuations of $1,000 for projects less than or
equal to $100,000. Fees for all other cities were also averaged based on incremental
project valuations of $10,000 for projects greater than $100,000. This fee structure is
the standard for all cities, making for a valid comparison. Fees for all other cities were
averaged for each incremental valuation. Dubuque's percentage above or below the
average of other cities was calculated.
Findings
1. Dubuque and Cedar Rapids are the only communities in the study which use
different fee schedules for residential and commercial projects. One schedule
makes estimating and budgeting permit fees more effective for Staff and our
customers.
2. Dubuque is one of two communities in the study to charge an hourly plan review
rate for residential projects and the only community in the study to charge an
1
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hourly plan review rate for commercial projects. All other communities charge an
up -front percentage of the building permit fee to compensate administrative
review time. Of the communities studied, these fees range from 25% (Council
Bluffs) to 70% (Ames). In addition, Dubuque's current plan review rate only
accounts for the time invested by Building Services Staff and fails to consider the
many other departments and personnel involved in the plan review workflow.
3. Dubuque's residential building permit fees are on average 9% lower than the
average of all other cities for projects with permit values of less than 100,000.
Dubuque's residential building permit fees are on average 19% lower than the
average of all other cities for project with permit values greater than 100,000.
4. Dubuque's commercial building permit fees are on average 13% higher than the
average of all other cities for projects under $100,000. Dubuque's commercial
building permit fees are on average 4% higher than the average of all other cities
for project with permit values greater than 100,000.
5. The Building Services Department provides Staff support to three appeals
boards. Much like appeals to other City Boards, appeals to the Building Services
Department appeals boards requests special exceptions to codes that most, if
not all other residents and contractors can comply with. Consequently, appeals
are rare; however, Staff invests significant time preparing for, attending, and
following up from these meetings. An application fee commensurate with the
Staff's time is requested.
Recommendations
Based on the study findings, the following fees and implementation approach is
recommended:
1. Effective FY20 transition toward one fee schedule that is the average of all other
cities. Fees will be rounded to the nearest whole value. Implementation will occur
over two years. 50% of the fee changes will be implemented in FY20 for the
residential and commercial fee schedules. The remaining 50% will be
implemented in FY21 at which time both fee schedules can be consolidated.
2. Effective FY20 Charge 20% of the permit fee for plan review rather than an
hourly rate.
3. Effective FY20 implement a $150 application fee for appeals applications.
Based on FY2018 actual performance measures, by aligning our fees with the average
of those of other large cities, the Building Services Department will realize an additional
$66,700 in revenue by the conclusion of FY21. Enclosed are the recommended FY20
and FY21 Fee Schedules.
To gain a better understanding of how this may affect our customers, the following FY21
analysis is offered based on FY18 performance measures: In FY18 the Building
Services Department issued 12 permits for new commercial buildings. The total
2
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construction value (the value of work when finished or a sale price) as reported by the
builder for these projects was $33,447,147 making the average construction value for a
new commercial building in FY18 $2,787,262.25. Using this average construction value,
we can anticipate an approximate additional $1,100 in permit and plan review fees for
the average new commercial construction permit.
Staff wanted to be especially considerate of the impact the changes would have on new
residential development. In FY18 the Building Services Department issued 78 permits
for new single-family homes. The total construction value as reported by the builders for
these homes was $30,514,697 making the average construction value for a new single-
family home in FY18 $391,214. Using this average construction value, we can
anticipate an additional $460 in fees for the builder or homeowner. We also want to be
mindful of homeowners who desire or need more affordable new construction. The
lowest total construction value for a home reported in FY18 was $150,000. A builder or
homeowner can expect an increased permit fee of $61.60 for a home with a
construction value of $150,000.
Enclosures
cc Jennifer Larson, Budget Director
f:luserslbldglshared\davelpermit fee analysis1fy20201fy20 and fy21 building permit fee recommendation mvm
memo.doc
3
-140-
Recommended FY20 Residential Fee Schedule
VALUATION ($)
FEE
VALUATION ($)
FEE
VALUATION ($)
FEE
Up to $500
$22
524,001- 525,000
$283
$62,001- $63,000
$540
$501 - $600
$24
$25,001 - $26,000
$291
$63,001 - $64,000
$545
$601 - $700
$26
$26,001- 527,000
$300
$64,001 - $65,000
5550
$701 - 5800
$27
$27,001 - 528,000
$309
$65,001 - $66,000
$555
$801- $900
$29
$28,001- $29,000
$317
$66,001- $67,000
5560
$901- $1000
$31
$29,001- $30,000
S326
$67,001 - $68,000
5565
51001- 51100
$34
$30,001- 531,000
$332
$68,001- $69,000
$571
51101- $1200
$36
$31,001- $32,000
5340
$69,001- $70,000
$576
$1201 - 51300
539
632,001 - 533,000
5348
570,001- 571,000
5581
51301- 51400
541
533,001- 534,000
5355
571,001- 572,000
5586
51401- 51500
$43
$34,001 - $35,000
$362
$72,001 - $73,000
5591
51501- $1600
$45
535,001- $36,000
$370
$73,001 - $74,000
5596
$1601- 51700
$47
$36,001 - $37,000
$377
$74,001 - $75,000
$601
$1701 - 51800
$50
$37,001 - 538,000
5385
575,001- 576,000
5607
51801- 51900
$52
$38,001- $39,000
$392
$76,001- $77,000
5612
51901- 52000
$54
$39,001 - $40,000
$399
$77,001 - 578,000
'617
52001- $3000
$64
540,001- 541,000
$407
$78,001 - 579,000
$622
$3001 - $4000
$74
$41,001- $42,000
5414
$79,001 - $80,000
5627
$4001 - $5000
$84
$42,001 - $43,000
$421
$80,001 - $81,000
$632
55001- 56000
594
543,001- 544,000
5429
581,001- 582,000
5637
56001- 57000
5 104
544,001- 545,000
5436
582,001- 583,000
5642
57001- 58000
5114
545,001- 546,000
5443
583,001- 584,000
5648
$8001 - $9000
$124
$46,001 - $47,000
5451
$84,001 - $85,000
5653
$9001 - 510,000
$134
$47,001 - $48,000
$458
$85,001 - 586,000
$10,001 - 511,000
$144
$48,001 - 549,000
$466
$86,001 - 587,000
_$658
5663
$11,001 - 512,000
$154
$49,001 - 550,000
$473
$87,001 - 588,000
_
5668
512,001- 513,000
5164
$50,001 - $51,000
$478
$88,001 - $89,000
5673
513,001- 514,000
$174
$51,001 - $52,000
$483
$89,001 - 590,000
$678
514,001- 515,000
$183
$52,001 - $53,000
$488
$90,001 - 591,000
$683
515,001- 516,000
5193
$53,001 - 554,000
$494
591,001- $92,000
$689
516,001- 517,000
$203
$54,001 - $55,000
$499
$92,001 - $93,000
5694
517,001- 518,000
5213
555,001- 556,000
5504
593,001- 594,000
5699
518,001- 519,000
5223
556,001- 557,000
5509
$94,001 - 595,000
5704
519,001- 520,000
5233
557,001- 558,000
5514
595,001- 596,000
5709
$20,001 - $21,000
$243
$58,001 - $59,000
5519
$96,001 - $97,000
5714
$21,001 - $22,000
5253
$59,001 - 560,000
$524
$97,001 - $98,000
5719
$22,001 - $23,000
$263
$60,001 - 561,000
5529
$98,001 - 599,000
$725
$23,001 - $24,000
$273
561,001- $62,000
$535
$99,001 - 5100,000
5730
VALUATION ($)
5100,001- $500,000
BASE
$766
INCREMENT -$10K ABOVE 1001(
$44
-141-
Plan Review Fee -20% of Permit Fee
Code Appeal Fee - $150
Permit Issuance Fee -$10
Recommended FY20 Commercial Fee Schedule
VALUATION ($)
FEE
VALUATION ($)
FEE
VALUATION ($)
FEE
Up to 5500
$29
524,001- 525,000
$321
562,001- $63,000
5603
5501- 5600
537
525,001- 526,000
5329
$63,001 - 564,000
5609
5601- $700
538
526,001 - 527,000
5337
564,001- 565,000
$614
5701- 5800
538
527,001- 528,000
5346
565,001- 566,000
S620
5801- 5900
539
528,001- 529,000
5354
$66,001 - 567,000
5626
$901 - 51000
$40
529,001- $30,000
S362
567,001- 568,000
S631
S1001 - 51100
S49
530,001- 531,000
5370
$68,001 - $69,000
S637
51101 - 51200
550
531,001 - 532,000
5379
569,001- 570,000
5643
51201 - 51300
551
532,001 - 533,000
5387
570,001- 571,000
5649
51301 - 51400
552
533,001 - 534,000
5395
571,001- 572,000
S654
51401- $1500
553
534,001- $35,000
5403
$72,001 - $73,000
5660
51501 - 51600
$61
535,001- 536,000
'5412
$73,001 - $74,000
$666
51601 - 51700
$62
536,001 - $37,000
$420
$74,001 - 575,000
$671
51701- 51800
563
537,001- 538,000
5428
$75,001 - S76,000
5677
51801- 51900
564
538,001- $39,0005436
$76,001 - 577,000
5683
51901- 52000
S65 '
539,001- 540,000
x$445
577,001- 578,000
5688
$2001- $3000
577
540,001- $41,000
5453
$78,001- $79,000
S694
53001 - 54000
588
.541,001- 542,000
$461
579,001- $80,000
5700
$4001- 55000
599
542,001- 543,000
$469
580,001- 581,000
5706
55001- 56000
5110
543,001- 544,000
5478
581,001- 582,000
5711
56001- 57000
5121
544,001- 545,000
5486
582,001- 583,000
5717
57001 - 58000
5132
545,001- 546,000
`5494
583,001- 584,000
5723
58001- 59000
5143
546,001- 547,000
5502
584,001- 585,000
5728
59001- 510,000
$154
547,001- 548,000
$511
585,001- 586,000
5734
$10,001 - 511,000
5165
548,001 - 549,000
5519
586,001- $87,000
5740
$11,001 - $12,000
5177
549,001- $50,000
x$527
$87,001- $88,000
5746
512,001- 513,000
5188 "
550,001- 551,000
5534
588,001- 589,000
S751
513,001- 514,000
5199
551,001- 552,000
5540
589,001- 590,000
5757
$14,001- $15,000
5210
552,001- $53,000
5546
$90,001 - 591,000
5763
$15,001 - 516,000
5221
553,001- 554,000
5551
591,001- $92,000
5768
$16,001 - 517,000
5232
.554,001- 555,000
$557
592,001- $93,000
S774
517,001- 518,000
5243
555,001- 556,000
5563
593,001- 594,000
5780
518,001- 519,000
5254
556,001 - 557,000
5569
594,001- 595,000
S786
519,001- 520,000
5265
557,001 - 558,000
5574
595,001- 596,000
5791
$20,001 - 521,000
S277
558,001 - $59,000
$580
596,001- $97,000
$797
521,001 - 522,000
$288
559,001 - 560,000
$586
597,001- $98,000
5803
$22,001 - 523,000
5299
560,001 - 561,000
5591
$98,001- 599,000
5808
523,001- $24,000
5310
561,001- $62,000
5597
599,001- 5100,000
5814
VALUATION (5)
BASE
INCREMENT -510K ABOVE 100K
5100,001 - 5500,000
.5851
S48
VALUATION (5)
BASE
INCREMENT -$10K ABOVE 500K
5500,001- $1,000,000
52,666
540
-142-
Plan Review Fee -20% of Permit Fee
Code Appeal Fee - $150
Permit Issuance Fee -$10
Recommended FY21 Consolidated Fee Schedule
VALUATION ($)
FEE
VALUATION ($)
FEE
VALUATION ($)
FEE
Up to $500
$29
$24,001- $25,000
$301
$62,001 -$63,000
$567
$501 - $600
$30
$25,001 - $26,000
$308
$63,001 - $64,000
$573
$601 - $700
$32
$26,001 - $27,000
$316
$64,001 - $65,000
$578
$701 - $800
$33
$27,001 - $28,000
$324
$65,001 - $66,000
x$584
$801- $900
$35
$28,001- $29,000
$332
$66,001- $67,000
x$590
$901- $1000
$36
$29,001- $30,000
$339
$67,001- $68,000
$595
$1001- $1100
$39
$30,001- $31,000
$346
$68,001- $69,000
$601
$1101 - $1200
$41
$31,001 - $32,000
$355
$69,001 - $70,000
$606
$1201 - $1300
x$44
$32,001- $33,000
$363
$70,001 - $71,000
x$612
$1301 - $1400
$46
$33,001 - $34,000
$370
$71,001 - $72,000
$617
$1401- $1500
x$48
$34,001- $35,000
$378
$72,001- $73,000
$623
$1501- $1600
$50
$35,001- $36,000
$386
$73,001 - $74,000
$629
$1601- $1700
$52
$36,001- $37,000
$394
$74,001- $75,000
$634
$1701 - $1800
$54
$37,001 - $38,000
$401
575,001 - $76,000
$640
$1801 - $1900
$56
$38,001 - $39,000
$409
$76,001 - $77,000
$645
$1901 - $2000
x$58
$39,001 - $40,000
$417
$77,001 - $78,000
x$651
$2001- $3000
x$69
$40,001- $41,000
$425
$78,001- $79,000
x$657
$3001- $4000
x$79
$41,001- $42,000
$432
$79,001- $80,000
x$662
$4001- $5000
$90
$42,001- $43,000
$440
$80,001- $81,000
$668
$5001 - $6000
$100
$43,001 - $44,000
$448
$81,001 - $82,000
$673
$6001 - $7000
$111
$44,001 - $45,000
$456
$82,001 - $83,000
$679
$7001 - $8000
x$121
$45,001- $46,000
$463
$83,001 - $84,000
$685
$8001- $9000
$132
$46,001- $47,000
$471
$84,001 - $85,000
$690
$9001- $10,000
$143
$47,001- $48,000
$479
$85,001- $86,000
$696
$10,001- $11,000
,$153
$48,001- $49,000
$487
$86,001 - $87,000
,$701
$11,001- $12,000
$164
$49,001- $50,000
$494
$87,001 - $88,000
$707
$12,001- $13,000
$174
$50,001 - $51,000
$500
$88,001 - $89,000
$712
$13,001- $14,000
x$185
$51,001 - $52,000
$506
$89,001 - $90,000
$718
$14,001- $15,000
x$195
$52,001- $53,000
$511
$90,001- $91,000
•$724
$15,001- $16,000
x$206
$53,001- $54,000
$517
$91,001- $92,000
x$729
$16,001- $17,000
$216
$54,001- $55,000
$522
$92,001- $93,000
$735
$17,001 - $18,000
$227
$55,001 - $56,000
$528
$93,001 - $94,000
$741
$18,001 - $19,000
x$238
$56,001 - $57,000
$534
$94,001 - $95,000
x$746
$19,001 - $20,000
$248
$57,001 - $58,000
$539
$95,001 - $96,000
$752
$20,001- $21,000
x$259
$58,001- $59,000
$545
$96,001- $97,000
$757
$21,001- $22,000
,$269
$59,001- $60,000
$550
$97,001 - $98,000
,$763
$22,001- $23,000
$280
$60,001- $61,000
$556
$98,001- $99,000
$768
$23,001- $24,000
$290
$61,001- $62,000
$562
$99,001 - $100,000
$774
VALUATION (5)
BASE
INCREMENT -$10K ABOVE 100K
$100,001- $500,000
$847
$48
VALUATION ($)
BASE
INCREMENT -$10K ABOVE 500K
$500,001 - $1,000,000
$2,556
$40
-143-
Plan Review Fee -20% of Permit Fee
Code Appeal Fee - $150
Permit Issuance Fee - $10
This page intentionally left blank.
-144-
BUILDING SERVICES
The mission of the Building Services Department is to provide exceptional professional and
responsive building services for residents, contractors, and developers in the City of Dubuque.
These services protect and enhance the investment, safety, welfare, equity and resiliency of
our community. Through these efforts, the Building Services Department supports healthy and
viable neighborhoods and businesses.
The Building Services Department delivers its mission through two core services: Construction
Services and Facility Management.
Building
Services
Manager
Permit Clerk
Code
Compliance
Facilities
Management
Inspector 11
Commercial
Inspector 11
Residential
Inspector II
Electrical
Inspector 11
Plumb/Mech
Inspector II
ADA (0.75)
-145-
Maintenance
Supervisor
Custodian I
(4)
BUILDING SERVICES
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
People
Interact daily with citizens, contractors,
developers, architects, engineers, and
other business professionals offering
them outstanding service on demand.
Providing our permit applications and
contractors with quality and informative
inspections ensuring their projects meet
all codes providing safe structures for for
the community
Effective communication and
collaboration with other City departments
ensuring an efficient delivery of service to
support a financially sound, high -
performing city organization
Partnerships
The Building Services Department coordinates with many construction
professionals, non -profits, public and private sector agencies and
residents. The Building Services Department views its role in these
relationships as partnerships for development.
-146-
Planning
— Building Services participates
in Design Review Team
meetings during the
preliminary design phase
offering insight and solutions
from a code perspective
— Preserve historic structures
by utilizing the Existing
Building Code and Historical
Property compliance method
during the Plan Review
— Promote an inclusive
community for all by reviewing
projects to meet ADA and Fair
Housing Regulations and
provide financial assistance
through the Downtown ADA
Assistance Program
— Ensure our facilities are
properly maintained, project
long-term facility management
budgeting and planning,
offering our citizens and
employees a clean and safe
facility.
<s)
$800,000
$600,000
$400,000
$200,000
$0
BUILDING SERVICES
FY 2018 FY 2019 FY 2020
Full -Time Equivalent 12.75 11.75 11.75
Resources and Property Tax Support
Reimb Federal Building
• FY 2018
Operating Revenue Property Tax Support
FY 2019 FY 2020
The Building Services Department is supported by 11.75 full-time equivalent employees, which
accounts for 65.96% of the department expense as seen below. Overall, the department's expenses
are expected to increase by 2.16% in FY 2020 compared to FY 2019.
Expenditures by Category by Fiscal Year
Employee Expense
Supplies and Services
Machinery and Equipment
Debt
$1,049,228
$369,491
1 $14,442
$23,425
■ $45,265
$504,497
$119,285
$117,905
$0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000
• FY 2018
FY 2019 I. FY 2020
-147-
BUILDING SERVICES
Code Compliance
Overview
Code Compliance: Building code compliance begins with permit application and plan review.
The Building Services Department is the primary point of contact and coordinator of this
process. The department serves as liaison between all other city departments with a role in
construction regulation and review. The department guides customers through the process and
advises on all building code matters in a concise, timely, and informative manner to ensure a
positive customer experience. Our Department performs inspections for commercial and
residential construction projects including; Building, Plumbing, Electrical, HVAC, Signage, Fire
Systems, and ADA compliance. Our inspection staff provides comprehensive inspections from
start to finish to ensure structures are code compliant, safe, and accessible for use.
Vacant Abandon Building Licenses: Building Services issues Vacant Abandon Building
(VAB) Licenses and performs annual inspections for vacant and/or abandoned properties per
city code. Licensing and inspections of these buildings provide a mechanism to monitor and
inspect vacant or abandoned buildings to ensure such buildings are not creating a public
nuisance or endanger the safety and welfare of the community.
Building Codes, Certifications & Boards: Our Department has adopted the 2015 IBC, IEBC,
IRC, IPC, IMC, IFGC, IPMC, 2010 ADA, and the 2017 NEC codes. Staff enforces all applicable
local codes and ordinances. Our Department supports three appeals boards. The Building,
Electrical, and Mechanical and Plumbing Boards support our Department and community as
needed. These boards afford builders and property owners the opportunity to appeal the
interpretation of the code or request flexibility in materials. All staff members are committed
each year to maintain and earn new certifications through professional development to expand
their knowledge in order to provide the best possible services for residents and business
owners.
Property Maintenance Enforcement: The Building Services Department provides code
enforcement for owner occupied residential and commercial buildings in the city. The principal
standard by which these buildings are evaluated is the International Property Maintenance
Code and nuisance codes. The Building Services Department works closely with other code
enforcement departments to ensure buildings are properly maintained to promote
neighborhood vitality and social and economic resiliency.
Storage Container Licenses: The Building Services Department licenses storage containers
in the City of Dubuque.
Solar Permits: The Building Services Department conducts plan review and inspections for
new solar installations.
-148-
BUILDING SERVICES
FOG Program: The Building Services Department provides support for the City of Dubuque
Fats, Oils, and Grease (FOG) Program. The Plumbing Inspector reviews and inspects grease
interceptor products and installations to minimize fats, oils, and grease from commercial food
establishments depositing into the public sewer system. Locally adopted plumbing codes and
and FOG Program govern this process.
Programs and Incentives: The Building Services Department offers the Downtown ADA
Assistance Program and the Neighborhood Enhancement Lighting Program. The Downtown
ADA Assistance Program is designed to assist businesses with the cost of becoming ADA
compliant. Qualified applicants can receive 50% of eligible accessibility improvement costs to
buildings in the Downtown Urban Renewal Area. The Neighborhood Enhancement Lighting
Program provides a dollar for dollar match up to a maximum amount for residential property
owners who install either an approved front yard or rear yard Tight fixture(s) that also improve
lighting levels on public sidewalks and alleys.
Code Compliance Funding Summary
FY 2018 Actual
FY 2019 Budget
FY 2020 Requested
Expenditures
$752,875
$804,469
$844,299
Resources
$710,840
$663,938
$722,728
Code Compliance Position Summary
FY 2020
Building Services Manager
1.00
Permit Clerk
1.00
Inspector II --FT
4.00
Inspector II --PT
0.75
Total Full -Time Equivalent Employees
6.75
Highlights of the Past Year
• The Building Services Department Issued 4,401 Permits in Fiscal Year 2018 (FY18).
This represents a 2% decrease from FY17 (4,487).
Permits Issued in FY18:
Electrical Permits Issued: 1023
Plumbing Permits Issued: 705
Mechanical Permits Issued: 1271
Building Permits Issued: 1402
-149-
BUILDING SERVICES
• Permit Revenue totaled $697,979 in FY18, a 3% increase from FY17 ($675,127).
Permit Revenue
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
Permit Revenue Fiscal Year 2018
Electrical Plumbing Mechanical Building Total
Permit Type
• A total of 72 new single-family homes were constructed in FY18, an increase of 2
homes from FY17.
• Staff completed 225 hours of plan reviews in FY18, with over 283 commercial
construction projects and 72 single family homes. Plan review revenue was $15,300 in
FY18. The average plan review time was 1.02 hours per plan ata cost of $61.15.
• A total of 864 buildings were inspected for ADA compliance since the program's
inception as of FY18. Sixty-three percent (63%) have achieved full compliance and
thirty-five percent (35%) are partially compliant. Compliance percentages are consistent
with past years.
-150-
BUILDING SERVICES
• Building Services Staff licensed and inspected an average of 62 Vacant and/or
Abandoned Buildings' (VAB) in FY18, which is a 24% increase from FY17. The number
of VAB's fluctuate as occupancy changes.
• Inspection staff addressed 147 code enforcement referrals in FY18. This is 27%
increase from FY17.
• The Building Services Department implemented Digital Plan Review in FY18.
Leveraging existing equipment and software, the department was able to modernize our
permit application and review process for Tess than $500. Digitizing plan submittal and
review results in greater coordination and efficiency within the City of Dubuque
organization while saving our customers money by reducing or negating the need to
professionally print paper plan sets. It also allows us to store digital records for indefinite
periods of time rather than six months.
• Implemented digital workflows for all projects that require plan review. Utilizing the city's
existing file sharing system, the Department created concurrent workflow systems for
residential and commercial new construction, additions, and accessory structures. This
system allows for the many development stakeholders within the City of Dubuque
organization to electronically receive, review, and comment on plans on their desktops
and mobile devices, rather than making special trips to Building Services Department.
The system better shares information and enhances coordination within the
organization.
• All Appeal Board applications have been updated to reflect current processes and
powers and duties afforded by City Code. This clarity is important to better outline the
authority and abilities of appellants, Boards and Staff in the appeals process. This
change will bring greater order to meetings and better position our Boards to make
consistent and fair decisions.
• Implemented an educational campaign regarding the social and economic importance
of building permits and the Building Services Department.
Future Initiatives
• Continue to support the integration of Accela Permitting and Licensing Software into the
organization. By better leveraging this resource, multiple departments will benefit from
increased collaboration and efficiency. Opportunities include improving application
workflows, developing the public permitting portal, and transitioning enforcement
-151-
BUILDING SERVICES
activities to Accela. Success will be dependent on Information Services Department
support.
• Maintain the momentum of the Downtown Commercial Building Exterior Evaluation and
Assessment Project. The project will further efforts toward creating more vibrant, livable,
and safe neighborhoods by identifying and assessing substandard commercial
buildings. The scope of work consists of identification and assessment of primarily
exterior conditions for commercial properties in the City of Dubuque Greater Downtown
Urban Renewal Area. The project also includes a comprehensive and coordinated
enforcement and revitalization plan for concentrations of substandard conditions/
neighborhoods in the project area that are determined to be substandard and/or where
illegal activity or use is evident.
• Strategically promote the Downtown ADA Accessibility program to enhance equity and
accessibility in the community.
• Maintain professional certifications and licenses to maintain a high Insurance Service
Organization (ISO) ranking and provide residents with outstanding service and value.
• Finalize review and adopt 2017 Building Code Books.
• Remain active with property maintenance enforcement through collaborative efforts with
all city departments. Ensure properties are maintained per local codes and ordinances
to improve the public health, safety, and general welfare of our neighborhoods and
community.
• Maintain membership and active participation from our Building, Electrical, and
Mechanical/Plumbing Boards of Appeals, keeping them informed and active in all code
related issues or concerns, allowing them an opportunity to make a positive contribution
reflecting the views of our entire community.
• Evaluate building permit and appeals boards' fee schedules and structure.
Performance Measures
Code Compliance -Activity Statement
Provide exceptional building and property maintenance code review, enforcement and educational services to
promote quality construction to further the health, safety, and general welfare economic and social welfare of
our community.
Goal: Robust Local Economy mir
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BUILDING SERVICES
Outcome #1: Safe and accessible buildings:
• Staff completed 225 hours of plan reviews in FYI 8, with over 283 commercial
construction projects and 72 single family homes. These efforts ensure new
construction is of good quality and conform with current construction best practices and
trade national standards.
• Provided inspections for over 4,400 permit holders ensuring their projects are code
compliant and safe.
Citizen Impact: Citizens can be confident their buildings are bid accurately, constructed
safely, and meet all required codes and national standards. These efforts result in
enhanced health, safety, and welfare for building occupants and our community. Citizens
also enjoy reduced insurance cost and benefits as a result of code compliance efforts.
Building codes and their enforcement reduce risk, which is an important consideration in a
community's Insurance Service Office (ISO) rating. Cities with current and well -enforced
codes demonstrate less risk, which benefits residents insurance rates.
Goal: Healthy and Safe
Outcome #2: Decrease blight and increase safety in neighborhoods.
• Building Services Staff licensed and inspected an average of 62 Vacant and/or
Abandoned Buildings' (VAB) in FY18.
Citizen Impact: Building Services issues Vacant Abandon Building (VAB) Licenses and
performs annual inspections for vacant and/or abandoned properties. Licensing and
inspections of these buildings provide a mechanism to monitor and inspect vacant or
abandoned buildings to ensure such buildings are not creating a public nuisance or
endanger the safety and welfare of the community.
Goal: Great Place to Live
Outcome #3: Improve livability, personal and financial investment in neighborhoods.
• Inspection staff addressed 147 code enforcement referrals in FY18.
• Implemented the Downtown Commercial Building Exterior Evaluation and Assessment
Project.
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BUILDING SERVICES
Citizen Impact: These initiatives further efforts toward creating more vibrant, livable,
and safe neighborhoods by identifying and assessing substandard building conditions
that depress neighborhood property values and investment_ Residents benefit
financially and socially from code enforcement efforts. Incentives such as the Downtown
ADA Assistance and Neighborhood Enhancement Lighting Program enhances safety
and accessibility for residents.
Goal: Financially Responsible, High Performance Organization ".
Outcome #4: Improve the quality and speed of customer service.
• Conduct Digital Plan Review for all new construction, additions, and accessory
structures.
• Conduct Digital workflows - The Building Services Department uses concurrent
workflow systems for residential and commercial new construction, additions, and
accessory structures.
Citizen Impact: Digitizing plan submittal and review results in greater coordination and
efficiency within the City of Dubuque organization which saves our residents and
customers time and money by reducing or negating the need to professionally print and
submit paper plan sets_ It also increases the quality and speed of internal collaboration
which saves residents time and money in the review and approval process.
�J Goal: Sustainable Environment -ICA
Outcome #5: Resilient, sustainable, energy efficient buildings.
• Provide Plan reviews and inspections per the 2015 Energy Code and encourage the
use of solar power, and other Green Building alternatives.
• Utilize the Existing Building Code to balance the preservation of Historic Building and
their features while also making them safe, accessible, and more efficient.
• Review and inspect grease interceptors and installations to minimize fats, oils, and
grease from commercial food establishments depositing into the public sewer system.
Citizen Impact: Through application of modern energy codes residents enjoy reduced
energy costs in private and public buildings_ Using the Existing Building Code allows for the
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BUILDING SERVICES
preservation of Dubuque's unique historic buildings and resources which facilitates their
rehabilitation, occupation, and investment within. These buildings and resources therefore
remain viable for modern use and continue their important role in our community's identity,
sense of place, and heritage tourism, all of which serve as important economic and social
benefits to residents.
LIGoal: Partnershi for a Better Dubu ue
Outcome #6: Leverage city resources with community resources to advance goals and
objectives of residents.
• Educate residents on the social and economic value of building permits and inspections.
• Offer the Downtown ADA Assistance Program.
• Offer the Neighborhood Enhancement Lighting Program.
Citizen impact: These programs and efforts partner with residents to make our community
a more viable, equitable, and safe place to live and work. They result in safer, healthier, and
more accessible public and private environs for all residents.
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BUILDING SERVICES
Facility Management
Overview
Building Services Department provides Facility Management services for City Hall, City Hall
Annex, Historic Federal Building, Ruby Sutton Building, 5th Street Restrooms, and the
Dubuque Shot Tower. Responsibilities include routine custodial services, maintenance, repairs,
and monitoring or HVAC systems. Our staff is responsible for planning and projecting major
renovation work and non -routine replacement of equipment. Staff schedules routine
maintenance on our generators, elevators, HVAC equipment, fire alarm and sprinkler systems,
backflow valves, and security systems.
These facilities are open to the public Monday through Friday, 8 a.m. to 5 p.m. The Dubuque
Shot Tower is open by appointment. In addition, the MCFC is open during the evening hours
and weekends occasionally hosting public events. The Historic Federal Building is also open in
the evenings for City Council meetings and work sessions, City Commission meetings, public
meetings and other special programs throughout the year. The Federal building also leases
space to other tenants; Juvenile Court Services, United State Postal Service, and others that
draw in hundreds of employees working in this facility each day, and thousands of citizens on
an annual basis. City Hall restrooms and exterior grounds host Farmers Market each summer,
allowing thousands of citizen's and visitors access to City public restrooms and providing
valuable space for vendors around the exterior of City Hall. The Maintenance Supervisor and
four -person Custodial Staff maintain over 115,000 square feet on a daily basis.
Facility Management Funding Summary
FY 2018 Actual
FY 2019 Budget
FY 2020 Requested
Expenditures
$346,360
$377,267
$381,042
Resources
$244,753
$233,104
$231,525
Facility Management Position Summary
FY 2020
Maintenance Worker
1.00
Custodian
4.00
Total Full -Time Equivalent Employees
5.00
Highlights of the Past Year
• Completed the HVAC upgrades to City Hall and the Historic Federal Building.
• Leveraging existing software, the Building Services Department created a work order
system which allows all city employees to refer a maintenance issue for any of the
facilities managed by the Department. The system automatically alerts Building Services
Staff of the issue and allows the person who made the referral to follow the progress for
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BUILDING SERVICES
repair or replacement. The system also allows Building Services Staff to better evaluate
where our maintenance time and resources are being allocated.
Future Initiatives
• Implement a mobile panic button and mass notification system for city facilities. This
system will augment the existing panic buttons used in city facilities and will be an
innovative solution to better prepare, respond, and communicate in the event of a threat
or emergency, an authorized user can send multi -modal messages via text, email, or
voice. The application immediately dials 9-1-1 while simultaneously sending
notifications to people on-site of the incident for a faster and more effective emergency
response. It accelerates response and instantly alerts others on site who may be in
danger or who could provide faster intervention in the event of an emergency or threat.
• Replace the roof for the City of Dubuque Carriage House Facility located at 4th Street
and Commercial Street. The facility is leased by the Economic Development
Department to Dubuque by Carriage, which provides horse drawn carriage rides
throughout downtown Dubuque. The building is used to house horses and equipment.
The roof is in need of replacement. It was professionally evaluated August of 2018. The
roof membrane and flashing are splitting in numerous locations. Gutters, downspouts,
and metal edging are also deteriorated. The project will replace the entire roof with a
new 60 millimeter rubber roof membrane and flashing, insulation where needed, and
new metal edging, gutters, and downspouts.
• Replace three (3) 300,000 BTU hot water heaters in City Hall with a new, more energy
efficient boiler system. When at full capacity, the hot water heaters did not generate
enough to heat the entire sidewalk surrounding City Hall. The 13th Street sidewalk is
equipped to heat the sidewalk and melt snow and ice; however, the capacity of system
has always been inadequate to do so.
• Replace deteriorated windows at City Hall Annex. The windows have been evaluated
and select windows have been identified for replacement. Many of the windows to be
replaced are original and showing significant signs of disrepair and inefficiency. The
conditions of the windows require replacement. Some windows show signs of lead
paint.
• Implement an Integrated Access Control and Security System for facilities managed by
the Building Services Department. The Access Control and Security Program will
replace antiquated lock and key access systems for City Hall and City Hall Annex. This
will modernize the access control system and enhance security in these facilities.
Employees currently use metal keys to access these buildings and rooms within these
buildings. Circulating metal keys is difficult to track due to turnover and employees
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BUILDING SERVICES
outside of City Hall that need access to these facilities. It also does not allow staff to
differentiate credentials. The Integrated Security and Access Control System can be
scaled to organizational needs, and allows for programmable access control for city
employees and facilities. The Building Services Department will gain the ability to
program doors to automatically lock and unlock at specific times of the day. Additionally,
the system will allow the Building Services Department to track and maintain a record of
authorized personnel who access the system and when.
MVleasu ` es
Facility Management -Activity Statement
Manage and maintain our facilities to a high standard to provide clean, safe, accessible, and inviting
environments for staff and residents to be proud of and enjoy.
Goal: Financially Responsible, High Performance Organization A
Outcome #1: Create safe and welcoming buildings for the public and employees.
• Support facility management software to help plan and coordinate facility maintenance.
• Continue to make strategic, long-term facility decisions to improve the efficiency of
buildings and government services.
Citizen Impact: Maintaining city facilities ensures efficient and cost effective operations
that protect the investment of taxpayers. Regular maintenance also preserves the character
and appearance of City -owned buildings.
►Goal: Partnership for a Better Dubuque V)
Outcome #2: Public buildings that are welcoming and accessible for all people.
• Continue implementation of the ADA Transition Plan.
Citizen Impact: Advancing the ADA Transition Plan and study efforts will improve
accessibility to city facilities for all residents.
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Recommended Operating Revenue Budget - Department Total
57 - BUILDING SAFETY
FFund
Account
Account Title
FY17 Actual
Revenue
FY18 Actual
Revenue
FY19 Adopted
Budget
FY20 Recomm'd
Budget
100 42165
100 42205
100 42210
100 42215
100 42220
100 42260
ABANDONED BLDG LICENSES
BUILDING PERMITS
ELECTRICAL PERMITS
MECHANICAL PERMITS
PLUMBING PERMITS
PERMIT, MISC
13,754
428,517
80,409
69,309
69,168
3,177
8,335
481,160
81,859
62,623
58,526
4,552
8,750
428,517
72,000
60,280
68,750
3,556
9,996
467,589
81,134
65,966
58,526
4,552
42 - LICENSES AND PERMITS
664,334 697,055
641,853
687,763
100
43110
INVESTMENT EARNINGS
47
0
0
0
43 - USE OF MONEY AND PROPERTY
47
0
0
0
100
51914
PLAN CHECK FEES
23,806
15,360
21,600
35,960
r 51- CHARGES FOR SERVICES
23,806
15,360
21,600
35,960
100 53403 IA DISTRICT COURT FINES
100 53605 MISCELLANEOUS REVENUE
100 53620 REIMBURSEMENTS -GENERAL
485
474
2,685
1,920
120
60
485
224
0
2,500
120
60
53 - MISCELLANEOUS
3,645 2,100
709
2,680
100
400
400
54107
54210
54220
VEHICLE SALES
GO BOND PROCEEDS
BOND DISCOUNT
2,950
37,773
1,217
0
391,950
2,513
0
0
0
0
0
0
54 - OTHER FINANCING SOURCES
41,940 394,463
0
0
400 59350 FR SALES TAX CONSTRUCTION
118,444
126,632
119,285
117,905
59 - TRANSFER IN AND INTERNAL
118,444 126,632
119,285
117,905
57 - BUILDING SAFETY TOTAL
852,214 1,235,610
783,447
844,308
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Recommended Operating Expenditure Budget - Department Total
57 - BUILDING SAFETY
FFund
Account
Account Title
FY17 Actual
Expense
FY18 Actual
Expense
FY19 Adopted
Budget
FY 20 Recomm'd
Budget
100 61010 FULL-TIME EMPLOYEES
100 61020 PART-TIME EMPLOYEES
100 61050 OVERTIME PAY
100 61071 HOLIDAY PAY -OVERTIME
100 61092 VACATION PAYOFF
100 61310 IPERS
100 61320 SOCIAL SECURITY
100 61410 HEALTH INSURANCE
100 61415 WORKMENS' COMPENSATION
100 61416 LIFE INSURANCE
100 61640 SAFETY EQUIPMENT
61- WAGES AND BENEFITS
100 62010 OFFICE SUPPLIES
100 62030 POSTAGE AND SHIPPING
100 62032 FLAGS
100 62061 DP EQUIP. MAINT CONTRACTS
100 62062 JANITORIAL SUPPLIES
100 62090 PRINTING & BINDING
100 62110 COPYING/REPRODUCTION
100 62130 LEGAL NOTICES & ADS
100 62140 PROMOTION
100 62170 SUBSCRIPTIONS -BOOKS -MAPS
100 62190 DUES & MEMBERSHIPS
100 62204 REFUNDS
100 62206 PROPERTY INSURANCE
100 62208 GENERAL LIABILITYINSURAN
100 62230 COURT COSTS & RECORD FEES
100 62310 TRAVEL -CONFERENCES
100 62320 TRAVEL -CITY BUSINESS
100 62340 MILEAGE/LOCAL TRANSP
100 62360 EDUCATION & TRAINING
100 62411 UTILITY EXP-ELECTRICI TY
100 62412 UTILITY EXP -GAS
100 62415 UTILITY EXPENSE STORMWATR
100 62416 UTILITY EXP -WATER
100 62421 TELEPHONE
100 62431 PROPERTY MAINTENANCE
100 62433 CUSTODIAL SERVICES
100 62434 HVAC MAINTENANCE
100 62435 ELEVATOR MAINTENANCE
100 62436 RENTAL OF SPACE
100 62438 FIRE SUPPRESSION
100 62511 FUEL, MOTOR VEHICLE
100 62521 MOTOR VEHICLE MAMNT.
701,878
48,574
2,304
149
7,403
67,234
56,087
190,800
37,282
574
200
1,112,485
1,008
1,689
0
5,964
887
55
782
8
0
84
1,200
0
21,694
9,465
1,965
2,400
140
565
9,185
66,600
10,539
50,239
1,695
8,499
35,974
847
218
0
3,936
0
3,564
6,177
-160-
647,776
48,346
244
0
2,838
62,303
50,682
174,899
36,386
513
0
1,023,986
1,296
1,191
0
7,924
840
305
348
6,750
73
2,364
1,510
128
20,662
8,281
803
0
0
110
3,891
73,410
16,268
50,529
0
10,052
44,370
0
0
0
3,936
0
3,857
4,107
680,954
57,564
0
0
0
69,714
56,499
157,408
26,518
571
0
1,049,228
1,008
1,689
0
7,129
887
55
782
0
0
84
1,200
0
23,802
9,352
2,765
2,200
300
500
5,700
76,924
12,065
57,746
0
8,982
77,805
0
0
0
3,456
0
2,935
3,397
716,109
58,871
0
0
0
73,157
59,286
119,198
24,957
623
0
1,052,201
1,296
1,227
700
6,851
7,600
500
373
250
300
88
2,244
0
25,882
7,708
1,955
3,500
245
112
8,000
73,410
16,268
57,386
0
11,266
70,040
0
0
5,647
3,936
8,558
3,856
4,180
Recommended Operating Expenditure Budget - Department Total
57 - BUILDING SAFETY
Fund
Account
Account Title
FY17 Actual
Expense
FY18 Actual
Expense
FY19 Adopted
Budget
FY 20 Recomm'd
Budget
100 62528 MOTOR VEH. MAINT. OUTSOUR
100 62614 EQUIP MAINT CONTRACT
100 62627 CAMERA MAINTENANCE
100 62663 SOFTWARE LICENSE EXP
100 62666 CREDIT CARD CHARGE
100 62667 DATA SERVICES
100 62699 CASH SHORT AND OVER
100 62710 CONTRACTOR SERVICES
100 62712 CONSULTING ENGINEERS
100 62713 LEGAL SERVICES
400 62713 LEGAL SERVICES
100 62716 CONSULTANT SERVICES
400 62721 FINANCIAL CONSULTANT
100 62731 MISCELLANEOUS SERVICES
400 62731 MISCELLANEOUS SERVICES
100 62765 GRANTS
1,139
21,214
0
27,999
434
1,077
(17)
2,921
722
648
79
0
68
1
181
350
577
22,572
504
26,632
5,563
682
(2)
3,410
0
384
4,015
0
5,531
0
1,646
250
0
21,215
0
27,999
5,500
720
0
5,000
2,722
572
0
0
0
0
0
5,000
0
10,685
300
38,964
5,563
720
0
5,000
0
0
0
4,000
0
0
0
250
62 - SUPPLIES AND SERVICES
302,192 334,771
369,491
388,860
100
63311
ADMIN. OVERHEAD
(239,094)
(241,077)
(232,880)
(227,850)
63 - ADMIN/OVERHEAD/STORES GAR
(239,094) (241,077)
(232,880)
(227,850)
100 71120
100 71123
100 71211
100 71310
100 71610
100 72417
100 72418
PERIPHERALS, COMPUTER
SOFTWARE
DESKS/CHAIRS
AUTO/JEEP REPLACEMENT
CUSTODIAL EQUIPMENT
CAMERA RELATED EQUIPMENT
TELEPHONE RELATED
787
0
0
0
101
0
1,508
0
0
0
14,000
0
0
442
0
0
0
18,500
3,800
0
1,125
198
2,000
6,567
26,900
0
8,200
1,400
71- EQUIPMENT
2,395 14,442
23,425
45,265
400
400
74111
74112
PRINCIPAL PAYMENT
INTEREST PAYMENT
124,036
33,116
473,464
31,033
90,950
28,335
94,950
22,955
74 - DEBT SERVICE
157,152 504,497
119,285
117,905
57 - BUILDING SAFETY TOTAL
1,335,130 1,636,618
1,328,549 1,376,381
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Recommended Expenditure Budget Report by Activity & Funding Source
57 - BUILDING SAFETY
BUILDING SERV. ADMIN. - 57100
FUNDING SOURCE: GENERAL
Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget
EQUIPMENT 10,023
SUPPLIES AND SERVICES 59,010 74,919 84,362
WAGES AND BENEFITS 156,670 179,348 195,584
MEIIMIF
BUILDING SERV. ADMIN.
215,680
254,267
ELECTRICAL CODE ENF. - 57200
FUNDING SOURCE: GENERAL
Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget
EQUIPMENT 221
SUPPLIES AND SERVICES 5,850
WAGES AND BENEFITS 107,925
5,875
108,297
383
6,274
107,167
ELECTRICAL CODE ENF. 113,996 114,172 = 113,824
DEBT SERVICE - 57300
FUNDING SOURCE: DEBT SERVICE
Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget
DEBT SERVICE 504,497 119,285 117,905
SUPPLIES AND SERVICES 11,192 - -
EBT SERVICE 515,689
BLDG. CODE ENFORSE - 5740
FUNDING SOURCE: GENERAL
Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget
EQUIPMENT 221 375 20,059
SUPPLIES AND SERVICES 15,201 18,287 21,331
WAGES AND BENEFITS 275,613 283,902 285,076
LDG. CODE ENFORSE 291,035
11111- 326,461
CITY HALL MAINT. 57500
FUNDING SOURCE: GENERAL
Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget
EQUIPMENT
SUPPLIES AND SERVICES
WAGES AND BENEFITS
149,222
73,246
4,175
171,081
72,593
8,767
179,747
70,187
CITY HALL MAINT.
222,467
247,849
CITY HALL ANNEX MAINT. - 57510
FUNDING SOURCE: CABLE TV
Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget
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Recommended Expenditure Budget Report by Activity & Funding Source
57 - BUILDING SAFETY
EQUIPMENT
SUPPLIES AND SERVICES
WAGES AND BENEFITS
1,500
40,045 42,188 41,697
29,191 28,804 27,841
CITY HALL ANNEX MAINT. 69,236 70,992
FEDERAL BUILDING MAINT. - 57520
FUNDING SOURCE: GENERAL
Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR (241,077) (232,880) (227,850)
SUPPLIES AND SERVICES 378 - -
WAGES AND BENEFITS 247,942 235,318 227,850
-
FEDERAL BUILDING MAINT. 7,243 2,438
18TH ST MAINTENANCE - 57530
FUNDING SOURCE: GENERAL
Account FYIS Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget
SUPPLIES AND SERVICES 10,000
Vi18TH ST MAINTENANCE
1157 CENTRAL AVE MAINT. - 57540
mom
FUNDING SOURCE: GENERAL
Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget
SUPPLIES AND SERVICES 24,845 23,589 28,981
WAGES AND BENEFITS 22,569 32,399 31,322
1157 CENTRAL AVE MAINT.
47,414
ICE ARENA - 57550
FUNDING SOURCE: GENERAL
Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget
SUPPLIES AND SERVICES 12,153
11,369 12,817
12,153 1069
5TH ST RESTROOMS - 57560
FUNDING SOURCE: GENERAL
Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget
EQUIPMENT
SUPPLIES AND SERVICES
5TH ST RESTROOMS
FUNDING SOURCE: GENERAL
Account
4,500
5,823 5,334 5,818
5,823
SHOT TOWER - 57570
FY18 Actual Expense
FY19 Adopted Budget FY20 Recomm'd Budget
SUPPLIES AND SERVICES
3,717 825 1,000
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Recommended Expenditure Budget Report by Activity & Funding Source
57 - BUILDING SAFETY
SHOT TOWER 3,717
PLBG/MECH. CODE ENF. - 57700
FUNDING SOURCE: GENERAL
Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget
EQUIPMENT 14,000
SUPPLIES AND SERVICES 7,334
WAGES AND BENEFITS 110,831
18,875
6,024
108,567
33
6,833
107,174
PLBG/MECH. CODE ENF.
BUILDING SAFETY TOTAL $
132,164
1,636,617.9 $
1-,.' 1 11111:
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CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL - PERSONNEL COMPLEMENT
57 BUILDING SERVICES DEPARTMENT
FY 2018 FY 2019 FY 2020
FD JC WP -GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 5800 GE -38 BUILDING SAFETY MANAGER 1.00 $ 75,614 1.00 $ 76,752 1.00 $ 95,437
100 5450 GE -34 INSPECTOR II 5.00 $ 304,724 4.00 $ 310,486 4.00 $ 320,260
100 8875 GE -26 PERMIT CLERK 1.00 $ 50,719 1.00 $ 51,516 1.00 $ 52,689
100 3,420 OE -09 MAINT. WORKER - FEDERAL BLDG 1.00 $ 53,056 1.00 $ 53,864 1.00 $ 55,083
100 2040 0E-06 CUSTODIAN 1 4.00 $ 185,551 4.00 $ 188,336 4.00 $ 192,640
TOTAL FULL TIME EMPLOYEES 12.00 $ 669,664 11.00 $ 680,954 11.00 $ 716,109
61020 Part Time Employee Expense
100 2,800 GE -34 BUILDING INSPECTOR 11
TOTAL PART TIME EMPLOYEES
0.75 $ 56,710 0.75 $ 57,564 0.75 $ 58,871
0.75 $ 56,710 0.75 $ 57,564 0.75 $ 58,871
TOTAL BUILDING SERVICES DEPT. 12.75 $ 726,374 11.75 $ 738,518 11.75 $ 774,980
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CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
ACCT FD JC WP -GR POSITION CLASS
FY 2018 FY 2019 FY 2020
FTE BUDGET FTE BUDGET FTE BUDGET
Building Services Administration -FT
10057100 61010 100 5800 GE -38 BUILDING SAFETY MANAGER 1.00 $ 75,614 1.00 $ 76,752 1.00 $ 95,437
10057100 61010 100 8875 GE -26 PERMIT CLERK 1.00 $ 50,719 1.00 $ 51,516 1.00 $ 52,689
Total 2.00 $ 126,333 2.00 $ 128,268 2.00 $ 148,126
Building Inspections -FT
10057400 61010 100 5450 GE -34 INSPECTOR II
Total
Plumbing/Mechanical Inspections -FT
10057700 61010 100 5450 GE -34 INSPECTOR II
Total
Electrical Inspections -FT
10057200 61010 100 5450 GE -34 INSPECTOR II
Total
City Hall Maintenance -FT
10057500 61010 100 2040 OE -06 CUSTODIAN I
Total
Building Inspector II -Part Time
10057400 61020 100 2800 GE -34 INSPECTOR II
Total
Federal Building Maintenance -Full Time
10057520 61010 100 3420 OE -09 MAINTENANCE WORKER
10057520 61010 100 2040 OE -06 CUSTODIAN I
Total
Multicultural Family Center Maintenance -FT
10057540 61020 100 2040 OE -06 CUSTODIAN I
Total
Section 8 Voucher
28061600 61020 100 3056 OE -06 CUSTODIAN I
Total
General Housing Inspection
26061700 61020 100 3056 OE -06 CUSTODIAN I
Total
General Housing Inspection
10061700 61020 100 3056 OE -06 CUSTODIAN I
Total
Rehab Program
26061300 61020 100 3056 OE -06 CUSTODIAN I
Total
City Hall AnnexlHousing Maintenance -Full Time
10057510 61020 100 2040 OE -06 CUSTODIAN I
Total
2.00 $ 151,984 2.00 $ 154,272 2.00 $ 160,130
2.00 $ 151,984 2.00 $ 154,272 2.00 $ 160,130
2.00 $ 76,370 1.00 $ 78,225 1.00 $ 80,065
2.00 $ 76,370 1.00 $ 78,225 1.00 $ 80,065
1.00 $ 76,370 1.00 $ 77,989 1.00 $ 80,065
1.00 $ 76,370 1.00 $ 77,989 1.00 $ 80,065
1.00 $ 46,735 1.00 $ 47,436 1.00 $ 48,520
1.00 $ 46,735 1.00 $ 47,436 1.00 $ 48,520
0.75 $ 56,710 0.75 $ 57,564 0.75 $ 58,871
0.75 $ 56,710 0.75 $ 57,564 0.75 $ 58,871
1.00 $ 53,056 1.00 $ 53,864 1.00 $ 55,083
2.15 $ 99,485 2.15 $ 100,978 2.15 $ 103,286
3.15 $ 152,541 3.15 $ 154,842 3.15 $ 158,369
0.45 $ 20,822 0.45 $ 21,135 0.45 $ 21,618
0.45 $ 20,822 0.45 $ 21,135 0.45 $ 21,618
0.00 $
- 0.00 $ - 0.00 $
0.00 $
0.00 $
- 0.00 $ - 0.00 $
- 0.00 $ - 0.00 $
0.00 $
0.00 $
- 0.00 $ - 0.00 $
- 0.00 $ - 0.00 $
0.00 $
0.00 $
- 0.00 $ - 0.00 $
- 0.00 $ - 0.00 $
0.00 $
- 0.00 $ - 0.00 $
0.40 $ 18,509 0.40 $ 18,787 0.40 $ 19,216
0.40 $ 18,509 0.40 $ 18,787 0.40 $ 19,216
TOTAL BUILDING SERVICES DEPT. 12.75 $ 726,374 11.75 $ 738,518 11.75 $ 774,980
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Capital Improvement Projects by Department/Division
CIP
Number Capital Improvement Project Title
FY 17 Actual
Expense
FY 18 Actual
Expense
FY 19 Adopted
Budget
FY 20 Recomm'd
Budget
1001178
3501045
3501428
3501757
3501976
3502678
3502764
3502803
3502804
3502805
3601976
3602424
3602802
PERMIT TRACKING SYSTEM
CITY HALL REMODELING
GENERAL BLDG MAINTENANCE
CITY HALL ANNEX MAINT
MULTICULTURAL FAMILY CTR
ADA COMPLIANCE CONSULTANT
DILAPIDATED BDG ASSESS
CITY HALL BOILER
CITY ANNEX WINDOWS
CARRIAGE HOUSE ROOF REPLC
MULTICULTURAL FAMILY CTR
DTWN URBN RNL DRST ADA
DT ADA NON-PROFIT ASSIST
BUILDING SAFETY TO
74,284
91,211
4,388
694
59,900
461,843
11,311
0
-167-
14,952
71,158
1,362
17,453
11,050
10,000
0
45,000
0
10,000
0
67,260
48,548
22,475
0
15,000
100,000
PRG RMI
DEPT PROJECT DESCRIPTION FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 TOTAL PAGE
BUILDING SERVICES
Public Safety
Downtown URD Non -Profit ADA
Assistance $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 259
Downtown ADA Assistance $15,000 $30,000 $30,000 $30,000 $30,000 $135,000 260
City Hall Boiler $67,260 $— $— $— $— $67,260 261
City Hall Annex Windows $48,548 $— $— $— $— $48,548 262
Carriage House Roof Replacement $22,475 $— $— $— $— $22,475 263
ADA Compliance Consultant $— $30,000 $48,000 $— $— $78,000 264
Total - Building Services $253,283 $160,000 $178,000 $130,000 $130,000 $851,283
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Mission
Statement
Provide exceptional, professional,
and responsive construction
services for residents, contractors
and developers in the City of
Dubuque. These services protect
and enhance the investment,
safety, welfare, equity and
resiliency of our community.
Through these efforts, the Building
Services Department supports
healthy and viable neighborhoods
and businesses.
Department Services Chart
Building Services
Department
Construction
Services
Facility
Maintenance
Code
Compliance
Planning &
Education Maintenance
& Custodians
Success is about people, planning and
partnerships leading to equitable outcomes
People
PartnershipsPlanning
Equitable
Community of
Choice
•Individualized service.
•Further accessibility in the community.
•Safe and livable neighborhoods.
•Healthy and safe buildings.
•Resilient and sustainable built
environment
Building Services Department Staff
Building Code Plan Review & Inspections
•Permit Technician/Clerk: Jean Noel
•Residential Building Inspector: Mike Sievers
•Commercial Building Inspector: Jeff Zasada
•Plumbing/Mechanical Inspector: Jason Mouring
•Electrical Inspector: Corey Firzlaff
•Part-Time ADA Inspector: Gary Blosch
Facility Maintenance Services
•Maintenance Supervisor: John Liphardt
•Custodian: Kathy Potter
•Custodian: Linda Erschen
•Custodian: Phyllis Arensdorf
•Custodian: Jon Thill
Building Services Has 11.75 Full Time Employees
Building Services Manager: David Johnson
Code Compliance -Permit/Licensing and Inspection
•Permit Intake and Application Review
•Residential Permits & Inspections
•Commercial Permits & Inspections
•Electrical Permits & Inspections
•Plumbing & (FOG) Permits & Inspections
•Mechanical Permits & Inspections
•Demolition Permits & Inspections
•ADA Accessibility Inspections
•Storage Containers Licensing & Inspections
•Solar Permits & Inspections
•Sign Permits & Sign Contractor Licensing
•Geo Thermal Permits & Inspections
•Vacant Abandoned Building Inspections
•Nuisance or Problem Property Inspections
Application
Intake
Review & Permit
Issuance
Inspection
Process
Certificate of
Completion
Code Compliance -Plan Review & Design Review
Partners
•Residents
•Developers
•Architects/Engineers
•Contractors
•Suppliers
•Businesses
•Organizations/Nonprofits
•Property Owners
•Utility Providers
•City Departments
•State Agencies
Code Compliance Tools
Benefits
•Insurance and Mortgage
Companies
•Reduces Costly Change Orders
•Better Buildings and Values
•Improved ISO Ratings
Facilities Management
Over 140,000 square feet maintained
•City Hall
•City Hall Annex
•Historic Federal Building
•Ruby Sutton Building
•Historic Shot Tower
•5th Street Restrooms
•Comiskey Park Recreation Program Center
•Allison –Henderson Park Recreation Program Center
•Bunker Hill Office Space
•Farmers Market
Programs & Incentives
ADA Assistance Program
•Greater Downtown Urban Renewal District
•Up to 50% of the project cost, after the 50% federal tax credit
is calculated is reimbursed.
•Up to $5,000 per property.
•Outcome –more accessible, inclusive and safer
neighborhoods.
ADA Accessibility Program
Education / Outreach / Review / Inspections / Financial Support
•864 Existing Buildings Inspected since 2002
•98% are in full or partial compliance, 2% in progress.
•ADA Transition Plan
Programs & Incentives
Neighborhood Enhancement Lighting Program
•Improves lighting levels on public sidewalks and
alleys
•Improves neighborhood safety and livability
•Maximum rebate up to $250 for new front yard light
•Maximum rebate up to $100 for new rear yard light
•Fixtures must be energy efficient
•26 properties assisted since 2015
Building Permits
Permit Clerk Highlights
•FY18 –4,401 Permits Processed
•FY18 -2% higher than the 5-year average (4,350)
•Average of 17 Permits Per Day
•Average data entry time is 15 minutes
•Daily deposits on permit revenue
•Monthly building reports
•Payroll and daily finances
Fiscal Year Total Permits Issued
4,277
4,038
4,549
4,487
4,401
4,350
2014 2015 2016 2017 2018 5-year
Average
•FY18 Revenue $697,979
•FY18 saw a 3% increase from FY17
•FY18 was 15% above the 5-year average ($595,675)
•Permit fee increase FY16
Building Permits
Fiscal Year Total Permit Revenue
$522,218 $505,520
$576,989
$675,128 $697,979
$595,567
2014 2015 2016 2017 2018 5-year
average
Building Permits
Fiscal Year Mechanical Permit Revenue
•FY18 Revenue -$62,623
•FY18 revenue saw a 9% decrease from FY17
•FY18 was 3% above the 5-year average ($60,609)
•FY 19 budgeted -$60,280
•FY19 current –$39,689
•FY20 budgeted -$65,966
$57,571 $54,805 $58,523
$69,521
$62,623 $60,609
2014 2015 2016 2017 2018 5-year
average
Fiscal Year Electrical Permit Revenue
•FY18 Revenue -$81,859
•FY18 was saw a 2% increase from FY17
•FY18 was 15% above the 5-year average ($69,268)
•FY19 budgeted -$72,000
•FY19 current –$45,198
•FY20 budgeted -$81,859
Building Permits
$61,778 $62,386 $59,880
$80,436 $81,859
$69,268
2014 2015 2016 2017 2018 5-year
average
Fiscal Year Plumbing Permit Revenue
•FY18 Revenue -$57,945
•FY18 was saw a 17% decrease from FY17
•FY18 was 5% below the 5-year average ($60,981)
•FY19 budgeted -$58,526
•FY19 current –$33,719
•FY20 budgeted -$58,526
Building Permits
$61,222
$53,497
$62,749
$69,494
$57,945 $60,981
2014 2015 2016 2017 2018 5-year
average
Fiscal Year Plan Review Revenue
•FY18 Revenue -$15,300
•FY18 -255 Hours of plan review
•FY18 saw a 29% decrease from FY17
•FY18 was nearly equal to the 5-year average ($15,320)
•FY19 budgeted -$21,600
•FY19 current –$7,860
•FY20 budgeted -$35,960 (reflects proposed fee
increase)
Plan Review
$9,516
$15,568 $14,566
$21,650
$15,300 $15,320
2014 2015 2016 2017 2018 5-year
average
Inspections
Fiscal Year Number of Inspections Fiscal Year 2018 Inspection Type
28%
31%
17%
23%
1%
Building Electrical Mechanical Plumbing Solar
3,106 3,181
4,060 4,087 4,007
3,688
2014 2015 2016 2017 2018 5-year
average
•Retail Stores or Centers
•Parking Structures
•Churches
•Hotels
•Office Buildings
•Warehouse Buildings
•Educational Facilities
•Restaurants/Entertainment
•Multi-Family Housing Buildings
•Industrial / Factory Buildings
•Hospitals and Clinics
•Health and Wellness Facilities
Commercial Development
Project Types
Commercial Development
FY18 New Commercial Highlights
•Mercy Cancer Center. 250 Mercy Dr.
•Alliant Solar Array, 1001 12th Street
•Metz Manufacturing Building, 1690 Elm Street
•University of Dubuque Flight Center, 11000 Airport Rd.
•Clarke University Athletic Facilities Building, 1485 Clarke Dr.
•Exit Realty remodel, 1200 Cedar Cross Rd. Alliant Solar Array
FY18 Total Construction Value -$12,803,153
Dubuque Single Family Homes -Calendar Year 10 Year Average
Residential Development
67
78
110
120
107
82 81
100
67
72
88
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 10-year
average
•10 –year average: 88 Homes
Dubuque Single Family Homes -Calendar Year 5 Year Averages
Residential Development
•5 –year average: 80 Homes
82 81
100
67 72
80
2014 2015 2016 2017 2018 5-year
average
Tri-County Single Family Homes Comparison –Most Recent 5-Calendar Years
Residential Development
Single Family Homes –Tri-County Averages
80
52
13 15
11
6.2 5
81
34 34
0
10
20
30
40
50
60
70
80
90
Dubuque Asbury Dyersville Peosta Cascade Epworth Farley Unincorporated
Dubuque County
Unincorporated
Jo Daviees
County
Unincorporated
Grant County
Average Homes Built Per Year –Most Recent Five Years
Residential Development
Residential Development
Timber Hyrst Estates
English Ridge Subdivision
Residential Development
Sky Blue Estates
Residential Development
South Pointe Estates
Residential Development
Residential Development
Rustic Point Estates
•FY18 –$371,021
•FY18 saw a 28% increase in average valuation from FY17.
•FY18 was 23% higher than the 5-year average ($283,884)
Residential Development
Fiscal Year Single Family Construction Valuations
$186,505
$255,967 $257,809
$348,119
$371,021
$283,884
2014 2015 2016 2017 2018 5-year
average
•5-year average –106 referrals
•FY18 was saw a 28% increase in referrals from FY17.
•FY18 was 24% higher than the 5-year average
•FY17 Building Services lost 1.5 FTE’s
•All Staff assist with code enforcement
•Over 2,000 hours dedicated to property maintenance
code enforcement.
•Outcome is safer more livable neighborhoods.
Property Maintenance Code Enforcement
Fiscal Year Property Maintenance Referrals
91
68
115
107
147
106
2014 2015 2016 2017 2018 5-year
average
•72 VAB’s at the end of FY18
•FY18 saw a 29% increase in VAB’s from FY17
•FY18 is 24% higher than the three year average.
•The number of VAB’s fluctuates as occupancy changes.
•FY16 Building Services took over responsibility from the
Housing Department
•FY17 Building Services lost 1.5 FTE’s
•Code enforcement for failure to license and property
maintenance issues.
Property Maintenance Code Enforcement
Fiscal Year Vacant and Abandoned Buildings
26
51
72
50
2016 2017 2018 3-year average
Property Maintenance Code Enforcement
Vacant and Abandoned Buildings
•Three exterior annual inspections
•Amended definition of vacant building
•Licensing and enforcement is more effective
•Safer, more enjoyable neighborhoods
•Digital Plan Review –Modernized plan review
leveraging existing resources.
•Implemented digital workflows –modernized and
enhanced permit review workflows among
stakeholders using existing resources.
•Updated all Appeals Board applications.
•Implemented an educational campaign about the
social and economic importance of building
permits and the Building Services Department.
•Comprehensive Fee Analysis.
Construction Services Additional Highlights
•Completed the HVAC upgrades to City
Hall and the Historic Federal Building.
•Using existing software Staff created a
work order system which allows all city
employees to refer a maintenance issue
for any of the facilities managed by the
Department.
•Maintained over 140,000 square feet of
public facilities and office space.
Facility Management Additional Highlights
FY20 Capital Improvement Programs
#1 -City Hall Boiler
•More efficient
•Will be able to utilize entire sidewalk snow melt system
•Enhanced public safety
•Lower operating costs
FY20 Capital Improvement Programs
#2 -City Hall Annex Windows
•Select windows will be replaced (34)
•More efficient
•Healthier indoor environment
•More comfortable indoor environment
•Decreased utility costs
FY20 Capital Improvement Programs
#3 –Carriage House Roof Replacement
•Storage building for Dubuque by Carriage
•Maintenance necessity
•New roof, membrane, insulation, flashing,
gutters and downspouts.
FY20 Capital Improvement Programs
#4 –Downtown Urban Renewal District ADA Assistance Program
•Assists residents and businesses in the Downtown Urban
Renewal Area in becoming more ADA complaint.
•Enhances equity
•More inclusive community
•Qualified applicants can receive up to 50% of the cost
of the project
•Maximum amount of $5,000 per property
FY20 Capital Improvement Programs
#5 –Downtown Urban Renewal District Non-Profit Accessibility Assistance Program
•Assists non-profit agencies in the Downtown Urban
Renewal District with accessibility improvements.
•Buildings either owned or operated by a non profit with
a minimum 2-year operating history.
•Matching grant program
•Eligible improvements include interior and exterior
accessibility alterations
•Must comply with the most recent DOJ ADA Standards
and Guidelines and local development codes
Improvement Packages
1.Building inspector vehicle upgrade
•Economical AWD/4WD vehicle
•More practical for Iowa weather and seasons
•More practical for job sites
•Enhanced safety for staff
•Increased safety for the public
2. Panic Button and Mass Notification System
Improvement Packages
Improvement Packages
3. iPad Upgrade
•More effective in the field
•More effective code enforcement
•More effective Inspections
•More efficient delivery of services
Improvement Packages
4. Building permit fee adjustments and fee schedule consolidation
Conducted a comprehensive permit fee study that compared permit fee schedules for Dubuque and Iowa’s
other large cities including Des Moines, Iowa City, West Des Moines, Waterloo, Ames, Cedar Rapids, Council
Bluffs, Ankeny, and Davenport. The findings are as follows:
1.Dubuque and Cedar Rapids are the only communities in the study that use different fee schedules for residential and
commercial projects.
2.Dubuque is one of two communities in the study to charge an hourly plan review rate for residential projects and the only
community in the study to charge an hourly plan review rate for commercial projects. All other communities charge an up-
front percentage of the building permit fee to compensate administrative review time. Of the communities studied, these
fees range from 25% to 70% of the building permit fee.
3.Dubuque’s residential building permit fees are on average 9% lower than the average of all other cities for projects with
permit values of less than $100,000. Dubuque’s residential building permit fees are on average 19% lower than the average
of all other cities for project with permit values greater than $100,000.
4.Dubuque’s commercial building permit fees are on average 13% higher than the average of all other cities for projects
under $100,000. Dubuque’s commercial building permit fees are on average 4% higher than the average of all other cities
for project with permit values greater than $100,000.
5.The Building Services Department does not charge an application fee commensurate of Staff’s administrative time related
to appeals applications.
Improvement Packages
Recommendations:
1.Over two years implement a consolidated fee
schedule that is the average of all other large
cities. Residential permit fees will increase.
Commercial permit fees will decrease.
2.50% of the fee changes will be implemented in
FY20 for the residential and commercial fee
schedules. The remaining 50% will be
implemented in FY21 at which time both fee
schedules can be consolidated.
3.Effective FY20, charge 20% of the permit fee for
plan review rather than an hourly rate.
4.Effective FY20 implement a $150 application
fee for appeals applications.
4. Building permit fee adjustments and fee schedule consolidation
BUILDING SERVICES
DEPARTMENT
THANK YOU!