Five Flags Civic Center FY2020 Budget PresentationCopyrighted
February 21, 2019
City of Dubuque Public Hearings # 2.
ITEM TITLE:
SUMMARY:
SUGGESTED DISPOSITION:
Five Flags Civic Center FY2020 Budget Presentation
ATTACHMENTS:
Description Type
Five Flags Civic Center FY2020 Budget Outline Supporting Documentation
FY20 Five Flags Civic Center Presentation Supporting Documentation
Five Flags
Civic Center
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FIVE FLAGS CIVIC CENTER DIVISION
FY 2018 FY 2019 FY 2020 % Change From
Budget Highlights Actual Budget Requested FY 2019 Budget
Expenses
Employee Expense 21,841 22,026 21,949 -0.3%
Supplies and Services 807,103 885,474 1,019,108 15.1%
Machinery and Equipment — 74,000 15,000 -79.7%
Total Expenses 828,944 981,500 1,056,057 7.6%
Debt on Projects paid with Sales Tax Fund (30%) 46,960 51,970 52,063 0.2%
Property Tax Support 828,944 981,500 1,056,057 74,557
Percent Increase (Decrease) 7.6%
Personnel -Authorized FTE 0.15 0.15 0.15
*Actual Benchmark for FY 2019 is $920,395.
Improvement Package Summary
1 of 2
This decision package provides for 36 surveillance cameras to be placed inside and outside Five Flags
Civic Center. The traffic cameras in the area cover very little of the Five Flags sidewalks. The safety
and security of the many citizens and visitors to Five Flags is of utmost importance. There also are no
cameras in the areas where cash is taken, counted and prepared for deposit. The management
company handles city funds and city accounts. The addition of cameras is important for internal
controls mechanisms. There is no security monitoring system for common public areas as well as
entrances and exits to the building. SMG, the management company, performed a risk assessment
audit with police, fire and the Department of Homeland Security. The assessment recommended
cameras in specific locations. Phase 1 of project was in FY17 and installed infrastructure and 9
cameras. FY 19 included $35,000 to purchase 20 cameras. This package would complete the camera
project. This improvement supports the City Council high priority goal of surveillance camera funding
under their Vibrant Community goal. There would be a recurring cost of approximately $9,600 a year
for these cameras. The first year is included in the purchase price.
Related Cost: $ 15,000 Tax Funds Non -Recurring
Property Tax Impact: $ 0.0059 0.06%
Activity: Civic Center Operations
-11-
Recommend - No
2 of 2
The improvement level decision package request is for Phase 2A of the Five Flags Study. This would
provide for the consultants to do a deep dive into two different scenarios. If this Phase 2A study
improvement package is desired and approved, the contract with the consultants would be moved
forward in April of 2019 for City Council authorization with payment for services in FY 20. The cost to
do two scenarios is $82,800. This deep dive into 2 more scenarios would be meant to provide the City
Council with information about other options should they wish to consider one of them. During the
planning for Scenario 4 it was determined that if a soils analysis was completed that would aid in even
more reliable cost estimates for footings and piles necessary for the whichever project might be
chosen. A soils analysis would be $20,000. The work of this improvement package would be
completed in a timeframe that could allow a referendum later in 2019 or in 2020 should the Council
wish that timeframe. This improvement package relates to City Council Policy Agenda 2018-2020 Top
Priority Five Flags Civic Center: Direction and Funding.
Related Cost: $ 102,800 Tax Funds Non -Recurring Recommend - Yes
Property Tax Impact: $ 0.0404 0.39%
Activity: Civic Center Operations
Significant Line Items
Background
1. History: The City has contracted the firm, SMG, after Council approval in April 2004, to privately
manage Five Flags Civic Center. SMG's original five year private management agreement
began on July 1, 2004 and ended June 30, 2009. The current agreement expired June 30, 2014
and was extended for another five-year period ending June 30, 2019 and has a possible five-
year extension clause after that.
2.
$950.000
$900.000
$850.000
$800.000
$750.000
$700.000
$650.000
$600.000
5550,000
5500,000
Five Flags Property Tax Support
938,803
20,395
86
828.94
892,848
836,510 824IIIliiii
243
793,899
763,782
1 pr
679,132
645,16 E.
94,899 II
• 0 05 858
20 19 18 17 16 15 14 13 12 11 10 09 08 07 06 05* 04 03 02
Rec Bud
'SMG took over managing Five Flags on July 1, 2004.
-12-
Actual expenses were higher in FY 2005 due to the transitioning of the employees. There were
additional costs relating to unemployment insurance, vacation payoffs and prior year expenses
Employee Expense
3. FY 2020 employee expense reflects a 1.5% wage package increase.
4. The Iowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2019 The employee contribution of 6.29% is unchanged from FY 2019.
Supplies & Services
5. Benchmark Calculation: The benchmark is the amount the City sets for SMG of property tax
needed to operate the Five Flags Civic Center. The original benchmark and formula for
adjustment was established in the 2004 agreement with SMG. SMG is challenged to spend less
than the Benchmark, thereby reducing the amount of property tax support needed. The
benchmark is calculated by taking total expense less earned revenue for the Civic Center, to get
the property tax support. This calculation was completed in the beginning by taking the average
actual property tax support spent in FY 2002, 2003, and 2004 ($682,091) and then increased
annually by an inflation factor. This amount includes SMG's projected management fee of
$101,005 in FY 2020. The Benchmark fee is set for the purpose of the budget with an estimated
CPI and then adjusted by the actual May CPI after the budget is adopted to arrive at the actual
Benchmark and management fee.
6. SMG's goal is to come in under the benchmark, but if the benchmark is not met, the City of
Dubuque must pay any amount over the benchmark. SMG's incentive to meet the benchmark
gives them $.50 of every dollar under the benchmark.
Annual Benchmark Set for SMG: In FY 2014 the benchmark was $852,040 (prior year plus
the May CPI of 1.4%), in FY 2015 the benchmark was $869,933 (prior year plus the May CPI of
2.1 %), in FY 2016 the benchmark was $869,933 (prior year plus the May CPI of 0%), in FY
2017 the benchmark was $878,632 (prior year based on May CPI of 1%), in FY 2018 the
benchmark was $895,326 (prior year based on May CPI of 1.9%), in FY 2019 the benchmark
was $920,395 (prior year based on May CPI of 2.8%), and in FY 2020 the benchmark is
anticipated to be $938,803 (prior year and anticipated May CPI of 2.0%).
Actual Benchmark: It should be noted that the first year (FY 2005) of management, actual
expenses were higher due to the transitioning of the employees. There were additional costs
relating to unemployment insurance, vacation payoffs and prior year expenses that did not
count against the benchmark. The Five Flags Civic Center was also under renovation soon after
SMG started. It was expected that the first year of management would cost more. Also, the
budget was initially set with the management fee ($75,000) added on top of the set benchmark.
It was determined that the benchmark should already include SMG's management fee, and the
actual benchmark was adjusted accordingly with the additional budget going back into General
Fund.
-13-
Following is a summary of annual results of the benchmark to date that reflects SMG has met
the benchmark since 2006:
$40,000
$35,000
$30,000
$25,000
$20,000
$15,000
$10,000
$5,000
$0
SMG Benchmark Payout
18 17 16 15 14 13 12 11 10 09 08 07 06 05
Fiscal Year
50% Benchmark Paid
Analysis of Results to Date: When reconciling annual property tax support spent to the
benchmark each year, the City adjusts the expenses for items that do not count against the
benchmark (expenses that are the responsibility of the City). These expenses have included the
initial cost of transitioning employees (unemployment insurance, vacation payoffs) and some
equipment items not yet paid as of the transitioning date. Following is a summary reflecting the
amount the City has actually paid over or under the benchmark, with these adjustments taken
out expenses that do not count against benchmark:
-14-
Fiscal Year
SMG Property Tax Support Compared to Benchmark
15
14
13
12
11 F-
10
09
08 L
07 j
06 L
05
$550,000 $600,000 $650,000 $700,000 $750,000 $800,000 $850,000 $900,000
Benchmark SMG Property Tax Support
Machinery & Equipment
7. Equipment replacement items are requested for $15,000 for surveillance cameras.
Debt Service
8. FY 2020 Annual debt service is as follows ($52,063):
Amount Debt Series Payment Source Purpose
Final Call
Payment Date
$ 48,006 2012D G.O.
Sales Tax 20% Civic Center Improvements 2030 2019
$ 4,057 Planned Debt
Sales Tax 20% Chair Platform Section 3 2039
$ 52,063 Total Civic Center Annual Debt Service
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LEISURE SERVICES
FACILITY DIVISION
The Facility Division provides for the effective and efficient maintenance of buildings and
equipment and administration of management contracts for Five Flags Civic Center and Grand
River Center, ensuring facilities and programs that provide an increased QUALITY OF LIFE and
creates opportunities for both citizens and visitors.
Leisure
Services
1
Facility
Division
Five F ags
Center
Grand River
Center
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
PLANNING
Planning is necessary to develop an ongoing capital
improvement plan to keep up each building. SMG and
Platinum Hospitality work together and separately to
provide venues for conferences, weddings, family
events, trade shows, entertainment, business
meetings, events and more. Each works to meet the
needs of individuals, businesses and event planners.
PEOPLE
The Grand River Center as the
conference and education center
and Five Flags as the civic
center both provide increased
quality of life for the residents of
Dubuque as well as positive
visitor experiences for travelers
to the area.
PARTNERSHIPS
Efforts are coordinated with the Dubuque Area Visitor
and Convention Bureau. Often local professionals
represent their professional association to bring their
state and/or national conference to Dubuque. Partners
at Five Flags include many theatrical and performing
groups.
-17-
$1,700,000 -
$1,600,000 -
$1,500,000 -
$1,400,000
$1,300,000
$1,200,000
$1,100,000
LEISURE SERVICES
FACILITY DIVISION
FY 2018 FY 2019 FY 2020
Full -Time Equivalent 0.15 0.15 0.15
Property Tax Support
$1,220,144.08
$1,522,307
$1,567,200
Property Tax Support
FY 2018 ■ FY 2019 FY 2020
The Leisure Services Facilities Division is supported by 0.15 full-time equivalent employees. Supplies
and services accounts for 95.98% of the department expense as seen below. Overall, the department's
expenses are expected to increase by 2.95% in FY 2020 compared to FY 2019.
Expenditure by Category by Fiscal Year
Employee Expense
Supplies and Services
Machinery and Equipment
$21,841
$22,026
$21,949
$1,195,496
$1,504,251
$2,807
$203,500
1 $41,000
MI FY 2018 • FY 2019 FY 2020
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LEISURE SERVICES
FACILITY DIVISION
Overview
Five Flags Civic Center is a City owned building managed day-to-
day by SMG Management located in the heart of downtown. It is a
multipurpose facility which hosts sporting events, theatrical
performances, concerts, meetings and conventions, high school
and community college graduations, sporting events and much
more. Five Flags Civic Center features an arena, historic theater,
meeting rooms and intimate performance stage called the Bijou
Room.
FIVE FLAGS
DUBUQUE — IOWA
The Grand River Center is a City owned building managed by Platinum
Hospitality. Dubuque's iconic convention and education center is
located in the Port of Dubuque overlooking the Mississippi River and
Riverwalk. The conference center has meeting rooms, a ballroom and
GRAND RIVER CENTER exhibit hall allowing a variety of uses of the space for large and small
events.
Leisure Services initiates capital improvement projects for these facilities ensuring the long-term
viability and functionality of these buildings.
Five Flags Civic Center Funding Summary
FY 2018 Actual
FY 2019
Budget
FY 2020
Requested
Expenditures
$828,944
$981,500
$1,056,057
Resources
$—
$—
$—
Five Flags Civic Center Position Summary
FY 2020
Leisure Services Manager
0.15
Total FT Equivalent Employees
0.15
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LEISURE SERVICES
FACILITY DIVISION
Grand River Center Funding Summary
FY 2018
Actual
FY 2019
Budget
FY 2020
Requested
Expenditures
$401,100
$559,371
$533,318
Resources
$9,900
$18,564
$22,175
Highlights of the Past Year
• Five Flags hosted 342 performances / events with total attendance of 99,042 in Fiscal Year
2018.
• Five Flags exceeded the goal of reducing tax payer subsidy but beating the annual
benchmark by over $50,000.
• Five Flags produced or hosted 12 concerts, a 30% increase over Fiscal Year 2017.
• Five Flags produced the highest ticket grossing show in venue history with Willie Nelson.
Ticket sales exceeded $260,000.
• Five Flags hosted the highest ticket sales event for a multi -performance event in venue
history with Disney on Ice, which grossed $217,914.50.
• Five Flags increased food and beverage sales by 41 % from $223,620 to $315,288 from
Fiscal Year 2017 to Fiscal Year 2018.
• Wags at the Flags, Dubuque's indoor dog park, raised $1,500 for Homeward Bound
Siberian Husky Rescue during the Fiscal Year 2018 season.
• Five Flags Center received three awards in Fiscal Year 2018: 365 Ink Magazine for Best of
2018; Outstanding Support Recognition for Toys -For -Tots Dubuque; and HR Cook received
Dubuque's Movers and Shakers and Newsmakers Award.
• Events were held at Grand River Center 345 days out of 365 for 94% usage and recorded
199,677 attendees in calendar year 2018.
• Grand River Center had many public exhibit hall events in 2018, some new to Dubuque and
some annual including Radio Dubuque Bridal Show, Dubuque Sports and Rec, Dubuque
Boat Show, Dubuque Car Show, Callahan Craft Shows, Tri State Home Show, Best Fest,
Hope Church, UPA Weight Lifters, Midwest Chess, Mac and Cheese Fest, Paranormal
Expo, Kids' Expo, TH Media's Her Night Out, Dubuque Choir Orchestra and Band, Opening
Doors Trivia Nights, Midwest Starz Dance, Bacon Fest and Yoga and Oneness Festival.
• Grand River Center welcomed for the first time in Dubuque, Iowa World China Painter which
hosted 200 people for three days during an April weekend. Artists and collectors enjoyed
-20-
LEISURE SERVICES
FACILITY DIVISION
• vendors and demonstrations. On display during the event was the world's largest china
painted teapot and also world's smallest china painted teapot.
• Grand River Center hosted the Dubuque Chapter of IBEW for four days with 300 attendees
that participated in seminars, visited with vendors and networked.
• Grand River Center was also the venue for National Livestock Marketing Association with
425 people for five days and the Master Farm Homemakers/Country Women's Council with
100 attendees for four days.
• Capital improvements to each facility improve the experience of visitors and attendees.
Future Initiatives
- Five Flags Civic Center has a goal to sell over $85,000 in building advertising and
sponsorships by June 30, 2019 thus helping decrease taxpayer subsidies to the facility.
- Increased programming at Five Flags Civic Center for families.
- Reduce expenses in Fiscal Year 2019 at Five Flags Civic Center.
- Direction and funding decisions regarding Five Flags Civic Center. City Council 2018-2020
Top Priority.
- Continue energy efficient initiatives and updating technology at Grand River Center.
Performance Measures
Five Flags Civic Center and Grand River Center - Activity Statement
• Provide venues for community and civic activities in addition to entertainment, cultural
events
and activities.
• Events and activities bring tourists to Dubuque, increasing spending in our community.
• Ensure positive experience of attendees with well maintained, professionally managed
Centers.
• Provide for QUALITY OF LIFE venues for our citizens and visitors.
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LEISURE SERVICES
FACILITY DIVISION
214.1;
Goal: Partnering for a Better Dubuque 4
Outcome #1: Become a regional hub for arts and culture by partnering with arts and
culture organizations.
Five Flags Civic Center has been home to arts and cultural opportunities as well as community
events. Five Flags is home to the Dubuque Symphony Orchestra, Rising Star Theater
Company, Fly -By -Night Theater, Colts Drum & Bugle Corps and Julien Dubuque International
Film Festival. In addition to arts groups, Five Flags Center has worked to bring in national
performances such as Mannheim Steamroller, Russian Nutcracker and others. Five Flags
Center works with local theaters to make sure that all demographics of the Tri -States area are
represented in entertainment while not over -saturating the market with double bookings and
eroding local talent and resources. Five Flags Center is poised to again increase performing
arts programming by 27% in the theater and arena in Fiscal Year 2020.
The Knight Foundation and
Gallup in ffie 2010 Soul of
the Community Report found
that a community's:
- social offerings
- openness
aesthetics
tin that order) influence
residents' attachment to
their community. Residents
rate their community's
availability of arts and
cultural opportunities and
social community events
highest among social
offerings.
Ail contribute to the sau/of
our community — Dubuque.
1
What does this mean to the citizens of Dubuque?
Our citizens have many different kinds of opportunities to experience arts and culture at Five
Flags Civic Center and Theater.
Outcome #2: Partner for support of families and children_
Five Flags and Grand River Center host community events and activities that support families
and children.
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LEISURE SERVICES
FACILITY DIVISION
This is just a partial list:
Grand River Center
Maria House Opening Doors Gala
Five Flags Center
Confederate Railroad
Holy Family Gala
Kenny Rogers
Special Olympics
Comedian Todd Oliver
Bald Eagle Days
Paw Patrol Live!
Boy Scouts of America
Red Green
Make -A -Wish Gala
Matthew West
Dubuque County Right to Life Dinner
Josh Turner
Dubuque Community Schools
Barks, Bourbon & Brews
St. Mark's Community Apples for Kids
Moscow Ballet
Boys' and Girls' Club
Martina McBride
Iowa State Police Association
Celtic Christmas
Iowa Women Lead Change
Traxxas Monster Truck
Loras College / Clarke University Athletics
Tracy Byrd
University of Dubuque Senior Banquet
Chicago the Band
Dubuque Humane Society
Newsboys
Clarity Clinic
Three Dog Night
Mercy Foundation
Beyond the Stars Dance Competition
Stonehill St. Francis
Disney on Ice
HAVLife
Comedian Lisa Lampanelli
Riverview Center Dinner
Willie Nelson
Keystone Education Agency
George Winston
American Massage
Drew Hastings
Tri State Emergency Responders
WWE Life
What does this mean to the citizens of Dubuque?
Children and families have access to two city -owned facilities that provide space for each
event. Events include fundraisers that support non -profits that provide valuable services to
children and families.
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LEISURE SERVICES
FACILITY DIVISION
Outcome #3: Infrastructure and amenities support economic development and growth.
The Five Flags Center has partnered with local businesses including hotels, restaurants and
casinos to drive people through their doors before and after events at Five Flags Center. Five
Flags has offered and promoted discounted room rates at the Holiday Inn & Hotel Julien, and
has also offered ticket holders coupons for discounts at the Q Casino. Downtown, Port, and
Millwork Districts all report large increases in sales when events are held at Five Flags Center.
Studies reflect Five Flags Center contributes $5,000,000 annually. While the study has not
been completed, Five Flags Center estimates that their events contribute $5,000,000 in
economic impact to the city of Dubuque.
Conferences bring money into the local economy. The City of Dubuque and the Sustainable
City Network hosted the 10th Annual Growing Sustainable Communities Conference. As hosts
of the event, $20,000 was paid to Platinum Hospitality for rental and food services of the Grand
River Center. Platinum Hospitality reinvested the fees into wages of staff living locally, local food
and drink vendors, supplies for maintenance purchased from local businesses and more.
There were 350 attendees from 22 states across the country for this two-day event. The 2019
Iowa League of Cities Conference will be held at the Grand River Center. Each year the Grand
River Center hosts numerous conferences - national, regional and state.
What does this mean to the citizens of Dubuque?
Dollars are brought to Dubuque from conference attendees and spent at gas stations, retail
shops and for airfare tickets in the Dubuque Regional Airport.
365 Ink Magazine Award
WWE wrestlers throw down in Dubuque
WWE
Disney on Ice
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LEISURE SERVICES
FACILITY DIVISION
Outcome #4: Visitors have positive experience and return to the Five Flags Civic Center
and the Grand River Center and Dubuque.
Regional ticket buyers of events at Five Flags Center contribute to the economy of Dubuque by
making an "experience", staying at hotels, dining at local restaurants before the event and
patronizing one of the many late-night establishments on Main Street of local casinos.
Those visitors to the community, Five Flags Civic Center, and the Grand River Center have an
economic impact on the community initially. Additionally, their exposure to Dubuque results in
trips back to Dubuque for another conference or return trip with their family. In some cases,
visitors have decided to move and make Dubuque their home. Grand River Center has become
a location for destination weddings.
What does this mean to the citizens of Dubuque?
Young professionals determine where they want to live and then find a job there. Adult children
whose parents still live in Dubuque are returning to raise their family.
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Recommended Operating Revenue Budget - Department Total
32 - CIVIC CENTER DIVISION
Fund Account
Account Title
FY17 Actual FY18 Actual
Revenue Revenue
FY19 Adopted FY20 Recomm'd
Budget
Budget
400 59350 FR SALES TAX CONSTRUCTION
59 TRANSFER IN AND INTERNAL - Total
48,010 46,960
48,010 46,960
51,970
52,063
51,970
52,063
-27-
Recommended Operating Expenditure Budget - Department Total
32 - CIVIC CENTER DIVISION
Fund Account
Account Title
FY17 Actual FY18 Actual FY19 Adopted FY 20 Recomm'd
Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES
100 61310 IPERS
100 61320 SOCIAL SECURITY
100 61410 HEALTH INSURANCE
100 61415 WORKMENS' COMPENSATION
100 61416 LIFE INSURANCE
16,719
1,493
1,231
2,385
60
11
16,673
1,492
1,217
2,385
63
11
16,922
1,597
1,295
2,146
54
12
17,309
1,634
1,324
1,626
45
11
61 - WAGES AND BENEFITS
21,899
21,841
22,026
21,949
100 62061 DP EQUIP. MAINT CONTRACTS
100 62090 PRINTING & BINDING
100 62110 COPYING/REPRODUCTION
100 62206 PROPERTY INSURANCE
100 62208 GENERAL LIABILITY INSURAN
100 62320 TRAVEL -CITY BUSINESS
100 62421 TELEPHONE
100 62614 EQUIP MAINT CONTRACT
100 62627 CAMERA MAINTENANCE
100 62667 DATA SERVICES
100 62712 CONSULTING ENGINEERS
100 62761 PAY TO OTHER AGENCY
0
314
1,250
19,583
83
0
3,080
0
0
6,258
0
816,620
2,187
314
1,517
18,344
69
(80)
1,345
959
378
0
0
782,070
3,570
314
1,250
22,910
73
0
1,360
1,410
0
0
0
854,587
2,231
335
1,623
25,785
72
0
1,392
3,359
1,178
0
102,800
880,333
62 - SUPPLIES AND SERVICES
847,187
807,103
885,474
1,019,108
100 71315 TRUCK -ADDITIONAL
100 72416 VIDEO EQUIPMENT
100 72417 CAMERA RELATED EQUIPMENT
0
0
0
0
0
0
39,000
0
35,000
0
15,000
0
71 - EQUIPMENT
0
0
74,000
15,000
400
400
74111
74112
PRINCIPAL PAYMENT
INTEREST PAYMENT
34,850
13,160
34,850
12,110
38,871
13,099
39,996
12,067
74 - DEBT SERVICE
48,010 46,960
51,970
52,063
32 - CIVIC CENTER DIVISION TOTAL
917,096 875,904
1,033,470
1,108,120
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Recommended Expenditure Budget Report by Activity & Funding Source
32 - CIVIC CENTER DIVISION
CIVIC CENTER ADMINISTRATI- 32100
FUNDING SOURCE: GENERAL
Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget
EQUIPMENT
SUPPLIES AND SERVICES
WAGES AND BENEFITS
807,103
21,841
74,000
885,474
22,026
15,000
1,019,108
21,949
CIVIC CENTER ADMINISTRATI
•
828,944 1,056,057
•
DEBT SERVICE - 32400
FUNDING SOURCE: DEBT SERVICE
Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget
DEBT SERVICE 46,960 51,970 52,063
MilliMm—DEBT SERVICE
CIVIC CENTER DIVISION TOTAL $
46,960 51,970 IMIlr 52,063
875,903.85 $ 1,033,470.00 $ 1,108,120.00
-29-
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL - PERSONNEL COMPLEMENT
32 CIVIC CENTER DIVISION
FY 2018 FY 2019 FY 2020
FD JC WP -GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 3375 GE -41 LEISURE SERVICES MANAGER 0.15 $ 16,672 0.15 $ 16,922 0.15 $ 17,309
TOTAL FULL TIME EMPLOYEES 0.15 $ 16,672 0.15 $ 16,922 0.15 $ 17,309
TOTAL CIVIC CENTER DIVISION 0.15 $ 16,672 0.15 $ 16,922 0.15 $ 17,309
-30-
CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2018 FY 2019 FY 2020
ACCT FD JC WP -GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Civic Center Administration
10032100 61010 100 3375 GE -41 LEISURE SERVICES MANAGER 0.15 $ 16,672 0.15 $ 16,922 0.15 $ 17,309
Total 0.15 $ 16,672 0.15 $ 16,922 0.15 $ 17,309
TOTAL CIVIC CENTER DIVISION 0.15 $ 16,672 0.15 $ 16,922 0.15 $ 17,309
-31-
Capital Improvement Projects by Department/Division
CIVIC CENTER DIVISION
CIP Number
Capital Improvement Project Title
FY 17 Actual
Expense
FY 18 Actual
Expense
FY 19 Adopted
Budget
FY 20 Recomm'd
Budget
1002569
1021711
1022783
3501538
3501708
3502378
3502379
3502511
3502515
3502584
3502647
3502709
3502736
3502740
3502741
3602583
FF IMPROV - SMG CONTRIB
ARENA DOORS ON MAIN
FIVE FLAGS ELEVATOR
SECURITY SYSTEM
THEATER-TUCKPOINT EXTERIO
ARENA ROOF
ARENA LIGHT FIXTURES
THEATRE FIRE ESCAPE
RENOVATE EMPLOYEE AREA
FF MARKET BUILD STUDY
ACCESSIBILITY BLDG MODIFI
CIVIC LED LIGHTING RETROF
FIVE FLAGS MARQUEE
FIVE FLAGS STUDY PHASE 2
ARENA CHAIR PLATFORM SEC3
ARENA ROOF A/C UNIT REPLC
33,932
22,713
3,627
15,000
9,500
0
0
0
0
287,558
35,000
35,066
64,530
0
0
0
0
50,000
58,000
0
12,000
0
0
0
0
CIVIC CENTER DIVISION T2.4111 84,772
422,154
IMMIIMPF
12,000
-32-
PROGRAM
/DEPT PROJECT DESCRIPTION FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 TOTAL PAGE
CIVIC CENTER DIVISION
Culture and Recreation
Operations
Elevator Upgrades $ 12,000 $ — $ — $ — $ 180,000 $ 192,000 37
Exterior Brick Wall $ — $ 50,000 $ — $ — $ — $ 50,000 38
AccessIIWilIIytBuilding
Modifications $ — $ — $ 25,000 $ — $ 200,000 $ 225,000 39
Concessions
Digital Menu Boards and
Directional Signage $ $ $ $ $ 25,000 $ 25,000 40
Arena
Arena Air Conditioner
Replacement $ — $ — $ — $ — $ 225,000 $ 225,000 41
Arena Concert Audio
Reinforcement $ — $ — $ — $ 200,000 $ — $ 200,000 42
Arena Air Wall Replacement $ — $ — $ — $ — $ 255,000 $ 255,000 43
Arena Concert Sound
Equipment $ — $ — $ — $ — $ 255,000 $ 255,000 44
Arena Roof $ — $ — $ — $ — $ 395,000 $ 395,000 45
Arena Stage Deck
Replacement $ — $ — $ 255,000 $ — $ — $ 255,000 46
Five Flags Building
Improvements $ — $ — $ — $ — $6,000,000 $ 6,000,000 47
Total - Civic Center $ 12,000 $ 50,000 $ 280,000 $ 200,000 $7,535,000 $ 8,077,000
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Resiliency Sustainability
•
Equity
Compassion
DUB
rung,.. qr
EPaUtnerships,
People
LEISURE SERVICES
CREATING AN EQUITABLE
COMMUNITY OF CHOICE
r1
(2032 Dubuque Vision Statement)
"an inclusive and equitable community....residents
experience healthy living and active
lifestyles;...have an abundance of fun things to
do..."
(City Mission Statement)
"achieving goals through partnerships; to
deliver excellent municipal services that
contribute to an equitable, sustainable
city..."
FIVE FLAGS
FIVE FLAGS
MANAGEMENT
Day to day(Q.perations
Management Agreement
Oversight provided by Leisure Services
Five Flags Civic Center and Theater
Buildings owned by the City of Dubuque
Capital improvements are the responsibility of
the City
MANAGEMENT
AGREEMENT DETAILS
CITY
Capital improvements to the building
Provides operating costs through benchmark
If beat benchmark, shared 50/50
SMG USES BENCHMARK FOR:
All other general building repairs and maintenance
All remaining operating expenses
1
S950,000
3900,000
S850,000
3800,000
3750,000
3700,000
3650,000
3600,000
3550,000
3500,000
938,803
Five Flags Property Tax Support
892,848
869 13e
828,944
836,510 824,243
3,12
3
792,493
25,314 763,782
83,331 Z8
T T i
793,899
58,. 94,89(
i
679,132
45,16
1158
20 19 18 17 16 15 14 13 12 11 10 09 08 07 06 05* 04 03 02
Rec Bud
'SMG took over managing Five Flags on July 1, 2004.
$40,000
$35,000
$30,000 -
$25,000 -
$20,000 -
$15,000 -
$10,000 -
$5,000
$0
SMG Benchmark Payout
18 17 16 15 14 13 12 11 10 09 08 07 06 05
Fiscal Year
50% Benchmark Paid
UNDER BENCHMARK FY18 $50,584
Stage Deck Replacements
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GOAL: DIVERSE ARTS AND
CULTURAL OPPORTUNITIES
342 Performance/Events
.40
Total attendance of 99,042
Produced the highest grossing show in venue history
with Willie Nelson. Ticket sales exceeded $260,000
GOAL: EXPAND ARTS AND
CULTURAL OPPORTUNITIES
Hosted the highest ticket sales event
for a multi -performance event in venue
history with Disney on Ice, which
grossed $217,914.50
Increased food and beverage sales by
41% from $223,620 to $315,288 from
FY17 to FY18
Wags at the Flags, Dubuque's indoor
dog park, raised $1,500 for Homeward
Bound Siberian Husky Rescue during
FY18 season
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DIVERSE ACTIVITIES FOR
FAMILIES AND CHILDREN
Confederate Railroad
Kenny Rogers
Comedian Todd Oliver
Paw Patrol Live!
Red Green
Matthew West
Josh Turner
Barks, Bourbon, & Brews
Moscow Ballet
Martina McBride
Celtic Christmas
Traxxas Monster Truck
Tracy Byrd
Chicago the Band
Newsboys
Three Dogs Night
Beyond the Stars Dance Competition
Disney on Ice
Willie Nelson
George Wintson
Drew Hastings
WWE Live
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PARTNER '= FOR PA
EjJRUBUQUEr_
SPONSORSHIPS, PARTNERSHIPS AND BUSINESS
RIVERBOAT
NVOLVEMENT
The New
DEERY BROTHERS
of Dubuque
www.doorydubuque.com
DISTRIBUTING
QueenB Radio
DUBUQUE, IOW,'
FURNITURE
11M-
FIVE FLAGS CIVIC CENTER
ISTORY
Theater restoration
Five Flags Theater reopens
Voters pass $3.7 million bond
referendum with 70% approval
Five Flags Civic Center opens
$2 million upgrade and renovation
$1.3 million capital improvements to
upkeep buildings
1975
March 13, 1976
August 16,1976
March 24, 1979
41 2005
FY 10 to 18
FIVE FLAGS CIVIC CENTER
CURRENTLY
4000 SEAT ARENA
711 SEAT THEATER
1950 SQUARE FEET MEETING SPACE
1700 SQUARE FOOT BLACK BOX THEATER (BIJOU)
17-19 COUNCIL IGH PRIORITY
FIVE FLAGS CIVI� CENTE `'STUDY
Stakeholder
Interviews
1086 Surveys
completed
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ic Meetings
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ASSESSMENT & STU'Y
PHASE 1
Local Market Conditions
Competitive and Comparable Facilities
Market Demand
Development options and concepts
Cost/Benefit Analysis
PHASE 1 -OPTIONS
i
Scenario 1: Status Quo - Deferred Maintenance,
Capital Replacements
Scenario 2: Limited Civic Center Renovation
(same footprint)
Scenario 3: Renovated complex with expanded
Arena
Scenario 4: Renovated Complex and Fully
Developed Area
QUANTIFIABLE COSTS
Capital Costs:
Hard Construction Costs
Soft Construction Costs
Private Contribution
Total Cost
Ongoing Operations:
Operating Revenues
Operating Expenses
Total Operating Costs
Ongoing Costs:
Debt Service
Operating Deficit
Total Annual Costs
QUANTIFIABLE BENEFITS
Ongoing Quantifiable Benefits:
Direct Spending
Indirect/Induced Spending
Total Output
Personal Income (earnings)
Employment (full & part-time jobs)
Summary of Key Estimated Costs and Benefits by Scenario
(in 2018 dollars)
Scenario 1
Stabilized Yr 15 -Yr Total
$7..595,000
1.139,250
0
-- 58,734, 250
5410,000 56.150.000
1.266.000 18.990.000
$856.000 $12.840,000
$475,000 $7,125,000
856,000 12,840,000
$1,331,000 $19,965,000
Scenario 1
Stabilized Yr 15 -Yr Total
S2,389,169
910.680
$39,767,949
16.358.899
$3,299.850 $56.126,848
81,062.529 $18,170,303
49 788
Scenario 2
-$'Stabilized Yr 15 -Yr Total
$22,461,000
3,369,150
0
-- $25.830.150
5570,457
1.381,603
58,556,848
20,724,045
5811,147 $12.167,198
$1,404,000 521,060,000
811,147 12,167,198
$2,215,147 $33,227,198
Scenario 2
Stabilized Yr 15 -Yr Total
$3,055,223
1.161,888
S57,451,919
25,409,268
$4,217,111 $82.861,187
$1,357,070 S26,957,921
63 1,082
Scenario 3
Stabilized Yr 15 -Yr Total
S42.639,865
6,395,980
0
-- $49,035,845
51,137,160
1,798.852
S 17.057.400
26.982,780
$661,692 59,925,380
52,666,000 539,990,000
661,692 9,925, 380
$3,327,692 $49,915,380
Scenario 3
Stabilized Yr 15 -Yr Total
54.753,391 593.366.988
1,806,039 42.241,584
56.559,429 $135.608,572
52,114,236 544.246,488
97 1,724
Scenario 4
Stabilized Yr 15 -Yr Total
S62,086,717
9,313,008
0
- 571,399, 725
51,531,060
2,002,457
S22,965,900
30.036,855
$471,397 $7,070,955
53,882,000 558,230,000
471,397 7,070,955
$4,353,397 $65,300,955
Scenario 4
Stabilized Yr 15 -Yr Total
$5,737,937
2,185,052
S118,198,937
54,836,739
$7,922,990 5173,035.675
52,554,431 S56,565,355
1171 2,141
2018-20 CITY COUNCIL TOP PRIORITY
FIVE FLAGS DIRECTION AND FUNDING
PHASE 2
SCENARIO 4 DEEP DIVE
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SCENARIO 4
Fixed Seating Fixed (General) 3524
(Premium -lodge, club, suites) 532
Telescopic Seating 2126
5912
Example: End Stage Concert 6398
New Square Foot 181,480
Renovated Square Foot 29,237
$84,791,656 (estimated construction 2021)
Estimated FFCC Project Financial Operating Results (presented in 2018 dollars)
Operating Revenues
Facility Rent
Food & Beverage
Advertising/Sponsorships
Premium Seating
Contract Service & Other
Total Operating Revenue
Operating Expenses
Salaries & Benefits
Contract Labor
Utilities
Repair & Maintenance
General & Administrative
Supplies
Insurance
Other
Total Operating Expenses
Net Operating Profit/Deficit
Year 1 Year 2
Stabilized Year 1-15 Years 1-30
Year 3 Cumulative Cumulative
$803,725
447,749
233,240
165,645
80,750
$821,009
462,192
235,620
174,848
90,250
S864,220
481,450
238.000
184,050
95.000
$1.731,108 $1,783,919
$1.193,915
72,390
276,772
66,278
138,594
65,334
70,012
210,560
$1,206,223
74,676
279,596
67,735
140,022
66,710
70,012
215,040
$12,859,594 $25,822.894
7,168,791 14.390.541
3,562,860 7,132.860
2,733,143 5.493 893
1,406,000 2.831.000
S1 862,720 $27,730,387 $55.671 187
S1,230,840
76,200
282,420
72,833
142,880
68.773
70.012
224.000
$2,093,854 $2,120,014 $2,167,958
($362,746) ($336,095) ($305,238)
$18,401,058
1,137,666
4,227,827
1,080,842
2,136,056
1,026,093
1,050,180
3.337,600
$36.863.658
2.280.666
8,464.127
2.173,337
4,279,256
2,057,688
2.100 360
6,697.600
$32,397,322 $64.916.692
($4.666,936) ($9.245,506)
Summary of Estimated Economic Impacts (presented in 2018 dollars)
Construction Impacts
Direct Spending
Indirect/Induced Spending
Total Output
Personal Income (earnings)
Employment (full & part-time jobs)
In -Facility Impacts
Direct Spending
Indirect/Induced Spending
Total Output
Personal Income (earnings)
Employment (full & part-time jobs)
Out -of -Facility Impacts
Direct Spending
Indirect/Induced Spending
Total Output
Personal Income (earnings)
Employment (full & part-time jobs)
Year 1
Year 2
Stabilized
Year 3
SO
0
$0
$0
0
$1,299,135
537.269
$1,836.405
$663,527
29
$4,262,443
1,582.267
$5,844,710
$1.820,312
85
SO
0
SO
SO
0
S1.330.140
549.618
S1.879 758
S679.557
29
S4.401 .665
1.633.690
S6.035.355
51.879.288
88
$0
0
$0
$0
0
$1,383,578
571 .612
$1,955,190
$706,894
30
$4,716,331
1 ,749,915
$6,466,247
$2,012,585
94
Year 1-15
Cumulative
Years 1-30
Cumulative
544.550.000
30.588.838
S75.138.838
S25.303.175
534
520.615.783
8.517,849
S29.133.632
S10.532.707
454
S69.976.414
25.964.858
595.941.272
S29.863.200
1.398
$44,550,000
30,588,838
$75,138,838
$25,303,175
534
$41,369,447
17,092,035
$58,461,482
$21,136,117
912
$140,721,383
52,213,590
$192,934,973
$60,051,969
2,811
Total Economic Impacts
Direct Spending
Indirect/Induced Spending
Total Output
Personal Income (earnings)
Employment (full & part-time jobs)
$5,561,579
2,1 19.536
$7,681,115
$2,483,839
114
S5.731.804
2.183 308
S7.915.113
S2.558.845
117
$6,099,909
2,321 ,528
$8,421,437
$2,719,479
125
5135.142.198
65.071.545
5200.213.743
S65.699.082
2.386
$226,640,830
99.894,463
$326,535,293
$106,491,262
4,2561
FY 20 IMPROVEMENT
PACKAGE
FIVE FLAGS CIVIC CENTER STUDY PHASE 2A
Study 2 additional scenarios
Soils Analysis
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