Grand River Center FY2020 Budget PresentationCopyrighted
February 21, 2019
City of Dubuque Public Hearings # 3.
ITEM TITLE: Grand River Center (Conference Center) FY2020 Budget
Presentation
SUMMARY:
SUGGESTED DISPOSITION:
ATTACHMENTS:
Description Type
Grand River Center FY2020 Budget Outline Supporting Documentation
FY20 Grand River Center Presentation Supporting Documentation
Conference
Center
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GRAND RIVER CONFERENCE CENTER
FY 2018 FY 2019 FY 2020 % Change From
Budget Highlights Actual Budget Requested FY 2019 Budget
Expenses
Supplies and Services 388,393 411,307 485,143
Machinery and Equipment 2,807 129,500 26,000
Total Expenses 391,200 540,807 511,143
Debt on Projects paid with Sales Tax Fund (20%)
Property Tax Support
Percent Increase (Decrease)
9,900
391,200
18,564
540,807
18.0%
-79.9%
-5.5%
22,175 19.5%
511,143 (29,664)
-5.5%
Improvement Package Summary
1 of 1
This improvement package would provide funding for 15 security cameras to be placed inside and
outside the Grand River Center (GRC). Currently GRC has cameras on the loading dock and an
internal system for the employee service area back of house. The safety and security of the many
citizens and visitors to the Grand River Center is of utmost importance. No security monitoring system
is in place for all the public areas as well as entrances and exits to the building. There will be a recurring
cost of approximately $4,100 a year for these cameras. The first-year license cost is included in the
purchase price. This improvement supports the City Council management agenda high priority goal of
surveillance camera funding.
Related Cost: $ 70,000 Tax Funds Non -Recurring Recommend - No
Property Tax Impact: $ 0.0275 0.27%
Activity: Conference Center
Significant Line Items
Supplies & Services
1. Platinum Hospitality privately manages the Grand River Center. The following expenses are the
responsibility of the City based on the Facility Management Agreement:
50% of energy costs (gas and electric) are estimated to be $173,466 in FY 2019 and are
projected to be $180,002 in FY 2020. Electric decreased from $143,314 in FY 2019 to $138,651
in FY 2020 based on FY 2018 actual. Natural Gas increased from $30,152 in FY 2019 to
$41,351 in FY 2020 based on FY 2018 actual.
Insurance costs (property and general liability) are estimated to be $40,776 in FY 2019 and are
projected to be $45,791 in FY 2020. An appraisal of all city buildings was completed during FY
2018. Property insurance cost is now allocated to departments based on the appraised value of
the building and square footage used by each department.
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During FY 2013 an agreement was renegotiated to require a payment of 25% instead of 50% of
the actual Hotel/Motel Tax generated by the Grand Harbor Hotel. Payments and budget are as
follows:
FY 2017 - $88,664
FY 2018 - $88,310
FY 2019 - $88,664 (Budgeted)
FY 2020 - $88,310 (Projected)
As per the new Management Agreement, the repairs and maintenance limit and aggregate will
increase by the CPI as of July 1 each year. The City is responsible for repairs and maintenance
in excess of $1,125 individually and $16,875 in aggregate for the fiscal year. Historical actual
maintenance costs have been as follows:
FY 2017 - $86,869
FY 2018 - $88,310
FY 2019 - $95,644 (Budgeted)
FY 2020 - $170,000* (Projected)
*FY 2020 includes an additional $55,000 to overhaul chiller number 2.
Equipment
3. The following equipment will be replaced in FY 2020 ($26,000):
Artificial Plants $ 10,000
Audio Visual Equipment $ 10,000
Portable Radios $ 6,000
Total Equipment $ 26,000
Debt Service
FY 2020 Annual Debt Service is as follows ($22,175):
Payment Final CaII
Amount Debt Series Source Purpose Payment Date
$ 9,374 2012D G.O. Sales Tax 20% Conference Center Improvements 2027 2019
$ 12,801 Planned Sales Tax 20% Energy Improvements 2039
$ 22,175 Total Conference Center Annual Debt Service
For Conference Center Performance Measures see Five Flags Civic Center Outline
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Recommended Operating Revenue Budget - Department Total
33 - CONF CENTER OPERATION
Fund Account
Account Title
FY17 Actual FY18 Actual FY19 Adopted FY20 Recomm'd
Budget
Revenue Revenue
Budget
100 43235 PLATINUM HOLDINGS LEASE
58,464
82,903
71,700
0
43 USE OF MONEY AND PROPERTY - Total
58,464 82,903
71,700
0
100 53605 MISCELLANEOUS REVENUE
100 53620 REIMBURSEMENTS -GENERAL
122
0
0
600
0
0
0
0
53 MISCELLANEOUS
- Total
122
600
0
0
400 59350 FR SALES TAX CONSTRUCTION
5,720
9,900
18,564
22,175
59 TRANSFER IN AND INTERNAL - Total
5,720
9,900
18,564
22,175
CONF CENTER OPERATION - Total
64,306 93,403
90,264
22,175
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Recommended Operating Expenditure Budget - Department Total
33 - CONF CENTER OPERATION
Fund Account
Account Title
FY17 Actual FY18 Actual FY19 Adopted FY 20 Recomm'd
Expense Expense Budget Budget
100 62061 DP EQUIP. MAINT CONTRACTS
100 62206 PROPERTY INSURANCE
100 62208 GENERAL LIABILITYINSURAN
100 62411 UTILITY EXP -ELECTRICITY
100 62412 UTILITY EXP -GAS
100 62431 PROPERTY MAINTENANCE
100 62614 EQUIP MAINT CONTRACT
100 62627 CAMERA MAINTENANCE
100 62663 SOFTWARE LICENSE EXP
100 62664 LICENSE/PERMIT FEES
100 62761 PAY TO OTHER AGENCY
0
24,758
912
127,390
28,716
95,644
485
0
0
0
88,664
367
23,200
904
138,651
41,351
94,972
155
84
0
400
88,310
0
39,834
942
143,314
30,152
95,644
257
0
11,700
800
88,664
0
44,825
966
138,651
41,351
170,000
0
240
0
800
88,310
62 - SUPPLIES AND SERVICES
366,569 388,393 411,307 485,143
100 71314 TRUCK -REPLACEMENT
100 72416 VIDEO EQUIPMENT
100 72417 CAMERA RELATED EQUIPMENT
0
0
0
0
0
2,807
48,000
65,000
0
0
0
0
L 71- EQUIPMENT
0
2,807
113,000
0
100
73411
EQUIP ACQUISITION
0
0
16,500
26,000
73 - CIP EXPENDITURES
0
0
16,500
26,000
400
400
74111
74112
PRINCIPAL PAYMENT
INTEREST PAYMENT
4,300
1,420
8,600
1,300
11,981
6,583
15,530
6,645
74 - DEBT SERVICE
5,720
9,900
18,564
22,175
33 - CONF CENTER OPERATION TOTAL
372,289 401,100 559,371 533,318
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Recommended Expenditure Budget Report by Activity & Funding Source
33 - CONF CENTER OPERATION
--CONF CENTER OPERATIONS - 333111
FUNDING SOURCE: GENERAL
Account
FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget
CIP EXPENDITURES
EQUIPMENT
SUPPLIES AND SERVICES
CONF CENTER OPERATIONS
2,807
388,393
16,500
113,000
411,307
391,200 540,80
DEBT SERVICE - 33400
26,000
485,143
FUNDING SOURCE: DEBT SERVICE
Account FY18 Actual Expense FY19 Adopted Budget FY20 Recomm'd Budget
DEBT SERVICE 9,900 18,564 22,175
DEBT SERVICE
CONF CENTER OPERATION TOTAL $
9,900 18,564 22,175
401,100.23 $ 559,371.00 $ 533,318.00
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Capital Iniproveinent Projects by Department/Division
CONE CENTER OPERATION
CIP
Number Capital Improvement Project Title
FY 17 Actual
Expense
FY 18 Actual
Expense
FY 19 Adopted
Budget
FY 20 Recomm'd
Budget
1002519 GRC TECH REPLC SUPPORT
1022113 GRC - REPLACE CARPET
1022389 GRC - UPGRDE AV EQUIP
1022588 GRC KITCHEN EQUIPMENT
1022591 GRC LANDSCAPE IMPROVEMENT
1022649 GRC REPLACE PATIO CAULK
1022651 GRC REPLC ELECTR FLR BOX
1022785 SINK LIGHT FIXTURES
3002710 EXTERIOR DECORATIVE CONCR
3501516 GRC PARKING LOT REPAIRS
3501598 GRAND RIVER CTR MAINTENAN
3501990 GRAND RIVER CTR CHAIRS
3501993 GRAND RIVER CTR PAINT ENT
3502112 GRC-FABRIC WALL COVERING
3502113 GRC - REPLACE CARPET
3502302 AUDIO -VIS & SOUND EQUIP
3502306 GRC - OUTDOOR FURN REPL
3502391 GRC - PAINT OFFICE
3502519 GRC TECH REPLC SUPPORT
3502520 GRC MAIN EQUIP RPLC
3502590 GRC ENERGY EFFICIENCY IMP
3502591 GRC LANDSCAPE IMPROVEMENT
3502649 GRC REPLACE PATIO CAULK
3502650 GRC PORTABLE BAR REPLACEM
3502784 PAINT EXTERIOR METAL
3602113 GRC - REPLACE CARPET
NF CENTER OPERATION TOTA
120,530
5,626
6,330
18,643
20,897
33,960
4,809
33,100
57,044
15,000
25,000
11,500
22,364 15,684 15,000
101,564
79,971
16,387
12,415
14,042
24,766
0
520
0
0
0
0
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2,406
27,270
19,275
0
26,300
0
0
11,104
0
0
98,000 13,000
0
0
183,000
0
0
0
0
136,382
40,000
0
0
0
0
0
0
99,000
88,000
PROGRAM
/DEPT PROJECT DESCRIPTION FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 TOTAL PAGE
CONFERENCE CENTER
General Government
Paint Exterior Metal $ 99,000 $ $ - $ - $ - $ 99,000 53
Replace Carpet $ 88,000 $ - $ - $100,000 $120,000 $ 308,000 54
Paint Interior Rooms and Areas $ 40,000 $ $ - $ - $ 20,000 $ 60,000 55
Replace Patio Caulk $ 25,000 $ $ - $ - $ - $ 25,000 56
Replace Table, Chairs, and
Podiums $ 15,000 $ $ - $300,000 $ $ 315,000 57
Landscape Renovations $ 15,000 $ - $ - $ - $ - $ 15,000 58
Sound Control System Upgrade $ 13,000 $ $ - $ - $ $ 13,000 59
Replace Bathroom Sink Light
Fixtures $ 11,500 $ - $ - $ - $ - $ 11,500 60
Energy Efficiency Improvements $ - $ 52,000 $ 21,000 $ - $ $ 73,000 61
MarkAssest sment and Facility $ - $ - $ 65,000 $ - $ - $ 65,000 62
Assessment
Concrete Restoration $ - $ - $ - $ 50,000 $ - $ 50,000 63
Repaint Exhibit Hall Airwalls $ - $ - $ - $ - $ 40,000 $ 40,000 64
Replace Fabric Wall Covering $ - $ - $ - $ 35,000 $120,000 $ 155,000 65
Replace Exterior Building Sign $ - $ - $ - $ - $ 40,000 $ 40,000 66
Conference Center Total $ 306,500 $ 52,000 $ 86,000 $485,000 $ 340,000 $1,269,500
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GRAND RIVER CENTER
GRAND RIVER CENTER
MANAGEMENT
Day to day Operations
Management Agreement with Platinum Hospitality
Oversight provided by Leisure Services
Grand River Center
Building owned by the City
Capital improvements are the responsibility of the City
MANAGEMENT
AGREEMENt'DETAILS
CITY
Capital improvements to the building
25% actual hotel/motel tax generated by Grand
Harbor Resort
Property, boiler and general liability insurance
50% gas and electric
General building repairs and maintenance
(includes $55,000 to overhaul chiller #2)
In excess of $1,125 and $16,875 aggregate
$88,310
$45,791
$180,002
$170,000
MANAGEMENT
AGREEM#NiTDETAILS
PLATINUM HOSPITALITY
All general building repairs and
maintenance under $1,125
50% gas and electric
All remaining operating expenses
2017-20 COUNCIL MANAGEMENT
AGENDA MAJOR PROJECTS
GRAND RIVER CENTER UPGRADE PROJECTS
Repair North Parking Lot
Wireless System Upgraded
Landscape by Riverside Patio
Decorative Concrete Replacement
Sound System
Exhibit Hall Carpet
I ti
G
ROBUST L ALECs.NOMY
MEM
345 day1(94%)
Total attendance of
199,677
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GOAL.
ROBUST LOCAL ECONOMY
Art on the River/Taste of Dubuque/Boat Parade August 2, 2019
Iowa Downtown Conference August 26-28, 2019
Iowa League of Cities September 25-29, 2019
Iowa Recycling Conference October 7-11, 2019
Growing Sustainable Communities October 24-25, 2019
DIVERSE ACTIVI-T-IES FOR
FAMILIES AND CHILDREN
Maria House Opening
Holy Family Gala
Special Olympics
Bald Eagle Days
Boy Scouts of America
Make -A -Wish Gala
Dubuque County Right to Life Dinner
Dubuque County Schools
St. Mark's Community Apples for Kids
Boys' and Girls' Club
Iowa State Police Association
Iowa Woman League Change
Loras College/ Clarke University Athletics
University of Dubuque Senior Banquet
Dubuque Humane Society
Clarity Clinic
Mercy Foundation
Stonehill St. Francis
HAVLife
Riverview Center Dinner
Keystone Education Agency
American Massage
Tri State Emergency Responders
Jokus Lord at Thy, birth
/aro' Lord a T blith
Dredged Mate
Opportunities
FY 20 CAPITAL
IMPROVEMENT PROJECTS
Paint Exterior Metal $99,000
Replace Carpet $88,000
Paint Interior Rooms and Areas $40,000
Replace Patio Caulk $25,000
FY 20 CAPITAL
IMPROVEMENT PROJECTS
Replace Table, Chairs, and Podiums $15,000
Landscape Renovations $15,000
Sound Control System Upgrade $13,000
Replace Bathroom Sink Light Fixtures $11,500