2 8 10 City Clerk FY 2011 Budget PresentationCC'O
ITYLERKSFFICE
Jeanne F. Schneider
City Clerk
Kevin S. Firnstahl
Assistant City Clerk
Susan M. Winter
Permit Clerk
D& R
UTIESESPONSIBILITIES
City Council Meetings
•
Prepare and publish agendas, public notices, and minutes,
–
for all regular and special sessions
Civil Service Commission
•
Conduct Civil Service meetings, examinations, and hearings
–
as required
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UTIESESPONSIBILITIES
Records Retention
•
Archive all City Council records pursuant to State code
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Agenda documents and Official Proceedings are searchable
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via the website
Agenda documents (2000 to present)
•
Official Proceedings (1933 to present)
•
Retain all original documents (i.e. Development Agreements,
–
28E Agreements, Lease Agreements)
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UTIESESPONSIBILITIES
Boards and Commissions
•
Facilitate applications, appointments, Oaths of Office,
–
member orientation, and annual picnic
Advertisement of vacancies on City Channel 8, website, and
–
bi-monthly media release
Sister Cities Committee
•
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UTIESESPONSIBILITIES
City Clerk Web Page
•
Live video and archived video of City Council meetings
–
Post the City Council agendas/minutes, Civil Service
–
agendas/minutes, Boards and Commission list and
special event applications
On-Line Forms (claims, board applications, bicycles,
–
business licenses)
Election Affidavit of Candidacy and Nomination Petition
–
Frequently Asked Questions and Service Requests
–
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Duties & Responsibilities
Special Event Permits
•
Issue all special event permits for use of City property and
–
right-of-way
Beer, Liquor and Cigarette Licenses
•
Process all beer, wine and liquor licenses and forward to the
–
State for issuance
Process and issue all new and renewal cigarette licenses in
–
accordance with State law
Budget Preparation
•
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UTIESESPONSIBILITIES
Business Licenses
•
Process business licenses for pawn dealers/salvage sales,
–
second-hand dealers, taxicab companies/drivers and
peddlers/transient merchants
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SLI
IGNIFICANTINETEMS
Election expense
•
Every-other-year expense
–
Code Supplements
•
Code Supplements to the updated Code of Ordinances
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will be provided on a quarterly basis
Software License Expense
•
Increased due to agenda management software annual
–
maintenance
Civil Service Expense
•
Increased number of promotional examinations being
–
administered
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A
CCOMPLISHMENTS
Document processing associated with:
•
Annexations
–
Assessments
–
Bond sales
–
Development Agreements
–
28E Agreements
–
Plats
–
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A
CCOMPLISHMENTS
The Code of Ordinance Review Process
•
The revised Code of Ordinances was received from Sterling
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Codifiers in August of 2009 and the on-line Code was
activated at the same time
2008 Gary Flynn Service Award
•
Permit Clerk Sue Winter was the recipient of the 2008 Gary
–
Flynn Service Award from the Dubuque Jaycees
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FUTURE INITIATIVES
Implementation of the new Agenda Manager software
•
The Assistant City Clerk will complete the training necessary to
•
become a Certified Municipal Clerk (CMC) through the
International Municipal Clerks’ Association
City Clerk’s Office
Thank youThank you
Q
UESTIONS
&
A
NSWERS
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