Minutes_Arts and Cultural Affairs Advisory Commission 2 26 19 Copyrighted
March 18, 2019
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUM MARY: Arts and Cultural Affairs Advisory Commission of 2/26;
Cable TV Commission of 3/6; City Council proceedings of
3/4, 3/7, 3/11 ; Civil Service Commission of 3/7; Community
Development Advisory Commission of 1/16; Housing
Commission of 3/8; Historic Preservation Commission of
2/21; Human Rights Commission of 3/8; Library Board of
Trustees Minutes of 1/24 and Council Update#180 of
2/28; Long Range Planning Advisory Commission of 2/25;
Resilient Community Advisory Commission of 3/7; Zoning
Advisory Commission of 3/18; Zoning Board of Adjustment
of 2/28; Proof of publication for City Council proceedings
of 2/18, 2/21 .
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
Arts and Cultural Affairs Advisory Commission Minutes Supporting Documentation
of 2/26/19
Cable N Commission Minutes of 3/6/19 Supporting Documentation
City Council Proceedings of 3/4/19 Supporting Documentation
City Council Proceedings of 3/7/19 Supporting Documentation
Civil Service Commission Minutes of 3/7/19 Supporting Documentation
Community De�lopmentAdvisory Commission Minutes Supporting Documentation
of 1/16/19
Historic Preservation Commission Minutes of 2/21/19 Supporting Documentation
Housing Commission Minutes of 3/8/19 Supporting Documentation
Human Rights Commission Minutes of 2/18/19 Supporting Documentation
Library Board of Trustees Minutes of 1/24/19 Supporting Documentation
Library Board of Trustees Council Update#180 of Supporting Documentation
2/18/19
Long-Range Planning Advisory Commission Minutes of Supporting Documentation
2/25/19
Resilient Community Advisory Commission Minutes of Supporting Documentation
3/7/19
Zoning Advisory Commission Minutes of 3/18/19 Supporting Documentation
Zoning Board of Adjustrnent Minutes of 2/28/19 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
2/18/19
Proof of publication for City Council Proceedings of Supporting Documentation
2/21/19
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ARTS AND CULTURAL AFFAIRS COMMISSION
MINUTES
DATE: Tuesday, February 26, 2019
TIME: 3:30 p.m.
LOCATION: Five Flags Center, Orpheum Room — 405 Main St, Dubuque, IA
Regular Meeting
Commissioners Present: Mary Armstrong, Ali Levasseur, Paula Neuhaus, David
Schmitz, Sue Reidel
Commissioners Excused: Tyler Daugherty, Gina Siegert
Staff Present: Jill Connors
The meeting was called to order by Schmitz at 3:32 p.m. following staff assurance of
compliance with lowa Open Meeting Law.
Minutes of several past meetings will need to be reviewed at next month's meeting.
Commission will assist in providing December 2018 minutes and staff will compile all for
review and approval.
Art on the River
Armstrong reported on AOTR committee meeting, with a recommendation to hire Karin
Wolf as a consultant to put out a regional call (250 miles) to include local
artists. Applications will be sent to City staff who will forward to Wolf. She will select 10
pieces plus 3 alternates based on the chosen theme, then send to commission for final
review and selection. (Theme proposed this year — the idea of "Movement of River", to
be reworded for branding.)
Proposed scope for the consultant: Put out call, initial selection of pieces, negotiate artist
stipend amounts within the full budget.
Staff will draft contracts and administer, as well as handle event logistics.
This is a juried event, with a consultant who will put out the call to her own networks as
well as those selected by us (including locally). This approach provides the independent
lens of an outside person, with a local final approval. The inclusion of local artists in the
call meets the goal of being inclusive. Discussion on whether to provide extra
consideration for local artists. Consensus was no, that iYs best to make sure local talent
is contacted through the call, but that this is a competitive event, so we don't treat local
submissions differently than other submissions.
The AOTR committee recommended working toward a 3-day event in conjunction with
Taste of Dubuque and the Lighted Boat Parade. Staff and committee will meet with Travel
Dubuque and the City Leisure Services department before getting together with Port of
Dubuque group.
Commissioner Terms
Current ordinance stipulates that 3 commissioner terms end one year, then none the
following, and 4 terms end the subsequent year under the current ordinance
requirements. Discussion on whether the commission terms should be staggered more
with a 2-2-3 setup instead of 3-0-4. This would provide better retention of institutional
knowledge in any given year.
Discussion of current commissioners' interest in applying for another term. Any term
renewal requires a new application. In the past, some incumbents have not been
reinstated by Council. Of the commissioners whose terms are complete June 30, 2019,
Levasseur and Reidel plan to apply again, Armstrong and Schmitz will cycle off. They
can still be on committees and working groups.
Motion by Levasseur, second by Armstrong, to recommend to city council that ordinance
change to have the 2-2-3 term renewal arrangement. Motion carries unanimously.
Master Plan Working Group Updates
Accessibilitv and Enqaqement — will be a meeting soon, working on that schedule. Idea
is to have monthly meetings to discuss/solve problems and other outreach style events
(MFC, etc.).
Public Art—working on survey/benchmark of other communities that have historic building
stock. Americans for the Arts have a database. Noticing that only bigger cities have an
arts office housed with the City, not the smaller communities (cities the size of Dubuque
tend to have private organizations that run the arts scene). Next meeting is the second
Thursday of March. Currently hosted at the Art Museum. Trying to address separate
issues at different meetings - such as site selection, art in public facilities - issue by issue.
Next Task Force meeting is in April.
Grants — Operating and Special Projects
Workshops went well. Answers to questions that arose during the workshops were sent
to all attendees. Staff will identify jurors from agreed-upon organizations, and require that
they provide feedback so that organizations understand why they scored what they did.
lowa Arts Council was identified as a resource to find jurors.
Preference to have all outside jurors, one each of visual and performing arts, and one
DEI-trained — 3 total. City Finance staff will review the organizations' financials, so no
need for that skills set on the jury.
Recommendation to have the jurors record their comments individually in Excel, upload
to a shared folder, then have a conference call to discuss and provide any edits to their
scores. Use GoToMeeting so we can see the screen and worktogetherto finalize scores.
Send this excel to commission (with recommended funding scenarios — preferably 3 to
choose from, that have been reviewed by Finance staff for reasonableness) before the
meeting where final selection is deliberated and announced (funding schemes are PDFs
by that point, no live editing on Excel).
If a grant application is disqualified, those applications should not be brought to the jurors
for consideration. Those organizations should be contacted earlier by staff of the
disqualification. Hard deadline, based on what is submitted. Staff will make sure there is
language on the online form next to the submit button indicating that submission is FINAL.
Any questions on the grant need to be addressed to staff before hitting Submit.
Meeting adjourned 4:53 p.m.
Next meeting: Tuesday, March 26, 2019
Respectfully submitted:
Jill Connors
Economic Development Director
These minutes were passed and approved on , 2019.
David Schmitz, Chair