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Report_Library Board of Trustees 2 28 19 Copyrighted March 18, 2019 City of Dubuque Consent Items # 1. ITEM TITLE: Minutes and Reports Submitted SUM MARY: Arts and Cultural Affairs Advisory Commission of 2/26; Cable TV Commission of 3/6; City Council proceedings of 3/4, 3/7, 3/11 ; Civil Service Commission of 3/7; Community Development Advisory Commission of 1/16; Housing Commission of 3/8; Historic Preservation Commission of 2/21; Human Rights Commission of 3/8; Library Board of Trustees Minutes of 1/24 and Council Update#180 of 2/28; Long Range Planning Advisory Commission of 2/25; Resilient Community Advisory Commission of 3/7; Zoning Advisory Commission of 3/18; Zoning Board of Adjustment of 2/28; Proof of publication for City Council proceedings of 2/18, 2/21 . SUGGESTED DISPOSITION: Suggested Disposition: Receive and File ATTACHMENTS: Description Type Arts and Cultural Affairs Advisory Commission Minutes Supporting Documentation of 2/26/19 Cable N Commission Minutes of 3/6/19 Supporting Documentation City Council Proceedings of 3/4/19 Supporting Documentation City Council Proceedings of 3/7/19 Supporting Documentation Civil Service Commission Minutes of 3/7/19 Supporting Documentation Community De�lopmentAdvisory Commission Minutes Supporting Documentation of 1/16/19 Historic Preservation Commission Minutes of 2/21/19 Supporting Documentation Housing Commission Minutes of 3/8/19 Supporting Documentation Human Rights Commission Minutes of 2/18/19 Supporting Documentation Library Board of Trustees Minutes of 1/24/19 Supporting Documentation Library Board of Trustees Council Update#180 of Supporting Documentation 2/18/19 Long-Range Planning Advisory Commission Minutes of Supporting Documentation 2/25/19 Resilient Community Advisory Commission Minutes of Supporting Documentation 3/7/19 Zoning Advisory Commission Minutes of 3/18/19 Supporting Documentation Zoning Board of Adjustrnent Minutes of 2/28/19 Supporting Documentation Proof of Publication for City Council Proceedings of Supporting Documentation 2/18/19 Proof of publication for City Council Proceedings of Supporting Documentation 2/21/19 Carnegie-StoutPublic Library LibraryBoard ofTrustees Update From the Meering February 28, 2018 Present: Patty Poggemiller, President; and Trustees, Robert Armstrong, Greg Gorton, Rosemary Kramer, Pat Maddux, Christy Monk, and Pam Mullin • The Board approved Library expenditures • The Board approved an Equity Plan far the library (copy attached) • The end of January brought to close the 7�' month of the fiscal year marking 58% of the year lapsing. Expenditures were on target at 56%. Revenue collected is at 47% of projections. • Overdue materials represented 19.2% of all items checked out on January 20, 2019. Items that are over 60 days past due represented 14.8% of all items checked out. During the six-month fine-free trial, four months were lower than this and two were higher (November at 15.5% and December at 16%). There are has not been significant movement in the past due materials with the return of fines. • January was a busy month at the library, with checkouts up 10%. The increase in materials checked out was mostly due to items cataloged as children's and everything except books and DVDs in the Adult collection. • Programs were popular in January, with the largest attendance at the mini-con on January 26, which drew well over 500 people in the library during the time of the conference. This also accounts far the tremendous boost(77%) in attendees at Adult programs. During the mini-con about 175 entered the Maker Space and 74 tried virtual reality. • In the first month that GSPL took over the Beyond Books campaign, Flipster digital magazines increased to 438 checkouts, which is more than ever checked out and over 34% greater than the best month. The current promotion is for Ancestry and Heritage Quest, which runs through about March 4 or 5. • Marketing Coordinator, Amanda Dolter, started work on Monday, February 25. Her first projects will include: creating a template for staff members to complete in order to write press releases, revising media guidelines and standards, evaluating past marketing, print and non-print and making recommendations, and creating a calendar for posting to various social media platforms. She will then move into the creation and execution of a new marketing campaign. • The scheduled artists far Art @ your library for April and May cancelled. The Art Subcommittee met on February 18 and agreed on a new show. This new show will feature our Maker Space. People who have completed projects in the Maker Space will be invited to exhibit their warks during April and May. Additionally, the public will be invited to create something in the Maker Space and submit it for consideration far Art @ your library. The opening reception April 5. Library Board of Trustees � �, r�� %4�� , PaYty Poggemiller, Board President Susan Henricks, Director Christy Monk, Vice-President Pat Maddux, Board Secretary Robert Armstrong Greg Gorton Rosemary Kramer Pam Mullin THE CITY OF Dubuque 1 DUS E p„-,�� - Carnegie-Stout Masterpiece on the Mississippi � � � � ��� P U B L I C L I B R A R Y Camegi�Stout Public Library ��G� �u� ����SSC�CCG��iS.� 360 West l lllt Sheet zum•zuu•zuu•zun Dubuque,Iowa 52001-4697 (563)589-4225 office (563)589-4217 www.dubuque.lib.ia.us EQUITY PLAN Vision Statement The vision of the Carnegie-Stout Public Library is to be a model of excellence in library service as perceived by its customers and the library community as it strives to be a vital resource that educates, informs, enriches, empowers, and entertains. Mission Statement The mission of the Carnegie-Stout Public Library is to improve the quality of life by providing resources for individual enjoyment, enlightenment, knowledge, and which enhance the literacy of youth. Purpose The purpose of an equity plan is to document progress and set goals for the Carnegie- Stout Public Library (C-SPL) to ensure that all citizens, regardless of ethnicity, religious beliefs, gender, sexual orientation, age, and health have access to all library resources, feel welcome during visits, and perceive the library to be a "safe place." Goals will be achieved through hiring a diverse workforce in order to reflect the community the library serves, provide continuing education to these employees on the topic of equity and inclusiveness, examining policies that may result in a barrier to access, and reaching underserved populations in the community to promote access to the library. SUMMARY 2018 . Staff inember participation in ICC training and four staff inembers participation on Equity Teams. . Research and study written on the impact of a fine-free environment based on the belief that fines result in the reduction to access library resources. Service People Integrity Responsibility Innouation Teamwork z . Board approval to introduce a six-month trial to not charge fines. Funding identified to replace revenue lost during the six months. o Monthly evaluation on the impact of no fines during the six month trial. o Final report prepared on the outcome of fine-free trial. Result was the number of library accounts held by youth increased 16.7°k and those with frozen accounts dropped 4.2°k, which is statistically significant. . Library Board of Trustees approved the recommendation to adopt a fine-free policy permanently. . Budget request made for FY 2020 for a reduction in revenue to cover projected shortfall with no fine income, without a reduction in the operating budget. City Council will vote to adopt the budget in mid-March. . To increase access on the accounts of children, fines are forgiven. The accounts may have balances due to lost materials, which cannot be waived. A "Giving Tree" was introduced at each public service desk in December, 2108, which hold ornaments with various dollar amounts. Donors select a dollar amount from an ornament to give to a child's account in order to pay off the fees. Over 200 families were invited to participate and to date the accounts of eight children have been cleared. The Giving Trees will continue year round. . C-SPL is an active partner in the Grade Level Reading initiative. Readers achieve greater success in life. They are more likely to be successful in school, graduate, continue their education, and land higher-paying jobs. The Library's goal is to promote early literacy efforts. To this end it has: o Achieved permanent funding for the Books for Babies program. This program gives a bag to each new mother at Mercy or Unity Point Finley Hospitals. The bags contain a board book for the baby, baby's first library card, a list of programs at the library for infants and children, suggested reading lists, and many tips on the importance of reading to children and how to read to children. o Introduced the "Raising Readers" backpacks. Each backpack contains themed materials designed for parents to use with children including a book and interactive games, puzzles, or activities. o Introduced early-literacy flash cards with a fun game or activity on one side of the card and an early-literacy tip for parents on the other side of the card. o Launched a 1000 Books Before Kindergarten program. o Achieved permanent funding for the Bridge to Reading picture book award, which provides copies of the 10 nominated books to childcare and 3 daycare outlets. The books are read to pre-schoolers and the children vote on their favorite. . C-SPL has programs outside of the Library to reach target audiences where they spend time. o "Becca's Book Adventures" is held monthly at the Boys & Girls Club and is a book group for the youngest readers (1 S� 2"a grade). o C-SPL had partnered with the Teresa Shelter to reach mothers with families. Families are invited to the library, meet with librarians one-on- one, get a library tour, learn about what is offered, and receive a pack with a book for each child and other information. Library staff visit the Teresa Shelter for nighttime stories and also provide homework help in the facility. o C-SPL is an active partner with the Dubuque Community School District for LEAP afterschool programs and the Summer Academy. . Service to homebound residents was introduced. . Outreach to the elderly was introduced with Kindles, and training on how to use them, for nursing homes. Programs were held at the Roberta Kuhn Center. 2019 to Date . Presentation to City Council on February 11 , 2019 to request support for the elimination of fines on library accounts. . Included in the "Plan of Service" (yearly goals in support of the Library's Strategic Plan) is an objective to review the Teen Zone. The Teen Zone does not have a clear line of sight from any public service desk or staff station and is never staffed. As a result, library employees do not know the teens, cannot develop relationships with them, and too often, the only interaction between staff and teens is punitive as the behavior of the teens gets disruptive. An additional objective in the Plan of Service is to brainstorm ideas on how to overcome this challenge and become a more welcoming space for all teens. . All staff completed training on how to serve the homeless population in January, 2019. Goals for 2019 . All new employees will complete training in serving the homeless population. 4 . Continue the Giving Tree throughout the year to clear accounts of children to allow them to fully use the library again. . Continued participation by Library employees on Equity Teams. . Provide a space in which teens are comfortable and enjoy positive interactions with library staff. Identify options to overcome challenges present in the current Teen Zone (only disciplinary interactions, lack of relationships, and no staff presence in the Teen Zone) by April 15, 2019. o Prepare a report for the Library Board of Trustees with budget impact regarding options for the Teen Zone by August 22, 2019. . Implement a fine-free policy by July 1 , 2019. . Incorporate equity training into the annual Staff Development Day to be held Thursday, September 12, 2019. . Introduce library resources to 90 families through a partnership with Teresa Shelter by December 31 , 2019. . Create a program proposal on parent engagement with their young children, along with a budget and recommendation by April 1 , 2019. o Identify a funding source to launch a parent engagement program by May 25, 2019. o Launch a parent engagement program by October 1 , 2019. . During calendar year 2019, at least 25°k of all library programs will focus on a theme of inclusivity to better reflect the community in which we live. Inclusivity is defined, for this objective, as that which features various ethnicities, races, religious beliefs, sexual orientation or gender, and individual abilities. . Identify underserved populations in the community and brainstorm ideas on how to best serve these populations. (At present I believe these populations are adults with disabilities and those whose first language is Spanish. There could be more). . Increase the number of patrons participating in the homebound delivery service 50°k by December 31 , 2019. . One third of library policies are scheduled for review in 2019. Each of these will be evaluated with an eye toward inclusiveness and equity. 5 . Carnegie-Stout will host an All-Community Reads event in the Fall of 2019. The book selected covers one aspect of restorative justice, but will invite discussions and programs on the entire topic. The authors will visit as a conclusion to the program on November 5, 2019. (The book is Picking Cotton by Jennifer Thompson-Canino and Ronald Cotton). . Carnegie-Stout received a $10,000 grant in support of its Changing Lives Through Literature program, a diversion program for teens,now in its third year. The Changing Lives Through Literature program is expanding to adults and will launch in March, 2019 with participants from the Elm Street Correctional Facility.