Minutes_Long Range Planning Advisory Commission 2 25 19 Copyrighted
March 18, 2019
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUM MARY: Arts and Cultural Affairs Advisory Commission of 2/26;
Cable TV Commission of 3/6; City Council proceedings of
3/4, 3/7, 3/11 ; Civil Service Commission of 3/7; Community
Development Advisory Commission of 1/16; Housing
Commission of 3/8; Historic Preservation Commission of
2/21; Human Rights Commission of 3/8; Library Board of
Trustees Minutes of 1/24 and Council Update#180 of
2/28; Long Range Planning Advisory Commission of 2/25;
Resilient Community Advisory Commission of 3/7; Zoning
Advisory Commission of 3/18; Zoning Board of Adjustment
of 2/28; Proof of publication for City Council proceedings
of 2/18, 2/21 .
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
Arts and Cultural Affairs Advisory Commission Minutes Supporting Documentation
of 2/26/19
Cable N Commission Minutes of 3/6/19 Supporting Documentation
City Council Proceedings of 3/4/19 Supporting Documentation
City Council Proceedings of 3/7/19 Supporting Documentation
Civil Service Commission Minutes of 3/7/19 Supporting Documentation
Community De�lopmentAdvisory Commission Minutes Supporting Documentation
of 1/16/19
Historic Preservation Commission Minutes of 2/21/19 Supporting Documentation
Housing Commission Minutes of 3/8/19 Supporting Documentation
Human Rights Commission Minutes of 2/18/19 Supporting Documentation
Library Board of Trustees Minutes of 1/24/19 Supporting Documentation
Library Board of Trustees Council Update#180 of Supporting Documentation
2/18/19
Long-Range Planning Advisory Commission Minutes of Supporting Documentation
2/25/19
Resilient Community Advisory Commission Minutes of Supporting Documentation
3/7/19
Zoning Advisory Commission Minutes of 3/18/19 Supporting Documentation
Zoning Board of Adjustrnent Minutes of 2/28/19 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
2/18/19
Proof of publication for City Council Proceedings of Supporting Documentation
2/21/19
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MINUTES
LONG RANGE PLANNING ADVISORY COMMISSION
REGULAR SESSION
5:30 p.m.
Monday, February 25, 2019
Lacey Board Room, Carnegie Stout Public Library
Commissioners Present: Chairperson John Pregler; Commissioners Ron Collins,
Charlie Winterwood, and Michael Wright.
Commissioners Excused: Commissioner Alan Vincent.
Commissioners Unexcused: None.
Staff Members Present: Laura Carstens and Christine Olson.
CALL TO ORDER: The meeting was called to order by Chairperson Pregler at 5:36 p.m.
CERTIFICATION OF COMPLIANCE: Staff presented an Affidavit of Compliance verifying
that the meeting was being held in compliance with the lowa Open Meetings Law.
MINUTES: Motion by Winterwood, seconded by Collins, to approve the minutes of the
November 13, 2018 meeting as submitted. Motion carried by the following vote: Aye —
Collins, Pregler, Winterwood, and Wright; Nay — None.
ACTION ITEMS
Implementation of the Imaqine Dubuque Comprehensive Plan: Chairperson Pregler
reviewed the memo and packet, focusing on the four areas of work in the memo,
summarized below:
1. Implementation of the plan,
2. Develop process to qualify and quantify the plan effectiveness,
3. Implementation of the plan within the City organization, and
4. Coordinate work-session with City Council to develop guidance criteria for action
on numbers 2 & 3.
Chairperson Pregler expressed the importance of using the Collective Impact Model
outlined in the article in the meeting packet. He explained the process pools resources
and promotes uniting sectors in common issues, rather than disparate work. He
iterated that one of our challenges is engaging City departments, non-profits, the public,
boards and commissions. He noted the City's contract to engage Teska, our plan
Minutes — Long Range Planning Advisory Commission Page 2
February 25, 2019
consultant, runs through 2019, and provides us with a framework for implementing a
plan, but not engaging directly with residents and partners. He said that is the work of
the teams and the Commission. Staff Member Carstens updated the Commission on
the development of a technical committee and that Chairperson Pregler is taking a
leadership role to help move the process forward.
Discussion followed about modifying the timing of the Commission to work with City
Council prior to goal setting in order to provide input, rather than reacting to the budget
later in the process.
Discussion followed regarding the desire to have a full complement of Commission
members with a more diverse membership, especially in gender. Discussion of reaching
out to lowa Women's Leadership Network, Dubuque League of Women Voters, the
Multicultural Family Center and groups with specific cultural connections followed.
Suggestions by Commissioners for additional partners included:
. Dubuque County Energy District
. Social service agencies and Operation New View
As a process aside, Chairperson Pregler suggested posting materials to the website
instead of mailing them, for ease of the staff and cost.
Motion by Wright, seconded by Winterwood, to proceed with request for a work-session
with City Council, to move forward with items outlined in the memo from Staff Member
Carstens to the Commission dated February 12, 2019. Motion carried by the following
vote: Aye —Collins, Winterwood, Wright and Pregler; Nay — None.
FY 2020-2024 Recommended CIP Budqet (CD enclosure): Staff Member Carstens
outlined the definition of what Capital Improvement Projects (CIP) are in relationship to
our budget process. She explained the City has a criteria system to evaluate those
more durable items and improvements. She provided the example that lining a sewer is
a CIP item, but fixing the sewer is maintenance, and would be present in the operational
budget. She noted the Commission is required to review the CIP, but not the operational
budget.
Staff Member Carstens outlined the Imagine Dubuque recommendations, and that she
attempted to correlate specific CIP items in the recommended budget with the specific
goals in the plan. Discussion of budget items followed. Chairperson Pregler asked if
under transportation and mobility were there CIPs that included sidewalks and complete
streets, to which Staff Member Carstens replied that the list outlined only includes those
projects which include complete streets, because those are deemed consistent with the
plan.
Minutes — Long Range Planning Advisory Commission Page 3
February 25, 2019
Motion by Winterwood, seconded by Collins, that the Commission finds the
recommended CIP FY2020 budget in keeping with the Comprehensive Plan. Motion
carried by the following vote: Aye —Collins, Winterwood, Wright and Pregler; Nay —
None.
ITEMS FROM PUBLIC: None.
ITEMS FROM COMMISSION:
Election of Officers: Motion by Winterwood, seconded by Wright, toretain the current
officers elected in October 2018, and resume the regular schedule of election of new
officers at the first Commission meeting in 2020. Motion carried by the following vote:
Aye —Collins, Winterwood, Wright and Pregler; Nay — None.
ITEMS FROM STAFF
FY 2020 Budqet — Planninq Services Department: Staff Members Carstens outlined
items in the recommended FY 2020 Planning Services Budget, including the retention
of Teska for a second year. She updated Commissioners that they are welcome to
attend the final budget hearing on March 7, 2019 to show support. The Commission had
a consensus of support for the budget.
ADJOURNMENT: Motion by Wright, seconded by Collins, to adjourn the February 25,
2019 Long Range Planning Advisory Commission meeting. Motion carried by the
following vote: Aye —Winterwood, Wright, Collins, and Pregler; Nay — None.
The meeting adjourned at 634 pm.
Respectfully submitted,
Laura Carstens, Planning Services Manager Adopted