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Manhole Replacement Project 2009 AcceptanceMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: 2009 Sanitary Sewer Manhole Replacement Project CIP 7101335 DATE: February 9, 2010 MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer Michael C. Van Milligen Dubuque AFAmedcaCly 2007 City Engineer Gus Psihoyos is recommending acceptance of the 2009 Sanitary Sewer Manhole Replacement Project, as completed by Drew Cook & Sons Excavating Co., Inc., in the final contract amount of $65,472.92, which is a 26.3% increase from the original contract amount of $51,851.00. The cost increase was due to the installation of two additional manholes to the project and the need to repair short sections of sanitary sewer adjacent to two manholes that were replaced. I concur with the recommendation and respectfully request Mayor and City Council approval. Masterpiece on the Mississippi TO: Michael C. Van Mil!igen, City Man FROM: Gus Psihoyos, City Engineer DATE: February 5, 2010 SUBJECT: 2009 Sanitary Sewer Manhole Replacement Project CIP 7101335 INTRODUCTION The enclosed resolution provides for the acceptance of the construction contract for the 2009 Sanitary Sewer Manhole Replacement Project. BACKGROUND The 2009 Sanitary Sewer Manhole Replacement Project involved the replacement of 13 brick manholes at various locations in the City. The project was awarded based on a competitive quotation process for public improvements in accordance with Iowa Code, Section 26.14. DISCUSSION Dubuque bitri AN- America City 1 1 1 1 ' 2007 The 2009 Sanitary Sewer Manhole Replacement Project was completed by Drew Cook & Sons Excavating Co., Inc. of Dubuque, Iowa, in the final contract amount of $65,472.92, which is a 26.3% increase from the original contract amount of $51,851.00. The cost increase was due to the installation of two additional manholes to the project and the need to repair short sections of sanitary sewer adjacent to two manholes that were replaced. RECOMMENDATION I recommend that the City Council accept the improvements and authorize the payment of the contract amount of $65,472.92 to Drew Cook & Sons Excavating Co., Inc. for the 2009 Sanitary Sewer Manhole Replacement Project. BUDGET IMPACT The total cost for the 2009 Sanitary Sewer Manhole Replacement Project is as follows: Award Final Construction Contract $51,850.00 $65,472.92 Contingency 5,185.00 0 Engineering 2,851.75 2,734.88 Total Project Cost $59.886.75 $68,207.80 The project funding summary is as follows: CIP No. Fund Description 7101335 Sanitary Sewer Manhole Replacement Total Project Funding ACTION TO BE TAKEN cc: Jenny Larson, Budget Director Deron Muehring, Civil Engineer II Fund Amount $68,207.80 $68,207.80 The City Council is requested to adopt the attached resolution to accept the improvements and to authorize the payment of the contract amount of $65,472.92 to Drew Cook & Sons Excavating Co., Inc. for the 2009 Sanitary Sewer Manhole Replacement Project. RESOLUTION NO. 39 -10 ACCEPTING THE 2009 SANITARY SEWER MANHOLE REPLACEMENT PROJECT AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE CONTRACTOR Whereas, the Public Improvement Contract for the 2009 Sanitary Sewer Manhole Replacement Project (the Project) has been completed and the City Engineer has examined the work and filed a certificate stating that the Project has been completed according to the terms of the Public Improvement Contract and that the City Engineer recommends that the Project be accepted; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The recommendation of the City Engineer is approved and the Project is hereby accepted. Section 2. The Finance Director is hereby directed to pay to the Contractor from the Sanitary Sewer Manhole Replacement appropriation for the contract amount of $65,472.92 less any retained percentage provided for therein as provided in Iowa Code chapter 573, and to pay such retainage only in accordance with the provisions of Iowa Code chapter 573. Attest: Passed, approved and adopted this 15th day of Februar 2010. Jeanne F. Schneider, CMC, City Clerk Roy D. Buol, Mayor CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE 2009 SANITARY SEWER MANHOLE REPLACEMENT PROJECT The undersigned City Engineer of the City of Dubuque, Iowa; hereby certifies that he has inspected the 2009 Sanitary Sewer Manhole Replacement Project, that the Project has been performed in compliance with the terms of the Public Improvement Contract, and that the total cost of the completed work is $68,207.80. Dated this Ib h day of Fee tore , 2010. City Engineer Filed in the office of the City Clerk on the Z.5 of 01 anne F. Schneider, CMC, City Clerk 1 1 -Jun -09 Added MH © 955 Kirkwood - 11' Deep 2 1 -Jun -09 Addded MH © 1320 Glen Oak - 8' -3" Deep 3 12 -Jun -09 Fix Broken main 12 East of Manhole on Vemon St. See Invoice #2489 in File. 4 2 -Jul -09 Did not install MH #8 above, paid labor for removal. Extra to fix sag in pipe See invoice #2532 it 5 16 -Jul -09 Extra to fix broken pipe at Delaware & Ashton PL. See invoice #2533 in file. Project Name: CIP Number: Project Contract Amount: Project Completion Date: 2009 SANITARY SEWER MANHOLE REPLACEMENT PROJECT CIP: 7101335 $51,850.00 3 - Jul - 09 Contractor Name: Contractor Address: City, State, Zip: Contractor Telephone: Drew Cook & Sons 5200 Wolff Rd. Dubuque, Iowa 52002 563 582 - 8989 ITEM NO. CONTRACT ITEM DESCRIPTION CONTRACT ITEM QUANTITY UNIT UNIT PRICE PROJECT TOTAL QUANTITY TOTAL PERCENT COMPLETE Delaware @ Avoca Street - 7.5' deep 1 LS $ 3,850.00 1.00 $ 3,850.00 100.00% 100.00% 100.00% 100.00% 100.00% 100 00% 100.00% 0.00% 0.00% 100 00% 100.00% 100.00% 100.00% 1 2 Delaware @ Ashton Street - 9.0' deep 1 LS $ 3,800 00 1.00 $ 3,800.00 3 Edina east of Glen Oak -10.5' deep 1 LS $ 4,100 00 1.00 $ 4,100 00 4 Vernon east of Glen Oak - 16.5 deep 1 LS $ 7,400.00 1.00 $ 7,400.00 5 Grove Terrace © 11th Street - 5.33' deep 1 LS $ 3,300.00 1.00 $ 3,300.00 6 Grove Terrace @ 12th Street - 6.0' deep 1 LS $ 3,500.00 1 00 $ 3,500.00 7 156 South Grandview - 8.0' deep 1 LS $ 3,500.00 1.00 $ 3,500 00 8 515 South Grandview - 12.5' deep 1 LS $ 5,300 00 $ - 9 2106 St Ambrose -10 5' deep 1 LS $ 3,900.00 $ - 10 Kirkwood Street between Cox & West Locust - 7.5' deep 1 LS $ 3,500.00 1.00 $ 3,500.00 11 Kirkwood Street between Alta Vista & Cox - 8.0' deep 1 LS $ 3,500.00 1.00 $ 3,500.00 12 Lowell @ Harold Street - 4.67' deep 1 LS $ 3,100 00 1.O0 $ 3,100 00 13 Lowell i Schroeder Street - 5 0' deep 1 LS $ 3,100.00 1.00 $ 3,100.00 CHANGE ORDER $ 22 822 92 Payment Totals $ 65,472.92 I hereby certify that the above statement shows, in detail, the correct amount of all work required to complete the above improvement. APPROVED: Masterpiece on the Mississippi City of Dubuque Engineering 50. W. 13th Street Dubuque, IA 52001 (563) 589 -4270 CHANGE ORDER Michael Van Milligen 'anage Dubuque, to Gus Psihoyos, City Eng Dubuque, Iowa PROJECT CLOSE OUT FORM Total Contract Work Performed to Date $ 42,650.00 Total Change Order Work Performed to Date' $ 22,822.92 Total Contract and Change Order Work Performed to Date: $ 65,472.92 Miscellaneous Costs Engineering The Undersigned 1..G S (tc%((-4-504 contractor for the above improvement, does hereby accept the above "Total Due Contractor", as full settlement for all claims for said improvement. APPROVED: BY: K- 2,734.88 TOTAL FINAL PROJECT COSTS: $ 68,207.80