Intake Reconstruction Project 2009 AcceptanceMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2009 Intake Reconstruction Project
DATE: February 9, 2010
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Michael C. Van Milligen
Dubuque
AllAmicaCly
11111!
2007
City Engineer Gus Psihoyos is recommending acceptance of the 2009 Intake
Reconstruction Project, as completed by Drew Cook & Sons Excavating Co., Inc., in the
final contract amount of $90,906.45, which is an 18% increase from the original contract
amount of $77,040.00. The cost increase was the result of adding the replacement of
two additional intakes to the project and replacing short segments of storm sewer in
conjunction with catch basin replacements on O'Neill Street and Sheridan Road.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manag
`I
FROM: Gus Psihoyos, City Engineer `
DATE: February 5, 2010
SUBJECT: 2009 Intake Reconstruction Project
CIP 7201081
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
2009 Intake Reconstruction Project.
BACKGROUND
Dubuque
AN-America City
hill
2007
The 2009 Intake Reconstruction Project involved the replacement of 24 intakes and the
installation of 2 new intakes at various locations in the City. This project was done in
conjunction with the 2009 Public Works Asphalt Overlay Program.
The project was awarded based on a competitive quotation process for public
improvements in accordance with Iowa Code, Section 26.14.
DISCUSSION
The 2009 Intake Reconstruction Project was completed by Drew Cook & Sons
Excavating Co., Inc. of Dubuque, Iowa, in the final contract amount of $90,906.45,
which is an 18.0% increase from the original contract amount of $77,040.00. The cost
increase was a result of adding the replacement of two additional intakes to the project
and replacing short segments of storm sewer in conjunction with catch basin
replacements on O'Neil Street and Sheridan Road.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $90,906.45 to Drew Cook & Sons Excavating Co., Inc. for the
2009 Intake Reconstruction Project.
BUDGET IMPACT
The total cost for the 2009 Intake Reconstruction Project is as follows:
Award Final
Construction Contract $77,040.00 $90,906.45
Contingency 7,704.00 0
Engineering 4,237.20 2,282.43
Total Project Cost $88.981.20 $93.188.88
The project funding summary is as follows:
CIP No. Fund Description
7201081 Catch Basin Maintenance
Total Project Funding
ACTION TO BE TAKEN
Fund Amount
$93,188.88
$93.188.88
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $90,906.45 to
Drew Cook & Sons Excavating Co., Inc. for the 2009 Intake Reconstruction Project.
cc: Jenny Larson, Budget Director
Deron Muehring, Civil Engineer II
RESOLUTION NO. 40 -10
ACCEPTING THE 2009 INTAKE RECONSTRUCTION PROJECT AND
AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the 2009 Intake Reconstruction
Project (the Project) has been completed and the City Engineer has examined the work
and filed a certificate stating that the Project has been completed according to the terms
of the Public Improvement Contract and that the City Engineer recommends that the
Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Catch Basin Maintenance appropriation for the contract amount of $90,906.45 Tess
any retained percentage provided for therein as provided in Iowa Code chapter 573,
and to pay such retainage only in accordance with the provisions of Iowa Code chapter
573.
Passed, approved and adopted this day of Februar,, 2010.
eanne F. Schneider, CMC, City Clerk
Roy D. Buol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE 2009 INTAKE
RECONSTRUCTION PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the 2009 Intake Reconstruction Project, that the Project has been
performed in compliance with the terms of the Public Improvement Contract, and that
the total cost of the completed work is $93,188.88.
A
Dated this Icy day of Vago V , 2010.
Filed in the office of the City Clerk on the /day o
City Engineer
2
anne F. Schneider, CMC, City Clerk
1
1- Jun -09
Extras - Sheridan Rd. - See Invoice # 2420 In Project File
2
1- Jun -09
Extras - O'Neil St. Storm Sewer, Street Crossing - See Invoice # 2420 In File
3
4-Jun -09
Asbury Rd. across From Hillcrest 101 -B - Added to Intake Program (1) Intake 3' Deep
4
4-Jun -09
Raymond St. & Cooper PL 101 -B - Added to Intake Program (1) Intake 3' Deep
5
31- Jul-09
Extra PCC sidewalk and curb/gutter at various location see invoice 82554 in file
Project Name:
E REPLACEMENT
Contractor Address:
PROJECT
CIP Number:
;IP. 7201081
Project Contract Amount:
$77,040.00
Project Completion Date:
31 Jul - 09
Contractor Name:
w Cook & Sons
Contractor Address:
1407 Route 20
City, State, Zip:
Dubuque, Iowa 52003
Contractor Telephone:
63.583 - 4633
ITEM
NO.
CONTRACT ITEM
DESCRIPTION
CONTRACT ITEM
QUANTITY UNIT UNIT PRICE
PROJECT TOTAL
QUAN 111 T TOTAL
PERCENT
COMPLETE
15th a White - NW Comer, 101 -B
1 LS $ 2,7600 00
888888888888888888888888 8
8888888888 °8888888888888 8
1
2
15th a White - SW Comer, 101 -8
1 LS $ 2,750.00
3
15th 0 Jackson - NW Comer, 101 -B
1 LS $ 2,510 00
4
15th 0 Jackson - SW Comer, 101 -B
1 LS $ 2,510.00
5
15th 0 Washington - NW Comer, 101 -8
1 LS $ 2,385 00
6
17th i Catherine - NW Comer, 101 -8
1 LS $ 2,420 00
7
17th g Catherine - SW Comer, 101 -B
1 LS $ 2,420.00
8
19th 0 Washington - NE Corner, 101 -B
1 LS $ 2,385.00
9
19th 0 Washington - SW Comer, 101 -8
1 LS $ 2,61000
10
W 32nd 0 west of Lemon, 101 -B, Special
1 LS $ 2,775.00
11
Angella e W Locust - SW Comer, 101 -B
1 LS $ 2,510.00
12
flies 0 SW of Pennsylvania, 101 -B
1 LS $ 2,485.00
13
Catherine a North Dead End, 101 -B
1 LS $ 2,850.00
8
N
8
8
14
Jones 0 Murph's South End, 101 -13
1 LS $ 2,840.00
15
Kane a Kaufmann - NE Comer, 104-B
1 LS $ 4,075.00
16
Kane cg Kaufmann - NW Comer, 1046
1 LS $ 4,075.00
17
Quuigley 0 East Dead End, 101 -C
1 LS $ 2,850.00
18
Washington i. 18th - SW Comer, 101 -B
1 LS $ 2,410.00
19
Washington g 19th - NW Comer, 101 -B
1 LS $ 2,385 00
20
Washington a 21st - NE Comer, 101 -B
1 LS $ 2,585.00
21
Windsor g Sutter - SW Comer, 101 -B
1 LS $ 3,165 00
22
Sheridan Road 0 Harlan Storm Sewer Extension
1 LS $ 13,765.00
23
734 O'Neill Street - 101 -B
1 LS $ 2,610.00
24
741 O'Neill Street - 101 -B
1 LS $ 2,910.00
CHANGE ORDER
1 LS $16,376.45
Payment Totals $ 90,906.45
Masterpiece on the Mississippi
City of Dubuque
Engineering
50. W. 13th Street
Dubuque, IA 52001
(563) 589-4270
CHANGE ORDER
I hereby certify that the above statement shows, in detail, the correct
amount of all work required to complete the above improvement.
APPROVED:
Michael Van Milli•,= C'
Dubuque, law
Gus Psihoyos, City .ineer
Dubuque, Iowa
PROJECT CLOSE OUT FORM
Total Contract Work Performed to Date: $ 74,530.00
Total Change Order Work Performed to Date: $ 16,376.45
Total Contract and Change Order Work Performed to Date: $ 90,906.45
Miscellaneous Costs
Engineering
The Undersigned, t/ (00 C'- contractor for the above
improvement, does hereby accept the above "Total Due Contractor", as
full settlement for all claims for said improvement.
APPROVED:
BY:
TOTAL FINAL PROJECT COSTS: $ 93,188.88
2,282.43