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Port of Dbq Sign, Landscaping eMEMORANDUM April 15, 2003 TO:The Honorable Mayor and City Council Members FROM:Michael C. Van Milligen, City Manager SUBJECT:Port of Dubuque Sign and Landscaping and Recognition Wall Administrative Services Manager Pauline Joyce has provided the preliminary design and cost estimate for landscaping and signage for the parking lot green space at the intersection of Bell and 3rd Street. Also being presented is a preliminary design and cost estimates for the recognition wall along the landside of the floodwall outside of the American Trust River's Edge Plaza. The Design Review Committee requests City Council review and comments on the preliminary design concepts and approval to proceed with preparation of bid documents for the Port of Dubuque entry sign and the recognition wall. I respectfully request Mayor and City Council approval of the recommended concept for the Port of Dubuque gateway area at 3rd and Bell Street and the recognition and dedication plaques on the floodwall using the stainless steel and limestone design. MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Pauline Joyce, Administrative Services Manager MEMORANDUM March 20, 2003 TO:Michael C. Van Milligen, City Manager FROM:Pauline Joyce, Administrative Services Manager SUBJECT:Port of Dubuque Sign and Landscaping and Recognition Wall The purpose of this memorandum is to forward a preliminary design and cost estimate for landscaping and signage for the parking lot green space at the intersection of Bell and 3rd Street. Also being presented in this memo is a preliminary design and cost estimates for the recognition wall along the landside of the floodwall outside of the American Trust River's Edge Plaza. Following is a discussion regarding each design and a summary of the estimated costs and soume of funding. These preliminary designs have been reviewed by the Design Review Committee who felt they were consistent with appropriate design standards and with the Master Site Plan for the Port of Dubuque. Landscaping and signage at Bell and 3rd Street When arriving in the Port of Dubuque via the 3rd Street Overpass, the first view for visitors and City residents will be a sea of parking lots. The Master Site Plan for the Port of Dubuque showed, in the long term, a potential building on the existing Welcome Center parking lot. This is and will continue to be a parking lot for the foreseeable future. Steve Ulsted, from Ulsted Architects, was hired to develop landscaping plans for the City's existing parking lots in the Port of Dubuque and to develop an entry sign for the 3rd and Bell Street area. The proposed landscaping plans include a large variety of plantings to provide color throughout the year. These plants are used in various combinations throughout the planting islands and are then repeated in all new and existing City owned parking lots. Diamond Jo staff has indicated that they will also use those same planting types to continue the color themes throughout their parking lots. The proposed Port of Dubuque sign for the 3rd and Bell Street intersection sits between the signage monuments designed by URS-BRW and let as part of the 5th and Bell Street STP project (see attachment A). The design elements for the sign include the same materials as the signage monuments, stainless steel and limestone. The proposed landscaping and lighting is planned for the area between the sidewalk and sign, with landscaping continuing on the parking lot side of the sign. The estimated cost for the sign is $47,200 and the cost of landscaping $36,800, for a total of $84,000. The budget for signage and landscaping was included in the Vision Iowa budget and the City's CIP under Amenities for $78,750. The overage of $5,250 would come from the Wail Street Access budget of $82,688, which is no longer required due to the final location of the Hotel/Water Park and the extension of 5th Street versus creating a Wall St cul-de-sac. Recognition Wall Outside Amedcan Trust River's Edge Plaza The FY 2003 budget included an anticipated amount of $100,000 for creation of donor and partner recognition walls on the landside of the floodwall that would be used to designate those who have provided funding for the America's River Projects and a project dedication wall that would recognize all the project partners. Initially the thought was to apply a concrete slurry seal to the floodwall and etch the names into the wall. This method had the advantage of being less expensive, however, it wasn't a very aesthetically pleasing recognition format. After reviewing the designs by Steve Ulsted for the 3® and Bell Street intersection, Steve was asked for ideas regarding a method for creating a recognition wall by or as part of the floodwall. Steve investigated vadous materials and techniques and presented several design variations to the Design Review Committee and the Recognition Committee for their review and comment. Modifications were made based on this input and the attached designs are now being recommended for City Council consideration. The design ideas were also presented to the Corp of Engineers to determine what type of concerns and requirements they would have. They were very supportive of the design concept and were told that the only documentation the Corp would require is a statement from a structural engineer stating that the design would not have any structural impact on the floodwall. IIW is preparing the required analysis and will have a report for us to submit to the Corp of Engineers by next week. Again, the materials used in the design (attachment B) include stainless steel and limestone, with a river scene imprinted on the stainless steel. The names on the donor and partner recognition walls would be etched in the stainless steel. From a distance people will see the river view. As you get closer to the wall, the names will become more visible and catch your eye. The Riverwalk follows along this section of the floodwall, and will be viewed by those going to the American Trust River's Edge Plaza as well as by those using the ramp that gradually rises on the landside of the floodwall until it joins the Riverwalk on top of the floodwall. The cost estimate for donor and partner recognition walls is $116,248. This source of funding for the improvements would be the $100,000 budgeted for the floodwall recognition wall and $16,248 from the balance of the Wall Street funds of $77,438. The action step is to request City Council review and comments on the preliminary design concepts and approval to proceed with preparation of bid documents for the Port of Dubuque entry sign and the donor and partner recognition walls. Staff would then proceed with preparing the bid documents for a construction to begin as soon as possible. The tentative date for the Riverwalk dedication is June 12. Construction of the entry sign and recognition wall will not be completed by that date, however, we will try to schedule construction for early summer completion.