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Utility Relocation Project_9th to 10th StreetsMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Utility Relocation Project - 9 to 10 Street: Sanitary Sewer, 20 -Inch Transmission Watermain and Fiber Optic Conduit DATE: February 9, 2010 MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer Bob Green, Water Department Manager Michael C. Van Milligen Dubuque Citi 111111, 2007 City Engineer Gus Psihoyos and Water Department Manager Bob Green recommend initiation of the bidding process for the Utility Relocation Project — 9 to 10 Street: Sanitary Sewer, 20 -Inch Transmission Watermain and Fiber Optic Conduit, and further recommend that a public hearing be set for March 1, 2010. This relocation is necessitated by the impending construction of the parking ramp. I concur with the recommendation and .respectfully request Mayor and City Council approval. Masterpiece on the Mississippi TO: FROM: DATE: SUBJECT: INTRODUCTION BACKGROUND DISCUSSION Michael C. Van Milligen, City Manager Gus Psihoyos, City Engineer - L- Bob Green, Water Department Manager February 9, 2010 PROJECT SCHEDULE Utility Relocation Project — 9 to 10 Street: Sanitary Sewer, 20 -Inch Transmission Watermain, and Fiber Optic Conduit The enclosed resolutions authorize the public bidding procedure for the Utility Relocation Project — 9 to 10 Street: Sanitary Sewer, 20 -Inch Transmission Watermain, and Fiber Optic Conduit. This relocation is necessitated by the impending construction of the new parking ramp. Currently the City's 8 -inch sanitary sewer, 20 -inch transmission watermain, network fiber, and traffic fiber are located in the alley between Central Avenue and Iowa Street and between 9 and 10 Streets. The project involves the replacement and relocation of the following utilities: 8 -inch sanitary sewer; 20 -inch transmission watermain; network fiber; and traffic fiber that are currently located within the alley between Central Avenue and Iowa Street and between 9 and 10 Streets. These utilities will be replaced and relocated to 9 and 10 Streets and to the west side of the Central Avenue. The schedule for the Utility Relocation Project — 9 to 10 Street: Sanitary Sewer, 20- Inch Transmission Watermain, and Fiber Optic Conduit is as follows: Advertisement for Bids Notice of Hearing on Plans & Specifications Public Hearing February 19, 2010 February 19, 2010 March 1, 2010 Dubuque hittati au- Amedcacmr 1 11 11 2007 Pre -Bid Construction Conference Receipt of Bids Award of Contract Final Completion Date RECOMMENDATION I recommend that the City Council establish the date for the public hearing and authorize the City Clerk to advertise for proposals for the Utility Relocation Project — 9th to 10 Street: Sanitary Sewer, 20 -Inch Transmission Watermain, and Fiber Optic Conduit. BUDGET IMPACT The estimate of probable costs for the Utility Relocation Project — 9 to 10 Street: Sanitary Sewer, 20 -Inch Transmission Watermain, and Fiber Optic Conduit is as follows: Estimate Construction Contract $657,138.00 Contingency 65,713.80 Construction Engineering & Inspection 98,570.70 Total Project Cost $821,422.50 The funding summary is as follows: CIP No. Fund Description Fund Amount Sanitary Sewer Construction Funds $220,863.12 7201066 General Storm Sewer Repairs 13,250.00 3001615 Traffic Conduit & Foundations 27,745.50 3001266 Fiber Optic Conduit & Structures 38,577.75 3501608 Street Lighting 44,808.00 Water Funds 476,178.13 Total Project Funding $821,422.50 The sanitary sewer relocation will be funded with savings from the Asbury Plaza Area Wastewater Pumping Facilities Project in the amount of $307,350.80. ACTION TO BE TAKEN March 2, 2010 March 9, 2010 March 15, 2010 April 23, 2010 I respectfully request that the City Council adopt the attached resolutions establishing the date for the public hearing and authorizing the City Clerk to advertise for proposals for the Utility Relocation Project — 9 to 10 Street: Sanitary Sewer, 20 -Inch Transmission Watermain, and Fiber Optic Conduit. Prepared by Deron Muehring, Civil Engineer II cc: Jenny Larson, Budget Director Don Vogt, Public Works Director John Klostermann, Street Maintenance Supervisor Bob Green, Water Department Manager Deron Muehring, Civil Engineer II Todd Irwin, Engineering Technician RESOLUTION NO. 53 -10 UTILITY RELOCATION PROJECT — 9 TO 10 STREET: SANITARY SEWER, 20 -INCH TRANSMISSION WATERMAIN, AND FIBER OPTIC CONDUIT PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT FOR BIDS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: the proposed plans, specifications, form of contract and estimated cost for the Utility Relocation Project — 9 to 10 Street: Sanitary Sewer, 20 -Inch Transmission Watermain, and Fiber Optic Conduit, in the estimated amount $821,422.50, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. a public hearing will be held on the 1 day of March, 2010, at 6:30 p.m. in the Historic Federal Building Council Chambers at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. The Utility Relocation Project — 9 to 10 Street: Sanitary Sewer, 20 -Inch Transmission Watermain, and Fiber Optic Conduit is hereby ordered to be advertised for bids for construction. The amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. The City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four but not more than forty -five days before the date for filing bids before 2:00 p.m. on the 9 day of March, 2010. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 15 day of March, 2010, in the Historic Federal Building Council Chambers (second floor), 350 West 6 Street, Dubuque, Iowa. Attest: Passed, adopted and approved this 15th day of Feb nary, 2010. 1 e anne F. Schneider, CMC, City Clerk Roy D. Buol, Mayor NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE UTILITY RELOCATION PROJECT — 9 TO 10 STREET: SANITARY SEWER, 20 -INCH TRANSMISSION WATERMAIN, AND FIBER OPTIC CONDUIT NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the Utility Relocation Project — 9 to 10 Street: Sanitary Sewer, 20 -Inch Transmission Watermain, and Fiber Optic Conduit, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 1 day of March, 2010, in the Historic Federal Building Council Chambers (second floor), 350 West 6 Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: The Utility Relocation Project — 9 to 10 Street: Sanitary Sewer, 20 -Inch Transmission Watermain, and Fiber Optic Conduit will provide for the replacement and relocation of the following utilities: 8 -inch sanitary sewer; 20- inch transmission water main; network fiber conduit and structures; and traffic fiber conduit and foundations. Currently the utilities are located within the alley between Central Avenue and Iowa Street and between 9 and 10 Streets. These utilities will be replaced and relocated to 9 and 10 Streets and to the west side of the Central Avenue. Any visual or hearing- impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589 -4120 or TDD at (563) 690 -6678 at least 48 hours prior to the meeting. 2010. Published by order of the City Council given on the day of Jeanne F. Schneider, CMC, City Clerk NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT UTILITY RELOCATION PROJECT — 9 TO 10 STREET: SANITARY SEWER, 20 -INCH TRANSMISSION WATER MAIN, AND FIBER OPTIC CONDUIT Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement as stated below must be filed before 10:00 a.m. on March 9, 2010, in the Office of the City Clerk, City Hall - First Floor, 50 West 13 Street, Dubuque, Iowa. Time and Placed Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 10:00 a.m. on March 9, 2010, at City Hall - Conference Room A, 50 West 13 Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on March 15, 2010. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for Commencement and Completion of Work. Work on each improvement shall be commenced within 10 days after the Notice to Proceed has been issued and shall be fully completed by April 23, 2010. Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10 %) of the amount of the contract and shall be in the form of a cashier's check or certified check drawn on a state - chartered or federally chartered bank, or a certified share draft drawn on a state - chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided in this section. Contract Documents. Copies of the construction documents may be obtained at IIW Engineers & Surveyors, PC, 4155 Pennsylvania Avenue Dubuque, IA 52002. Contact: Michelle Knief (563- 556- 2464). A $25 plan deposit is required. Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. General Nature of Public Improvement. The Utility Relocation Project — 9 to 10 Street: Sanitary Sewer, 20 -Inch Transmission Watermain, and Fiber Optic Conduit will provide for the replacement and relocation of the following utilities: 8 -inch sanitary sewer; 20- inch transmission water main; network fiber conduit and structures; and traffic fiber conduit and foundations. Currently the utilities are located within the alley between Central Avenue and Iowa Street and between 9 and 10 Streets. These utilities will be replaced and relocated to 9 and 10 Streets and to the west side of the Central Avenue. Pre -Bid Construction Conference. Each prospective bidder is encouraged to attend the Pre -Bid Construction Conference to be held at 10:00 AM on March 2, 2010, in Conference Room A, City Hall, 50 West 13 Street, Dubuque, Iowa. Attendance by all prospective bidders is not mandatory but highly recommended. Published in the Telegraph Herald, February 19, 2010.