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Consultant Selection for Four Mounds Park Ecological Restoration Copyrighted May 6, 2019 City of Dubuque Consent Items # 14. ITEM TITLE: Consultant Selection for Four Mounds Park Ecological Restoration SUMMARY: City Manager recommending approval of the selection of Applied Ecological Services, Inc. as the consultantfor Four Mounds Park Ecological Restoration Project. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve ATTACHMENTS: Description Type Four Mounds Park Ecological Restoration Project- City Manager Memo MVM Memo Staff Memo Staff Memo RFP Supporting Documentation Applied Ecological Services Proposal Supporting Documentation THE CITY OF Dubuque � AIFA�erlwGh UB E '�� III► Masterpiece on the Mississippi Z°°'�w'2 7A13 2017 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Consultant Selection for Four Mounds Park Ecological Restoration Project DATE: April 26, 2019 The City of Dubuque received three proposals in response to a request for proposals from qualified consultants to provide Phase 1 permitting and implementation of the Four Mounds Park Ecological Restoration Plan. Leisure Services Manager Marie Ware, Planning Services Manager Laura Carstens and the Consultant Selection Committee recommend City Council approval of the selection of Applied Ecological Services, Inc. as the consultant to undertake the project for an amount not to exceed $150,285. The Committee felt that Applied Ecological best met the evaluation criteria for the project, as demonstrated by the quality and completeness of the proposal, clearly demonstrated understanding of the City's overall objectives in the completion of the project, and responded very well to the evaluation criteria. I concur with the recommendation and respectfully request Mayor and City Council approval. �� . Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Marie Ware, Leisure Services Manager Laura Carstens, Planning Services Manager THE CITY OF Dubuque DUB E ui�Ane�nc��in ��I,I.�o� Masterpiece on the Mississippi Z°°'�Z°'Z 2013�2017 TO: Michael Van Milligen, City Manager FROM: Marie L. Ware, Leisure Services Manager Laura Carstens, Planning Services Manager SUBJECT: Consultant Selection for Four Mounds Park Ecological Restoration Project DATE: April 24, 2019 INTRODUCTION This memorandum forwards for City Council review and approval, the recommended consultant to implement Phase 1 of the 2019 Four Mounds Park Ecological Restoration Plan. The City has an agreement with the lowa Department of Natural Resources (IDNR) for a $200,000 Resource Enhancement and Protection (REAP) Grant for this project. Enclosed is supporting documentation for this project. BACKGROUND Four Mounds Park is a 60-acre public park rich in history and natural resources owned by the City of Dubuque. It is located at 4900 Peru Road on the north end of Dubuque along the Mississippi River. The City leases the park to the Four Mounds Foundation, formed in 1987 as a not-for-profit organization for managing and stewarding Four Mounds Park. Four Mounds Foundation operates an Inn and Conference Center while providing community-building, local foods, and youth service programming to thousands of Dubuque residents every year at the park. DISCUSSION Four Mounds Park provides a spectacular experience for residents and visitors to eastern lowa. The park's unbelievable views of the Mississippi River, unique history, archeology and architecture give it national significance. Over time, Four Mounds Park's green space and natural wooded areas have experienced erosion and sediment loss. Increasing numbers of invasive plant species have added to the stormwater management issues on the park's rolling and sometimes rugged terrain. Ecological Restoration Plan In June 2018, the Four Mounds Foundation approved the selection of Prudenterra to create an Ecological Restoration Plan for Four Mounds Park. In March 2019 the plan was finalized and adopted by the City Council. The plan development cost was $5,600 and was covered 100% by the Foundation. 1 Prudenterra staff met with Four Mounds Foundation and City staff to develop the Four � Mounds Park Ecological Restoration Plan, with input from U.S. Fish & Wildlife Services and if�NR. The Park anci t�ecreation Advisory Commission, Hisioric Preservation Commission, Dubuque County REAP Committee, and City Council were updated throughout the REAP application and plan development processes. The Ecological Restoration Plan takes an enhancement approach, building on the existing native plant communities at the park in phases over 10 years. This incremental approach will increase native plant and animal diversity, improve ecosystem functions, invite safe and enjoyable visits, and reduce long-term maintenance costs of the park. Major restoration and management activities will include: removal of invasive trees, shrubs, and herbaceous species; thinning of young, aggressive native trees from the understory; and increasing the diversity of native trees, shrubs, and herbaceous plants. Request for Proposals The City of Dubuque solicited competitive proposals from qualified consultants to provide Phase 1 permitting and implementation of the Four Mounds Park Ecological Restoration Plan. The enclosed Request for Proposals describes the project expectations. The Consultant Selection Process and the evaluation criteria are described in Appendix A. The Consultant Selection Committee for the project was comprised of the following: • Stephen Fehsal, Leisure Services Department . Jeff Ahlers, Leisure Services Department • Laura Carstens, Planning Services Department • Christine Olson, Planning Services Department . Dean Mattoon, Engineering Department • Tony Breitbach, Finance Department • Jay Potter, Conservation Manager, Four Mounds Foundation The City of Dubuque received three proposals. The firms and their associated bids are: Consultin Firm Location Bid Adaptive Restoration, LLC Mount Horeb, WI $150,003.00 A lied Ecolo ical Services, Inc. Brodhead, WI; Dubuque, IA office $150,285.00 ENCAP, Inc. Dekalb, IA $151 ,322.50 BUDGETIMPACT The City has a REAP Grant Agreement #19-R4-FW with the IDNR for $200,000 for implementation of the Four Mounds Park Ecological Restoration Plan. Approximately $150,000 is allocated for this project. All three firms are within budget. The REAP grant will cover all project costs. There is no City match required for REAP grants. RECOMMENDATION The Consultant Selection Committee recommends Applied Ecological Services, Inc. (AES) as the consultant to undertake the project. The committee felt that this firm best met the evaluation criteria for the project, as demonstrated by the quality and 2 r completeness of the enclosed proposal. The AES proposal clearly demonstrated understanding of the City's overall objectives in the completion of the project, and responded very well to the evaluation criteria: 1. A high level of professional competence and a proven track record in the implementation and management of ecological restoration plans or similar plans: a. Qualifications and experience of the Consultant. b. Demonstration of the professional expertise and technical abilities of the project team members. c. Experience of the Consultant working on municipal projects. d. Experience of the consultant in working with the lowa DNR. e. A proven track record in stormwater management and green infrastructure. f. Experience of the Consultant working on municipal projects in lowa. g. Experience of the project team working with the public and other project stakeholders in preparing plans for park facilities. h. Overall success of past projects completed for the City of Dubuque. 2. Design approach/methodology in completing scope of services such as: a. Grasp of project requirements and level of interest in the project. b. Creativity and problem-solving ability. c. Ability of Consultant team to demonstrate initiative, motivation and knowledge of the City of Dubuque. 3. Responsiveness and compatibility between the Consultant and City: a. General attitude and ability to communicate. b. Ability of the Consultant to maintain a high level of direct interaction and communication with City staff. c. Ability to listen, be flexible, and follow and/or implement direction and/or ideas or concepts. d. How the Consultant team interacts with the general public, City staff, and public officials. 4. Proposed schedule required to complete project. 5. Cost of the proposed work in relationship to the services offered. ACTION REQUESTED The Consultant Selection Committee respectfully requests that City Council authorize the City Manager to negotiate a consultant contract with Applied Ecological Services, Inc. to undertake the Four Mounds Park Ecological Restoration Project in an amount not to exceed $150,285. Enclosures cc: Steve Fehsal, Park Division Manager Christine Happ Olson, Assistant Planner F:\Users\Colson\Grants\2019 FY-REAP Four Mounds\Memo MVM Consultant Selection Four Mounds Park Eco Restoration Project.doc 3 REQUEST FOR PROPOSAL (RFP) TxE CiTY OF ,,,, ISSUE DATE: March 6, 2019 D�� CONTACT: Chris Olson, Planning Services PHONE NO: 563-589-4210 FAX NO: 563-589-4221 Masterpiece on the Mississippi Ema,i�: coison@c�tyofdueuque.o�g SUBMIT PROPOSAL/OFFER PRIOR TO: SUBMIT TO: CLOSING DATE: April 3, 2019 SEE Section 8.0 CLOSING TIME: 12:00 P.M. local time FAX/EMAIL NOTACCEPTED DESCRIPTION: FOUR MOUNDS PARK ECOLOGICAL RESTORATION PLAN (ERP) Phase I Permitting and Implementation of Four Mounds Park ERP RECEIPT OF PROPOSAL ACKNOWLEDGEMENT � If you are considering a response to this RFP, please mark the box to the left, fill in the information below and return this sheet as a confirmation that you received this RFP. NO RESPONSE REPLY � If you do not want to respond to this RFP at this time, please mark the box to the left, fill in the information below and return this sheet only. COMPANY NAME: DATE: MAILING ADDRESS: CITY/STATE: ZIP CODE: AUTHORIZED SIGNATURE: PRINTED NAME: TITLE OF AUTHORIZED REPRESENTATIVE: EMAIL: PHONE: GI'TY OF DUBUC�UE LEISURE SERVICES DEPARTMENT REQUEST FOR PROPOSAL , // ,�p , �t�� ;,�� ` / � ��T k \ _�� -d �, rq ;. �� . �� .<✓ r � i�' �i .; ,k ,3. , � �` Jl . f — {��' . E �''rv"+eh ' i ,� tt � �r� ' � < � ; � � �, , � , , ,� �� -"�"� '7^`+.i'f �=� ;�'4 � t ��, ��` '\ \ -w N � �� , � \.�� , y \� ��v��4� ��`+,�IS Y i .� , a /��r ... � � ^',� yT�� ` �3�3uJ '{ 7- ._ } irit-. S� . sV y i �t. \ r?; t )-+k1. T `�. 3 �p ;3 �. .� s � a- � � x .� i,T �e .� S i - u .i � t f �y ' . -\ i� Y`� �7 ' iR '��'��F -Y� -� �� 1}�\ �" ��*� 1�1. : 3t �'i � ,Y r� t r '�R''?, �-5e'' �'� C ii-t� �� \ ; �� £^ r� �q�' ' �.} �, ,C a �f �� fi��7 � 1Y� �'�� +e, �c � .� l � «�y��"� �'�� .,£"' � .`k ��` , ,. � \ ��I`�.'4 �c . < � _ e� ` � - '^ �'7 z4M .. �, � �Iry�'s,y�``-�,��y�a .- � � �� a , sHt�'��` � � }�,�C f f Y� *j� # ; i �/,y� y�T�4' ?- Sy� . '.� b` a.� ._K '� .� `. � ;�Py W� � ��Y -�.� S � � r �i u t �'Y f � '�`E G� t ^. -. 'i4 1m',;, iY. � � Jt ri � �. A� _ � � Ya , t � gr•� d � � .1S_ ",�r '1�3 '+4r � �� ._ S. .�. JJ sP�F � . _ / „K � � {/ � .s-'�' [ � s 1"s `�F � �• � '�. ,� "es�5 , '�. `��' s ' iy �r,�+z� t ,X �-r� mir�. � � t.,. i .� �"- a� r � :i �r : �r�i .,�i�� 1� '� dx {� :ei n .. s".q�� , _ � �' , ..,,W 1 : � ,e� � +z:�� JY� � . !. x �. } x ¢ !, i� \ � r � .At ''Y-.�' � v�a � x �Hi'3.. :.�'� e . `-" !� T`\� `�� Y '': t �*` r-„tv' �a e, � r'ka- :7� � ~Fl�� _.. S�"'S� � " ��* ` .� S�. .� t �. #4 ,_ fi i �r� .'� � � � _ a .— v '�,� ,rt�t . A fY :e ,K '.�ix '� _ 'a x�`�Jt"Fi5 +>f �� '� ' �rt+} ` AUi ' '� } �� = rr °t^, � =i -. u �J 1 , i �a7 ,R2.ti�� y.� ° ;�. � _ . s _ .. i,��f . ... `>�t �„' ��' 3 �� ° ; ``�`, ,-`ix��3��:4 � Y" r��`P�. , , ,'�� , !'� �� , '�. � Four Mounds Park Ecological Restoration Plan (ERP) Phase I Permitting and Implementation of Four Mounds Park ERP City of Dubuque, lowa March 6, 2019 Page 2 of 24 i RFP ORGANIZATION Four Mounds Park Ecological Restoration Plan (ERP) Phase I Permitting and Implementation of Four Mounds Park ERP City of Dubuque, lowa March 6, 2019 Table of Contents: SECTION PAGE 1.0 Introduction.................................................................. 4 2.0 Project Objectives......................................................... 4 3.0 Community Background.................................................. 6 4.0 Project Scope of Services............................................... 6 5.0 Use of City Resources.................................................... 8 6.0 Information to be Included in the Proposal.......................... 9 7.0 Proposal Question and Answers....................................... 11 8.0 Submission Requirements............................................... 12 Appendix A Consultant Evaluation Selection Process........................... 14 Appendix B RFP Rules and Protest Procedure.................................. 18 Appendix C City of Dubuque Contract Terms and Conditions................. 20 Appendix D Insurance Requirements................................................. 23 Appendix E Project Related Data..................................................... 27 Page 3 of 24 �� THE CITY OF � Four Mounds Park ��[JB y E ��I q��tgr�#ion Pl�n (ERPI �asterpiece on fhe Mississippi Phase I Permitting and Implementation of Four Mounds Park ERP City of Dubuque, lowa Consu/tant Professional Services Request for Proposal March 6, 2019 1.0 INTRODUCTION The City of Dubuque, lowa is soliciting competitive sealed proposals from qualified professional consulting firms to secure permits and implement the Ecological Restoration Plan (ERP) and Interpretation Plans for the Four Mounds Park. These improvements include restoration of native plants to improve the health of the ecosystem and enhance ecological functions such as water purification, groundwater recharge and pollinator support. Other r�iajor focus areas are: r2duction of �tcrmwaYer runeff using stormwater best practices to reduce soil erosion and "other urban pollutants" to improve water quality; undertaking a botanical survey; development and installation of three interpretive signs for the project area; and update of the ERP. The consultant will be required to perform all construction management, testing, monitoring and survey for this project. An ERP for Four Mounds Park was created by Prudenterra and adopted in February 2019. This plan is included in the RFP. A link to the RFP and related documents is posted on the City of Dubuque website www.citvofdubuque.orq/bids. 2.0 PROJECT OBJECTIVES The City of Dubuque is seeking a qualified Consultant to undertake Phase 1 permitting and implementation of the Four Mounds Park ERP. The 2019 Four Mounds Park ERP outlines the implementation of environmental restoration, erosion control, and stormwater management best practices. Surveys, plan updates, monitoring and interpretive signage implementation is also a part of the project. One funding source is being used for this project: lowa Department of Natural Resources (IDNR) Resource Enhancement and Protection (REAP) grant. Four Mounds Park is a 60-acre public park owned by the City of Dubuque. It is located at 4900 Peru Road on the north end of the City of Dubuque along the Mississippi River, in Dubuque County. As the last remaining intact gentleman's farm in lowa, Four Mounds Park is 60 acres of Mississippi River bluffland rich in history and natural resources while providing Page 4 of 24 community-building, local foods, and youth service programming to thousands of Dubuque residents every year. The City of Dubuque leases Four Mounds Park to the Four Mounds Foundation with a 49-year lease that runs until 2037. The Foundation was founded as a not- for-profit organization in 1987 for managing and stewarding Four Mounds Park. The Four Mounds Estate consists of bluffland along the Mississippi River, cultured grounds, historic gardens, woodlands, prairie, and rare oak savanna. The 17 buildings that make up the estate were residential, farm, recreational and support structures for the site. Four Mounds Foundation operates an Inn and Conference Center to foster organizational sustainability. Four Mounds Park is visited by 25,000 people from across the state every year including over 100 schools and organizations, plus day visitors to the trails for passive enjoyment of the historic site and natural areas. Four Mounds Park provides a spectacular experience for residents and visitors to eastern lowa. The park's unbelievable views of the Mississippi River, unique history, archeology and ! architecture give it national significance. Over time, Four Mounds Park's green space and � natural wooded areas have experienced erosion and sediment loss. Increasing numbers of invasive plant species have added to the stormwater management issues on the park's i rolling and sometimes rugged terrain. Since 2013, Four Mounds Foundation has leveraged US Fish & Wildlife Service funding and technical assistance to create and begin implementing the Four Mounds Ecological Restoration Plan. Four Mounds Foundation has restored natural areas across the site in the last five years. Over the past two years, the Foundation opened approximately 12 acres (in process restoration to the original savanna) through the removal of invasive species and non- native species (choking bittersweet, honeysuckle and buckthorn, among others) that previously made these natural areas inaccessible. The continued reduction of these invasive species and maintenance (forest mowing, burning) are promoting better ground absorption and reduction of site runoff. Four Mounds Foundation retained Prudenterra in 2018 to prepare a Woodlands and Prairie Land Management Plan. The plan divides the park in 11 Ecological Management Zones, with 24 total subzones. The 2019 ERP plan serves as the principle guide for the ecological restoration portion of the REAP project. Appendix E includes Project Related Data: 1. The project budget 2. Excerpt from the IDNR REAP Grant application for Four Mounds Park 3. 2019 Ecological Restoration Plan developed by Prudenterra 4. Suggested Timeline Overview I It is anticipated that the timeframe for the project will be through September 30, 2020 to allow the City of Dubuque and Consultant time to review the project results during the last quarter of 2020. The grant officially ends date is December 31, 2020. The Project will be managed by the selected Consultant under the general direction and coordination of the City's Leisure Services Department with support from the Planning Services Department and Four Mounds staff as authorized by the City Council. Page 5 of 24 3.0 COMMUNITY BACKGROUND 7he (:,ity of Dubuque is focated on tne Niississippi River in r�ortheasiern lowa, adjacert to Illinois and Wisconsin. As lowa's oldest city, Dubuque is a community well known for its historic and architectural beauty. The city is over 30 square miles in area, with a population of nearly 60,000 persons. The community has a stable and diversified manufacturing base and a growing service sector. Dubuque is the major retail, medical, education and employment center for the tri-state area. Tourism continues to be a major economic force in the community. The City of Dubuque is governed by an elected Mayor and City Council and managed by a City Manager. The City funds a full range of municipal services. City government works in collaboration with the private and non-profit sectors to promote economic development and sustainability. Sustainability and downtown, neighborhood, and riverfront planning and revitalization are long-standing priorities of the City Council. The City's website is www.citvofdubuque.orq. The City Council goals and priorities are available online at www cityofdubuque.orq/councilqoals. 4.0 PROJECT SCOPE OF SERVICES The following outline represents the minimum components for performing the design services. In preparing a response to this RFP, the Consultant should describe the means or strategy by which they would satisfy the scope of services. The final scope of work will be negotiated with the selzcted Corsultant(s). The �ity wil! evaluate s;�bmitted proposa!s and aw�.rd contrac#s to selected Consultant(s) based on the best proposed solution to each individual section listed below. One bidding set of construction documents will be prepared for the project. Project Scope includes: • Implement ERP . Undertake Botanist Survey . Compose, design, fabricate and install Interpretive Signage, with assistance from Four Mounds Foundation . Monitor progress and update the ERP, nearing the project close The City of Dubuque encourages the use of sustainable principles and best management practices in implementation of the ERP. 4.1 — Project Management & Accounting 4.1.1 The Consultant shall identify one person to serve as the Project Manager for this project. The Project Manager shall be the leader of this effort and is expected to ensure that the project scope, schedule and budget are being adhered to at all times for the duration of the project. Additionally, the Project Manager shall serve as the primary point of contact for all exchange of information between the City and the Consultant. 4.6.2 Process all payment requests for the project. Maintain the budget for the project. Provide monthly status updates to City of Dubuque Leisure Services. Page 6 of 24 4.2 — Project Manager Deliverables The following is a list of requirements that shall be provided throughout the design services. 4.2.1 The Project Manager shall submit an updated electronic copy of the project schedule on the first Tuesday of each month. 4.2.2 The Project Manager shall submit the project progress report on the first Tuesday of each month. The summary shall be submitted electronically and be less than a single page in length. 4.3 — TASK 1 — Implementation and Construction Management of ERP 4.3.1 Implement the goals of the ERP throughout the project term, providing full management responsibility for the planning, schedule, implementation and monitoring of the ERP. Follow recommendations in Phase I of the ERP, outlined in the Project Budget and in the ERP's tables: #20 Proposed actions for native plants #21 Land management activities for 2019 #22 Land management activities for 2020 4.4— TASK 2 — Undertake Botanist Survey 4.4.1 Undertake a comprehensive Botanist Survey of the Four Mounds Park, with three visits covering ephemeral woodland flowers in Spring; prairie survey in late spring- early summer; and warmer season species through late summer. 4.1.2 Include survey results in the updated ERP (TASK 4). 4.5 - TASK 3 — Compose, design, fabricate and instali Interpretive Signage 4.5.1 Work with Four Mounds staff on the development of three 2' x 3' exterior wayside interpretive panel signs. The three different sign themes are: Prairie, Oak Savanna, and the Upper Mississippi River. 4.5.2 Four Mounds staff shall develop all sign content for all three signs, and shall layout the content and provide design, following the Silos & Smokestacks National Heritage Area (SSNHA) Graphic Standards for interpretive signs. 4.5.3 The Consultant shall provide services for fabrication and installation of the three signs, following the SSNHA Graphic Standards for interpretive signs. 4.5.4 Four Mounds staff and the Consultant shall coordinate with SSNHA's Graphic Design Committee to coordinate review and approval of signs. 4.5.5 Graphic and fabrication standards set by SSNHA are available bv download or by contacting Candy Streed, Director of Partnerships, at SSNHA at 319-234-4567 or cstreed(a)silosandsmokestacks.orq. i Page 7 of 24 I 4.6 - TASK 4 — At close of project, Update the ERP 4.6.1 Utilizing project monitoring data, botanist survey, and project knowledge to update the ERP during the second to last project quarter, from July 1, 2020 through October 315' 2020. 4.6.2 Work with Four Mounds Conservation Manager on the identification of trees for removal and inclusion in the ERP. � 4.6.3 Supply all records to the City upon completion of the project. 4.6 — Project Coordination and Communication 4.6.1 Coordinate with any private (with Four Mounds Conservation Manager) or public utilities involved on the project to avoid damage or disruption. 4.6.2 Administer any change orders that may come up in the project. All change orders need approval of Leisure Services Department prior to executing the change order. 4.6.3 Maintain all records for the project. Provide a copy of all records to the Leisure Services Department. 4.6.4 Coordination with City Staff: The consultant will participate in multiple coordination meetings with the Leisure Services and Planning Services Departments of the City of Dubuque to review preliminary plans and final plans. 4.6.5 Miscellaneous Coordination: Coordinate additionally with the Four Mounds Foundation, lowa Department of Natural Resources, the US Fish & Wildlife Service, and other project consultants as necessary. 4.7 — Schedule It is the intent of the City that the Project shall meet the needs of the project scope. A suggested Timeline Overview is included in the Appendix E. The Consultant shall provide a recommended schedule for the completion of the Project through award of contract, construction, and project closeout. 5.0 USE OF CITY RESOURCES 5.1 - Use of City Resources for the RFP Preparation All information requests shall be directed to the City's Project Coordinator as detailed in Section 7.0 of this request for proposal. All Consultants should note that directly contacting other City of Dubuque staff or any of the Selection Committee members shall be considered inappropriate and grounds for disqualification. 5.2 - Material Available for the RFP Page 8 of 24 5.2.1 An FTP Sharefile site includes this RFP and all related Appendices. 5.2.2 Information about Resources of Concern on the Four Mounds' site is available to bidders by contacting the City's Project Coordinator directly. 5.3 - City Resources Available to the Selected Consultant The City will can make its ArcView GIS mapping and data analysis capabilities available for this project as well as staff contact/resources persons in the Planning Services Department. Digital aerial photos of the City of Dubuque were taken in the spring of 2016. 6.0 INFORMATION TO BE INCLUDED IN PROPOSAL � The Proposal should address all the points outlined in this RFP excluding any cost information which shall be included in a separate sealed envelope labeled "Project Cost I Estimate". The Proposal should be prepared simply and economically, providing a straight- forward, concise description of the ConsultanYs capabilities to satisfy the requirements of the RFP. To simplify the review process and to obtain the maximum degree of comparability, the proposal shall include the following information and shall be organized in the order and manner specified below. While additional data may be presented, the following subjects must be included. They represent the criteria against which the proposal will be evaluated. Letter of Transmittal Provide a letter of transmittal briefly outlining the Consultant's understanding of the work and list the Project Manager's the name, address, telephone number, fax number and e-mail address. The name that is provided for the Project Manager will be used as the primary contact person during the RFP evaluation process. Index Each proposal shall contain a table of contents that delineates each section contained in the proposal and the corresponding page number. Profile of Firm Provide general information about the Firm, along with its area of expertise and experience as it relates to this RFP. Describe the experience and success of the Firm in performing similar projects. State the size of the Firm, the size of the Firm's professional staff, and the location of the office from where the work on this project will be performed. Discuss the ConsultanYs ability to integrate this project into their present workload. Include a statement to specify if the Consultant currently has the capacity to undertake the project or whether it intends to hire additional staff or partner with subconsultants. Scope of Services Describe the means or strategy by which the Consultant would satisfy the scope of services for the currently approved budget as listed in Section 4.0. Page 9 of 24 i� Include a basic work plan for each strategy that delineates the ConsultanYs approach to the completion of the project. The work plan, at a minimum, shouici include those components outlined in Section 4 of this RFP. The Consultant should indicate in the work plan those aspects that might be completed by City staff. Highlight any parts of the work plan that will reflect the ConsultanYs unique philosophy or insight regarding its approach to this project and how this approach positively impacts the successful completion of the project. Proiect Team Qualifications Provide the names of all members of the project team associated with this project. Specifically identify the supervisory and management staff including principals, the project manager, and technical experts who would be assigned to this project. For each project team member, provide their qualifications and experience. Include any training and relevant continuing and professional education. Include a flow chart that shows the communication path between the City and Consultant. Include all project team members on the flow chart and show the supervisory relationship between all members of the team. Be sure to include all subconsultants staff on the project team flow chart. Provide the name and location of other subconsulting firms that would be used by the Consultant during the project and the approximate percentage of the work that would be performed by each of these firms. Provide the qualifications and experience of all subconsultant staff working on the project. In submitting the Proposal, the prospective Consultant is representing that each person listed or referenced in the proposal shall be available to perform the services as described. The Project Manager, principals, management, and other project team staff may be changed in accordance with the requirements described in Appendix C "3. Substitution of Project Team Members". Describe the experience and success of the project team members proposed for the Dubuque project, in performing similar projects. Specifically list any experience and success completing ecological restoration for municipalities similar to Dubuque. Include at least 3 client references (including individual contact names and telephone numbers) for similar projects that have been completed by the Firm in the last five (5) years. List the names of individuals on the project team proposed for the Dubuque project who have worked on the referenced projects. Understandinq of Final Contract Terms The Proposer should provide a statement that indicates they have read and understand Appendix C — "City of Dubuque Contract Terms and Conditions", and agree to include the clauses that are listed in Appendix C in the final signed contract. Any exceptions to the Contract Terms and Conditions by the Consultant must be clearly stated in their submitted Proposal. Certificate of Insurance Page 10 of 24 The Consultant should provide a statement indicating that they are able to meet the City's insurance requirements for professional services. (See attached Insurance Schedule F — Appendix D.) Submittal of insurance documents as part of this RFP is not required. Proposed Proiect Schedule Provide a project schedule for each strategy. Outline the time durations and estimated completion dates for each major component of the proposed scope of work. The schedule should list all deliverables that are required throughout the project. Fees and Comqensation Provide a proposed fixed cost, plus reimbursable expenses budget for each strategy proposed to complete the requested scope of services. Breakdown costs by major scope element and include a list of hourly rates for personnel assigned to the project. Quotation of fees and compensation shall remain firm for a period of at least 90 days from the RFP submission deadline. Remember to separate the proposed budget from the other portion of the RFP submittal. Initial screening will be done without knowing the ConsultanYs proposed fee for services. 7.0 PROPOSAL QUESTIONS AND ANSWERS If you have any questions concerning this proposal, or other technical questions, please 'I submit your requests in writing to the City's designated Project Coordinator. The City has used considerable efforts to ensure an accurate representation of information in this RFP. Each Proposer is urged to conduct its own investigations into the material facts provided. No answers given in response to questions submitted shall be binding upon this RFP unless released in writing (letter, fax or email) as an officially numbered and titled addendum to the RFP by the City of Dubuque. Any questions concerning this proposal must be received on or before 5:00 p.m. (local time) on March 27, 2019. Any inquiries received after this date will not be answered. When submitting a question to the Project Coordinator, please include the appropriate Consultant contact information. From the date of issuance of the RFP until final City action, the Proposer shall not discuss the II RFP with or contact any other City of Dubuque or any of the Selection Committee members except as expressly authorized by the City Project Manager identified in this section (Section 7.0). Violation of this restriction will be considered a violation of the rules and be grounds for disqualification of the ConsultanYs proposal. Project Coordinator contact information is as follows: Chris Happ Olson Project Coordinator City of Dubuque Planning Services Department Phone: 563.589.4210 i i � Page 11 of 24 � 50 W. 13"' Street Dubuque, IA 52001 E-mail: colson@cityofdubuque.org 8.0 SUBMISSION REQUIREMENTS Before submitting a proposal, each Consultant shall make all investigations and examinations necessary to ascertain site conditions and requirements affecting the full performance of the contract and to verify any representations made by the City upon which the Proposer will rely. PROPOSAL SUBMITTAL INFORMATION • Submittal Deadline: April 3, 2019 before 12:00 p.m. (local time) • Submittal Location: City of Dubuque Planning Services Department 50 . 13�h Street Dubuque, lA 52001 • Submittal Contact & Chris Happ Olson Mailing Address: Assistant Planner Planning Services Department 50 W. 13th St. Dubuque, lowa 52001 . Submittal Copies: Nine (9) sets of the proposal shall be provided. Submit one (1) original signed proposal, eight (8) copies and also an electronic .pdf version, all labeled Four Mounds Park Ecological Restoration Plan. Submitted proposals must be in delivered in printed format with the exclusion of the one required .pdf version. The .pdf version shall be submitted on a compact disk or USB drive along with proposal hardcopies. No faxed or e-mail proposals will be accepted. The proposal must be a document of not more than sixteen (16) numbered 8-1/2 x 11-inch pages, with the exception of the project schedule which may be presented in 11 x 17-inch format, and not including the letter of transmittal, index, dividers and the front and back covers and the separately sealed cost proposals. Proposals should not include any pre-printed or promotional materials. Any proposals exceeding 20 numbered pages will not be considered. Proposals are to be 100°/o recyclable after selection process is complete. No binders, folders, bindings, etc. may be used. The RFP must be able to be placed into a recycling bin after selection. Each addendum must be acknowledged in the Letter of Transmittal by providing the addendum number and title. Failure to acknowledge each addendum will be considered grounds for possible disqualification. It is solely the ConsultanYs responsibility to ensure that you have received all addendums to this RFP before submitting the proposal. Page 12 of 24 The original proposal document shall be signed in blue ink by an officer of the Firm who is authorized to legally bind the Proposer to its provisions. Proposals are to contain a statement indicating the period during which the proposal will remain valid. A period of not less than ninety (90) calendar days from the proposal closing date is required. Failure to comply with the above requirements shall be considered grounds for possible disqualification. Each Consultant assumes full responsibility for delivery and deposit of the completed proposal package on or before the deadline. Any proposals received after the submittal deadline will not be considered and will be returned unopened to the Proposer. The City of Dubuque is not responsible for any loss or delay with respect to delivery of the proposals. The City of Dubuque is not liable for any costs incurred by any Consultant prior to the execution of an agreement or contract. Nor shall the City of Dubuque be liable for any costs incurred by Firms that are not specified in any contract. All results from this project will remain the property of the City of Dubuque. Upon receiving this RFP, we request that you complete the "Receipt of Proposal AcknowledgemenY' — "No Response Reply" information contained on the first page of this document and return it to the City's Project Coordinator by mail or email so the City can ensure that each Consultant received this Request For Proposal. The City of Dubuque appreciates your time and consideration of this RFP. Sincerely, hris H�n, Assistant Planner Planning Services Department The City of Dubuque Project Coordinator Page 13 of 24 Four Mour�ds Park THEc�TYOF Ecological Restoration Plan (ERP) DUB E Phase I Permitting and Implementation of Four Mounds Park ERP Masterpiece on the Mississippi City of Dubuque, lowa Consu/tant Professional Services Request for Proposal March 6, 2019 Appendix A Consultant Evaluation and Selection Process Page 14 of 24 INITIAL EVALUATION CRITERIA Proposals will be screened to ensure that they meet the minimum requirements of the proposal format. The Selection Committee will review qualifying proposals and select Firms for placement on the consultant short-list for the project. The following criteria are among those that will be used to initially evaluate submitted proposals. 1. A high level of professional competence and a proven track record in the implementation and management of ecological restoration plans or similar plans: a. Qualifications and experience of the Consultant and any subconsultants. b. Demonstration of the professional expertise and technical abilities of the project team members. c. If a joint venture with subconsultants, the track records of the Firms experience working together. d. Experience of the Consultant working on municipal projects. e. Experience of the Consultant working on municipal projects in lowa. f. A proven track record in stormwater management and green infrastructure. Quality and completeness of the written proposal. The proposal should clearly demonstrate understanding of the City's overall objectives for the project. 1 . Design approach/methodology in completing scope of services such as: a. Grasp of project requirements and level of interest in the project. b. Creativity and problem-solving ability. c. Ability of Consultant to demonstrate initiative, motivation and knowledge of the City of Dubuque. 2. Proposed schedule required to complete project. CONSULTANT SHORT-LIST EVALUATION CRITERIA The Selection Committee will interview the short-listed Firms. Both the original submitted proposal and the results of the Consultant interview will be used to select the final Consultant for the project. The following criteria are among those that will be used to evaluate the Consultants on the short-list. 1. A high level of professional competence and a proven track record in the implementation and management of ecological restoration plans or similar plans: a. Qualifications and experience of the Consultant and any sub-consultants. b. Demonstration of the professional expertise and technical abilities of the project team members. c. If a joint venture with subconsultants, the track records of the Firms experience working together. d. Experience of the Consultant working on municipal projects. � e. Experience of the consultant in working with the lowa DNR. f. A proven track record in stormwater management and green infrastructure. g. Experience of the Consultant working on municipal projects in lowa. h. Experience of the project team working with the public and other project stakeholders in preparing plans for park facilities. i i. Overall success of past projects completed for the City of Dubuque. Page 15 of 24 I Quality and completeness of the written proposal. The proposal should clearly demonstrate understanding ot the City's overali objecfives in ihe compleiion oi the �rojeci. 1. Design approach/methodology in completing scope of services such as: a. Grasp of project requirements and level of interest in the project. b. Creativity and problem-solving ability. c. Ability of Consultant team to demonstrate initiative, motivation and knowledge of the City of Dubuque. 2. Responsiveness and compatibility between the Consultant and City: a. General attitude and ability to communicate. b. Ability of the Consultant to maintain a high level of direct interaction and communication with City staff. c. Ability to listen, be flexible, and follow and/or implement direction and/or ideas or concepts. d. How the Consultant team interacts with the general public, City staff, and public officials. 3. Proposed schedule required to complete project. 4. Cost of the proposed work in relationship to the services offered. SELECTED CONSULTANT - FEE NEGOTIATION PROCESS Upon the com�le#ian of the evaluation of the proposals, the Selection Committee will recommend to the City Manager, who will then make a recommendation to the City Council, the awarding of a contract to the highest ranked Consultant. The Selection Committee will also request authority to negotiate with the recommended Consultant a final scope of work and fee structure for the project. After authority is granted to negotiate an agreement and execute a contract with a Consultant, the Consultant shall prepare an industry standard Work Breakdown Structure (WBS) to reflect the Firm's approach to the completion of the project. The WBS, at a minimum, should include work tasks for each of the components outlined in the RFP, a separate line item for each deliverable, and list project management as a separate task. The Consultant shall indicate in the WBS the work tasks that will be completed by City staff. The format of the WBS shall summarize the fixed fee for each task listed, plus individually list in separate section any associated reimbursable expenses that would specifically relate to this project. A sample format of a WBS can be obtained from the City if desired. Once the selected Consultant has prepared the WBS, the City and the Consultant will meet and the final scope of work for the project will be negotiated by joint revision to the WBS in order to best meet the goals of the project while considering available funding. During the negotiation process, tasks to be completed by City staff, work reassignment to different project team members, and the addition or elimination of tasks may be modified on the WBS in order to achieve the best overall results for project. Page 16 of 24 The selected Consultant shall be responsible for updating the WBS to reflect any changes that were agreed to during negotiations. After the final scope of services has been determined, a design fee has been negotiated, and the WBS has been finalized, the Consultant shall incorporate the WBS into the contract documents being prepared for signature. If a contract satisfactory and advantageous to the City can be negotiated at a price considered fair and reasonable, the award shall be made to that offerer. Otherwise, negotiations with the offerer ranked first shall be formally terminated and negotiations commenced with the Consultant ranked second, and so on until a contract can be negotiated that is acceptable to the City. Upon the successful completion of contract negotiations, the selection committee shall recommend that the City Manager execute a contract with the successful Consultant. The City Manager will in turn make a decision to execute the contract or request the Dubuque City Council make a final determination to award and execute the contract with a Consultant. Pavment for Work: The Consultant awarded the contract shall be paid once monthly. The invoiced amount shall be based on the Earned Value of the percent work completed as reported on the most recently updated and submitted WBS. Page 17 of 24 I ��17P MOiAiiC�s �2r� TH�ciTYor �� _ Ecological Restoration Plan (ERP) DUB E Phase I Permitting and Implementation Masterpiece on tlle Mississippi of Four Mounds Park ERP City of Dubuque, lowa Consultant Professional Services Request for Proposal March 6, 2019 Appendix 6 RFP Rules and Protest Procedure MINOR IRREGULARITIES The City reserves the right to waive minor irregularities in submitted proposals, providing such action is in the best interest of the City. Minor irregularities are defined as those that have no adverse effect on the City's best interests, and will not affect the outcome of the selection process by giving the prospective Consultants an advantage or benefit not enjoyed by other prospective Consultants. EXCEPTIONS Proposer exceptions to any part of the requirements stated in this request must be clearly identified as exceptions and noted in the letter of transmittal and in the submitted project cost estimate. RANKING OF THE PROPOSALS No debriefings or scoring information shall be released before the City Manager or City Council has recommended that a contract be negotiated with the recommended Firm. However, after authorization has been granted to negotiate a contract, all contents of the submitted proposals shall become public information. DEFINITIONS The City has established for the purposes of this RFP that the words "shall", "musY', or "will" are equivalent in this RFP and indicate a mandatory requirement or condition, the material deviation from which shall not be waived by the City. A deviation is material if, in the City's sole discretion, the deficient response is not in substantial accord with this RFP's mandatory conditions requirements. The words "should" or "may" are equivalent in this RFP and indicate very desirable conditions, or requirements but are permissive in nature. Deviation from, or omission of, such a desirable condition or requirement will not in and of itself cause automatic rejection of a proposal, but may result in being considered as not in the best interest of the City. � DISPUTES/EXCEPTIONS I Any prospective Proposer who disputes the reasonableness or appropriateness of any � item within this RFP document, any addendum to this RFP document, notice of award or notice of rejection shall set forth the specific reason and facts concerning the dispute, in writing, within five (5) business days of the receipt of the proposal document or notification from the City. The written dispute shall be sent via certified mail or delivered in person to the point of contact set forth in Section 7.0, who shall review the written dispute and work with the City Manager to render a decision which shall be considered final. Page 19 of 24 I Fa�r M�unds �ark TI-IECITYOF Ecological Restoration Plan (ERP) DU$ E Phase I Permitting and Implementation ofi Four Mounds Park ERP Masterpiece on the Mississippi City of Dubuque, lowa Consultant Professional Services Request for Proposal March 6, 2019 Appendix C City of Dubuque Contract Terms and Conditions Page 20 of 24 TERMS AND CONDITIONS The following clauses shall be included in the final signed contract: 1. CONSULTANT'S ENDORSEMENT ON PLANS. The Consultant shall endorse the completed computations prepared under this Agreement, and shall affix thereto the seal of a licensed professional engineer, or licensed professional architect, licensed to practice in the State of lowa, in accordance with the current Code of lowa. 2. CHANGE IN SCOPE OF SERVICES. No change in scope shall be permitted during this project without the prior written agreement of both parties and the WBS being updated. 3. SUBSTITUTION OF PROJECT TEAM MEMBERS. The Project Manager, partners, management, other supervisory staff and technical specialists proposed for the project may be changed if those personnel leave the Consultant. These personnel may also be changed for other reasons however, in , either case, the City retains the right to approve or reject the replacements and no i replacements shall begin working on the project without the express, prior written permission of the City of Dubuque. 4. INSURANCE. Consu/tanf shall at all times during the performance of this Agreement provide insurance as required by the attached Insurance Schedule. 5. INDEMNIFICATION. To the fullest extent permitted by law, Consultant shall indemnify and hold harmless the Cityfrom and against all claims, damages, losses and expenses, including but not limited to attorneys' fees, arising out of or resulting from performance of the Contract, provided that such claim, damages, loss or expense is attributable to bodily injury, sickness, disease or death, or injury to or destruction of property (other than the Project itself) including loss of use resulting therefrom, but only to the extent caused in whole or in part by negligent acts or omissions of the Consultant, ConsultanYs subcontractor, or anyone directly or indirectly employed by Consultant or Consultant subcontractor or anyone for whose acts Consultant or ConsultanYs subcontractor may be liable, regardless of whether or not such claim, damage, loss or expense is caused in part by a party indemnified hereunder. 6. ERRORS & OMISSIONS. In the event that the work product prepared by the Consultant is found to be in error and revision or reworking the work product is necessary, the Consultant agrees that it shall do such revisions without expense to the Cify, even though final payment may have been received. The Consu/tant must give immediate attention to these changes so there will be a minimum of delay during construction. The above and foregoing is not ' Page 21 of 24 II te be constructed as a limitation of the ri#y�s right to seek recavery of damages for negligence on the part of the Consultant herein. 7. OWNERSHIP OF ENGINEERING DOCUMENTS. All sketches, tracings, plans, specifications, reports on special studies and other data prepared under this Agreement shall become the property of the City and shall be delivered to the Project Manager upon completion of the plans or termination of the services of the Consulfant. There shall be no restriction or limitations on their future use by the City, except any use on extensions of the project or on any other project without written verification or adaptation by the Consulfant for the specific purpose intended will be the Cify's sole risk and without liability or legal exposure to the Consultant. The City acknowledges the Consultant's plans and specifications, including all documents on electronic media, as instruments of professional service. Nevertheless, the plans and specifications prepared under this Agreement shall become the property of the City upon completion of the services and payment in full of all moneys due to the Consultant. The City and the Consultant agree that any electronic files prepared by either party shall conform to the specifications listed in Attachment of the contract. Any change to these specifications by either the City or the Consultant is subject to review and acceptance by the other party. Additional efforts by the Consultant made necessary by a change to the CADD software specifications shall be compensated for as Additional Se�:ices. The City is aware that significant differences may exist between the electronic files delivered and the respective construction documents due to addenda, change orders or other revisions. In the event of a conflict between the signed construction documents prepared by the Consultant and electronic files, the signed construction documents shall govern. The City may reuse or make modifications to the plans and specifications, or electronic files while agreeing to take responsibility for any claims arising from any modification or unauthorized reuse of the plans and specifications. 8. SUBLETTING, ASSIGNMENT OR TRANSFER. Subletting, assignment, or transfer of all or part of the interest of the Consultant in this Agreement is prohibited unless written consent is obtained from the Engineer and approved by the City. Page 22 of 24 THE CITY OF � Four Mounds Park DU.g E Ecological Restoration Plan (ERP) Phase I Permitting and Implementation Masterpiece on tlle Mississippi of Four Mounds Park ERP City of Dubuque, lowa Consultant Professional Services Reguest for Proposal March 6, 2019 Appendix D Insurance Requirements Page 23 of 24 � THE CLTY OF � Four Mounds Park DUB � E Ecological Restoration Plan (ERP) Phase I Permitting and Implementation Masterpiece on the Mississip�i of Four Mounds Park ERP City of Dubuque, lowa Consultant Professional Services Request for Proposal March 6, 2019 Appendix E Project Related Data Page 24 of 24 :.� a �q ' �� ,c y.' �' - @ .. '� , ' 3�`'�Y �� ' �w..'�r.a.� � .� i� =,� _ aa.s' k �$�� z" ��f Ff`�: � -,�. �:, ;� ;� d _ , r x � � �t- ^. s '`i� .�+ . + � _ - i� � ti.. 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'.,.,�.:I - 1, , �� ' ..l E ' Y k :-�- � 4-�-,�s.3"�r?t'`.'.. \ •�. ` � ' 1 1 ' i I i � � .' �.�e S t �t�, g t.. ' R . , �x � '.� . r r ;�. � �� ', i ' ,t �, � i i , � i 1 � � � ; � p ! . J 'y(� �� .rt � l F p '�'e� F �'..�� Tf.�. � � i 1 ' 1 9� ! 11 - _ k-.`z�� -' y i . ` y< , � t r� -S ' _ �i ' P . tl i . Ft 'q+- -��.:. � �'. �-; � �i-. � 1 1 1 � �. ', �-. �.f:,sr,"�. ��(�� '- � �� 1 1 i 1 t � � � ti' � ��,`. �' : � �,t, � � �; �^�;: ' ' " �� ' � t '� ;. ��R�,� � � � � . , t ��. " d�' � F � � i� � ? <� .� � lf� �� 4 ��, i �" � . � -. . . \�` '�aet1R�11i1�1l1� s..y�* ( .[ �� w.. �"- Y �;�� . �'�, � � �_ + , • � , � ^ � , — � Er_�i.'�"�.�'-��t'._�Y'�'�.:,-�,�� x�B►� rt�1 9ti — ,a y—_! _.� ; a� x .�.. ��,� . . :`e�..:.. c _ .� '.✓ i �3, ,;�' e J ��t�� APPLIED ECOLOGICAL SERVICES Speclalis`s �n �oological Sc��er.ce, Restora?ion, �/laragemenr, �nd R2s2arch Chris Olson April 2, 2019 Planning Services, City of Dubuque 50 West 13th Street Dubuque, lA 52001 RE: Proposal - Design, Permitting, and Construction Services for Ecological Restoration of the Four Mounds Park Dear Chris Olson, Applied Ecological Services (AES) is pleased to propose our services for the ecological restoration of the Four Mounds Park, based on the general guidelines in the RFP and a site visit.We have used the acres for each practice as found in Ecological Restoration Plan (ERP) - Phase i Budget. However, some final locations and quantities will need to be decided/verified with the stakeholders. AES looks forward to meeting and discussing the tasks and budgets we have submitted, with the understanding that individual budget line items will be negotiated with the City once site conditions and client desires are better understood. We have followed the general budgets as outlined in Tables 21 and 22 and have added some additional budget for performing the work described in Table 20. AES is committed to complete the work for the budget we have submitted, understanding some line item prices may vary as the work is undertaken.AES assumes that the City of Dubuque will be responsible for location of the property boundaries prior to restoration activities, specifically at the public and private property interface. Our 40 years of native restoration experience has shown that proper site preparation is the key to successful seed establishment. Removal of woody vegetation will be through foliar herbicide and cut stem herbicide techniques with cut material placed in brush piles for future buming.We typically conduct this cut stem herbicide in the winter months through early spring with foliar applications conducted in summer. Invasive woody removal is the main task to occur. Any removal of herbaceous vegetation will take place over an entire growing season. By reducing weed competition while prairie seedlings are developing, the time investment put into proper site preparation will pay off with a more successful prairie establishment. We have budgeted for minor hand pulling of weeds with the assumption that both hand pulling and spot spraying with an appropriate herbicide will be the two methods employed for invasive herbaceous species management. Our proposal will remain valid for ninety (90) calendar days from the proposal closing date. We acknowledge receipt of the Addendum titled, Addendum for the RFP for Implementation of Four Mounds ERP dated 3-6-19 Questions &Answers from RFP Process date of Q&As 3/28/2019. Sincerely, � � ��— Mathew Stone, Project Manager 3186 Hughes Cour4 Dubuque, IA 52003 Phone: (563) 845-0779 � Fax: (608) 897-8486 � Email: mathew@appliedeco.com sia� Fr�:c.zEs corr*�r • nt;a;o��. caszoos • rr,$) s�_>-��,�� - . Y,z-�Kt'4."�'r ;`..L�.'"-$..'�° "' �''' ..s�f�J! a.`" �.�� .��.:�� .;. �.k"R� - . .�.....R � . . , _ , . .. � h'�`�`�ak, � e :� � r s rys, � z'�3*�t � � _��<�, � �4 � �� 1. ,� �'� �'N.�'� � �� $ •� q,. t:' F�w's ; � �"o,�n!�i x r � �, � 1 7 �.� � � � ' � � -A.' �. n r Y • � '� ' �q :' y �" n t �. n'� �' . ' :� � a t n �- .2Z � �_ �� xj� � , � z � i��, r. .,, �'i s � %1 '�"B i�. � j '1 4 � � . S � ��u� �1'l�rl�- "�+ �` t��' ?. :� � � e$� : � �,..� 3 � � `. . k �` ' �t: �{ �n4� �� ,�� 7 t � . , s , � .,'^�.,� S"�,i�+ . ; ��,Y : ' � f � � '" Y �£ ��F'��'1. � �� -£ � � �S �J 1 .1�. / - �`- � � ( F.�� .3'i�'�� _�� ,0•� 3a_,, � ` Y � ? I S A� �' I � I �: � ; J \ `•l :�y �jy:.� a - � � ^ : ' ,�t�- y� ; � �� .�:x 1t � �'` !� _ :i �l '� ' ., ',� L�': a � . t� � � .�R� i . �e A f�t � iS4 � i Sa ". �' ��R . y,R" ♦ ..'� - -:ii 3 '{� � � , � � � 1 � s'l� h y,<� 4 G�` - �. IY � .� p I � ��*y �;,y�t;'��k '�a �� +i g � � S��y �t`%"yst`��1'l4�'l.2 ,.. . v �� i`" ��`1t � . �1C +.�;;s n�' ( e:� �' ` �� ,`-?� � �; ' � - -- ; � � . _e_ ��.. P d.. � e}�� t �;�� ' � . . i : ' � r . ' r� F � .. f . �. { � � L±s:S±` �'c�'��'� ..i. .. ".,� ` ' � : � . '�• � � � � � �,� � � -��. _ � r � , � � , �. � ,� � � � �� - - : _. ,,.� , �, . � _ , , { . = ,� �� '`` -�, _;..� - � � _ � � 1 �� - � '! ~ .� �,- - .W Y. II ir, I� _'_'"_"`.,� ` ` � f� ;T` ,. � j � . .I ... x; � . ��J: -- " L , , .: +� �-.fi. � -:v:�.r�:-` '. _. . , , � . .,., .�� . . . �_ � � , ' ��- � - _ a . � `y:� �� ,1 ..v �l . 1 ..1��. �• •A� w Y '�y • Y .'�J. �.-� . �� K �1 � •.1. � � T � .. , y .e...ry �" � .� . �i ►v \ ��X', r�! �' Y�. rf �` . � �� 1 �R�� 1. ' � JrT�� A � � �.�5 �. �1.� r�� • . iSsf.L4� I ,� r''+.w. I. \ v'1.' rK. h .� _�_ _ _ _ _ . � a:�o! ,a z .�,:��a �?',; :�� Table of ; Contents � 1.0 Profile of Firm � � 2A Scope of Services 2 II 3.0 Project Team Qualifications 5 4.0 Understanding of Final Contract Terms g 5.0 Certificate of Insurance 10 6.0 Proposed Project Schedule �, , � q��_.',:�' -. . -�l '.-i _3. �3r'J':�i I i.o Profile of Firm ; � Applied Ecological Services is one of the leading ecological consulting, design and restoration contracting firms I in the world, dedicated to bringing the science of ecology to land-use decisions. AES applies science to provide practical land-use solutions that strike the most favorable balance between ecological sustainability, community needs, and cost efficiency. Our knowledge of ecological systems provides a solid foundation for implementing balanced ecological designs and solutions that are sustainable, cost-effective and enduring. AES was established in 1978 by founder and owner Steven I. Apfelbaum, who has built a reputation as one of the I country's leading ecologists. Apfelbaum's earliest projects were groundbreaking remediation projects for which he designed reclamation plans and invented new techniques for implementation. Because no source existed for native seed and plants, he collected native grass and forb seed in the wild to establish a nursery that can produce vegetation materials to accomplish his reclamation plans. Today, AES has grown into one of the nation's most respected ecological services companies, with a s4aff of 165 and offices in lowa, Wisconsin, Illinois, Indiana, Minnesota, Kansas, Ohio, Pennsylvania, and New York. Consulting and design services work in collaboration with our experienced restoration contractors-p�aying a key role in implementing on-the-ground ecological projects. These two divisions are backed by our nursery division- Taylor Creek Restoration Nurseries-one of the largest, most diverse native seed and plant nurseries in the U.S. This unique combination of in-house staff experience—bringing together ecology, landscape design and planning, GIS mapping and data management, aerial imaging and remote sensing, restoration contracting and nursery science—provides innovation, flexibility, streamlined project management and most importantly, projects tha4 exceed client,stakeholder and regulatory objectives. Few firms in the Country have all these services under one roof. , . �r '��"� - . = - a , ., *� , .� < ., 'ti 9; ' � i Fr� � . .` ` - � . � y� � � � -y. � � F.�� -` � �� ` �' x-_ z f �'rf� �f_ , r __ � �'a' ��4, 7` ,� '�-. !;_� �.. � . � �r _ _ X � � � ^ t. ��5 --, _ . '�- V" _ r_. .. : � . . ' : 1._ �1+ � `� - � . °� �� ,�� _ 3.-. �'. �, + '� y � ..+ . i�� i�� T{ g j �� I T � � �!. - � �� ` � � �.. .� � _ . 1 _ � �_� . � '� F \g� �� '� I �be �t"� �} ' '�.A ��. . ,.. _ _ " _ _ � _—" . . .r's.w . 1 i�C 1-.. ��. _ e� r 3; � _ j ^� . _ � �� ....F`k3 Y-„'Y..- -..e�� . :1��; e.5' �.� 4 . .J �,� � °�� .�. � .� � .- `�'� . ,..M1'' !� �. �� 5 �� '�l��_t[ 'n � 1�. . ��d � � �� c-e`_� 9� �Y +�`l6�,�� i .. . M1'� .. .-�. �� « r � '" " _ � � TM , .. , w ., i . .+K. _,�ySa... . +...rvY .. . - � �c y'� . � .. � Fourp Mounds�Puirk � � 3tJi .>�i..�il��)Ni, TT�1,'�"`-j� . rX z.o Scope of Services Project Managemsnt + Accour�ting Matt Stone from our Dubuque office will serve as the Project Manager for thls project Matt will ensure that the project scope, schedule, and budget are being adhered to for the duration of the project. Matt, as the Project Manager,will be the primary point of contact for all exchange of information between the City and the AES Team. He will process all payment requests for the project and maintain the budget for the project. Monthly status updates to the City of Dubuque Leisure Services will be provided by Matt. AES will meet with the City and Four Mounds staff prior to beginning the project (Kickoff Meeting). Project Manage� Deliverab9es As Project Manager, Matt will submit an updated electronic copy of the project schedule on the first Tuesday of each month. He will also submit the project progress report on the first Tuesday of each month, as well as a summary, submitted electronically, that will be less than a single page in length. Scope o# Services Task 1. implementation and Construction Management of ERP AES will implement the goals of the ERP throughout the project term and provide full management responsibility for the planning, schedule, implementation, and monitoring of the Four Mounds site in 2019 and 2020 based on our tasks described below. Task 1.1 Proposed actions to manage native p/ants in Cultured Area in specific areas at Four Mounds Park In areas designated as E5 and E6A/E6C, we will cut and treat with herbicide woody invasive plants>3 feet tall. AES will coordinate with the City on the development of a native shrub design as to their location and species in the cultured areas listed in Table 20 of the ERP. Planting of dense native shrub edge thicket in the cultured area as to species, quantities, and location will be worked out with the City. We have induded a line item cost for shrub thicket that will be used for this pfanting. In the area designated as E11, AES will consult with client and firm up the approach to dealing with any invasive species that have previously been established in the landscaped area. Once an approach has been agreed upon for their management, AES will incorporate a °landscaped species removal plan" for those species. We believe our budgets in other line items will available to conduct this work effort. Hand pulling of invasive woody plants< 3 feet tall and herbaceous species such as garlic mustard, while it is recommended that this task be best performed by others such as Park staff or Park volunteers, AES has budgeted for both hand-pulling and spot spraying of small woody invasive species and garlic mustard in our Line item Task 1.3.2 budget. Limited hand pu�ling will occur in designated areas where herbicide residue or herbicide drift may be problematic to surrounding vegetation. Task 1.2 Reduce mowed lawns, reconstruct prairie AES ecologists will evaluate the existing lawn areas in area E5 and coordinate with the City as to the area that can be converted to native prairie. We propose the following tasks: 2.0 SCOOP Of SP,CVICBS • herbicide the one acre with non-selective herbicide • reapply herbicide 30-60 days later • prepare site by conducting a summer/early fail burn of the one acre • scarify soils and hand broadcast the prairie seed during the dormant season (after October 15, 2019) Task 1.3 Land management activities proposed at Four Mounds Park to be completed in 2019 and 2020 AES used the zones and budget from the ERP- Phase 1 Budget sheet to develop the proposed management activities we believe can be accomplished in 2019 and 2020. The assumption is that the start date for the management effort will be May 2019. These tasks are described below: 1.3.i Site and brush pile burning The first scheduled task for winter 2018/2019 is brush pile burning in area E1AB. It is possible that piles may still be able to be burned in May, but it is more likely these will need to be bumed in the upcoming late fall or winter. We will burn timber piles in E2A, E2B, and E3 in winter of 2019/2020. Spring burning scheduled for 2019 at the Four Mounds Park will be comprised of 16.5 acres of grassland in areas E1B and E1A and three acres in E2A, two acres in E2B, 4.5 acres in E3, and 0.7 acre in E6B. Due to timing of project start-up and permitting, burning of some or all areas may need to be re-scheduled for fall 2019 or spring 2020. We have tentatively scheduled and budgeted for a spring burn of the areas in May 2019, weather permitting. A one acre of burning scheduled for the prairie seeding area may be able to be accomplished in summer 2019 (see Section 1.5.3). AES will burn brush piles in E1AB in May 2019, depending on weather and timing of permitting. 1.32 Foliar herbicide application and hand pulling In summer 2019, AES will apply foliar herbicide to woody plants �1" diameter in areas E1AB and E3. In summer and fall 202Q we will repeat foliar herbicide application to woody plants <Y' diameter in areas E1AB, E3, and E6B, with remaining budget. In summer 2019, AES will treat oriental bittersweet in areas E2A, E2B, E3, E4A, and E6B. In fall 2019,AES will repeat foliar application to oriental bittersweet with any remaining budget. Spot spraying and/or hand pulling will occur in E1AB,E2A, E3,and E6B in 2019 and 2020. Budget allowing, other areas may also be spot sprayed for garlic mustard and other weedy/invasive herbaceous species. 1.3.3 Cut stem/basal bark herbicide application In fall/winter 2019, cut stem herbicide or basal bark application will be applied to invasives, such as, honeysuckle, buckthorn, and other invasive woody species. Cut stem herbicide application will be applied to woody stems > 1 foot diameter, except oaks, hickories, and cedars in areas E2B and E1A6. In fall 2019, we will conduct a cut stem herbicide application of invasive trees and shrubs >3 feet tall in 6 acres of areas E1B and E1A and in winter 2019/2020. In summer 2020, basal bark herbicide application will be applied to young pole timber woody plants>2 inches and <12 inches diameter in two aces of E26. � � , � Four Mnunds Park � �.°��'�3� _�;t` m��.� Z.o Scope of Services 1.3.4 Prairie estab/ishment mowing Per the March 28, 2019 Addendum, prairie establishment mowing is not part of the scope of the RFP. 1.3.5 Tree cutfinglpilinglhauling In fall/winter 2019 and 2020,AES will fell trees except oaks and hickories in E1AB,apply cut stem herbicide, and move the debris into brush piles. In addition, in E2A, E2B, E3, E4A, E5, and E6B, AES will fell trees except oaks and hickories and pile debris into brush piles. Some cut tree will need to be hauled off site. Task 2. Botanist Survey AES will undertake a comprehensive botanical survey of the Four Mounds Park, with three visits covering ephemeral woodland flowers In spring 2019, prairie survey in late spring/early summer 2019, and a final botanical survey over the entire woodlands and prairie areas in late summer 2019. Dr. Larson will be the lead ecologist for the botanical surveys. The botanical survey resutts will be included in the updated ERP. Task 3. Compose, Design, Fabricate, and Install Interpretive Signage AES will work with Four Mounds staff on the development of three 2'x 3' exterior wayside interpretive panel signs. The three different sign themes are: Prairie, Oak Savanna, and the Upper Mississippi River. Four Mounds staff will be responsible for the development of sign content and shall layout the content and provide design,fo�lowing the Silos & Smokestacks National Heritage Area (SSNHA) Graphic Standards for interpretive signs. AES will provide services for the fabrication and installation of the three signs,following the SSNHA Graphic Standards for interpretive signs. One set of CDs will be prepared for the signage. Task 4. At Close of Project, Update the ERP AES will utilize project monitoring data, botanist survey, and project knowledge from activities performed by AES in 2019 and 2020 to update the ERP during the second to last project quarter, from July 1, 2020 through October 31, 2020. AES staff will work with the Four Mounds Conservation Manager on the identification of trees for removal. We will suppty all records to the City upon completion of the project. Task 5. Project Coordination and Communication We wiil coordinate with private (Four Mounds Conservation Manager) or public utilities involved on the project to avoid damage or disruption. AES' Project Manager, Matt Stone, will administer any change orders that may come up in the project with the understanding that all change orders will need approval of Leisure Services Department prior to execution. We will maintain all records for the project and will provide a copy of all records to the Leisure Services Department. Matt Stone wiil participate in multiple coordination meetings with the Leisure Services and Planning Services Departments ot the Clty to review preliminary plans and final plans. Additionally, we will coordinate with the Four Mounds Foundation, lowa DepartmeM of Natural Resources, Resources, the U.S. Fish &Wildlife Service, and other project consultants as necessary. � -� � � I a.o Project Team Qualifications � Names and Project Roles of Key Personnel The key AES personnel for the project are as follows: Matt Stone � Project Manager John Larson � Senior Ecologist I Garrett Santora � Construction + Ecosystem Restoration Supervisor Dustin Wire � Construction Supervisor Overail Project Experience of Firm and Key Personnel In the following pages, we provide an organizational chart, brief professional descriptions of key personnel, and a brief description of relevant projects. Projects were selected to represeM our expertise in the many facets of this project: ecological restoration and management planning in park settings, regional ecological experience, ecological stormwater management, sustainability practices, and the interface of natural resources with cultural and historical resources and with visitor experiences. The AES team is ideal to help you undertake Phase 1 permitting and implementation of the Four Mounds Park ERP. We use a natural ecosystem approach, which directly supports the Environmental & Ecological Integrity goals of the Sustainable Dubuque initiative, to which AES contributed. All project staff have personal experience in the Driftless Region and Mississippi River blufflands, ensuring accurate resource assessment and modeling of desired future conditions for the park as a whole and for each management unit. All staff have also worked together on projects, although the projects selected for this RFP may not always indicate that. Proposed Key Personnel �3 t �,. ;i �� `i * � } �- *x; �� , y" -� �f�: ��.��''��' 1� �� .. � S[akehol[lers� i Four iNounds Foundation+Siaff I Ciry ot Dubuque�.Leisure .Planning Services i �owa Department of Natural Resources I US.rish&�NilAlife Serv�ce r �' ,� � �. -- ° )t��h___ �_ .9 ��, . Mathew Stone , Project Manager John Larson Garrett Santora Dustin Wire Senior Ecologist Construction+Ecosysiem Construction Supervisor Restoration Supervisor . � F'our Mounds Parkyy � � 5:�i`f"'_=..�+�:(Ah 4 -�'ilSl s.o Project Team Qualifications Mathew Stone, B.S. Pr.�I��.I fN ln,lqe� � Crnatri� tjon ��l�n t]�, SU il��r\RY J� =XPER1�!�ICE Mathew Stone is Constmction Manager with professional experience in the ecological restoration field working out of AES'Dubuque,lowa office,He has asolid untlerst2nding of the applietl science of ecological restoralion combined with a broad range of field expenence including site wnsVuction,maintenance and management as well as stream � � restoration and erosion controL Mathew joined AES in 2000 antl is currently leading AES'work for the lowa Natural Resources Conservation Service(NRCS)as part of the state's Wetlands Reserve Pmgram implement2tion.He also has extensive work experience throughout the Midwest as well as North Carolina, His specialties indude project management, design implementation and review,canstruction oversight.,and site management for a wide range of habitats including streambanks, shorelines, ravines,wetlantls. prairies, wootllantls, and savannas. Mathew takes a client centric approach to pmject development and sales, drawing from his technical expertise to develop solutions for a wide variety of dients,including municipalities,forest preserves,parks, museums, botanical _ _ _ � u�_ _ gardens.universitles.private developers,antl others. . _ . . . . . . . � - -- � � .'I .,ir,. �.�� , � , . � . , . .-i .'.. � .��.:. . .� �,��. i . � .' " �. . . 1 ,. . � � . . , _ i � . , , ..� � . .;.. . _..-- � .,..-.. . � John Larson, PhU �rl�.-� �.i , i i '1�� "1f r�f(1PCi ��nrf:F':� � iJ'` � J 1 , s�_i�vi,n,ar�� oF ExPE�iENct Since the late 1980s /eady 1990s, Dr. John Larsan has worked several projects in ecological restoration and management planning and design,as well as in wetland tlelineations.John's experience includes flonsb'c analysis, . land cover type mapping, threatened and entlangeretl species investigations, ecological design, consVuction oversight,and wetland 404/401 permitting and mibgation,He applies this experience to restoration design,natural � resource invenrories,wetland tleterminations,wetland mitigation,wetland tlesign,antl permitting. �_ John has performetl over 300 wetland delineations ihroughout the U.S, and has preparetl hundreds of annual monitoring reports for 404/401 wetland compliance.He has been involvetl a variery of activifies,including design, ��i permitting,construction oversight,and ecological monitoring in over two dozen wetland mitigation bank projects throughout the U,S.John has worked on a number of linear corritlor projects that include roadways, pipelines,powerlines,and railroads. �� -;;�. ��. ":'+ s�C= "'_ ��'3?� - M Witi„�v � i��:;r�"'i"�:�`' - ':'#�` A.! 9)I `�. ti.'] ��' � . r. . .�,, r . y . . .:. . .. .' . . t p = • �� ' A:�ol�=_i =�-�s��,a', �.=�oi��s s.o Project Team Qualifications �i Garrett Santora, A.A S ' .. ' �� - l��8ill �' t�if !inii S �O�CV�I.;pr i SUiUIMARY OF EXPERIENCE � -�. Garrett Santora is a Construction antl Ecosystem Restoration Supervisor for AES' Dubuque, lowa office,joining �il in 2014.Since 2008,Garrett has worketl professionally in ecological restorafion inclutling thousantls of hours of implemenl2tion and construction oversight He is an experienced team member antl leader with an e�ensive [� �x` backgrountl in managing and implementing large scale restoration projects with particular emphasis on riparian I = 7�E �� '� habitats,assessment of plant health as well as developing long range plans for invasive species I � � "+� � .,,M�� Garrett currentry supervises contractors in�he Implementatlon of lowa antl Wisconsin'sAgricultural Conserva0'ons I � Easement Program—Wetlantl Reserve Easement(ACEP-WRE)(formally known as the Wetlands Reserve Program) �+ ':e�`� through the Natural Resources Conservation Service (MRCS) by provitling construclion oversight,surveying,antl I final approval of all procedures in wetland restoration.He is e#remely well-versed in emsion antl setliment control I as well as terrestrial and aquatic planting,He provides daily construction oversigM for pmject activities,as well as ' coortlinates antl communicates with multiple state and fetleral agencies,land owners,antl contractors � � , �. .,� �� . ., q., , � � . � i � � � � � .i i .:,i ,�, � �. 9 'I Dustin Wire, B.S. �,��,�.; _ so� � S� " ":Ui�Ii�AARY OF EXPERIENCE - - Dustin Wire is a Construction Supervisor working out of AES' Huntley, IL office. Prior to joining AES Dustin � .'-s-�. � worked with the McHenry County Conservation District (MCCD) in Illinois where he was responsible for ,.► w ;� managing 6,000 acres.Dustin has managetl numerous work sites,interpretetl maps,and managed crews.He �p �•r��`� ,y, �� - --,.� has helped to tlevelop numerous innovative techniques to ecologically restore prairies,wetlands,woodlands, ,� ^ ;�'� and streambanks with methods of fire, herbicitle, plantings, mowing, antl erosion control tlevices. He is ' � �� - . proficient in ArcG15,ArcMap,ArcCatalog,ArcView,himble GPS,Atlas GIS,TNT, MS Wortl, Excel, PowerPoint, ` Access,antl MathCAD. Dustin is currently working with the NRCS in restoring large acres of monarch habitat throughout the state of Illinois and also as an equipment operator around the Mitlwest. � I g ,a+v a� � ��._., . .. ..3 _� : s� .. I .s n.�.,a . �'T-T�:�� s:'�Fmr, r'i I 1 J `.. � i 1 j ,� �n� �Yls � �b. YY+- �; ^F' t � � � � r � �. mfii�� x'n«��'��Fx�.��. � ��'+� f �{ �°� �"'.v�`vY�'�`"., `� � � 6^�d^fiz'�9-e �' ak�wirv/e�.�^FiuP,j�" � � �' -s�5�° ;�.. ..��.,�`aw�. �*s' �""- '?*�.�--�,�'�` ��3's��.w —�i�r�'z;,�.: .-€ �g i . - � - '-'.�a _-#.'� �� .��i;: ��.. c i in � � � , , , , �FFo"ur Mounds Park � `�yl.I�-.��d� ��Y�I�� s.o Project Team Qualifications Project Experience Eagle Point Park I Dubuque, IA AES prepared and Environmental Restoration Management Plan (ERMP) for the Eagle Point Park that included a natural resources Inventory, a restoration plan and a stormwater management BMP plan. The ERMP included prioritized approaches to control invasive plant species and restore native communities and presented sustainable solutions to the Park's ongoing problems of erosion and soil loss. Cultural Resources Avoidance Ratings were applied using GIS mapping to ensure protection of highly rated cultural resources during implementation. An ecological monitoring program was developed to facilitate ongoing adaptive management. After plan finalization, AES continued to assist the City in procuring grant funds to implemeM the ERMP. Valentine Park I Dubuque, IA AES worked with the City of Dubuque and the Catfish Creek Watershed Management Authority to re-vegetate a seven acre parcel that had recently been acquired adjacent to Valentine Park.AES designed the revegetation plan and executed the implementation of the revegetation. The plan Included removing undesirable trees and hauling the material off site, site prep herbicide applications to remove nomnative herbaceous plants, and installation of native seed, plants, and erosion control. We will continue to provide mowing maintenance through 2020. 32nd Street Detention Basin I Dubuque, IA AES, working with MSA, designed and implemented a management and monitoring program for the 32nd Street natural detention areas along Bee Branch Creek. AES designed native plant communities comprised of emergent, wet meadow, and upland prairie buffer. As part of the management, AES performed a prescribed burn and conducted invaslve species management through spot spraying. AES ecologists provided the City of Dubuque with three years of annual assessments to satisfy USACE requirements. At the time, AES was the first contractor to perform a prescribed burn in the City. Catfish Creek Watershed I Dubuque, IA AES prepared a desktop analysis of the Catfish Creek watershed based using the USEPA's Watershed Plan Approach (including the Nine Elements concepts). We developed plans for potential sites to initiate stormwater BMPs within the watershed to address erosion, nutrients(nitrogen and phosphorus), sediment, and bacteria from both agricultural and urban sources. Catfish Creek Prairie Planting I Dubuque, IA AES' field services installed 7 acres of native plant communities using seed and plant plugs along a stretch of Catfish Creek at the western edge of the City of Dubuque. In stream bank stabilization BMP were also installed. AES ecologists initiated a three-year vegetation monitoring effort starting in 2018, to assess the success of the seeding and planting effort. Bee Branch Creek � Dubuque, IA AES ecologist Dr. Larson conducted an assessment and evaluation of the native prairie seeding for the City of Dubuque along the banks of the newly day lighted Bee Branch Creek near its mouth. Results indicated that most areas consisted of a diverse and well establishing native prairie community on the Creek's side slopes. , � a�� _��3� s>�,, :_� � 3.o Project Team Qualifications � Cedar River Crossing Wetland Mitigation Bank � Johnson County, IA Dr. Larson of AES was the lead designer and he permitted the 222-acre wetland mitigation bank in northeast � Johnson County for the Johnson County Conservation Board. The bank has been permitted and will consist of � emergent, wet meadow, wet mesic meadow, swamp white oak savanna, buttonbush swam, oak savanna, oak woodland, and mesic prairie. Gillette Property and Ely Road Wetland Mitigation � Johnson County, IA AES lead the design and permitting for the wetland mitigation along Ely Road. This involved restitution planning I for wetlands in the borrow area as well as the development and implementation of offsite mitigation at the Gillette Property along the Cedar River in Northeast Johnson County, lowa. National Mississippi River Museum and Aquarium I Dubuque, IA AES' Dr. Larson was the lead ecological designer of the outdoor portion of the National Mississippi River Museum and Aquarium. The ecological design was based on a back-bay habitat of the River and included the design of the floodplain forest and vegetation terrace concept found in the Mississippi River floodplain. lowa floodplain Restoration � lowa AES has been working with the lowa NRCS for over 8 years, restoring wetlands under the Wetland Reserve Program, now Wetland Easement Program, throughout the entire state. Working as construction mangers, we have restored hydrology on over 30,000 acres offarmed wetland and restored vegetation on over 8,000 acres of those easements. We have also planted 500 acres of trees and worked on invasive brush removal in several hundred. We continue to work on developing partner-like relationships with the NRCS to forward the goal of quality restorations done efficiently. Referer�ces Yalentine Park I Steve Fehsal � Park Division Manager � sfehsal@cityofdubuque.org � (563) 589-4260 AES staff involved in project: Matt Stone, Dustin VVire, Garrett Santora Wedgewood Estates I Elizabeth Bonz � City Administrator I ebonz@cityofasbury.com I (563) 556-7106 AES staff involved in project: Matt Stone, Dustin Wire, Garrett Santora Johnson Co. Wetland Bank � Larry Gullett � Executive Director � Igullett�co.johnson.ia.us � (319) 645-2315 AES staff involved in project: John Larson I � a.o Understanding of Final Contract Terms I AES has reviewed the terms and conditions provided in Appendix C and would like to discuss with the City the I possibility of revising Section 5 Qndemnification) by deleting the last two lines of that paragraph (...regardless of I whether or not such claim, damage, loss or expense is caused in part by a party indemnified hereunder). 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PrvoNe pic,No.e.tl�608-28&2826 .ar� c mo�:60&273-P25 828 John Nolen Drive e Mna Madi50n WI 53713 nooaess: alex.hudzinskiam3ins.com _ . _ _ _ _ _ vreooucea APP�E_� _ cusromeaioy_ ._ . - —. --- — — — INSURER�S�HFFOR�INGCOVERAGE _ _ NAICtl iusoaeo � �imsuaeaa TokioManneSpecialt�ns.Co ._ ._ ..— Applied EcolOgical 52rvice5 Inc iNsureee a:Travelers Indemndyof America 25666 17921 W Smilh Road irvsuaeR c Travelers Propert�&Casuall� _ . . 25674 Brodhead W153520-9355 � iNsusereo:TravelersCasual�&Surery _ _. .. iNsureea e:The Travelers IndemnitLCo.of Connecticut _ 25682 iNsuRea r: COVERAGES CERTIFICATENUMBER:9325W124 REVISIONNUMBER' . THIS IS TO CeRTIFY THAT THE POLICIES OF INSURANCE LISTED BE�OW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLIC� PERIOD INDICATED. NOTWITHSTANDING ANY REQIJIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAV Be ISSUED OR MAY PERTAW THE WSURANCE AFPORDED BY THE POLICIES DESCRBEO HEREIN IS SUBJECT TO ALL THE TERMS EXC�USIONS AN�CONDITIONS OF SUCH POLIGES LIMITS SHOWN MAV HAVE BEEN REDUCED BY PAID CLAIMS_ _ WSft - �- l��OLSIIBR POIICVEFF POLICYE%P LIMITS L7R TVVEOFINSURAYCE INSR WV� POLICYNUMBER IMMIODIYYYT MMIO�IYYYY 3 GEYEFNLLINBIIItt C0�2N096296 h��9 �� CHOCCURRENGE _ 31000000 _ 9AiNAGETOREN:EJ 510�0000 x CObIMERCIA�GENEFPLLIB3ILITY -��5� �- — MEO E%P;(�ay one pxrsonl 510 000 _ CLBIMS-MB�E Y` OCCVR �oERSONPL&H�VINJURY S1D00�00 — -— — � �- 3B�E�HLH3GdEGATE 52000.000 -- -- -- --" -- PFOOVCTS�GOMP!Oo�IGG 52P00000 _ GEYLAGGREGAr�IMITAPPLIESPcp� 5 � POUGY Y` JECT X '-'�C pIITOM091LE�lA9LLITV 810-2M29250 S�Vd019 3/n2Wo GOMBME951NGLE�IMIT j�p00000 cn0e�1) X ANYAUTO 30�ILVINJVRY�pe�oersoN 5 ALLOWN�DiIIiJS 30DILYINJIIM{Pe�acatlenp 3 3:H��ULD/+VTpS PFOPEFiV?4MAGE � —� Per catlent) HIRE�J 4UT05 — � - IJ�N'JWN�9.1UT0'o � �' OMBRELtALINB X VB-2MOfiB�d 0/L2�19 3iVID20 EqCHOCCURRENG_ Si00000� _ OCCLIN - - �� ncceecare >sooa000 _ E%LESS LIAB CUIMS-NBJ- — --" � � - 5 JEDbCTIbLE — — . _. 5 Y` RETENiION ip � WCSTHTV- OTH- - WOFHERSLOMPENSA➢ON UB-2N098d63 3��9 3�� x tORVLLMliS._ . EF_,_ _ - - FN�EMPLOYEFS'LI/BILIN y�N _y ETC4ACQDEM �StA00J00 4NV��30P31E'ORiVA�iT4ER'E%ECULIVE I N ., N i N � OFRGERIMEM9ER EXGW�`_�P EL 01'oEASE-EF EMOLOYEE S I,OOOi000 (ManOa�ory in NM� — Ilyes.�ascn�eunder EL05FASE-POLICYLL�AIT 5�00000� JESC41'TION OF O�E3�TIONS�oelury p Pmlessionall PPN19A]608 3IV2019 II11ID20 Pro�essionel/Re�n 5 000 00020 000 QT3004DB559<&TbH 112019 3/14020 POIlu�lomRelenlion 2000,000I50,000 C Pollu�ion LiaOiluy I�ttallaUon Foeler 26000� InstPlle�ion Floater OESLFIPTION OF OPERATIONS I LOLN➢ON51 VEHI0.E5�HttacM1 ALDR0101,NtlJI[ional RemaMs SCM1etlule,it mort cpace Is repuirttl� CERTIFICATE HOIDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED PO�ICIES BE CANCELLED BEFORE THE EXPIRATION�ATE THERWF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Mas�er Ceriifcate . .. P�R2�ED R�EORE�(�TI��'1 �O 1988-2009 ACORD CORPORA7fON. All rights reservetl. ACORD 25(2009109) The ACORO name antl logo are registered marks of ACORD s.o Proposed Project Schedule , _ .�, Admin City —. J � Project Management+Accounting Project Manager Deliverables Kickoff Meeting Task 1. Implementation and Construction Management of ERP Task 1,1 Proposetl actions to manage native plants in CWturetl Areas Task 7.2 Reduce mowed lawns, reconstruct prairie Task 1.3 Land management activities 1.3.1 Site and Brush Pile Burning 1.3.2 Po�iar herbicide application antl hand pulling 1.3,3 Cut stem/basal bark herbicide application � 1.3.4 Prairie establishment mowing 1.3.5 Tree cutting/piling/hauling - Task 2. Botanist Survey Task 3. Compose, Oesign,Fabricate,and Install Interpretive Signage Task 4, At Close of Project, Update the ERP Task 5. 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' � . . •1 . s9 Y�,' A � yt N''��`A '� _ � �.. � � �. , � , . ` � � � .;'; r - �"�. . . ��,� M ,_ „ � �'"'"�'� �'`• ,{= � r iu ` I h � ~ }�l J , � Y � �� :�� : � � � { ` � `�Y�� - .. �. � 3.� i�` ` a , ,. � _ 4 � � �lIX .y . _.� �� 9 , 1�. ! 1 1 * :'� �� - � r' � �4 . � � ` Yy �'s� _-^� i }� �' �'��'�' �' .I��T�� 5�� a : �'. Y a� � �� '�J j � '� �`�� .. 7 . _A � -'i - � 3��- . � c '• � �� :' �� r ��. . 3 ' f ' , f ' .... , t � � . � � � . _ .�� .. ' i 1 :f � 1 J � , . �J. '�yY ' �Y { q�! '} Y9 o , fi{ `� � : : , � : ��: � � � ,¢ � � a� g��. '� '�� ;•"�,+ , i �y�..V. � . :,Zq �! a .�v �1tl ,'] 3 � t.', . i . � �'1 . Y ,�4� ' !�'•• � � �} '+'r+tW bFI .. a� JJ�� 1� '.� �t �� k',�: -.-�! . � .�� e �. ,. .c`:F:*_baTa.'_�. � �.� 4 i Applied Ecologica! Services I I Fees and Compensation Proposed Cost Estimate «. , _; I -- • � il I e . Initial Meeting N/A N/A Monthly Uptlates N/A N/A Task 1. Implementation and Construction Management of ERP Task 1.1 Cultural Areas i Task 1.1 Woody species> 3 feet tall herbicide E5, E6A, E6C $2,700 $2,7pp � Task 1.1 Native shrub installation E5 $2,000 $2,000 Task 12 Plant 1 acre of prairie in E11 $6,500 $6,500 j Task 1.3 Management activities Task 1.3.1 Bums 2019-2020 $7,010 $7,010 Task 1.3.1 Burning brush piles $4,370 $4,370 Task 1.3.2 Hand pulling/spot spraying $12,375 $12,375 Task 1.3.2 Foliar herbicide $9,455 $9,455 Task 1.3.3 Cut stem/basal bark herbicide $4,075 $4,075 Task 1.3.4 Mowing N�q N�A Task 1.3.5 Cutting/felling trees in prairie E1AB $35,000 $35,000 Task 1.3.5 Cut/pile/haul, various areas $30,500 $30,500 Task 1.3.5 cut/haul, brush E6B $20,000 $20,000 Task 2. Botanist Survey $4,400 $600 $5,000 Task 3. Compose, Design, Fa6ricate, and Install Interpretive Signage $6,300 $6,300 Task 4. At Close of Project, Update the ERP $4,750 $250 $5,000 Task 5. Project Coordination and Communication N/q N�q Total $150,285