Acceptance of 2018 Pavement Marking Project Copyrighted
May 6, 2019
City of Dubuque Consent Items # 22.
ITEM TITLE: Acceptance of 2018 Pavement Marking Project
SUMMARY: City Manager recommending acceptance of the
construction contract for the 2018 Pavement Marking
Project, as completed bySELCO, Inc.
RESOLUTION Accepting the 2018 Pavement Marking
Project and authorizing the payment to the contractor
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
2018 Pavement Marking Project-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Engineer's Certificate Supporting Documentation
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2018 Pavement Marking Project
(CIP 3002245)
DATE: April 26, 2019
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the 2018 Pavement Marking Project, as completed by SELCO, Inc., in the final
contract amount of$116,417.56, which is a decrease from the original contract amount
of$118,950.60.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Gus Psiho os, Cit En ineer � i , '• �
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DATE: April 25, 2019
RE: 2018 Pavement Marking Project
(CIP 3002245)
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
2018 Pavement Marking Project.
BACKGROUND
The City contracts for a city-wide pavement marking project to furnish, install, maintain,
and remove permanent pavement markings to include Lines and Symbols and Legends
on City streets as directed by the Engineering Department.
DISCUSSION
The Pavement Marking Project is completed annually due to a more rapid deterioration
on higher volume, high vehicular movement roadways. Pavement markings are applied
using a waterborne paint with a service life of approximately two (2) years.
As part of a coaperative Mairitenance Agreement with the lowa Department of
Transportation (lowa DOT), the City includes portions of lowa DOT jurisdictional
pavement markings with the City's annual pavement marking program. The
Maintenance Agreement includes all Symbols and Legends and a portion of center
Liri�s an lowa DOT routes withir� the City. Trie lowa DOT will reimburse the Cifiy for their
share of project costs after the project is completed and accepted.
The 2018 Pavement Marking Project was completed by SELCO, Inc. of Blue Grass,
lowa in the final contract amount of $116,417.56 which is a decrease from the original
contract amount of $118,950.60.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $116,417.56 to SELCO, Inc. for the 2018 Pavement Marking
Project.
BUDGET IMPACT
The project cost summary for the 2018 Pavement Marking Project is summarized
below:
Description Estimate Award Final
Construction - City Pavement Markings $ 103,000.00 $103,673.82 $101,841.88
Construction - lowa DOT Pavement Markings 15,500.00 15,276.78 $ 14,575.86
Engineering Design and Administration (15%) 20,000.00 20,000.00 $ 7,360.42
Total Project Cost $ 150,500.00 $150,950.60 $123,777.98
The proposed project funding is summarized as follows:
CIP No. Fund Description Fund Amount
3002245 Pavement Markings (FY18) $ 37,776.00
3002245 Pavement Markings (FY19) 71,426.12
3002245 lowa DOT Funding 14,575.86
Total Project Funding $ 123,777.98
REQUESTED ACTION
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $116,417.56 to
SELCO, Inc. for the 2018 Pavement Marking Project.
cc: Jenny Larson, Budget Director
Bob Schiesl, Assistant City Engineer
Troy Kress, Engineering Technician
1
2
RESOLUTION NO. 153-19
ACCEPTING THE 2018 PAVEMENT MARKING PROJECT AND AUTHORIZING THE
PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the 2018 Pavement Marking Project,
(the Project) has been completed by the Contractor, SELCO, Inc. (Contractor), the City
Engineer has examined the work and recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $116,417.56;
WHEREAS, the Contractor has previously been paid $110,596.68, leaving a balance
of $5,820.88; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved, and the Project is
hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $5,820.88 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa
Code chapter 26.13.
Passed, approved and adopted this 6th day of May 2019.
Attest:
Kevir(S. Firnstahl, CIVIC City Clerk
fi
Roy D. Buol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF 2018 PAVEMENT
MARKING PRUJECT
The undersic�ned City �ngineer of the City of Dubuque, lowa, hereby certifi�;s that
he has inspect�c� the 2018 Pavement M��rking I�roject has been performed in
compliance with the t�rms of the Puk�lic Improvemenfi Cantr�cfi, �nd that th� tc�t�l cost of
the completEd wc�rk is $123,777.9�.
D�ted this�f�. day �f��, 2019.
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Gus Psihoyos, City EngineF�r
FilEd in the office of the City Clerk on the� ����day of , 2019.
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Ke . Firnstahl, C C, City Glerk