Minutes_Arts and Cultural Affiars Advisory Commission 4 23 19 Copyrighted
May 6, 2019
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUM MARY: Arts and Cultural Affairs Advisory Commission of 4/23;
Cable N Commission of 5/1; City Council Proceedings of
4/15, 4/29; Civil Service Commission Minutes of 3/7, 4/18;
Historic Preservation Commission of 4/18; Historic
Preservation Fair Committee of 4/18; Housing
Commission of 3/26; Human Rights Commission of 3/11;
Investment OversightAdvisory Commission of 4/24;
Library Board of Trustees Council Update #182 of 4/25;
Long Range Planning Advisory Commission of 4/17; Proof
of publication for City Council Proceedings of 4/1; Proof of
publication for List of Claims and Summary of Revenues
for Month Ending 3/31.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
Arts and Cultural Affairs Commission Minutes of Supporting Documentation
4/23/19
City Council Proceedings of 4/15/19 Supporting Documentation
City Council Proceedings of 4/29/19 Supporting Documentation
Civil Service Commission Minutes of 3/7/19 Supporting Documentation
Civil Service Commission Minutes of 4/18/19 Supporting Documentation
Historic Preservation Commission Minutes of 4/18/19 Supporting Documentation
Historic Preservation Commisson Preservation Fair Supporting Documentation
Committee Minutes of 4/18/19
Housing Commission Minutes of 3/26/19 Supporting Documentation
Human Rights Commission Minutes of 3/11/19 Supporting Documentation
Investment OversightAdvisory Commission Minutes of Supporting Documentation
4/24/19
Library Board ot Trustees Council Update#182 of Supporting Documentation
4/25/19
Long Range Planning Advisory Commission Minutes of Supporting Documentation
4/17/19
Proof of Publication for City Council Proceedings of Supporting Documentation
4/1/19
Proof of Publication for List of Claims and Summary of Supporting Documentation
Revenuesfor ME 3/31/19
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ARTS AND CULTURAL AFFAIRS COMMISSION
MINUTES
DATE: Tuesday, April 23, 2019
TIME: 3:30 p.m.
LOCATION: Carnegie-Stout Public Library, Lacy Boardroom —360 W. 11th Street
Regular Meeting
Commissioners Present: Mary Armstrong, Ali Levasseur, Paula Neuhaus, Sue Riedel,
Gina Siegert, David Schmitz (3:50 p.m.)
Commissioners Excused: Tyler Daugherty
Staff Present: Jill Connors, Eileen Ricchio
The meeting was called to order by Levasseur at 3:32 p.m. following staff assurance of
compliance with lowa Open Meeting Law.
1. Minutes of March 22, 2019
Minutes were reviewed and read aloud for the group. Motion by Armstrong,
second by Siegert, to approve. Motion carries unanimously.
2. Art on the River
Pamela White is now under contract to provide consultant services related to
AOTR. Submissions are due May 13, 2019. White will review the submissions,
selecting 10 sculptures and 3 alternates. White will then meet with staff from
Public Works and Engineering to ensure there are no logistical issues with the
chosen pieces. White will use any feedbackfrom that meeting to potentially
revise the recommendation, which will be brought to the Arts Commission for
their approval at the May 28t" meeting. The commission will then make a
recommendation to City Council for the slate of sculptures to be included in the
2019-2020 exhibit. White will also attend the opening of the exhibit and plans to
bring some of her Masters students along for the experience.
AOTR committee and City staff will meet with representatives of Port businesses
and Travel Dubuque to review the possibility of combined marketing for Taste of
Dubuque (Aug 1), Art on the River (Aug 2), and the Lighted Boat Parade (Aug 3).
3. Hiring Timeline
The job posting generated 86 applicants. Phone interviews have been
scheduled for this Friday, April 26�h. 9 candidates are being interviewed. Staff
hope to reduce the number to less than 5 for in-person interviews. The goal is to
have an offer to a candidate before Memorial Day and hopefully have the new
hire on board by mid-June.
4. Operating and Special Project Grants
A committee of commissioners and City staff will do a preliminary review of the
applications and funding schemes in order to bring a recommendation to the
board at a special meeting on June 4�h, with no changes during the commission
meeting.
Schmitz enter 3:50 p.m.
5. Arts Master Plan Update (working groups, general progress)
Working groups:
Branding and Communication: communications platform ready to roll out,
waiting for new staff person to review the information. Taylor Cummings will
report at the Task Force meeting this Thursday. Next several meetings of this
working group will be working and brainstorming to develop goals.
Capacity and Investments: Geri Shafer convened the group to talk about
investment in the arts.
Public Art & Infrastructure: meets at Museum, has seen slow progress, as
the group is benchmarking their findings/work against other cities in between
meetings.
Accessibility, Engagement and Inclusion: confirmed that they'll create a
subcommittee to go through policy change information.
Connors reported there was a City staff ineeting this morning about all arts
offerings from the City. Multiple departments will begin meeting quarterly to
identify ways to collaborate and measure what arts/culture efforts are being
brought to residents.
6. Current Events Reporting from Commissioners
JDIFF is this week. Festival has expanded to 5 days! Schedule can be found on
website and phone app.
Hotel Julien is serving as box office and there's an info table at Five Flags. A
"Meet and Mingle" event is being held at Five Flags tomorrow night. Attendees
will have the opportunity to meet filmmakers. Thursday is free admission all day.
Movie venues are downtown and at Phoenix theater on the west end.
Review of Task Force role. Working groups are "on the ground" doing the
research and development of ideas to implement recommendations of the Master
Plan. The Task Force is meant to be "non-arts" people and meant to act as a
filter for the ideas brought by the working groups. The purpose is to provide
feedback before ideas go to council, so that ideas have been vetted. They can
be "champions" when bringing recommendations to council.
Discussion of how to bring recommendations to City Council. Staff arranges
attendance at a council meeting or work session; the commission chair would act
as support, and the Task Force would make the presentation.
Desire of commissioners to present to City Council quarterly. Consensus to give
the new hire time to get acclimated and to present to Council in October, as this
is Arts & Humanities month. Would want the Task Force to present the workings
from the past year— the history of how the groups have got to where they are
today. Agreement that it is best to schedule a work session with the Council
before approaching them with a recommendation, to give them plenty of
background information and provide a chance for them to give feedback before a
recommendation would be brought at a regular meeting.
Meeting adjourned 420 p.m.
Next meeting: Tuesday, May 28, 2019
Respectfully submitted:
Jill Connors
Economic Development Director
These minutes were passed and approved on , 2019.
David Schmitz, Chair