Minutes_Historic Preservation Commission - Preservation Fair Committee 4 18 19 Copyrighted
May 6, 2019
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUM MARY: Arts and Cultural Affairs Advisory Commission of 4/23;
Cable N Commission of 5/1; City Council Proceedings of
4/15, 4/29; Civil Service Commission Minutes of 3/7, 4/18;
Historic Preservation Commission of 4/18; Historic
Preservation Fair Committee of 4/18; Housing
Commission of 3/26; Human Rights Commission of 3/11;
Investment OversightAdvisory Commission of 4/24;
Library Board of Trustees Council Update #182 of 4/25;
Long Range Planning Advisory Commission of 4/17; Proof
of publication for City Council Proceedings of 4/1; Proof of
publication for List of Claims and Summary of Revenues
for Month Ending 3/31.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
Arts and Cultural Affairs Commission Minutes of Supporting Documentation
4/23/19
City Council Proceedings of 4/15/19 Supporting Documentation
City Council Proceedings of 4/29/19 Supporting Documentation
Civil Service Commission Minutes of 3/7/19 Supporting Documentation
Civil Service Commission Minutes of 4/18/19 Supporting Documentation
Historic Preservation Commission Minutes of 4/18/19 Supporting Documentation
Historic Preservation Commisson Preservation Fair Supporting Documentation
Committee Minutes of 4/18/19
Housing Commission Minutes of 3/26/19 Supporting Documentation
Human Rights Commission Minutes of 3/11/19 Supporting Documentation
Investment OversightAdvisory Commission Minutes of Supporting Documentation
4/24/19
Library Board ot Trustees Council Update#182 of Supporting Documentation
4/25/19
Long Range Planning Advisory Commission Minutes of Supporting Documentation
4/17/19
Proof of Publication for City Council Proceedings of Supporting Documentation
4/1/19
Proof of Publication for List of Claims and Summary of Supporting Documentation
Revenuesfor ME 3/31/19
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MINUTES
HISTORIC PRESERVATION COMMISSION
PRESERVATION FAIR COMMITTEE
Following Historic Preservation Committee Meeting
Thursday, April 18, 2019
Room 25Q Historic Federal Building
Commissioners Present Chairperson Emily Hilgendort, Commissioners Brandi Clark,
Melissa Daykin Cassill, Joseph Rapp, and Emily Hilgendort.
Non-Commission Members Present: Committee member Bill Doyle.
Commissioners Excused: None.
Commissioners Unexcused: None.
Staff Members Present Laure Carstens and Chris Happ Olson.
CALL TO ORDER: The meeting was called to order by Chairperson Hilgendort at 8:08
p.m.
AFFIDAVIT OF COMPLIANCE: Staff presented an Affidavit of Compliance verifying
the meeting was being held in compliance with the lowa Open Meetings Law.
MINUTES: Motion by Clark, seconded by Rapp, to approve the minutes of the March
21 , 2019 Preservation Fair meeting as submitted, with one Clarifcation from
Chairperson Hilgendort: There is no cost to get in the fair, but each class will have a fee.
Motion carried by the following vote: Aye —Daykin Cassill, Doy1e, Clark, Rapp and
Hilgendort; Nay— None.
Discussion of Plans for the Upcominq Preservation Fair: Chairperson Emily Hilgendort
stated she secured the library's entire upper floor, which consists of the rotunda, board
room and auditorium. She circulated a draft of the invitation which she developed. For
the fair the plans include:
. Lunch on your own
. Change start time of the Fair for 10:00 am — 1:00 pm
. Lunch from 1:00-2:00 pm
. Class 1 from 2:00 — 2:45 pm
. Class 2 from 3:00 — 3:45 pm
. Costs include: Fair is free; Classes are $5 ahead, $7 the day of
. Booths are $25 per table; $30 per table with electrical service
Minutes — Historic Preservation Commission — Preservation Fair Committee
April 18, 2019
Page 2
. Invitations go out electronically
. Library is open from 9-5 so these changes in schedule better accommodate their
needs.
Discussion followed. Staff Member Carstens stated that Preservation lowa has a list of
potential vendors (or contractors) that are accessible on their website. She suggested
advertising to potential vendors by June 10�h. Consensus was that invites for the fair
should go out in early July, and the list of vendors should be finalized by August 15�n
Commissioner Rapp suggested that we advertise in the City Newsletter and social
media networks and Ms. Carstens said she would contact City Staff about these
options. She stated we can send a postcard to our list for historic districts, using the
money usually reserved for sponsoring the Old House Enthusiasts tour. Ms. Hilgendorf
stated she will revise the wording for the invitation by the next meeting, and suggested
the press release go out the same time as information to potential vendors. She said
she would draft language for the call for vendors by mid-May, and would email the
Committee for suggestions. Ms. Carstens suggested checking on the size for tables at
the library, which are smaller than normal, and getting plastic table cloths of one color.
Ms. Hilgendorf suggested a booth at Farmers Market in later July for advertising.
ADJOURNMENT: Motion by Rapp, seconded by Daykin-Cassil to adjourn the April 18,
2019 Historic Preservation Commission meeting of the Preservation Fair. Motion
carried by the following vote: Aye — Daykin Cassill, Doyle, Clark, Rapp and Hilgendorf;
Nay — None.
The meeting adjourned at 829 p.m.
Respectfully submitted,
Laura Carstens, Planning Services Manager Adopted