Report_Library Board of Trustees Council Update # _4 25 19 Copyrighted
May 6, 2019
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUM MARY: Arts and Cultural Affairs Advisory Commission of 4/23;
Cable N Commission of 5/1; City Council Proceedings of
4/15, 4/29; Civil Service Commission Minutes of 3/7, 4/18;
Historic Preservation Commission of 4/18; Historic
Preservation Fair Committee of 4/18; Housing
Commission of 3/26; Human Rights Commission of 3/11;
Investment OversightAdvisory Commission of 4/24;
Library Board of Trustees Council Update #182 of 4/25;
Long Range Planning Advisory Commission of 4/17; Proof
of publication for City Council Proceedings of 4/1; Proof of
publication for List of Claims and Summary of Revenues
for Month Ending 3/31.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
Arts and Cultural Affairs Commission Minutes of Supporting Documentation
4/23/19
City Council Proceedings of 4/15/19 Supporting Documentation
City Council Proceedings of 4/29/19 Supporting Documentation
Civil Service Commission Minutes of 3/7/19 Supporting Documentation
Civil Service Commission Minutes of 4/18/19 Supporting Documentation
Historic Preservation Commission Minutes of 4/18/19 Supporting Documentation
Historic Preservation Commisson Preservation Fair Supporting Documentation
Committee Minutes of 4/18/19
Housing Commission Minutes of 3/26/19 Supporting Documentation
Human Rights Commission Minutes of 3/11/19 Supporting Documentation
Investment OversightAdvisory Commission Minutes of Supporting Documentation
4/24/19
Library Board ot Trustees Council Update#182 of Supporting Documentation
4/25/19
Long Range Planning Advisory Commission Minutes of Supporting Documentation
4/17/19
Proof of Publication for City Council Proceedings of Supporting Documentation
4/1/19
Proof of Publication for List of Claims and Summary of Supporting Documentation
Revenuesfor ME 3/31/19
Carnegie-StoutPublic Library
LibraryBoard ofTrustees Update
From theMeeringApril25, 2019
Present: Patty Poggemiller, President; and Trustees, Robert Armstrong, Greg Gorton,
Rosemary Kramer, Pat Maddux, Christy Monk, and Pam Mullin
• The Board approved library expenditures.
• March marked 75% of the fiscal year lapsing and 3/a of the fiscal year. Revenue
collected was at 61% of projections and expenditures were 72%.
• A detailed analysis of five months of past dues with fines compared to six months
of past dues without fines (comparing the averages) was done. An observation of
numbers and percentages show that without fines items are likely to stay out
longer in the short run (1-7 days past due and 8 -14 days past due); however, more
materials are returned in the long run (31 —60 days past due and 60+past due).
The two categories of returns in the middle 15-21 days past due and 22-30 days
past due are very similar.
A mathematical calculation demonstrates that overall there is no statistical
significance in the charging of fines or not charging fines. This is likely because
the categories that are statistically significant cancel one another out. If you break
out the past due dates, items up to 14 days overdue are returned on a more timely
basis with fines at a statistically significant level. If you break out the past due
dates 60+ days overdue items are returned at a greater rate at a statistically
significant leveL Mid-ranges dates have no significance. When the library is fine-
free, accounts will be frozen once material is seven days past due. Processes are
also in place to change due dates from three weeks to two weeks when waiting
lists reach a defined threshold. We believe this will increase turnaround and
access; however, the analysis will continue for the purpose of watching returns 8
— 14 days past due. The goal is to realize at least the equivalent return rate without
fines as with fines, if not a better than return rate, within this category.
• March was a busy month. The number of checkouts increased 11% as well as the
number of library cards issued. New library accounts averaged nine a day, for a
total of 279 new members in March. Strong growth was seen in the Maker Space,
driven by programming. The number of visitors to the Maker Space increased by
59% compared to the same time last year. Growth in downloadable materials for
adults increased 69%.
• Last month the Home Improvement Reference Center was promoted on the web
site, social media, and through two emails. This database increased in use by 21%
compared highest month of February, 2017. This was also the highest use since
the database was introduced six years ago and is 82%higher than the last three
quarters of this fiscal year combined. Use was 365%higher than February, 2019.
Last month alone was 3/4 of the total use for this resources for the entire year last
year.
The Small Business Reference Center is featured for promotion during the month
of April.
• The Board approved four updated policies: Examination of Public Records,
Meeting Room Policy, Listening-Viewing Station Policy, and Interlibrary Loan
Policy.
• The Board reviewed the final disposition of the banners that hang from the
Carnegie building. The banners must be removed when the building is cleaned.
The Board would like them to be rehung. Henricks will follow up with Planning
Services regarding a permit as well as costs and report back to the Board.
Library Board of Trustees
� - � � ,
-�� ,'�' :�>C!r(r : ,
PaYty Poggemiller, Board President Susan Henricks, Director
Christy Monk, Vice-President
Pat Maddux, Board Secretary
Robert Armstrong
Greg Gorton
Rosemary Kramer
Pam Mullin