Minutes_Long Range Planning Advisory Commission 4 17 19 Copyrighted
May 6, 2019
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUM MARY: Arts and Cultural Affairs Advisory Commission of 4/23;
Cable N Commission of 5/1; City Council Proceedings of
4/15, 4/29; Civil Service Commission Minutes of 3/7, 4/18;
Historic Preservation Commission of 4/18; Historic
Preservation Fair Committee of 4/18; Housing
Commission of 3/26; Human Rights Commission of 3/11;
Investment OversightAdvisory Commission of 4/24;
Library Board of Trustees Council Update #182 of 4/25;
Long Range Planning Advisory Commission of 4/17; Proof
of publication for City Council Proceedings of 4/1; Proof of
publication for List of Claims and Summary of Revenues
for Month Ending 3/31.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
Arts and Cultural Affairs Commission Minutes of Supporting Documentation
4/23/19
City Council Proceedings of 4/15/19 Supporting Documentation
City Council Proceedings of 4/29/19 Supporting Documentation
Civil Service Commission Minutes of 3/7/19 Supporting Documentation
Civil Service Commission Minutes of 4/18/19 Supporting Documentation
Historic Preservation Commission Minutes of 4/18/19 Supporting Documentation
Historic Preservation Commisson Preservation Fair Supporting Documentation
Committee Minutes of 4/18/19
Housing Commission Minutes of 3/26/19 Supporting Documentation
Human Rights Commission Minutes of 3/11/19 Supporting Documentation
Investment OversightAdvisory Commission Minutes of Supporting Documentation
4/24/19
Library Board ot Trustees Council Update#182 of Supporting Documentation
4/25/19
Long Range Planning Advisory Commission Minutes of Supporting Documentation
4/17/19
Proof of Publication for City Council Proceedings of Supporting Documentation
4/1/19
Proof of Publication for List of Claims and Summary of Supporting Documentation
Revenuesfor ME 3/31/19
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4
MINUTES
CITY OF DUBUQUE LONG RANGE PLANNING ADVISORY COMMISSION
REGULAR SESSION
5:30 p.m.
Wednesday, April 17, 2019
City Council Chamber, Historic Federal Building
Commissioners Present: Chairperson John Pregler; Commissioners Michael Peroski,
Tyler Stoffel, and Charlie Winterwood.
Commissioners Excused: Michael Wright.
Commissioners Unexcused: Ron Collins and Alan Vincent.
Staff Members Present: Chris Kohlmann, Laura Carstens and Chris Happ Olson.
CALL TO ORDER: The meeting was called to order by Chairperson Pregler at 5:32 p.m.
CERTIFICATION OF COMPLIANCE: Staff presented an Affidavit of Compliance
verifying that the meeting was being held in compliance with the lowa Open Meetings
Law.
INTRODUCTION OF NEW COMMISSIONERS: Michael Peroski introduced himself to
the Commission, and said he was excited to be part of the Commission and now the
community. Tyler Stoffel stated he teaches middle school and recently moved back to
Dubuque. Chairperson Pregler welcomed them to the Commission.
MINUTES: Motion by Winterwood, seconded by Stoffel, to approve the minutes of the
March 25, 2019, meeting as submitted. Motion carried by the following vote: Aye —
Peroski, Stoffel, Winterwood and Pregler; Nay — None.
ACTION ITEMS:
Implementation of the Imaqine Dubuque Comprehensive Plan: Chairperson
Pregler stated we would begin with an overview of the comprehensive plan, and then
discuss work being done on the implementation process.
Overview of Plan: Staff Member Carstens stated the 2017 comprehensive plan provides
guidance for the City Council on budget, land use, and other decisions as a reflection of
the community vision for 2037. She noted whaYs unique is the Call to Action inviting the
community to now implement the plan they helped to create. She noted the first
comprehensive plan was done in 1936 by John Nolen, a well-known city planning
Minutes — Long Range Planning Advisory Commission Page 2
April 17, 2019
consultant. She explained the City adopted a new comprehensive plan in 1994-95, with
updates in 2002, 2008 and 2012. She said that in 2016-17 we spent time engaging the
community inclusive process that met the city's demographics for age, race, ethnicity,
and gender to create Imagine Dubuque, a new comprehensive plan.
Staff Member Carstens reviewed the 2017 plan's 3 chapters based on the Sustainable
Dubuque model: economic prosperity, environmental integrity, and social/cultural
vibrancy. She highlighted that "healthy local food" was new to the plan. She reviewed
the housing, transportation & mobility, community facilities, and land use chapters. She
explained that the final chapter is a Call to Action, where we align our City Council goals
with this plan, which allows us to move forward with coordinated implementation. She
talked about role of the commission is to implement plan using a collective impact
model working with community partners. She noted that some recommendations will be
easy — low hanging fruit — while others will not, and others may take until 2037.
Chairperson Pregler noted the previous plan was more about community desires, and
we didn't have an implementation process. He described the need to get in front of
department planning to help staff align their work. He noted the City can't require the
community to do it, but the Call to Action helps the citizens get involved and implement.
He discussed the need to develop a framework for non-profits to do this work. He noted
the collective impact model can help us to pool resources and time.
Commissioner Winterwood agreed this was the first time we have implemented the
plan; in the past, the plan was done, and then it was just up to the City to use it.
Demonstration of SharePoint Site for Plan Goals, Data and Communications:
Chairperson Pregler described the collective impact model really helps draw in non-
government organizations to engage, and we are developing a platform. He introduced
Information Services Manager Chris Kohlmann to explain the internal SharePoint site.
Staff Member Kohlmann provided online demonstrations of accessing the City website,
open finance, and open data. She reported they started with over 100 partner contacts
from the lists in Chapter 10. She noted that City users and any partner can use
Microsoft 365 to access the SharePoint site; it also helps us collaborate and connect the
dots.
Staff Member Kohlmann explained that STAR Sustainability rating tools help us collect
data and break down silos, so we are more able to leverage information across
categories and among departments and partners. She showed different components of
the site — reports, calendars, notebooks, teams, to do lists, and interactive pieces. She
then demonstrated site features using various categories, including links to City Council
goals, key pertormance indicators, STAR metrics, reports, charts, and stories.
Minutes — Long Range Planning Advisory Commission Page 3
April 17, 2019
Chairperson Pregler pointed out STAR is a national rating system, and can provide a
way to measure metrics. Commissioner Winterwood noted STAR provides a baseline.
Chairperson Pregler explained it helps us share and collect information.
Staff Member Kohlmann noted this is push information — we are cross-referencing the
work being done by the community. She showed the "healthy local food" page,
demonstrating examples of work by community partners, City departments, and even
other communities as examples. She noted this helps with awareness of whaYs going
on locally with links to what others are doing and what we could do. She said it not just
a high-tech tool — but a high touch tool.
Staff Member Carstens explained we took subcategory recommendations and started
linking community partners and projects to each one. She explained the Commission
and staff tried an implementation process in the 1990s, but it was very difficult without
the ability to engage with the community on SharePoint.
Staff Member Kohlmann showed Sustainable Environment category, using examples
from clean air and energy to show open data tools, showing stats, and how energy
efficiency tracking goes to Open Data. Chairperson Pregler said some sections won't
have context until we can get someone to champion it, and "the sky's the IimiY'.
Proqress Report and 2019 Implementation Timeline: Staff Member Carstens
referenced the Tech Team Progress Report, and then reviewed the 2019 timeline, with
the Call to Action kick-off events planned for mid-June.
Draft Aqenda for Citv Council Work Session: Staff Member Carstens noted that a City
Council work session was planned for late May, and asked all Commissioners plan to
attend. She distributed draft work session agenda for Commission review.
Staff Member Carstens reviewed that the work session presentation would provide a
short summary of the implementation effort for the Call to Action, review the collective
impact model, describe the kick-off events, and share next steps. She explained that at
a work session, the City Council provides comments, but does not vote. She noted that
anything that requires a vote, we take back to them.
Chairperson Pregler said the intent is to help educate and remind the City Council of
this work, so that the Commission is moving forward as they want things to happen.
Staff Member Carstens explained we want Imagine Dubuque useful to the City Council
and City departments as they develop their plans, budgets, programs, projects, etc.
ITEMS FROM PUBLIC: None.
ITEMS FROM COMMISSION:
Minutes — Long Range Planning Advisory Commission Page 4
April 17, 2019
Update on Partners Identified for Contacts:
Chairperson Pregler requested Commissioners to help build this partner list, to start by
speaking to these groups about plan implementation. He discussed the need for a
marketing tool kit to help us talk about the plan. He asked Commissioners to think about
those partners. Commissioner Winterwood suggested adding the Dubuque County
Energy District, and Chairperson Pregler suggested adding the Dubuque Humane
Society. Staff Member Carstens said we have lots of Executive Summary handouts
available for contacting groups. She added that the Executive Summary is going out for
a second time to City utility customers.
ITEMS FROM STAFF: None.
ADJOURNMENT: Motion by Winterwood, seconded by Petroski, to adjourn the April 17,
2019, meeting. Motion carried by the following vote: Aye —Peroski, Stoffel, Winterwood
and Pregler; Nay — None. The meeting adjourned at 628 p.m.
Respectfully submitted,
Laura Carstens, Planning Services Manager Adopted