Award of Public Improvement Contract for 15 South Main Building Demolition (Parcel 106) Copyrighted
J une 3, 2019
City of Dubuque Consent Items # 18.
ITEM TITLE: Award of Public Improvement Contractfor 15 South Main
Street (Parcel 106) Building Deconstruction Project
SUMMARY: City Manager recommending that the award for the 15
South Main Street Building Deconstruction Project be
officially recorded in the minutes of the City Council.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Make Matter of
Record
ATTACHMENTS:
Description Type
Award 15 South Main Building Deconstruction Project- City Manager Memo
MVM Memo
Staff Memo Staff Memo
THE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 15 South Main Street (Parcel 106) Building Deconstruction Project
Award of Public Improvement Contract
lowa DOT Agreement No. 2019-16-138
lowa DOT Project No. NHSN-020-9 (254)-2R-31
DATE: May 28, 2019
Through the competitive quotation process for public improvements, the 15 South Main
Street Building Deconstruction Project was awarded on May 23, 2019, to Mainline
Excavating Co. Inc., in the amount of$33,999, which was 9.3°k under the estimate of
probable cost.
Assistant City Engineer Bob Schiesl recommends that the award for the 15 South Main
Street Building Deconstruction Project be officially recorded in the minutes of the City
Council.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen �� �
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Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Bob Schiesl, Assistant City Engineer
THE CTTY OF Dubuque
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TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
DATE: May 28, 2019
SUBJECT: 15 South Main Street (Parcel 106) Building Deconstruction Project
Award of Public Improvement Contract
lowa DOT Agreement No. 2019-16-138
lowa DOT Project No. NHSN-020-9 (254)--2R-31
INTRODUCTION
The purpose of this memorandum is to seek City Council concurrence in the award of
the construction contract for the Bid Package 1 , 15 South Main Street Building
Deconstruction Project.
BACKGROUND
In 2012, the lowa DOT purchased a portion of the former SELCO building located at 15
South Main Street for the purpose of preserving right-of-way property for the future
construction of the US Highway 20 - Mississippi River bridge crossing. Per the terms of
the purchase agreement, the seller could continue to use the portion of the state's
purchased property. In 2017, the seller sold the remainder of the property Spahn &
Rose for building material outdoor storage. The existing 11 ,000 sq. ft. steel building
structure is now vacant and needs to be deconstructed, salvaged, and removed.
The lowa DOT approached the City and requested assistance in the deconstruction of
the 15 South Main Street property. The lowa DOT has agreed to reimburse the City for
actual cost to deconstruct the onsite steel building and the disconnection of the public
utilities from the property. Both the City and lowa DOT feel that potentially more
competitive bids will be received if the deconstruction project is administered by the City
and bid locally. The deconstruction project will be completed in two phases, Bid
Package 1 will cover deconstruction of the building structure and Bid Package 2 will
cover utility disconnects.
BID RESULTS
Sealed informal bids were received on May 23, 2019, for the 15 South Main Street
Building Deconstruction Project. Mainline Excavating Co. Inc. of Dubuque, lowa,
submitted the low bid in the amount of $33,999.00 which is 9.3% under the estimate of
probable cost. A summary of the bid proposals received is as follows:
Contractor Name Total
Bid Amount
Mainline Excavating Co. Inc. $ 33,999.00
Drew Cook & Sons Excavating $ 39,850.00
Connolly Construction $ 54,100.00
RECOMMENDATION
Through the competitive quotation process for public improvements, this project was
awarded on May 23, 2019 to Mainline Excavating Co. Inc. of Dubuque, lowa, in the
contract amount of$33,999.00.
BUDGETIMPACT
The estimate of probable cost for the 15 South Main Street Building Deconstruction
Project is summarized in the following table:
Description Cost Estimate Award
Bid Package 1 - Building Deconstruction $ 37,500.00 $ 33,999.00
Building Deconstruction - Direct Landfill Fees 10,000.00
Contingency (10°k) 3,750.00 3,750.00
Engineering Design (7.5°k) 3,093.75 3,093.75
Construction Administration & Inspection (7.5°k) 3,093.75 3,093.75
Total Construction Cost Estimate $ 47,437.50 $ 53,936.50
The proposed project funding is summarized as follows:
CIP No. Fund Description Fund Amount
100 1548 SELCO Building Demolition $ 53,936.50
lowa DOT Reimbursement- Based on Actual Costs
Total Project Funding $ 53,936.50
ACTION TO BE TAKEN
The City Council is requested to concur in the award the construction contract for the 15
South Main Street Building Deconstruction Project to Mainline Excavating Co. Inc. in the
amount of$33,999.00.
In accordance with the competitive quotation requirements of lowa Code, Section 26.14,
it is necessary that the award for the 15 South Main Street Building Deconstruction
Project be officially recorded in the minutes of the City Council.
Attach.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Jim Schnoebelen, Ken Yanna, lowa DOT District 6
Jenny Larson, Budget Director
F:\PROJECTS\SELCO Bldg Demolition -2019\Council &Staff Documents\Award - Building Demo